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Home My WebLink About2013-07-10 P & R Minutes - Approved PARKS AND RECREATION COMMITTEE Wednesday, July 10 2013 ~ 6:30 p.m. Pursuant to due call and notice thereof, the Parks & Recreation Committee of the City of Centerville held a scheduled meeting on Wednesday, July 10, 2012 at Hidden Spring Park. Present: Chairperson Patrick Branch Committee Member Kevin Amundsen Committee Member Chris Bettinger Committee Member Mark Haiden Committee Member Brian Peterson Committee Member Suzanne Seeley Committee Member Kevin Waeghe Also Present: Public Works Director Paul Palzer Linda Neudecker, Recording Secretary Absent: Vice-Chairperson Jon Grahek Council Member Steve King I. CALL TO ORDER Chairperson Branch called the July 10, 2013 Meeting of the Parks & Recreation Committee to order at 6:35 p.m. Roll Call – see above II. SET AGENDA Motion was made by Committee Member Haiden, seconded by Committee Member Waeghe, to set the agenda as presented with one addition to V. Committee Business: add #8 “Eagle Pass Town Home Association/Eagle Park” and three additions to VI. Updates: add #2. Citizen Article, #3 update on Festival of Lakes (volunteer plan and t-shirts) and #4 Damage to Laurie LaMotte Park. All in favor. Motion carried unanimously. III. APPEARANCES Eagle Pass Town Home Association Representatives: Dave Fleming, Jim Halstrom, Don Trudeau & Ron Parrucci. A Porta-Potty was placed in Eagle Park, a few feet from the street, and the Association would like it moved about 80 feet up the trail, where it had previously been placed, for accessibility to the park and tennis courts. The cul-de-sac is owned by the Association, but will give the City written permission to use the road to service the porta-potty. They will also assume the responsibility to repair any damage to the road. Motion by Committee Member Branch, seconded by Committee Member Haiden to accept the Eagle Pass Homeowners Association recommendation to move the porta-potty from the street further up the trail with the stipulation they provide, in writing, access to the Association owned street and trail to service the porta-potty and they will take responsibility for repair of any future damages, by the City, to the street and/or trail. All in favor. Motion carried unanimously. They also asked about having the pine trees trimmed and/or removed to discourage continued use by young people who hang out there and leave trash behind. Also discussed was what do people do in the case of a tornado when they have no basements. Someone had purchased a storm shelter that was bolted to the floor of their garage. IV. CONSIDERATION OF MINUTES A request was made to amend the meeting minutes as follows: Under Call to Order, second paragraph, add the words “was unavailable due to” between the words Secretary and family. Also under V. Committee Business, Item #4 change the work migrate to mitigate in the motion. Motion was made by Committee Member Amundsen, seconded by Committee Member Branch to approve the minutes of the June 5, 2013 meetings as amended. All in favor, with Committee Member Haiden abstaining. Motion carried. V. COMMITTEE BUSINESS 1. Boot Camp Fitness Class Ms. Jaci Smetana, Wu Long Karate, has requested the use of the picnic shelter at Laurie LaMotte Memorial Park from July 15 through September 30, 2013, from 5:30 am to 6:30 am. The City Code, Chapter 92, Section 92.07 Hours, states non-use between the hours of 10:00 pm through 7:00 am. Motion by Committee Member Seeley, seconded by Committee Member Bettinger to recommend to City Council to approve the permit application for the Boot Camp Fitness Class to be held at Laurie LaMotte Memorial Park at 5:30 am until 6:30 am from July 15 through September 30, 2013,.contingent upon the City receiving no noise complaints from the neighborhood during this time. All in favor. Motion carried unanimously. 2. Centennial Football League – use of fields Motion was made by Committee Member Branch, seconded by Committee Member Waeghe to approve the use of the Laurie LaMotte southernmost soccer field for the 5 and 6 year old teams. All in favor. Motion carried unanimously. 3. Centennial Soccer League – use of fields This was regarding the use (or lack of use) of the fields for soccer due to the condition of the soccer fields from excess water from the rain and the unusually high water table. There was discussion of not utilizing the irrigation system to relieve the water issues during time of high rain volume. 4. Planning & Zoning Commission Opening There is an opening on the Planning & Zoning Commission. Committee Members Branch and Haiden indicated a possible interest in this position. 5. Sponsorship of 8K/5K Run/Walk Wu Long Karate has indicated an interest in becoming a sponsor. 6. Prioritize Park Improvement Projects ETC The Committee reviewed the list of projects to be considered and prioritized them as follows: 1. Placement of a park bench at the Eagle Park tennis court 2. Placement of two park benches at the Trailside Park (by completing the Trailside park with the addition of the benches and upgrade the landscape design) Discussion of length of lease by the city. 3. Irrigation of Cornerstone Park 4. Irrigation of Hidden Spring Park 5. Basketball court at LaMotte Park 6. Irrigation of Acorn Park 7. Addition of signage (history and significance of) at the Native American Burial Mound (needs to be done by December, 2014) Also discussed was the possibility of adding a fountain that would coordinate with the irrigation system by flipping a switch the water would be pumped through the irrigation system and when water was not needed to irrigate, it would flow at the fountain. The committee recommends adding the following research projects: 1. a plan to upgrade Trailside Park 2. a plan to address the signage for Native American Burial Mound 3. a plan for parks irrigation Amendment to City Code Chapter 92 (relating to permits for use of parks – Ord. #XX, 7. second series. Copies of this amendment was provided to the committee members. 8. Eagle Pass Townhome Association Please see Appearances on first two pages of these minutes. VI. UPDATES 1. Council Updates – Council Member Steve King - NO UPDATE 2. Citizen Articles There were two articles of interest in the local Citizen newspaper. The first was about the author involved with the 5K/8K run. Chairperson Branch submitted this information to the Citizen and will also submit a press release to other newspapers. The second was about the hole in the ground discovered at Hidden Spring Park and speculated on its original purpose as it was brick lined, so possibly for ice storage. Four of these have been found in Centerville. 3. Festival of Lakes The race begins and ends at Hidden Springs Park with registration from 7 am to 8 am. Small water bottles purchased for runners, the Rice Creek Regional Park mileage signs need to be covered to avoid confusion for runners, the in-line skating event has been dropped for this year, t-shirts purchased only for those who have signed up for the event and there has been communication with the police department regarding traffic control, runner assistance, porta potties, emergency vehicles stand by and emergency weather shelter. The following is the volunteer plan: Brian Peterson - Race Director on Course Chris Bettinger – assist Pat Branch Kevin Amundsen – water station & move supplies as needed Suzanne Seeley – Park Ranger Pat Branch – in charge of handouts Kevin Waeghe – lead 5K runners & 5K marshal @ 5K turnaround Mark Haiden – man water station #2 & awards program announcer 4. Damages in LaMotte Park On-Going Items: Research Projects – Park Benches VII. ACTION ITEMS(S) REVIEW Items that have been completed will be removed; some are still open and additional items discussed at this meeting will be added. A revised Action Item List, as of July 10, 2013 meeting will be included with the approved minutes. The committee did not have a current action item list, so the due dates for most of the items would be changed to 8-7-13. There were only three items that were added: 13-27 a plan to upgrade Trailside Park 13-28 a plan to address the signage for Indian Mound 13-29 a plan for parks irrigation VIII. ADJOURNMENT Motion was made by Committee member Amundsen, seconded by Committee member Haiden to adjourn the meeting. Meeting was adjourned at 8:08pm. All in favor; motion passed unanimously. ACTION ITEMS PARKS RECREATION Assigned Completed # Item Person /Status Date Closed Trailside Park Benches - Bald Eagle Ski 12 -006 Club P. Branch 8/7/2013 Trailside Park Portable Toilets - Bald Eagle Ski Club - (Type & Placement - P. Palzer 12 -007 Discretion) P. Branch 8/7/2013 Kiosk - Cornerstone Park - Create Inserts for 12 -013a Kiosk K. Amundsen 8/7/2013 On -Going Kiosk @ Cornerstone Park - Remove All Outdated Materials & Replace Seasonal 12 -013b Programs /Events Staff 8/7/2013 On -Going Minutes are taking two weeks or more - P & R Points of Interest/Council Update - transcriber Email to Council Member King prior to CC needs to be 12 -046a Meeting Staff ASAP Moni more prompt 12 -060 Purchase Two 100' Cables for Speakers Tom Lee /Staff 8/7/2013 Open Little League - Status of Scoreboard Moving & dragging of fields (Update Given @ April 12 -067d Meeting) Committee 8/7/2013 Open Continued Usage of Board of Water Commissioners Property Abutting Trailside 13 -013 Park Dallas 8/7/2013 Open 13 -019 Report Schedule Date of Joint Work Session Staff 6/5/2013 TBD - June Check With Lino Lakes Sharing Porta 13 -020 Potties Staff 6/5/2013 Open 13 -021 Preliminary List of Projects Pat B. 6/5/2013 Investigate Possibility of Hockey Rink as Pat B. & Paul 13 -022 Basketball Court in Summer P. 6/5/2013 Check w /Dallas Legality of Book/DVD Sales & Charities from Mr. Hitchcock 13 -023 Proceeds Pat B. 6/5/2013 13 -024 Background Check on Mr. Hitchcock Pat B. /Staff 6/5/2013 Contact Centennial Youth Football Regarding Request to Utilized LaMotte 13 -025 Fields Pat B. 6/5/2013 Following July 10, 2013 Meeting Page 1 ACTION ITEMS PARKS RECREATION Info. Is provided at bottom of Agenda for all Committees /Co Staff Place Park Reservations /activities on mmissions and 13 -026 Calendar in Council Chambers Staff 6/5/2013 Council 13 -027 Plan to Upgrade Trailside Park P & R 8/7/2013 Open 13 -028 Plan to Address Signage for Indian Mound P & R 8/7/2013 Open 13 -029 Plan for Parks Irrigation P & R 8/7/2013 Open Following July 10, 2013 Meeting Page 2