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Home My WebLink About2013-10-23 Set Agenda & Handouts CITY OF CENTERVILLE COUNCIL MEETING AGENDA OW EStaffls�1857 eryi fe Wednesday, October 23, 2013 6:30 p.m, or shortly thereafter RED = Set Agenda OPEN FORUM 6:30 p.m.: An opportunity for members of the public to address the City Council on items not on the current agenda. Items requiring Council action may be deferred to staff or Boards and Commissions for research and future Council Agendas if appropriate. You will be limited to two (2) minutes and we ask that you conduct yourself in a professional, courteous manner, and refrain from the use of profanity. Failure to abide by this policy may result in the loss of your privilege to speak. Persons wishing to speak will be required to complete a sign -up sheet and give it to the Mayor or a Staff person prior to 6:15 p.m. COUNCIL MEETING I. CALL TO ORDER 1. Roll Call II. PUBLIC HEARINGS III. APPROVAL OF AGENDA IV. APPROVAL OF MINUTES 1. October 9, 2013 City Council Meeting Minutes (Pages 1 -6) ** *REPLACEMENTS * ** V. CONSENT AGENDA 1. City of Centerville October 9, 2013 through October 23, 2013 Claims (Check #28291- 28312) (Page 7 -8) & (Check #28313 - 28344) (Page 8a -8b) 2. Centennial Police Department Claims through October 10, 2013 (Check #9626 -9649) (Page 9) 3. Pay Estimate #4, Northdale Construction — 2013 Street Improvement Project — $136,717.49 (Pages 10 -13) VI. AWARDS/PRESENTATIONS /APPEARANCES VII. OLD BUSINESS VIII. NEW BUSINESS 1. Res. #13 -OXX — Authorizing the Creation of Fund #409 — Capital Equipment Replacement Fund (Page 14) 2. Mr. Rick Carlson Request to Reduce Developer Security, Hunters Crossing 3 Addition (Pages 15 -16) 3. Kelly's Korner — Renewal Application for Optional Liquor 2 AM (Page 17) IX. ANNOUNCEMENTS/UPDATES 1. Administrator Larson X. ADJOURNMENT *REMINDERS ** Centerville Road /CSAH 21 Open House — October 24, 2013, 4 -6 p.m. Parks & Recreation Committee Meeting — November 6, 2013, 6:30 p.m. Council Chambers Planning & Zoning Commission Meeting — November 5, 2013, 6:30 p.m. Council Chambers — P.H. Interim Use Permit, R & R Black Dirt City Council Meeting — October 23, 2013, 6:30 p.m. Council Chambers City Council Meeting — November 13, 2013, 6:30 p.m. Council Chambers Consideration of Cancellation of November 27, 2013 Meeting (Thanksgiving) Consideration of Cancellation of December 25, 2013 Meeting (Christmas) *PARK USAGE* Dryland Hockey Practice — Laurie LaMotte Memorial Park Hockey Rink, October 23, 25 & 28, 2013, 5:30 -6:30 p.m. Cub Scout Pack 232 Rocket Launch — Laurie LaMotte Memorial Park, October 25, 2013, 9:00 —12:00 a.m. Centerville Lions Annual Haunted House Fundraiser — Laurie LaMotte Memorial Park, October 25 & 26, 2013, 7:00 p.m. — 10:00 p.m. ($7 /person - $2 discount w /non - perishable food donation) Centerville Lions Oktoberfest Fundraiser — Laurie LaMotte Memorial Park, October 18, 2013, 5:00 p.m. — 9:00 p.m. CITY OF CENTERVILLE CITY COUNCIL MEETING October 9, 2013 6:30 p.m. Pursuant to due call and notice thereof, the City of Centerville held their regularly scheduled meeting of October 9, 2013, at City Hall, 1880 Main Street. PRESENT: Mayor Tom Wilharber Council Member Ben Fehrenbacher Council Member Steve King 0 rn Council Member D. Love Q Council Member Jeff Paar Lr ABSENT: None STAFF: City Administrator Dallas Larson City Engineer Mark Statz Legal Counsel Kurt Glaser I. CALL TO ORDER Mayor Wilharber called the meeting to order at 6:30 p.m. II. PUBLIC HEARING(S) 1. None. III. APPROVAL OF AGENDA Mayor Wilharber added Centerville Claims (Check #28277 - 28290), Old Business, Pages Ila -lld and Replacement Page 13 and New Business, Item #1. Res. #13 -OXX — Authorizing City Participation in Resolving Private Storm Drainage Problems and Item #2. Authorize Part-Time Finance Director Position & Employment of Ms. Ellen Paulseth for consideration this evening. Motion by Council Member Paar, seconded by Council Member Love, to approve the Set Agenda as presented with the above stated amendment. All in favor. Motion passed. IV. APPROVAL OF MINUTES 1. September 26, 2013 City Council Meeting Minutes The Mayor provided Council Members with an opportunity to amend the presented minutes. City of Centerville Council Meeting Minutes October 9, 2013 Motion by Council Member Fehrenbacher, seconded by Council Member Paar, to approve the minutes of the September 26, 2013 City Council Meeting Minutes as presented. All in favor. Motion passed. V. CONSENT AGENDA 1. City of Centerville September 26, 2013 through October 9, 2013 Claims (Check #28253- 28275) w/Voided Check #28252 & (Check #28276 - 28290) 2. Centennial Police Department Claims through September 25, 2013 (Check #9614- 9625) 3. Centennial Fire District Claims through October 4, 2013 (Check #6037 -6048) 4. Encroachment Agreement, 1977 — 72" Street — Fence 5. Special Event Permit Application — On Private Property — Household Hazardous Waste Collection at St. Genevieve's Community Parish Center Parking Lot, October 12 from 9:00 a.m. — 1:00 p.m. Motion by Council Member Fehrenbacher, seconded by Council Member Love, to approve the Consent Agenda as presented. All in favor. Motion passed. Mayor Wilharber desired to provide residents of the Lakeland Hills Development the opportunity to discuss their monument issue at this time. 1. Lakeland Hills Monument Sign (Update) Council Member Paar informed Council that the monument sign was removed when Anoka County was reconstructing CSAH14 /Main Street and felt that it was Anoka County's responsibility to replace the sign. Ms. Nancy Golden, 1654 Lakeland Circle, represented the residents of Lakeland Hills development by stating that the sign was in place prior to the re- construction project, prior to the enactment of the current ordinance requiring an association for maintenance, no necessity to have an association for their development and resident's willingness to maintain the area around the monument. Mayor Wilharber questioned whether other developments had monuments and no associations. Administrator Larson stated that other monuments for developments have associations that maintain them. Brief discussion ensued regarding complying with current ordinance and financial responsibility for the monument itself. Mr. Doug Fisher stated that the County would replace the monument sign at their cost if the City desired. Page 2 of 6 City of Centerville Council Meeting Minutes October 9, 2013 Motion by Council Member Love, seconded by Council Member Paar, to allow the monument sign to be replaced at the County's expense with the understanding that the residents are responsible for maintaining it. All in favor. Motion passed. Ms. Golden expressed her appreciation for Council's consideration of the item. VI. AWARDS /PRESENTATIONS /APPEARANCES 1. Mr. Doug Fisher and Mr. Curt Kobilaresik, Anoka County Highway Department — Centerville Road/CSAH21 Mr. Fisher, updated the Council on the progress of the project by stated that two (2) open houses had been held to obtain input from concerned residents. Mr. Fisher expressed the County's apologizes for the second open house's mailing error. Mr. Fisher stated that the County originally intended on completing a mill and overlay from CSAH14/Main Street to Birch similar to what was completed south of Birch Street, however, the City requested more extensive improvements, including that several ditches be filled, storm drains, trail and municipal services be installed at the same time allowing for cost sharing and savings. Mr. Fisher stated that several residents have express concerns regarding losing trees and the additional turn lanes that were originally proposed. Mr. Fisher stated that since the first public input meeting the County has removed left turn lanes from two intersections from the original proposal and feels strongly that they should be installed at Dupre Road and Meadow Lane /St. Genevieve's Community Parish Center for safety concerns. Mr. Statz concurred. Mr. Fisher requested that an additional input meeting be scheduled for October 24, 2013 from 4:30 to 6:30 p.m. Council concurred. Council Member Love questioned who would be financially responsible for turn lanes if additional development occurred and they were required by the County. Mr. Fisher stated that the developers if contained in a developer's agreement with the City and dependent upon the amount of homes installed. Motion by Council Member Fehrenbacher, and seconded by Council Member Paar, give preliminary approval to the plan which can be presented at the next public open house. All in favor, Council Member King opposed. Motion carried. VII. OLD BUSINESS 1. Lakeland Hills Monument Sign (Update) Previously discussed. 2. Stantec Engineering Feasibility Report — Royal Meadows Street & Utility Improvement Project Page 3 of 6 City of Centerville Council Meeting Minutes October 9, 2013 a. Adopt Res. #13 -021 — Accepting Report & Scheduling a Public Hearing on Improvement Engineer Statz briefly reviewed the updated feasibility study. Council consensus was that Option 2A, Directional drill the installation of the water main in the boulevard with installation of water services to the homes of those who desire to connect. Council Member King questioned the costs to be assessed to those residents that did not qualify for grant assistance and stated that he surveyed 15 homeowners who stated they did not desire to connect to municipal water. Administrator Larson stated that 19 homes qualified for grant funding with 15 homes not qualifying and three not responding. Administrator Larson stated that several homes were in foreclosure. Administrator Larson stated that those that did not qualify would have an opportunity to pay for the assessment up front or be assessed on their property taxes for a period of 10 years, if they wish to connect at this time. Administrator Larson stated that it would be advantageous to the property owner connect at the same time as the project. Administrator Larson stated that the project would commence in 2014 and that a public hearing needed to be scheduled to continue the process. November (11- 13 -13). Motion by Council Member Love, seconded by Council Member Fehnrenbacher, to _Adopt Res. #13 -021— Accepting Report & Scheduling a Public Hearing for November 13, 2013 for the Royal Meadows Utility Improvement Proiect as presented. All in favor. Motion passed. 3. Ord. #68, Second Series — Fee Schedule 2014 — Tabled from Previous Meeting Administrator Larson stated that minimal modifications were made and a brief discussion was held in regards to the fee schedule. Mayor Wilharber felt that several fees were high compared to surrounding communities. Council member Paar suggested that the Council spend some time at a future meeting to discuss fees. Motion by Council Member Paar, seconded by Council Member Fehrenbacher, to Adopt Ord. #68, Second Series — Fee Schedule 2014 as presented. Discussion ensued regarding additional consideration prior to 2014. All in favor. Motion passed VIII. NEW BUSINESS 1. Res. #13 -022 — Authorizing City Participation in Resolving Private Storm Drainage Problems Administrator Larson stated that the proposed resolution puts into place a policy that allows staff to work with property owners to resolve issues that affect a number of properties. Page 4of6 City of Centerville Council Meeting Minutes October 9, 2013 Lengthy discussion was had regarding potential for setting precedence; group verses individual property owners, concerns for assessments and costs incurred by the City, ongoing liability, existing structures in easements, obtaining easements and seasonal moisture. Motion by Council Member Fehrenbacher, seconded by Council Member Paar, to Approve Res. #13 -022 — Authorizing City Participation in Resolving Private Storm Drainage Problems as presented. Brief discussion was had regarding appropriate language for a group of residents versus one resident for required participation. All in favor. Motion passed. 2. Authorize Part-Time Finance Director Position & Employment of Ms. Ellen Paulseth Administrator Larson stated that he has been actively seeking a neighboring community's willingness to assist with financial oversight of the City's funds and providing assistance to the Account Clerk. Administrator Larson stated that previous Finance Director Ms. Paulseth is very well suited for the position and has agreed to the presented agreement. Council Member Paar stated that she was previously employed by Centerville and he highly recommends Ms. Paulseth for the position. Motion by Council Member Paar, seconded by Council Member Fehrenbacher, to approve the hiring of Ms. Ellen Paulseth as the City's Part -Time Finance Director and Employment Contract as presented. All in favor. Motion passed. IX. ANNOUNCEMENTS/UPDATES City Administrator Larson stated that a work session should be scheduled in the near future allowing discussion for the 2014 Street Improvement Project and any other open issues. CLOSED EXECUTIVE SESSION at 8:50 p.m. (Attorney Client Discussion of Pending Litigation) During the closed session, City Attorney Glaser reviewed the status of the litigation regarding the Sheehy special assessment appeal. The meeting was reopened to the public at 9:02 p.m. Motion by Council Member Love, seconded by Council Member Pam to adopt Resolution 13 -009x, a resolution to clarify the substance and adoption of Resolution 13 -009, as presented. All in favor. Motion passed. Page 5 of 6 City of Centerville Council Meeting Minutes October 9, 2013 X. ADJOURNMENT Motion by Council Member Fehrenbacher, seconded by Council Member Paar, to adiourn the meeting at 9:04 p.m. All in favor. Motion passed. Transcribed by City Staff Member Kris Sweeney, Account Clerk II Page 6 of 6 CITY OF CENTERVILLE 10/23/13 1:24 PM Page 1 Check Detail - October 23, 2013 — UPDATE Check Date Check # Vender Name Comments Amount 10/24/2013 000499E MINNESOTA DEPT OF REVENUE STATE W/H - PAY PERIOD 22 Check Nbr 000499 MINNESOTA DEPT OF REVENUE $865.05 10/24/2013 000500E WELLS FARGO H.S.A. W/H - PAY PERIOD 22 Check Nbr 000500 WELLS FARGO $1,329.17 10/2412013 000501E PERA PERA W/H - PAY PERIOD 22 Check Nbr 000501 PERA $2,422.98 10/24/2013 000502E IRS /EFTPS FED W/H - PAY PERIOD 22 $2,089.24 10/24/2013 000502E IRS /EFTPS FICA W/H - PAY PERIOD 22 $2,629.40 Check Nbr 000502 IRSIEFTPS $4,718.64 10/23/2013 028313 AMUNDSEN, KEVIN P & R MEETINGS - 7 -10, 8 -7 & 9-4 Check Nbr 028313 AMUNDSEN, KEVIN $60.00 10/23/2013 028314 BETTINGER, CHRISTOPHER P & R MEETINGS - 7 -10, 8 -7 Check Nbr 028314 BETTINGER, CHRISTOPHER $40.00 10/23/2013 028315 BLAINE BROTHERS, INC. 2007 STERLING - REPAIRS /MAINT Check Nbr 028315 BLAINE BROTHERS, INC. $396.45 10/23/2013 028316 BRANCH, PATRICK P & R MEETINGS - 7 -10, 8 -7 & 9 -4 Check Nbr 028316 BRANCH, PATRICK $60.00 10/23/2013 028317 CENTENNIAL FIRE DISTRICT STATE FIRE AID C heck Nbr 028317 CENTENNIAL FIRE DI $147,591.91 10/23/2013 028318 COMCAST HIGH SPEED INTERNET - CITY HALL Check Nbr 028318 COMCAST $27.55 10/23/2013 028319 DELTA DENTAL PF99867701 - NOV. 2013 DENTAL INS. Check Nbr 028319 DELTA DENTAL $349.50 10/23/2013 028320 FLINT, JAMES P & Z MEETING - 7 -2 Check Nbr 028320 FLINT, JAMES $20.00 10/23/2013 028321 GOETZ LANDSCAPE & IRRIG. GARDENING SERVICES - HIDDEN SPRINGS PARK Check Nbr 028321 GOETZ LANDSCAPE & IRRIG. $75.51 10/23/2013 028322 GRAHEK, JOHN P & R MEETINGS - 8 -7 & 9 -4 Check Nbr 028322 GRAHEK, JOHN $40.00 10/23/2013 028323 HAIDEN, MARK P & R MEETINGS - 7 -10, 8 -7 Check Nbr 028323 HAIDEN, MARK $40.00 10/23/2013 028324 HEALTH PARTNERS NOV. 2013 HEALTH INS. Check Nbr 028324 HEALTH PARTNERS $5,019.51 10/23/2013 028325 INSTRUMENTAL RESEARCH INC SEPT 2013 WATER TESTING Check Nbr 028325 INSTRUMENTAL RESEARCH INC $38.00 10/23/2013 028326 KOSKI, RUSSELL P & Z MEETINGS - 7 -2, 8 -13 & 9 -10 Check Nbr 028326 KOSKI, RUSSELL $60.00 10/23/2013 028327 LARSON, ERIC P & Z MEETINGS - 7 -2 Check Nbr 028327 LARSON, ERIC $20.00 10/23/2013 028328 LEAGUE OF MN CITIES MEMBERSHIP DUE - T. WILHARBER $30.00 10/23/2013 028328 LEAGUE OF MN CITIES STORMWATER COALITION $515.00 Check Nbr 028328 LEAGUE OF MN CITIES $54S.00 10/23/2013 028329 LEAGUE OF MN CITIES INS TRUST CLAIM# C0012986 -R HOGAN - DEDUCTIBLE Check Nbr 028329 LEAGUE OF MN CITIES INS TRUST $500.00 10/23/2013 028330 LEE, OLAF P & Z MEETINGS - 7 -2, 8 -13 & 9 -10 Check Nbr 028330 LEE, OLAF $60.00 10/23/2013 028331 MCMA ANNUAL MEMBERSHIP THRU 4 -30 -14 Check Nbr 028331 MCMA $124.12 10/23/2013 028332 MONTAIN, MATTHEW P & Z MEETINGS - 7 -2, 8 -13, & 9 -10 Check Nbr 028332 MONTAIN, MATTHEW $60.00 10/23/2013 028333 MOSHER, DARRIN P & Z MEETINGS - 7 -2 Check Nbr 028333 MOSHER, DARRIN $20.00 10/23/2013 028334 NORTHDALE CONSTRUCTION CO INC 2013 STREET UTILITY - REPAIR SEWER SERVICE AT 1866 Check Nbr 028334 NORTHDALE CONSTRUCTION CO INC Q.022,74 10/23/2013 028335 PETERSON, BRIAN P & R MEETINGS 7 -10, 8 -7 & 9-4 Check Nbr 028335 PETERSON, BRIAN $60.00 10/23/2013 028336 PORTA -POT TRACIE MCBRIDE PARK SERV THRU 10 -15 Check Nbr 028336 PORTA -POT $127.27 10/23/2013 028337 SEELEY, SUZANNE P & R MEETINGS 7 -10, 8 -7 & 9 -4 Check Nbr 028337 SEELEY, SUZANNE $60-00 fa- CITY OF CENTERVILLE 10/23/13 1:24 PM Page 2 Check Detail - October 23, 2013 - UPDATE Check Date Check # Vender Name Comments Amount 10/23/2013 028338 STANTEC CONSULTING SERVICES IN GENERAL - SERV THRU 9 -27 -13 $231.71 10/23/2013 028338 STANTEC CONSULTING SERVICES IN 2013 STREET RECONSTR - SERV THRU 9 -27 -13 $1,436.80 10/23/2013 028338 STANTEC CONSULTING SERVICES IN CSAH21 RECONSTRUCTION - SERV THRU 9 -27 -13 $6,679.34 10/23/2013 028338 STANTEC CONSULTING SERVICES IN 2014 ROYAL MEADOWS - SERV THRU 9 -27 -13 $2,622.00 Check Nbr 028338 STANTEC CONSULTING SERVICES IN $10 ,969 . 85 10/23/2013 028339 SWEENEY, KRIS MILEAGE REIMBURSMENT THRU 10 -22 -13 $10.87 10/23/2013 028339 SWEENEY, KRIS MILEAGE REIMBURSMENT THRU 10 -22 -13 $10.87 10/23/2013 028339 SWEENEY, KRIS MILEAGE REIMBURSMENT THRU 10-22 -13 $17.60 Check Nbr 028339 SWEENEY, KRIS $39.34 10/23/2013 028340 UNIVERSITY OF MINNESOTA CTAP SNOW & ICE MATERIAL APPL WORKSHOP Check Nbr 028340 UNIVERSITY OF MINNESOTA $350.00 10/23/2013 028341 VERIZION WIRELESS CELL PHONE SERV THRU 10 -9 -13 $33.89 10/23/2013 028341 VERIZION WIRELESS CELL PHONE SERV THRU 10 -9 -13 $33.89 10/23/2013 028341 VERIZION WIRELESS CELL PHONE SERV THRU 10 -9 -13 $101.69 10/23/2013 028341 VERIZION WIRELESS CELL PHONE SERV THRU 10 -9 -13 $33.89 10/23/2013 028341 VERIZION WIRELESS CELL PHONE SERV THRU 10 -9 -13 $33.8 9 Check Nbr 028341 VERIZION WIRELESS $237.25 10/23/2013 028342 WAEGHE, KEVIN P & R MEETINGS - 7 -10, 8 -7 & 9-4 Check Nbr 028342 WAEGHE. KEVIN $60.00 10/23/2013 028343 WOOD, TOM P & Z MEETINGS 7 -2, 8 -13 & 9 -10 Check Nbr 028343 WOOD, TOM $60.00 10/23/2013 028344 NORTHDALE CONSTRUCTION CO INC 2013 STREET & UTILITY IMPROVEMENTS - REQUEST #4 Check Nbr 028344 NORTHDALE CONSTRUCTION CO INC $1 TOTAL CHECKS $316,187.33 Y�