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Home My WebLink About2013-10-23 CC Minutes - Approved CITY OF CENTERVILLE CITY COUNCIL MEETING October 23, 2013 6:30 p.m. Pursuant to due call and notice thereof, the City of Centerville held their regularly scheduled meeting of October 23, 2013, at City Hall, 1880 Main Street. PRESENT: Mayor Tom Wilharber Council Member Ben Fehrenbacher (Arrived at 6:52 p.m.) Council Member Steve King Council Member D. Love Council Member Jeff Paar ABSENT: City Engineer Mark Statz Legal Counsel Kurt Glaser STAFF: City Administrator Dallas Larson I. CALL TO ORDER Mayor Wilharber called the meeting to order at 6:30 p.m. II. PUBLIC HEARING(S) 1. None. III. APPROVAL OF AGENDA Mayor Wilharber added Centerville Claims (Check #28313-28344) and replacement minutes, for consideration this evening. Motion by Council Member Paar, seconded by Council Member Love to approve the Set Agenda as presented with the above stated amendment. All in favor. Motion passed unanimously. IV. APPROVAL OF MINUTES 1.October 9, 2013 City Council Meeting Minutes The Mayor stated that replacement pages had been placed before them and provided Council Members with an opportunity to amend the presented minutes. City of Centerville Council Meeting Minutes October 23, 2013 Motion by Council Member Love, seconded by Council Member King to approve the minutes of the October 9, 2013 City Council Meeting Minutes as presented. All in favor. Motion passed unanimously. V. CONSENT AGENDA 1. City of Centerville October 9, 2013 through October 23, 2013 Claims (Check #28291-28312) & (Check #28313-28344) 2. Centennial Police Department Claims through October 10, 2013 (Check #9626- 9649) 3. Pay Estimate #4, Northdale Construction – 2013 Street Improvement Project ~ $136,717.49 Motion by Council Member Paar, seconded by Council Member King to approve the Consent Agenda as presented. All in favor. Motion passed unanimously. VI. AWARDS/PRESENTATIONS/APPEARANCES 1. None. VII. OLD BUSINESS 1. None. VIII. NEW BUSINESS 1. Res. #13-023 – Authorizing the Creation of Fund #409 – Capital Equipment Replacement Fund Administrator Larson stated that through the 2013 budget preparations, Council determined that they would budget for larger capital expenditures which would include such items as new roofing, floor covering, automobile replacement, building generator replacement, etc. Administrator Larson stated that these repairs/replacements are atypical and at times can be untimely; however, Council determined to be pro-active by allocating funding over several years and for accounting purposes this repeated funding should be applied to the suggested Fund #409 – Capital Equipment Replacement Fund. Council Member King questioned the original items that Council considered during budget preparations and Administrator Larson stated that he would provide a listing to the entire Council for review. Motion by Council Member Love, seconded by Council Member King to approve Res. #13-023 – Authorizing the Creation of Fund #409 – Capital Equipment Replacement Fund. All in favor. Motion passed. Page 2 of 4 City of Centerville Council Meeting Minutes October 23, 2013 rd 2. Mr. Rick Carlson Request to Reduce Developer Security, Hunters Crossing 3 Addition Mr. Carlson requested Council’s consideration of allowing him to reduce his letter of credit to $10,000 and consider allowing him to make a cash security rather than a letter of credit. Mr. Carlson stated that he anticipates providing the City with full payment of all rd outstanding special assessments associated with the Hunters Crossing 3 Addition prior to November 15, 2013. Mr. Carlson stated that the Rice Creek Watershed District has agreed to a similar arrangement relating to the development. Discussion ensued regarding setting precedence, developers’ individual performances, builders’ escrows, status of the development and amounts potentially needed to fund building completion. Motion was made by Council Member Paar, seconded by Council Member King to modify/amend the existing developers’ agreement reducing the security to $10,000, allow for cash funding rather than security funding through a financial institution and contain language that if any amount of the cash security is utilized, it would immediately be replaced by the developer, Mr. Carlson. All in favor. Motion carried. Mr. Carlson questioned the necessity of continuing the current letter of credit beyond the November 15, 2013 payoff of assessments and $10,000 cash security. Administrator Larson stated that once Mr. Carlson has complied with the above requirements, the City would release the letter of credit in writing. 3. Kelly’s Korner – Renewal Application for Optional Liquor 2 AM Mayor Wilharber stated that this is a routine item, that there have been no immediate issues with Kellys’ liquor licenses and they are the only establishment that currently is open until 2 AM. Council Member King expressed concern regarding noise emissions from the establishment and ordinance policing by the Police Department. Brief discussion was had regarding policing both by the establishment and the Police Department, licensing requirements for On-Sale licensing, the Planning & Zoning Commission’s review of the existing ordinance and possible language modification recommendations. Mayor Wilharber stated that he would discuss the policing issue with the Police Department and equipment utilized during enforcement. Administrator Larson stated that he would discuss the matter with the establishment’s owners in an attempt to reiterate their stewardship to the neighborhood and potential imposition of live event regulations. IX. ANNOUNCEMENTS/UPDATES City Administrator Larson stated that the County would be holding an Open House for the Centerville Road/CSAH21 Reconstruction Project tomorrow evening between the Page 3 of 4 City of Centerville Council Meeting Minutes October 23, 2013 hours of 4:30 p.m. – 6:30 p.m. at the St. Genevieve Community Parish and that the scheduled Fire Steering meeting would be taking place the same evening commencing a 6:00 p.m. and that it was imperative that the City had full representation. Administrator Larson suggested scheduling a work session to complete discussions regarding the upcoming years’ street projects and outstanding items. Consensus of the Council was to schedule the work session for November 13, 2013. Administrator Larson reminded Council of the two upcoming holidays, their potential effects on scheduled meetings and potential for cancellation or rescheduling of the meetings. Consensus of Council was to wait until their November 13, 2013 meeting to determine whether to cancel or reschedule their November 27, 2013 meeting and the same with the December 11, 2013 is where they will determine cancellation or rescheduling of their December 25, 2013 meeting. Mayor Wilharber mentioned several upcoming meeting where the public or Council Members could attend to provide input and obtain updates (RCWD and Metro Transit). Council Member Fehrenbacher reported that at a recent member cities collaboration meeting, Administrator Larson presented a salt brine/winter road maintenance presentation. Council Member Fehrenbacher reported that all member cities were pleased with the program except Columbus due to expenditures exceeding their grant funding. Council Member Fehrenbacher stated that lengthy debates are taking place as to responsibility for White Bear Lake water levels relating to ground water, municipal pumping, etc. and it is feared that legislation will be enacted prior to a verified cause being found which may impose restrictions that may affect the groups study for operating a joint utility system. Council Member Paar reminded residents of the upcoming Lions Annual Haunted House taking place on Friday and Saturday evening. Council Member Love reminded Council Members of the upcoming Local Board of Equalization Training happening on November 12, 2013. X. ADJOURNMENT Motion by Council Member Love, seconded by Council Member Paar to adjourn the regularly scheduled Council meeting of October 23, 2013 at 7:05 p.m. All in favor. Motion carried. Transcribed by City Staff Member Teresa Bender, City Clerk Page 4 of 4