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HomeMy WebLinkAbout2013-12-11 CC Packet CITY OF CENTERVILLE COUNCIL MEETING SESSION AGENDA Wednesday, December 11, 2013 6:30 p.m. or shortly thereafter OPEN FORUM 6:30 p.m.: An opportunity for members of the public to address the City Council on items not on the current agenda. Items requiring Council action may be deferred to staff or Boards and Commissions for research and future Council Agendas if appropriate. You will be limited to two (2) minutes and we ask that you conduct yourself in a professional, courteous manner, and refrain from the use of profanity. Failure to abide by this policy may result in the loss of your privilege to speak. Persons wishing to speak will be required to complete a sign-up sheet and give it to the Mayor or a Staff person prior to 6:15 p.m. COUNCIL MEETING I.CALL TO ORDER 1.Roll Call II. PUBLIC INPUT on 2014 Budget & Tax Levies III. APPROVAL OF AGENDA IV. APPROVAL OF MINUTES 1.November 13, 2013 City Council Meeting Minutes (Pages 1-7) 2.November 13, 2013 City Council Work Session Meeting Minutes (Page 8) II.CONSENT AGENDA 1. City of Centerville November 14, 2013 through December 11, 2013 Claims (Check #28370- 28424) w/Voided Check #28425 (Pages 9-12) 2. Centennial Police Department Claims through November 26, 2013 (Check #9622-9700) w/Voided Check #9622 (Pages 13-14) 3. Centennial Fire District Claims through November 19, 2013 (Check #6099-6134) w/Check #6119-6126 Voided (Pages 15-16) 4. Successful Performance Review - Completion of Year 14 – Mr. Tedd Peterson, Public Works Maintenance Technician III.AWARDS/PRESENTATIONS/APPEARANCES IV.OLD BUSINESS 1. P & R Recommendation to Approve Special Event Permit Application for “Shake Your Shamrock” 5K/8K Runs ~ Tabled from Previous Meeting (Pages 17-19) 2. Anoka County Response to Centerville’s Request Regarding Turn Lanes & the CSAH21/Centerville Road Reconstruction Project (M. Statz Update) (Pages 20-21) V.NEW BUSINESS 1. Res. #13-0XX – Adopting Budget & Tax Levies for 2014 (Pages 22-27) 2. Res. #13-0XX – Approving of Anoka County’s Classification & Sale of Forfeited Lands ~ PIN #R23-31-22-34-0026 Per Anoka County Res. #2013-130 (Pages 28-39) 3. Res. #13-0XX – 2014 Mill & Overlay Projects (Pages 40-43) 4. Res. #13-0XX – Assigning Duties as They Relate to Handling Banking Transactions for the City (Page 44) 5. Consider Recycling Incentive-Authorize Rebate to Residents, Subject to Anoka County Approval (Page 45) th 6. Consider Location for Future Street Connection to 20 Avenue/CSAH54 (Page 46) 7. Consider Amendment to Centennial Fire District Joint Powers Agreement- Section 2.6 Voting (Page 47) 8. Parks & Rec. Committee Recommendation to Reserve Unspent Budget Items in 2013 for use in 2014 (Pages 48-51) 9. Consider Purchasing a Replacement Phone System & Agreement with Roseville I-Net (Pages 52-53) 10. Consider Cancellation/Re-Scheduling of December 25, 2013 City Council Meeting IX. ANNOUNCEMENTS/UPDATES 1. Administrator Larson X. ADJOURNMENT *REMINDERS** Parks & Recreation Committee Meeting – January 1, 2014, 6:30 p.m. Council Chambers Planning & Zoning Commission Meeting – January 7, 2014, 6:30 p.m. Council Chambers Consideration of Cancellation of December 25, 2013 Meeting (Christmas) City Council Meeting – January 8, 2014, 6:30 p.m. Council Chambers City Council Meeting – January 22, 2014, 6:30 p.m. Council Chambers CITY OF CENTERVILLE CITY COUNCIL MEETING November 13, 2013 6:30 p.m. Pursuant to due call and notice thereof, the City of Centerville held their regularly scheduled meeting of November 13, 2013, at City Hall, 1880 Main Street. PRESENT: Mayor Tom Wilharber Council Member Ben Fehrenbacher Council Member Steve King O Council Member D. Love Q Q Council Member Jeff Paar ABSENT: None STAFF: City Administrator Dallas Larson City Engineer Mark Statz Legal Counsel Kurt Glaser Paul Palzer, Public Works Director I. CALL TO ORDER Mayor Wilharber called the meeting to order at 6:30 p.m. II. PUBLIC HEARING(S) 1. Delinquent Sewer, Water & Garbage Services Associated with the 3 rd , 4th Quarter of 2012 & the 1 & 2nd Quarters of 2013 Utility Billing Cycles The Mayor opened the public hearing at 630 p.m. Administrator Larson explained to Council that the unpaid water /sewer /garbage balances that are associated with the 3 and 4" quarter of 2012 and the 1 and 2 quarters of 2013 will be special assessed against the property for collection of the past due amounts. There being no one present to speak on the matter, a motion was made by Council member Paar, Seconded by Council member Fehrenbacher to close the public hear. All in favor. Motion passed. 2. Royal Meadows Improvement Project The Mayor opened the public hearing at 6:32 p.m. Administrator Larson stated to Council that notices forwarded to residents of the Royal Meadows Development regarding the public hearing. Administrator Larson also stated 1 City of Centerville Council Meeting Minutes November 13, 2013 that those residents that do not meet income qualifications for the grant could be assessed if the homeowner chooses to connect to municipal water. Administrator Larson stated that there was going to be no street reconstruction with this project and that the grant funding will be utilized for property owners who meet the income guidelines and those who do not qualify, connection would cost them approximately $12,000. The City could waive some of the fees to reduce the cost. Engineer Statz explained that Council selected the improvement project scenario that would construct the watermain in the boulevard using directional drilling. The project specification would include running the service line into the homes for those owners that wish to connect.. Administrator Larson stated that this entire area is in the City's Wellhead Protection Area and the City has been mandated by the DNR to ensure that abandoned wells are sealed. Council Member King asked who would be responsible for paying for the sealing of the wells. Administrator Larson stated that the cost of sealing wells could be a part of the project, if the council wishes to include that work. Engineer Statz stated that this is not a road improvement project so there will be only patches in the road and they would be staying behind the curb in the boulevard. Administrator Larson mentioned that there would be no proposed assessment for those homeowners who qualify for the grant and those who do not qualify would be afforded an opportunity to voluntarily connection. The estimated cost of the project for the service line is based on the bids from the contractors. The estimated amount $6,325 for service line connection and the cost if the wells were sealed at the time the water is installed would be an additional amount of approximate $600 to $800 for an approximate total cost of $13,000, but those who qualify for the grant would not have to pay. For those who do not qualify, they could choose to be assessed over a 10 year period at approximately 4.5% to 5% interest if financed through the City. The Council will consider waiving part of the connection fees to encourage the entire area to connect. Those who choose not to hook into City water during this project would have until 2021 to be connected. Ms. Melinda Hughes, 7187 Robin Lane West, asked how much it is going to cost if she hooked into City water at a later date. Engineer Statz stated that he did not know but if you wait, the costs could go up with inflation cost. Administrator Larson stated approximately $13,425 but it could be lower than that it depended on how much the bids and council consideration of waiving part of the connection fees. If she wished to hook into City water, she would have about 45 to 60 days to do so. She asked when this project would start; Administrator Larson stated in early spring 2014 depends on contractor schedule. Gerald Alexander, 1967 North Robin Lane, stated that he has an excellent well and felt pressured the last time the form was sent out so he did not participate. He stated now that he and his wife are close to retiring and his income level has changed, he would be willing to complete the survey and potentially qualify. Administrator Larson stated the City will be sending out the survey again. Page 2 of 7 2 City of Centerville Council Meeting Minutes November 13, 2013 Motion by Council Member Paar, seconded by Council Member Love to closed the public hearing for Royal Meadow Improvement Project at 6:58 p.m., All in favor. Motion carried. III. APPROVAL OF AGENDA Mayor Wilharber added Centerville Claims (Check #28364 - 28369), for consideration this evening. Motion by Council Member Fehrenbacher, seconded by Council Member Paar to approve the Set Agenda as presented with the additional claims (Check# 28364 through Check# 28369). All in favor. Motion passed. IV. APPROVAL OF MINUTES 1. October 23, 2013 City Council Meeting Minutes The Mayor provided Council Members with an opportunity to amend the presented minutes. Motion by Council Member Fehrenbacher, seconded by Council Member Love to approve the minutes of the October 23, 2013 City Council Meeting Minutes as presented. All in favor. Motion passed. V. CONSENT AGENDA 1. City of Centerville October 23, 2013 through November 13, 2013 Claims (Check #28345- 28363) & (Check #28364 -28369 and E - payment 509) 2. Centennial Police Department Claims through October 28, 2013 (Check #9650 -9670) 3. Centennial Fire District Claims through November 1, 2013 (Check #6057 -6088) 4. Res. #13 -024 – Authorizing Entering into an Encroachment Agreement with Property Owner(s) of 7355 Old Mill Road (PIN #R14- 31 -22 -31 -0058) Allowing Construction of a Fence in the City's Right -of -Way /Drainage Utility Easement * *Torrens Property ** 5. P & R Committee Recommendation to approve the "Shake Your Shamrock" 5/8K Special Event Permit —pull item 6. Res. #13 -025 – P & R Committee Recommendation to Place in Reserves $2,541.26 to Purchase Five (5) Park Benches – (2) @ Trailside Park, (2) @ LaMotte Park (1) Near Play Structure(s) & (1) Near Volleyball Court, and (1) @ Eagle Park Near Tennis Court Proceeds From 2013 5/8K Run - $2,541.26 + $500 Lions Donation & Expend Same in 2014 to MinnCor For the Purchase – Not to Exceed The Reserved Amount 7. P & R Committee Recommendation to Expend $325 to Host a Holiday Movie – Funding of $177.16 from Movies in the Park & Up to $147.84 from 2013 Budget Line Item Park Programs 8. P & R Committee Recommendation to Approve Bunker Park Stable, Inc. Contract for Hayrides Associated w/P & R's Annual Skate Night/Bonfire Event Scheduled for Page 3 of 7 3 City of Centerville Council Meeting Minutes November 13, 2013 February 8, 2014 — Not to Exceed $748.13 to be expended from 2014 Budget Line Item Park Programs Motion by Council Member Fehrenbacher, seconded by Council Member King to approve the Consent Agenda as presented except for item #5 for discussion All in favor. Motion p assed. 5. Council discussed the special use permit for "Shake Your Shamrock" 5/8K run and tabled this for the next meeting when further information could be brought forward. Council's concerns were who does the clean-up after the race, insurance, police and fire being available and who benefits from the race. Council Member Fehrenbacher motioned to table the Shake Your Shamrock 5/8K special event permit for March 14, 2014 for addition information, Council Member King seconded the motion. All in favor. Motion passed. VI. AWARDS /PRESENTATIONS /APPEARANCES 1. Mr. Lou Suski, Gaughan Companies — Realtor, City Owned Property — Update Mr. Suski updated Council on the 8 properties the City has for sale. He stated he has a very interested party for the property located on the corner of Main Street and Centerville Road. Their plans for this property are very similar to what the City had in mind for the downtown area only on a smaller scale. Mr. Suski mentioned that he has sent out brochures to other realtors. He felt that the overall market is starting to improve for commercial real estate. VII. OLD BUSINESS 1. None. VIII. NEW BUSINESS 1. Res. #13 -026 — Ordering Improvement of Street — (Royal Meadows Development) North Robin Lane form 20 Avenue to West Robin Lane and West Robin Lane from North Robin Lane to South Robin Lane and South Robin Lane from 20 Avenue to West Robin Lane and Cardinal Drive from West Robin Lane to 20 Avenue by construction of water main and water main services. Administrator Larson stated that this resolution would authorize the Engineer Statz to begin the plans, preparing for the bid process. Administrator Larson also stated that an additional survey would be forwarded to homeowners to ascertain whether income levels have changed since completion of their last surveys. Administrator Larson encouraged residents to return the form to the City as soon as possible even if they did not believe that they qualify. Page 4 of 7 4 City of Centerville Council Meeting Minutes November 13, 2013 Council Member Love asked Engineer Statz whether a homeowner could hire their own contractor if they did not qualify. Engineer Statz stated that they could; however, they would need to secure approval for specially assessing the costs from Council. Motion by Council Member Fehrenbacher, seconded by Council Member Paar to approve Res. #13 -026 – Ordering Improvement of Water – (Royal Meadows Development) as presented. All in favor. Motion passed. 2. Res. #13 -027 – Adopting Delinquent Sewer, Water & Garbage Services Administrator Larson stated that this is a routine item that allows the City to certify for collection with taxes, unpaid delinquent water /sewer and garbage services. Motion by Council Member Love, seconded by Council Member Fehrenbacher, to approve Res. #13 -027 – Adopting Delinquent Sewer, Water & Garbage Services. All in favor. Motion passed. 3. Planning & Zoning Commission Report and Recommendation Approving an Interim Use Permit (IUP) for Rehbein Properties (DBA Rehbein's Black Dirt) to Operate a Black Dirt Processing Business at 21 Avenue South of Clearwater Creek. Administrator Larson stated that Planning and Zoning Commission recommends to Council that the standards for granting an Interim Use Permit have been met and recommends that they approve the permit subject to the conditions contained in the draft IUP. Dirt is processed with soil additives and then hauled back out. In addition, it is proposed to haul in compactable soil the will be used on the site to correct soil deficiencies prior to development. This permit uses maybe considered within the District I -1, however condition may be imposed to mitigate any adverse impacts. Council Member Love stated that the Planning & Zoning Commission placed stipulations in the permit that addressed height requirements of the piles, access limitations, and the length of the permit. Council Member Love stated that the current business has been operating without problems. Motion by Council Member Love, seconded by Council Member King, to approve an Interim Use Permit (IUP) for Rehbein Properties (DBA Rehbein's Black Dirt) to Operate a Black Dirt Processing Business at 21 Avenue South of Clearwater Creek as presented. All in favor. Motion passed. 4. 2014 Liquor & Tobacco Renewal Licensing (Subject to Successful Review & Background Checks by Police Dept. & All Delinquent Property Taxes & Municipal Utilities Being Paid) a. CenterMart — Tobacco b. Corner Express — Tobacco C. Kelly's Korner — On -Sale, Sunday Liquor & Tobacco Page 5 of 7 5 City of Centerville Council Meeting Minutes November 13, 2013 d. Wiseguys Pizza — On -Sale & Sunday Liquor e. Main Street Liquor Barrel — Off -Sale & Tobacco f. Platinum Liquor — Off -Sale Liquor & Tobacco g. Trio Inn — On -Sale, Off -Sale, Off -Sale 3.2, Sunday Liquor & Tobacco Administrator Larson stated that one of the above businesses has outstanding property taxes and delinquent utilities. Administrator Larson stated that until such time as these items have been addressed, no license will be issued for them. Motion by Council Member Parr, seconded by Council Member King, to approve the above stated licenses subject to all delinquent/outstanding fees paid, meeting all license requirements and police department approval. All in favor. Motion passed. 5. Consideration of Cancelling Council's Regularly Scheduled Council Meeting of November 27, 2013 Administrator Larson asked Council if the regularly scheduled council meeting for November 27, 2013 could be cancelled due the Thanksgiving Holiday provided that there is nothing pressing that needs council action. Motion by Council Member Fehrenbacher, seconded by Council Member Paar, to cancel the Regularly Scheduled Council Meeting of November 27, 2013 provided that there is nothing that needs imminent action Further discussion regarding whether to cancel the meeting at this time or placing the meeting as potentially pending baring imminent action. Administrator Larson stated that he would keep the Council abreast of items, necessity of meeting and posting. All in favor. Motion passed. IX. UNSCHEDULED APPERANCES Mr. and Mrs. Dave Popp, 1697 Hunters Trail, and Mr. Michael Default, 7045 Centerville Road, appeared before Council desiring to speak about their frustration with Anoka County regarding the CSAH21 /Centerville Road project. The Popps along with Mr. Default desired to have the roadway reconstructed with curb, gutters, storm drains and a trail; however, they did not desire turn lanes in the scope of the project. The residents questioned the City's costs associated with the project and desired to obtain Council's feelings regarding the County's current plan with the removal of the right turn lanes. Lengthy discussion ensued. Engineer Statz requested clarification of the residents desires for the reconstruction project so that he would be better able to speak with the County in regards to them. Consensus of the council was that two questions should be submitted to Anoka County. Page 6 of 7 6 City of Centerville Council Meeting Minutes November 13, 2013 1. Would Anoka County consider completing the proposed reconstruction of CSAH 21, as it is currently proposed, with the one exception of eliminating the left turn lanes at Dupre Road. 2. Would Anoka County consider completing the proposed reconstruction of CSAH 21, as it is currently proposed, with the exceptions of eliminating the left turn lanes at Dupre Road and all of the right turn lanes on the project. With the elimination of these turn lanes, it is assumed that the shoulder widths would remain as planned through the areas where the turn lanes were eliminated. IX. ANNOUNCEMENTS/UPDATES Attorney Glaser briefed the Council on a pending lawsuit against DNR by White Bear Lake Homeowner Association, alleging mismanagement of the permit system for using water from the Prairie du Chein aquifer and that that mismanagement has caused the water level of White Bear Lake to drop substantially from desired levels. Cities could be affected if the court were to order the DNR to reduce appropriations for municipal water supplies. There may be a need to intervene in the lawsuit to protect the City's interests. Council Member Fehrenbacher briefly updated Council on the Ticket Education Program with the Centennial Lakes Police and their desire to expanding the program to include other offenses, such as, proof of insurance. Council Member Fehrenbacher also stated that the CLPD is updating access security for the computers in the squad cars and the union contract for the Sargent and patrol officers is expiring shortly with the previous contract being a 3 year term. Mayor Wilharber reported that he received a letter from the Centennial School District in regards to a tour of four (4) schools that would be held on Nov. 19 at 8:45 a.m. and asked if any members were interested in attending. Council Member Paar reported at the Fire Steering meeting that discussions took place regarding the provision of ambulance service, the addition of new computer software, the County's willingness to continue having the department provide medical training and the hiring of an additional staff member to respond to calls that happen during daytime hours. Council Member Love reported that the Planning & Zoning Commission had discussed the noise ordinance relating to music at Kelly's Korner and the need for additional information prior to any decision making on the item. X. ADJOURNMENT Motioned by Council Member Fehrenbacher, seconded by Council Member King to adiourn the regularly schedule Council Meeting of November 13, 2013 at 10:15 p.m. All in favor. Motion passed. Transcribed by City Staff Member Kris Sweeney, Account Clerk II Page 7 of 7 7 City Council 2013- 11/13/2013 10:15 p.m. Minutes of Work Session Present were Mayor Tom Wilharber, Council members Jeff Paar, Steve King, Ben Fehrenbacher and D Love. Also Present were Public Works Director, Paul Palzer and Engineer Mark Statz. Street Paving and Overlay Program. Council considered the list of streets on the schedule for mill and overlay in 2014. The majority did not favor special assessing any of the cost. It was suggested that the project be designed and bids received before making the final decision on special assessments. If the costs come in higher than anticipated, it may be necessary to consider special assessments. Consensus was that the engineer should submit a proposal for engineering services and a resolution prepared to authorize design and bidding. Staffing. Administrator Larson advised council that he tentatively plans to retire on September 1, 2014, barring any unforeseen events. He indicated that he would consider a phased retirement plan if Council was interested in that. Council considered whether they should hire a full -time finance director with the expectation that person would be groomed to take over in a year or so. It seems unlikely that the city could operate with a part-time administrator and at the same time a part-time finance director. Due to the late hour, the matter was tabled for discussion at a future meeting. Centennial Fire District Joint Powers Agreement. Council Member Paar reported that the Steering Committee agreed to bring back to the council the possible amendment of the JPA requested by Lino Lakes to grant voting power that is proportionate to its cost share. Members expressed concern that if a single city has a majority vote, Centerville would only be buying service, if it agreed to such a proposal. Other more limited changes to the voting were discussed. It was noted that in the past ten years there were only a few of votes where decisions were not unanimous, and there was only one vote where both representatives of a city were on the losing end of a vote. Information was presented on the voting structure of other joint fire departments and it was noteworthy that not a single agreement gave the majority vote to one city. Consensus was that the JPA had functioned well for several decades and it should not be changed, however the council was open to continuing to discuss the matter. The meeting was adjourned at 11:20 p.m. Dallas Larson, Administrator 8 CITY OF CENTERVILLE 12/06/13 1:29 PM Page 1 Check Detail - 11 -21 -13 thru 11 -25 -13 Date Check # Vender Name Comments Amount 11/21/2013 000511E WELLS FARGO H.S.A. W/H - PAY PERIOD 24 Ch -K Nbr 000511 WELLS FARGO $1,329.17 11/21/2013 000512E MINNESOTA DEPT OF REVENUE STATE W/H - PAY PERIOD 24 Check Nbr 000512 MINNESOTA DEPT OF REVENUE $881.60 11/21/2013 000513E IRS /EFTPS FED W/H - PAY PERIOD 24 $2,138.35 11/21/2013 000513E IRS /EFTPS FICA W/H - PAY PERIOD 24 $2,711.98 Check Nbr 000513IRSIEFTPS $4,850.33 11/21/2013 000514E PERA PERA W/H - PAY PERIOD 24 Check Nbr 000514 PERA $2,498.16 11/25/2013 028370 ANOKA COUNTY TREASURY DEPT. 2013 DECEMBER BROADBAND Check Nbr 028370 ANOKA COUNTY TREASURY DEPT. $112.50 11/25/2013 028371 BANYON DATA SYSTEMS INC PNS INTERFACE & OUTSOUCE PRINTING TRANSFER $398.34 11/25/2013 028371 BANYON DATA SYSTEMS INC PNS INTERFACE & OUTSOUCE PRINTING TRANSFER $398.33 11/25/2013 028371 BANYON DATA SYSTEMS INC PNS INTERFACE & OUTSOUCE PRINTING TRANSFER $398.33 Check Nbr 028371 BANYON DATA SYSTEMS INC $1,195.00 11/25/2013 028372 CENTENNIAL COMMUNITY EDUCATION DEC. 7, 2013 -6 -9PM CENTERVILLE ELEMENTARY CAFETERIA - Check Nbr 028372 CENTENNIAL COMMUNITY EDUCATION $111.00 11/25/2013 028373 COMCAST HIGH SPEED INTERNET Check Nbr 028373 COMCAST $27.55 11/25/2013 028374 COMFORT PLUS HEATING & COOLING 6970 LAMOTTE DR- WARMING HOUSE - FURNACE REPAIRS Check Nbr 028374 COMFORT PLUS HEATING & COOLING $155.00 11/25/2013 028375 DELTA DENTAL DEC. 2013 DENTAL INSURANCE $349.50 Check Nbr 028375 DELTA DENTAL $349.50 11/25/2013 028376 GOETZ LANDSCAPE & IRRIG. LAWN MOWING - PARKS $815.29 11/25/2013 028376 GOETZ LANDSCAPE & IRRIG. LAWN MOWING $104.92 11/25/2013 028376 GOETZ LANDSCAPE & IRRIG. LAWN MOWING - CITY HALL $34.25 11/25/2013 028376 GOETZ LANDSCAPE & IRRIG. LAWN MOWING - PARKS $884.25 11/25/2013 028376 GOETZ LANDSCAPE & IRRIG. LAWN MOWING- CITY HALL $68.51 11/25/2013 028376 GOETZ LANDSCAPE & IRRIG. LAWN MOWING 222.91 c Ibr 028376 GOETZ LANDSCAPE & IRRIG. $2,130.13 11/25/2013 028377 GRAINGER HALIDE LAMPS Check Nbr 028377 GRAINGER $84.59 11/25/2013 028378 GREEN LIGHTS RECYCLING, INC. RECYCING FLUORESCENT LIGHTS BATTERIES, ELECTRONICS, Check Nbr 028378 GREEN LIGHTS RECYCLING. INC. $364.23 11/25/2013 028379 INTERNATIONAL UNION OF OPERATI 2013 DEC. UNION DUES Check Nbr 028379 INTERNATIONAL UNION OF OPERATI $98.25 11/25/2013 028380 KONICA MINOLTA BUSINESS SOLUTI MONTHLY SERVICE /SUPPLIES FOR COPIER Check Nbr 028380 KONICA MINOLTA BUSINESS SOLUTI $545.13 11/25/2013 028381 MINN. DEPT. OF HEALTH QTRLY WATER TEST heck Nbr 028381 MINN. DEPT. OF HEALTH $1,842.81 11/25/2013 028382 NATIONWIDE RETIREMENT SOLUTION DEF COMP W/H - PAY PERIOD 24 heck Nbr 028382 NATIONWIDE RETIREMENT SOLUTION $398.93 11/25/2013 028383 VERIZION WIRELESS $45.79 11/25/2013 028383 VERIZION WIRELESS CELL PHONE - SERV THRU NOV. 9 $45.79 11/25/2013 028383 VERIZION WIRELESS CELL PHONE - SERV THRU NOV. 9 $91.56 11/25/2013 028383 VERIZION WIRELESS CELL PHONE - SERV THRU NOV. 9 $45.79 11/25/2013 028383 VERIZION WIRELESS CELL PHONE - SERV THRU NOV. 9 $45.79 heck Nbr 028383 VERIZION WIRELESS $274.72 11/25/2013 028384 XCEL ENERGY STREET LIGHTS - SERV THRU 11 -3 -13 $2,496.66 11/25/2013 028384 XCEL ENERGY 7285 MAIN ST - SERV THRU 11 -3 -13 $51.03 11/25/2013 028384 XCEL ENERGY 1880 MAIN ST - SERV THRU 11 -03 -13 $1,098.27 11/25/2013 028384 XCEL ENERGY 1875 FOX RUN - PUMP- SERV THRU 11 -3 -13 $166.21 11/25/2013 028384 XCEL ENERGY 1600 LAMOTTE DR - WARMING HOUSE - SERV THRU 11 -3 -13 $20.44 11/25/2013 028384 XCEL ENERGY 7300 MILL RD - SERV THRU 11 -3 -13 $217.03 11/25/2013 028384 XCEL ENERGY 1889 CENTER ST -SEWER LIFT - SERV THRU 11 -3 -13 $20.52 11/25/2013 028384 XCEL ENERGY 1600 LAMOTTE DR - BALLFIELD LIGHTS - SERV THRU 11 -3 -13 $123.86 11/25/2013 028384 XCEL ENERGY 1880 MAIN ST - CITY HALL/FIRE STATION - SERV THRU 11 -3 395.09 "J br 028384 XCEL ENERGY $4,589.11 11/25/2013 028385 SUN LIFE INSURANCE COMPANY LIFE INS. - DECEMBER 2013 $19.80 11/25/2013 028385 SUN LIFE INSURANCE COMPANY DISABLITY INS. DECEMBER 2013 $127.6 4 :heck Nbr 028385 SUN LIFE INSURANCE COMPANY $147.44 Total Checks $21,985.15 9 CITY OF CENTERVILLE 12/06/13 2:15 PM Check Detail - December 11, 2013 Page 1 Check Date Check # Vender Name Comments Ama 12/6/2013 000515E IRS /EFTPS FED W/H - PAY PERIOD 25 $2,26 12/6/2013 000515E IRS /EFTPS FICA W/H - PAY PERIOD 25 $3,053-„ Check Nbr 000515 IRS /EFTPS $ 5,315.11 12/6/2013 000516E MINNESOTA DEPT OF REVENUE STATE W/H - PAY PERIOD 25 Check Nbr 000516 MINNESOTA DEPT OF REVENUE 987.10 12/6/2013 000517E WELLS FARGO H.S.A. W/H - PAY PERIOD 25 Check Nbr 000517 WELLS FARGO $ 1,329.17 12/6/2013 000518E PERA PERA W/H - PAY PERIOD 25 Check Nbr 000518 PERA $ 2,489.16 12/6/2013 000519E REV - TRAK - MERIDIAN BANK CONVENIENCE FEES Check Nbr 000519 REV - TRAK - MERIDIAN BANK 189.30 12/11/2013 028386 AMUNDSEN, KEVIN P & R MEETING 11 -6 & 12 -4 -13 Check Nbr 028386 AMUNDSEN KEVIN 40.00 12/11/2013 028387 BETTINGER, CHRISTOPHER P & R MEETING - 12 -4 -13 Check Nbr 028387 BETTINGER CHRISTOPHER 20.00 12/11/2013 028388 BRANCH, PATRICK P & R MEETING 11 -6 -13 Check Nbr 028388 BRANCH. PATRICK $20.00 12/11/2013 028389 BUNKER PARK STABLES, INC. DEPOSIT FOR HAYWAGON - 2 -14 -14 Check Nbr 028389 BUNKER PARK STABLES INC. 100.00 12/11/2013 028390 BURMEISTER, GREG REIMBURSE FOR CLOTHING ALLOTMENT Check Nbr 028390 BURMEISTER GREG 51.98 12/11/2013 028391 BUSINESS FORMS & ACCOUNTING W2 & ENVELOPES & 1099S Check br 028391 BUSINESS FORMS & ACCOUNTING $123. 12/11/2013 028392 CENTENNIAL LAKES POLICE DEPT POLICE SERVICES - DECEMBER 2013 Check Nbr 028392 CENTENNIAL LAKES POLICE DEPT $60, 12/11/2013 028393 CENTERPOINT ENERGY 1785 PELTIER LAKE DR - SERV THRU 1 -25-13 $15.60 12/11/2013 028393 CENTERPOINT ENERGY 1737 MAIN ST - SERV THRU 11 -25 -13 $16.08 12/11/2013 028393 CENTERPOINT ENERGY 2085 W CEDAR ST - SERV THRU 11 -25 -13 $593.8 12/11/2013 028393 CENTERPOINT ENERGY 6970 LAMOTTE DR - SERV THRU 11 -25 -13 $42 12/11/2013 028393 CENTERPOINT ENERGY 7087 -20TH AVE - SERV THRU 11 -25 -13 $1� 12/11/2013 028393 CENTERPOINT ENERGY 1880 MAIN ST - SERV THRU 11 -25-13 382.U� Check Nbr 028393 CENTERPOINT ENERGY 1 1,063.00 12/11/2013 028394 CENTURY LINK PHONE SERV THRU 12 -15 -13 $259.51 12/11/2013 028394 CENTURY LINK PHONE SERV THRU 12 -15 -13 $125.3 2 Check Nbr 028394 CENTURY LINK 384.83 12/11/2013 028395 CITY OF CENTERVILLE - MASTERCA FUEL $131.88 12/11/2013 028395 CITY OF CENTERVILLE - MASTERCA OFFICE SUPPLIES $71.73 12/11/2013 028395 CITY OF CENTERVILLE - MASTERCA POSTAGE $11.10 12/11/2013 028395 CITY OF CENTERVILLE - MASTERCA OFFICE SUPPLIES $102.08 12/11/2013 028395 CITY OF CENTERVILLE - MASTERCA SHOP SUPPLIES $114.86 12/11/2013 028395 CITY OF CENTERVILLE - MASTERCA FUEL $666.43 12/11/2013 028395 CITY OF CENTERVILLE - MASTERCA PARTS FOR SWEEPER $401.35 12/11/2013 028395 CITY OF CENTERVILLE - MASTERCA DRIVEWAY MARKERS $79.56 12/11/2013 028395 CITY OF CENTERVILLE - MASTERCA OFFICE SUPPLIES $12.83 12/11/2013 028395 CITY OF CENTERVILLE - MASTERCA POSTAGE - WATER SAMPLE $2.92 12/11/2013 028395 CITY OF CENTERVILLE - MASTERCA POSTAGE $9.95 12/11/2013 028395 CITY OF CENTERVILLE - MASTERCA SHOP SUPPLIES $37.49 12/11/2013 028395 CITY OF CENTERVILLE - MASTERCA PARK SUPPLIES $29.69 Check Nbr 028395 CITY OF CENTERVILLE - MASTERCA $1,671.87 12/11/2013 028396 CITY OF CIRCLE PINES DEC. 2013 POLICE BUILDING PYMT $521.46 12/11/2013 028396 CITY OF CIRCLE PINES DEC. 2013 POLICE BUILDING PYMT $5,000.0 0 Check Nbr 028396 CITY OF CIRCLE PINES $5,521.46 12/11/2013 028397 CONNEXUS ENERGY 6800 20TH SCADA - RADIO - SERV THRU 11 -21 -13 $11.71 12/11/2013 028397 CONNEXUS ENERGY 2085 W CEDAR ST - SERV THRU 11 -26 -13 $365.96 12/11/2013 028397 CONNEXUS ENERGY 6900 -20TH AVE - LIFT STATION - SERV THRU 11 -19 -13 $60.97 12/11/2013 028397 CONNEXUS ENERGY 7087 - 20TH AVE N - SERV THRU 11 -19 -13 $139.92 12/11/2013 028397 CONNEXUS ENERGY 6800 20TH SCADA - RADIO - SERV THRU 11 -21 -13 $11.71 12/11/2013 028397 CONNEXUS ENERGY STREET LIGHTS - 395653 - 219699 - SERV THRU 11 -21 -13 $113.27 12/11/2013 028397 CONNEXUS ENERGY STREET LIGHTS - 395653 - 219678 - SERV THRU 11 -21 -13 $115. 12/11/2013 028397 CONNEXUS ENERGY 7100 -20TH AVE N - TRAFSG - SERV THRU 11 -21 -13 $36. heck Nbr 028397 CONNEXUS ENERGY 856.04 10 CITY OF CENTERVILLE 12/06/13 2:15 PM Page 2 Check Detail - December 11, 2013 Check Date Check # Vender Name Comments Amount 12/11/2013 028398 FIRST AMERICAN TITLE 1742 OJIBWAY DR - OVER PYMT ON FINAL - JENNIFFER LEE- _ Abr 028398 FIRST AMERICAN TITLE $30.20 12/11/2013 028399 FLINT, JAMES P & Z MEETINGS - 10 -1 -13 Check Nbr 028399 FLINT. JAMES $20.00 12/11/2013 028400 GOPHER STATE ONE CALL INC SERV THRU NOV. 2013 $13.10 12/11/2013 028400 GOPHER STATE ONE CALL INC SERV THRU NOV. 2013 $13.1 0 Check Nbr 028400 GOPHER STATE ONE CALL INC $26.20 12/11/2013 028401 GRAHEK, JOHN P & R MEETING 11 -6 & 12 -4 -13 Check Nbr 028401 GRAHEK, JOHN $40.00 12/11/2013 028402 HD SUPPLY WATERWORKS LTD TOUCHPAD - BLACK Check Nbr 028402 HD SUPPLY WATERWORKS LTD $11.26 12/11/2013 028403 IMAGE PRINTING & GRAPHICS BILLING POSTCARDS $223,97 12/11/2013 028403 IMAGE PRINTING & GRAPHICS BILLING POSTCARDS $223.97 12/11/2013 028403 IMAGE PRINTING & GRAPHICS BILLING POSTCARDS $223.97 Check Nbr 028403 IMAGE PRINTING & GRAPHICS $671.91 12/11/2013 028404 KENNETH A. TOLZMANN, SAMA PROPERTY TAX ASSESSMENTS Check Nbr 028404 KENNETH A. TOLZMANN, SAMA $3,915.62 12/11/2013 028405 KOSKI, RUSSELL P & Z MEETINGS - 10 -1 & 11 -5 -13 Check Nbr 028405 KOSKI, RUSSELL $40.00 12/11/2013 028406 KRIS SWEENEY /PETTY CASH SUPPLIES $5.86 12/11/2013 028406 KRIS SWEENEY /PETTY CASH POSTAGE $8,92 12/11/2013 028406 KRIS SWEENEY /PETTY CASH SUPPLIES - HUGO FEED MILL P.W. $5.88 12/11/2013 028406 KRIS SWEENEY /PETTY CASH FORM 3547 - RETURN ADDRESS REQUEST FORM $34.20 12/11/2013 028406 KRIS SWEENEY /PETTY CASH SUPPLIES $11.74 12/11/2013 028406 KRIS SWEENEY /PETTY CASH REFUND UT BILL - 1866 CENTER STREET $1.00 Check Nbr 028406 KRIS SWEENEY /PETTY CASH $67.60 12/11/2013 028407 LEE, OLAF P & Z MEETINGS - 10 -1 & 11 -5-13 Check Nbr 028407 LEE. OLAF $40.00 12/11/2013 028408 MONTAIN, MATTHEW P & Z MEETINGS - 10 -1 -13 f N br 028408 MONTAIN, MATTHEW $20.00 12/11/2013 028409 MOSHER, DARRIN P & Z MEETINGS - 10 -1 & 11 -5 -13 CheCK Nbr 028409 MOSHER, DARRIN $40.00 12/11/2013 028410 NATIONWIDE RETIREMENT SOLUTION DEF COMP - PAY PERIOD 25 Check Nbr 028410 NATIONWIDE RETIREMENT SOLUTION $398,93 12/11/2013 028411 NORTH METRO TELECOMMUNICATION AV TOOL BOX AVCS320r - SC-320 SCAN CONVERTER Check Nbr 028411 NORTH METRO TELECOMMUNICATION $266.05 12/11/2013 028412 NORTON HOMES, LLC. 1673 DUPRE RD - 13 -002 - ESCROW RELEASE Check Nbr 028412 NORTON HOMES. L-C. $5,000.00 12/11/2013 028413 OSLUND, GARY 1594 PELTIER LK DR- REFUND OVER PYMT ON FINAL UTILITY Check Nbr 028413 OSLUND, GARY $242.87 12/11/2013 028414 PALZER, PAUL REIMBURSE FOR FUEL - ACCIDENTLY USED PERSONAL CREDIT Check Nbr 028414 PALZER, PAUL $47.95 12/11/2013 028415 PETERSON, BRIAN P & R MEETING 11 -6 & 12 -4 -13 C heck Nbr 028415 PETERSON, BRIAN $40.00 12/11/2013 028416 SCHMITZ, DAN REIMBURSE FOR CLOTHING ALLOTMENT $50.97 12/11/2013 028416 SCHMITZ, DAN MILEAGE REIMBURSEMENT - TRAINING - VADNAIS HEIGHTS $18.08 Check Nbr 028416 SCHMITZ, DAN $69.05 12/11/2013 028417 SEELEY, SUZANNE P & R MEETING - 12 -4 -13 heck Nbr 028417 SEELEY. SUZANNE $20.00 12/11/2013 028418 STANTEC CONSULTING SERVICES IN CSAH 21 RECONSTRUCTION - SERV THRU 11 -1 -13 $7,249.10 12/11/2013 028418 STANTEC CONSULTING SERVICES IN 2013 STREET RECONSTRUCTION - SERV THRU 11 -1 -13 $1,316.75 12/11/2013 028418 STANTEC CONSULTING SERVICES IN 2014 ROYAL MEADOWS - SERV THRU 11 -1 -13 $8,608.05 12/11/2013 028418 STANTEC CONSULTING SERVICES IN GENERAL - SERV THRU 11 -1 -13 $513.60 -heck Nbr 028418 STANTEC CONSULTING SERVICES IN $17,687.50 11 CITY OF CENTERVILLE 12/06/13 2:15 PM Page 3 Check Detail - December 11, 2013 Check Date Check # Vender Name Comments Amc 12/11/2013 028419 SWEENEY, KRIS MILEAGE REIMBURSEMENT - 10 -23 13 THRU 12 -5 -13 Check Nbr 028419 SWEENEY, KRIS $16 12/11/2013 028420 TWOHY, NICK P & R MEETING 11 -6 & 12 -4 -13 Check Nbr 028420 TWOHY, NICK $40.00 12/11/2013 028421 USA MOBILITY WIRELESS, INC. ON CALL PAGER - SERV THRU 2 -28 -13 $7.34 12/11/2013 028421 USA MOBILITY WIRELESS, INC. ON CALL PAGER - SERV THRU 2 -28 -13 $7.34 Check Nbr 028421 USA MOBILITY WIRELESS, INC. $14.68 12/11/2013 028422 WAEGHE, KEVIN P & R MEETING 11 -6 & 12 -4 -13 Check Nbr 028422 WAEGHE, KEVIN $40.00 12/11/2013 028423 WASTE MANAGEMENT DELINQUENT UTILITIES Check Nbr 028423 WASTE MANAGEMENT $5,001.79 12/11/2013 028424 WOOD, TOM P & Z MEETINGS - 10 -1 & 11 -5 -13 Check Nbr 028424 WOOD. TOM $40.00 Total Checks $114,924.05 Voided check #28425 12 CENTENNIAL LAKES POLICE DEPT Check Register -Police GL without invoice numbers Page: 1 Check Issue Dates: 10/29/2013 - 11/14/2013 Nov 14, 2013 10:10AM Report Criteria: Report type: Summary GL Check Ck No Description Check Period Issue Date Payee Amount 11/13 11/13/2013 9622 PUBLIC AGENCY TRAINING COUNCIL TRAINING BJS 425.00- V 11/13 11/14/2013 9671 ABRAMS & SCHMIDT LLC LABOR RELATIONS 171.00 11/13 11/14/2013 9672 ANOKA CO TREASURY DEPT. DECEMBER BROADBAND 75.00 11/13 11/14/2013 9673 ASPEN MILLS, INC UNIFORMS 350.80 11/13 11/14/2013 9674 CENTENNIAL UTILITIES OCT UTILITIES 601.81 11/13 11/14/2013 9675 CENTURY LINK COMMUNICATIONS 173.95 11/13 11/14/2013 9676 COVERALL OF THE TWIN CITIES NOV CLEANING SERVICE 796.22 11/13 11/14/2013 9677 DELTA DENTAL DEC DENTAL INS 1,277.85 11/13 11/14/2013 9678 E C S I, INC BLDG DOOR MTC 230.00 11/13 11/14/2013 9679 ENVENTIS TELECOM, INC PHONES & LONG DISTANCE 403.83 11/13 11/14/2013 9680 FOREMOST PROMOTIONS, INC CRIME PREVENTION SUPPLIES 374.62 11/13 11/14/2013 9681 FRATTALLONES HARDWARE, INC. HAND SANITIZER/BRUSH 19.08 11/13 11/14/2013 9682 HEALTH PARTNERS DEC HEALTH INS 9,880.50 11/13 11/14/2013 9683 HOLIDAY FLEET FUEL 3,989.35 11/13 11/14/2013 9684 LOFFLER TONER 124.27 11/13 11/14/2013 9685 METRO SALES, INC COMPIER MTC CONTRACT 88.03 11/13 11/14/2013 9686 NEAL A. NOREN BLDG MTC 120.00 11/13 11/14/2013 9687 NORITSU AMERICAN CORP EQUIP REPAIR 149.98 11/13 11/14/2013 9688 O'REILLY AUTOMOTIVE, INC VEH SUPPLIES 19.70 11/13 11/14/2013 9689 SIRCHIE INVESTIGATION SUPPLIES 155.41 11/13 11/14/2013 9690 SUN LIFE FINANCIAL NOV LIFE /DISABILITY 109.06 Grand Totals: 18,685.46 M = Manual Check, V = Void Check 13 CENTENNIAL LAKES POLICE DEPT Check Register- Police GL without invoice numbers Page: 1 Check Issue Dates: 11/15/2013 - 11/26/2013 Nov 26, 2013 04:13PM Report Criteria: Report type: Summary GL Check Ck No Description Check Period Issue Date Payee Amount 11/13 11/26/2013 9691 ANOKA COUNTY OCT INTERNET 365.83 11/13 11/26/2013 9692 BARNUM GATE SERVICES, INC BLDG GATE REPAIR 284.69 11/13 11/26/2013 9693 CONNEXUS ENERGY OCT ELECTRIC 1,917.00 11/13 11/26/2013 9694 DON'S CIRCLE SERVICE, INC VEH REPAIRS & MTC 1,054.05 11/13 11/26/2013 9695 GECRB /AMAZON BATTERIES 33.48 11/13 11/26/2013 9696 MSCIC TRAINING CONFERENCE 75.00 11/13 11/26/2013 9697 NEXTEL COMMUNICATIONS CELL PHONES 468.59 11/13 11/26/2013 9698 QUILL CORPORATION COPY PAPER/PRINTER INK/MISC 219.79 11/13 11/26/2013 9699 SUN LIFE FINANCIAL DEC LIFE /DISABILITY INS 109.06 11/13 11/26/2013 9700 TELECIDE PRODUCTIONS, INC COMPUTER MTC /SUPPORT 1,117.37 Grand Totals: 5,644.86 M = Manual Check, V = Void Check 14 CENTENNIAL FIRE DISTRICT Check Register - FIRE GL Page: 1 Check Issue Dates: 11/16/2013 - 11/19/2013 Nov 19, 2013 01:58PM 'leport Criteria: Report type: Summary Check.Check number = 6127 -6134 GL Check Check Vendor Description Check Period Issue Date Number Number Payee Amount 11/13 11/19/2013 6127 10850 ANOKA COUNTY TREASURY D DECEMBER BROADBAND 187.50 11/13 11/19/2013 6128 30485 CENTER MART SEPT /OCT FUEL 401.48 11/13 11/19/2013 6129 30500 CENTURY LINK COMMUNICATIONS 57.13 11/13 11/19/2013 6130 70725 GUITAR CENTER FEMA- PORTABLE PA SYSTEM/ 7,343.83 11/13 11/19/2013 6131 160130 PERFORMANCE PLUS LLC RECRUITMENT PHYSICALS 320.00 11/13 11/19/2013 6132 190050 SBM FIRE DEPARTMENT FEMA -PPE 9,600.00 11/13 11/19/2013 6133 210232 UNI- SELECT VEH SUPPLIES - WIPERS /MISC 91.61 11/13 11/19/2013 6134 220200 VERIZON WIRELESS COMMUNICATIONS 105.29 Grand Totals: 18,106.84 Ck #6119 -6126 Voided M = Manual Check, V = Void Check 15 CENTENNIAL FIRE DISTRICT Check Register - FIRE GL Page: 1 Check Issue Dates: 11/2/2013 - 11/15/2013 Nov 15, 2013 01:10PM Report Criteria: Report type: Summary GL Check Check Vendor Description Check Period Issue Date Number Number Payee Amount 11/13 11/15/2013 6099 11490 ARC STONE TECHNOLOGIES FEMA - WEBSITE UPDATES 72.50 11/13 11/15/2013 6100 11565 ASPEN MILLS, INC UNIFORMS 91.84 11/13 11/15/2013 6101 30480 CENTENNIAL UTILITIES OCT UTILITIES STATION 1 193.56 11/13 11115/2013 6102 30490 CENTERPOINT ENERGY STATION 2 OCT GAS 57.93 11/13 11/15/2013 6103 31137 CONNEXUS ENERGY ELECTRIC STATION 1 352.06 11/13 11/15/2013 6104 50050 DARREN ECKART FIRE PREVENTION SUPPLIES R 106.48 11/13 11/15/2013 6105 50121 EMERGENCY AUTOMOTIVE TE 2 RESCUE VEHICLE SETUPS 23,232.27 11/13 11/15/2013 6106 60650 FRATTALLONE'S HARDWARE S BLDG SUPPLIES 66.94 11/13 11/15/2013 6107 90090 IDVILLE PRINTER RIBBON /BADGE HOL 210.90 11/13 11/15/2013 6108 120331 LEAGUE OF MN CITIES INS TR WK COMP DEDUCTIBLE 321.84 11/13 11/15/2013 6109 120450 CITY OF LINO LAKES OCT REIMB FEMA - INSURANCE 28,828.39 11/13 11/15/2013 6110 150145 OFFICE MAX OFFICE SUPPLIES 193.77 11/13 11/15/2013 6111 160050 PAETEC PHONES STATION 2 157.38 11/13 11/15/2013 6112 160493 PREMIUM WATERS, INC BOTTLED H2O 18.29 11/13 11/15/2013 6113 180060 BRADLEY C RACUTT FIRE PREVENTION PROPANE 19.23 11/13 11/15/2013 6114 180600 CITY OF ROSEVILLE COMMUNICATIONS PHONE 1,279.33 11/13 11/15/2013 6115 190820 BENJAMIN J. STEPAN FEMA -EMS TRAINER HOURS 178.50 11/13 11/15/2013 6116 190850 JERRY STREICH REIMB CELL PH APRIL -OCT 350.00 11/13 11/15/2013 6117 240100 XCEL ENERGY STATION 2 ELECTRIC 517.80 11/13 11/15/2013 6118 250500 THE YOUTH'S SAFETY CO FIRE PREVENTION BADGES 412.00 Grand Totals: 56,661.01 M = Manual Check, V = Void Check 16 1A E FA aaI TO: Honorable Mayor & Council Member FROM: Staff SUBJECT: 2014 Shake Your Shamrock 5/8K Runs DATE: December 2, 2013 This event will take place similar to last year's event. The event organizers will be responsible for event cleanup, working with both the Centennial Police and Fire Departments and have provided the attached Certificate of Liability Insurance for the event. Organizer Mr. Randy Fulton states that the proceeds from the events that his firm organizes are forwarded on to many different local charities; however, they have added the Centerville Lions to their listing. Mr. Fulton addressed the necessity of having both the local police and fire departments involved with the event similar to last year; however, he felt that the police presence provided last year was in excess and would be discussing staffing levels with Russ Blanck for the 2014 event. I have attached both the submitted Certificate of Liability Insurance and listing of benefactors of proceeds. 17 Dec 06 13 09:53a p ,2 VACAT -1 OP 1D: TL CERTIFICATE OF LIABILITY INSURANCE o 12105120 3 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). CONTACT PRODUCER NAA1E)_ Tara L Faribo Insurance Agency Inc. - PHONE - - —� -- FAX 1404 NW 7th Street (mac, vo,� X73343 _ _ (tAic, H ,t: 50 7-332 - 8 _ Faribault, MN 55021 aOOgEss: tara@fa riboins.CDm _ Tara Langevin — —,_ INSURERI AL FFOR DMG COVERAGE -. _ NAIC q -- _ INSURER A Natio Spe cialty Insuran INSURED V8Cat10n S p - 0 rt3 l nc — IN SURERS: d ba Front Runner INSURER C 1565 9th Street White Bear Lake, MN 55110 INSURER D: NiSUR E : - INSURER CERTIFICATE NUMBER: REVISION NUMBER: TI•'IS IS TO CERTIFY THAT THE PCLICIES OF INSURANCE LISTED BELOJJ HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE POR THE aOLIC'Y PERIOD INDICATED NOTWITHSTANDING ANY REQUIREMENT, TERM OR CON017ION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH - HIS CERTIFICATE MAY BE ISSLED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS EXCLUSIONS AND C OF SUCH POLICIES LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS ____ __ _ ___ - - ----------------- - --- -- ADD UeR ^- •--- POLICY EFf POLICY EKP r IL S R R I� TYPE OF INSURANCE POLICY NUMBER '• Nd)OrYYYY MMlDOiYYYY I LIMITS j GENERAL LIABILITY I i I EACH OCCURPENCE is 1,000,DOO X ; CCreMcRCIAL GENER LIABILIT' X 0111034712 ! 10121120131 1012112014 1 PREMISES Ea ocwirence _S 100,00 CLAPAS -\LADE X_ OCCUR ; I 1 MED EXP (Anyone person: $ _- _ 2,5 I PERSONAL S ADV INJURY 1 3 1,000,00 h --• --- - - -- i i i I GENEP.A AGGREGAT 5 3,000,00 GEN 'dR 'L AGGRE LI APPJES PER ro ' • PR ODUCTS • COMP A.GG µ 3 ,000 ,00 RO• I POLICY I P LOC I � ._ S AUTOMOBILE LIABILITI' I COMBINED SINGLE LIMIT � UT _ - -- - A _ ( lEaaco�nl) S ANY ALIT^ 1 1 i B IN ( ;'a, person) is 1 -- A NYAUT ED I SCMEDLLED kk _- T--- ___ - - - - - ' AUTOS I BODILY INJURY [Per ao;ijenq i S AUTC•S A �- NON- DVYNED ! I PPD ERTY DAMAGE £ — -- ! 1 HIREC AUTOS AUTDS i i PER ACC DE NT, � -- " - - --� �(' UMBRELLA LIAB 1 X i OCCUR j EACH OCCURRENCE 1 5 i — E><cES uqe _ C� IMS tdAD_ E_I X 0111034712 10/2112013 tO/2112D14 (AGGRE - _ - - _t 5 — 1,DQ0,00 DED RETENTIONS $ WCRKERS COMPENSATION *C STATU• 0TH - AND EMPLOYERS' LIABILITY VIN I E L EACP LIIdIDS._— !.,ER-� EACH ACCIDENT ' i.RY 0ROFRIETORRARTNEPIEXFCUTfvS �- " "� i - - -- I NI0.I OFFICERrMEVBER EXCLUDED i I (Mo.darcy in NHl + EL O.SE ASE -EA EMPLOYEE i _ .� yes. eescnbe under 1 LIMIT - -' DESCRIPTION OF OFERAYIDNS bHow { ! El DISEASE LIMIT I S 1 DESCRIPTION OF OPERATIONS, LOCATIONS /VEHICLES (Anaoh ACORO 151, Additional Rrmarks schoduls, N more space a required) This certificate or memorandum of insurance does not affirmatively or negatively amend,eztend,or alter the coverage afforded by the insurance P olley City Cf Centerville, ic's employees, volunteers and as assigns, named as additional insured- automatice status when required by written contract with you (07$1890)4/08) CERTIFICATE HOLDER CANCELLATION FR -6 -02 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. City Of Centerville Shake Your Shamrock AUTHORRED REPRESENTATIVE 1880 Main St Tara Langev Centerville, MN 55038 ©1988.2010 ACORD CORPORA,,10N. All rights reserved. ACORD 25 (2010105) The ACORD name and logo are registered marks of ACORD 18 O(i) FRONTR-Urf Groups that we donate to White Bear Rotary White Bear Food Shelf White Bear Area Younglife White Bear Historical Society White Bear Chamber Lindstrom Food Shelf Chisago County Chamber of Commerce Vadnais Heights Area Foundation White Bear Ambassadors Anoka Cross Country Shell Lake Lions Club Chippewa Moraine Endowment Moraine Trail Maintainence Club White Bear Lion's Club White Bear YMCA White Bear Education Foundation Running Raptures /Woodbury Cross Country Washington County 4H Carpenter Nature Center Manitou Days /White Bear Events World Largest Ice Cream Habitat for Humanities U.S. Army /West Point Gymnastics Phone: 651-653-7401 Fax: 651-653-4860 665 9th Streete White Bear Lake, MN 55110 f 19 From: Doug Fischer [ mailto : Doug. Fischer0co.anoka.mn.us Sent: Wednesday, December 04, 2013 11:08 AM To: Mark.StatzCabstantec.com Cc: Dallas Larson Subject: Centerville Road Questions Mark, Thank you for your recent e-mail asking for some clarifications from the county on the Centerville Road project. I have copied your questions and provided a response in red /bold text below them. Please let me know if you have any questions or need any additional information. Thanks! At the last City Council meeting November 13th), a few residents were in attendance and were given an opportunity to address the City Council. A lengthy discussion ensued. At the end of the discussion, the City Council directed staff to ask the county two questions: 1. Would Anoka County consider completing the proposed reconstruction of CSAH 21, as it is currently proposed, with the one exception of eliminating the left turn lanes at Dupre Road. The County has already scaled back the original plan concept by eliminating left turnlanes at Hunter's Trail and Center Street based on comments we received during the public involvement process. While these two intersections are three - legged intersections, Dupre is a 4- legged intersection. Eliminating left turnlanes from this major intersection would result in motorists being tempted to bypass a left turning vehicle in the adjacent right turnlane. This is an illegal movement and could pose a hazard to motorists pulling out of Dupre onto Centerville Road. Because this intersection is part of the "reconstruction" portion of this project and not part of the "rehabilitation" part, the improvements we make with this project must be able to accommodate traffic now and for the foreseeable future. Centerville Road currently has 4,400 vpd in this area and we are expecting it to reach 9,300 vpd by 2030. This traffic level approaches the capacity of a 2 -lane roadway and the elimination of proper turnlanes would not provide the safe and effective flow of traffic on a 2 -lane highway. We have also made alignment shift changes to reduce property impacts as well. 2. Would Anoka County consider completing the proposed reconstruction of CSAH 21, as it is currently proposed, with the exceptions of eliminating the left turn lanes at Dupre Road and all of the right turn lanes on the project. With the elimination of these turn lanes, it is assumed that the shoulder widths would remain as planned through the areas where the turn lanes were eliminated. Eliminating the left turnlane at Dupre and the right turnlanes from the reconstruction portion of the project essentially guts the need for reconstruction entirely, and we do not feel that the extra cost for curb L gutter, storm sewer, and right - of -way acquisition would be justified to build an "Incomplete" project. As noted in the response above, the turnlanes provide the needed capacity for this road to remain a 2- lane facility and not require a 4 -lane design. While the addition of 8 -foot shoulders is a safety benefit, the real safety benefit comes from the turnlane construction. It is important to note that these questions are predicated on the idea that the level of improvements to the roadbed would remain the same as is proposed. The city should remember that reconstructing the road in the manner it is being proposed (lowering the profile grade) is essentially being made to turn the "rural" cross - section into an "urban" cross - section which substantially reduces the city's cost for building the bikepath along Centerville Road. The reconstruction and conversion to an urban section also provides the City benefit for the construction and associated cost share of the City storm sewer. If all we wanted to do was a 20 shoulder widening project, we could perform that easier and cheaper by keeping the rural section. If you could, please also comment on whether or not these proposed changes would affect the schedule of the project (construction slated for the summer of 2014). We still hope to have a letting for this project during the 2014 construction season. But as you know, right -of -way acquisition, utility relocations and weather will play an important part in when we can commence and complete the project. Finally, please be aware that the elimination of turn lanes is not necessarily the preference of the City Council at this time. However, the City Council would like to simply ask the question of whether or not the county would agree to proceed under these scenarios, if the City Council ultimately recommended these eliminations. The county has attempted to refine the project scope to support the traffic capacity and safety needs of the highway, the storm sewer and trail needs of the city, and the comments we received from the public. The scenarios that are being proposed by these questions essentially removes the traffic capacity and safety needs of the highway while preserving the storm sewer and trail improvements of the city. This substantially diminishes the county's "return on investment" as far as the county highway is concerned and would lead us to once again (as originally proposed several years ago) recommend a reclaim and overlay project on this section of highway. D07ZF Douglas W. Fischer, P.E. Transportation Division Manager /County Engineer Anoka County Transportation Division High way- Transit - Surveyor -G/S 1440 Bunker Lake Boulevard NW Andover, MN S5304 www.anokacounty.us Office: 763 - 862 -4200 Direct: 763 - 862 -4213 Fax: 763 - 862 -4201 doug.fischer @co.anoka.mn.us Our passion is your safe way home! NOTICE: Unless restricted by law, email correspondence to and from Anoka County government offices may be public data subject to the Minnesota Data Practices Act and/or may be disclosed to third parties. This email has been scanned by the Symantec Email Security.cloud service. For more information please visit http: / /www.sManteccloud.com 21 Res. #13 -0 A RESOLUTION ADOPTING BUDGET AND TAX LEVIES FOR 2014 WHEREAS, with the guidance of the Council a proposed budget has been prepared by staff for the year 2014, and WHEREAS, a public meeting has been held and the City Council has considered input from the public related to such budget and the resulting tax levies. NOW THEREFORE BE IT RESOLVED by the City Council of the City of Centerville, County of Anoka, State of Minnesota, that the attached budget for 2014 is hereby adopted. BE IT FURTHER RESOLVED, that the following sums of money be levied for the current year, collectable in 2014 upon the taxable property in the City of Centerville for the following purposes: Total General Fund Levy ............. .............................. 1,739,600 Debt Service Levy: 2005A Building Bonds ................ ..............................$ 70,000 2009A Improvement Bonds ........ ..............................$ 215,000 2011A Improvement Bonds ........ ..............................$ 244,000 2013A Improvement Bonds ......... ..............................$ 7,700 Total Debt Service Levy $ 536,700 *The above levy includes the amount necessary to cover debt service requirements in 2014 Total All Levies $ 2,276,300 BE IT FURTHER RESOLVED that the City Clerk is hereby instructed to transmit a certified copy of this resolution to the County Auditor of Anoka County, Minnesota. Adopted by the City Council on the 11 th day of December, 2013. Tom Wilharber, Mayor Attest: Teresa Bender, Clerk 22 City of Centerville Proposed Budget - Summary Fiscal Year 2014 2013 Actual- % Account Description 2010 Actual 2011 Actual 2012 Actual 5131/13 FY 2013 Budget FY 2014 Budget Change General Fund Revenues Property Tax 1,651,845 55 1,696,420 74 1,738,111.06 - 1,739,600.00 1,739,600 00 0% Special Assessments 28,090.09 20,349.68 27,542 93 - 24,000.00 18,000 00 -33% State Grants / LGA 1,333.00 1,333.00 1,33300 1,300.00 54,744 00 98% Licenses and Fees 32,474.81 46,366.56 40,078 30 7,297.67 30,100 00 24,600 00 -22% Building Inspection Permits 58,331.13 65,000.77 93,215.28 29,391.00 65,500.00 67,500 00 3% Fines and Forfeits 36,027 81 27,876 47 44,835.51 11,029 56 33,500 00 35,000 00 4% Police State Aid 34,62734 32,919 00 31,272.00 - 35,000 00 32,000 00 -9% Fire Relief Aid 101,711.00 104,828 00 109,005.18 1,280.00 102,000 00 105,000 00 3% Animal Control 1,177.00 38500 - - - - N/A Public Works / Antenna Lease 53,978.70 50,139.52 147,701.28 19,548 75 18,500 00 19,000 00 3% Park and Recreation 4,130.00 13,946.35 11,397.57 760.00 2,30000 2,50000 8% Recycling 16,639.56 16,594.51 16,041.91 - 16,500.00 17,000 00 3% Other 92.00 38000 420.00 N/A Interest Earnings 13,675 36 17,482 52 11,331 64 1,12220 15,000.00 15,000 00 0% Total Revenues - General Fund 2,034,133.35 2,094,022.12 2,272,285.68 70,029.18 2,083,300.00 2,129,441.00 2% Expenditures General Government Council 30,126.18 30,471 80 30,225 09 10,090 32 31,500.00 31,500 00 0% Administration 344,722.21 349,673 41 312,791.80 135,342 71 317,500.00 327,800 00 3% Elections 6,556.03 6,065.27 - 7,200 00 100% Planning and Zoning 1,39710 1,64690 2,230 61 30476 2,500.00 2,50000 0% Auditing 15,735 00 15,000.00 15,500 00 16,000.00 16,000.00 16,000 00 0% Assessing 15,429 00 15,453 00 15,622 00 3,91562 16,000.00 16,000 00 0% Law and Legal 88,223 67 93,452.77 81,143 73 17,668 50 80,000 00 80,000 00 0% City Hall 16,476.29 16,249.52 12,489.28 5,236.45 19,200.00 18,900.00 -2% Total General Government 518,665.48 521,947.40 476,067.78 188,558.36 482,700.00 499,900.00 3% Public Safety Police Protection 689,896 68 657,621 96 661,007 88 281,871 25 676,500 00 687,855 00 2% Fire Protection 214,465.00 223,700.00 231,616.18 30,857 75 225,500 00 228,461 00 1% Building Inspection 146,404.77 131,705 78 113,695.64 35,474.03 113,900 00 111,500 00 -2% Civil Defense 1,50580 1,843.30 1,00416 50208 1,500.00 1,50000 0% Animal Control 535.80 1,50160 - - 1,100.00 1,00000 -10% Other Protection 1,044.00 1,546.00 1,54600 417.00 2,00000 2,00000 0% Total Public Safety 1,053,852.05 1,017,918.64 1,008,869.86 349,122.11 1,020,500.00 1,032,316.00 1% Public Works Public Works - General 226,038 18 248,835 96 211,997 07 82,276 12 192,000 00 190,600 00 -1% Public Works - Streets 69,072 51 54,167 14 181,100 05 22,709 32 55,500.00 55,500 00 0% Public Works - Parks Maintenance 67,990 09 73,883 25 72,646 01 18,227 03 71,200 00 74,300 00 4% Total Public Works 363,100.78 376,886.35 465,743.13 123,212.47 318,700.00 320,400.00 1% Engineering Engineering 8,254.28 9,17635 6,058.37 5,59007 2,500.00 8,50000 71% Total Public Works 8,254.28 9,176.35 6,058.37 5,590.07 2,500.00 8,500.00 71% Culture and Recreation Parks and Recreation Committee 1,42000 1,40000 1,77284 38000 2,80000 2,80000 0% Parks and Recreation Programs 9,87883 11,304.06 5,79442 4,797.47 11,000.00 11,000 00 0% Concessions - 3,349.37 2,47148 - - - N/A City Festival 5,82988 5,70660 5,56909 50.00 5,500.00 5,50000 0% Total Culture and Recreation 17,128.71 21,760.03 15,607.83 5,227.47 19,300.00 19,300.00 0% Economic Development Economic Development 398.96 7,62801 31,400.00 2,03750 - - N/A Total Economic Development 398.96 7,628.01 31,400.00 2,037.50 N/A Recycling and Other Recycling 16,639 56 16,594.51 16,041.91 4,044.10 16,700.00 17,000 00 2% Total Recycling / Other 16,639.56 16,594.51 16,041.91 4,044.10 16,700.00 17,000.00 2% Capital Outlay Capital Outlay 219,006 30 48,199 05 189,000 00 1,37595 222,900 00 223,000 00 0% Total Capital Outlay 219,006.30 48,199.05 189,000.00 1,375.95 222,900.00 223,000.00 0% 7. Tax Levi General Fund Tax Levy 1,739,600 00 1,739,600.00 0% 2012 A 70,000.00 70,000.00 0% 2009 A 215,000.00 215,000 00 0% 2009 B - WA 2011 A 244,000 00 244,000 00 0% 2013 A - 7,70000 100% 23 2014 - Preliminary General Fund Budget and Levy Assumptions Salaries and Benefits - 0% for Council /Mayor and Committee pay - 8 FTE's (4 Administration and 4 Public Works) 0 6 FTE's at top of step scale / 2 FTE eligible for step increase 0 2% COLA Increase (union contract) o $300 annual increase per employee to city insurance contribution (union contract) - Part time Employees o 4 Summer Seasonal Employees — $25,000 o X Election Judges - $5,000 o 2 Warming House Attendants — $3,000 o 1 Janitorial - $5,500 o 1 Part-time Minute Taker Park and Recreation - $900 Fee for Service o Police Protection — Centennial Lakes PD - $697,000 or a 3% increase o Fire Protection — Centennial Fire Department - $127,000 or a 3% increase o Legal Services — Smith and Glaser — $80,000 o Engineer— Stantec — $8,500 o Appraiser — Tolzmann — $16,000 o Turf Maintenance — Goetz - $20,000 o Park and Recreation Programs — Various - $7,600 o City Festival — Various - $5,500 Capital Improvement Plan • Equipment Savings of $54,000 Reconciliation 2014 Beginning Balance $54,000 2014 Budget Reserve $54,000 2014 Expenses (Truck) ($xxx) Amount Available $108,000 • Street Maintenance Program Savings $169,000 Reconciliation 2014 Beginning Balance $356,000 2014 Budget Reserve $169,000 2014 Expenses (Overlays) ($xxx) Amount Available $525,000 24 Other Budget Impact Items Miscellaneous Items - Centerville Road o Anticipated $550,000 in City share costs ■ $200,000 General Fund Balance ■ $175,000 Water Fund ■ $175,000 Sewer Fund - City Owned Property o City Staff will seek appraisals for all saleable properties and then attain a real estate agent to go forward with marketing and sales Internal Debt - Commerce Drive — loan amount of $382,558 o Option: write off the remaining balance at 9/1/13 - Trail and Hidden Springs Park — loan amount of $1,108,312 o Option: write off the remaining balance at 9/1/13 - Downtown Storm Reclamation — loan amount of $88,650 o Option: pay this loan back in full with the scheduled 9/1/13 payment. External Debt - 2012 A Bond (Police Station) o $70,000 annual levy can be maintained or possibly lowered through 2020 - 2009 A Bond (Street Project) o $215,000 annual levy can be maintained through 2024 - 2009 B Bond (Street Project) o Needs cash inflow through either land proceeds or commencing a levy by 2015 or would need to be refinanced. - 2011 A Bond (Street Project) o $244,000 annual levy can be maintained through 2019 - 2013 A Bond (Street Project) o $9,000 annual levy initialized in 2015 and increases in 2020 to $155,000 Overall Levy to balance 2014 Budget 2013 2014 % Change Debt Levy $529,000 $536,700 1.4% General Fund Levy $1,739,600 $1,739,600 0.00% Total Levy $2,268,600 $2,276,300 .03% *The 2013 legislature enacted a one year levy limit for cities over 2,500 population. ESTIMATED SALES TAX PAID IN 2012 - $11,993, ESTIMATED SALES TAX FOR IN 2013 - $12,000, REPEALED FOR 2014 25 2014 General Fund Projected Revenue Sources Interest Earnings 0.70% Intergovernmental 10.81% Fines & Forfeits 1.64% Licenses & Permits 4.32% Other Taxes &_ - Assessments 0.85% Property Taxes 81.67% 2014 General Fund Projected Expenditures Capital Outlay 10.52% _General Government Culture & Recreation 23.58% 0.91% Public W rks 16.31 ° Public Safety 48.88% i CITY OF CENTERVILLE LEVY TRENDS $2,500,000 $21231, $2,268,800 $2,2 8 600 $2 ,268,6p0 $2 ,276,3p0 $2,250,000 - — $ 2 , 0 3 82 $2,000,000 - - - 9 5 900 $1,9�5,6p0 - $1 g 9, A $1,750,000 9,330 18 $ $7 6 400 � ,87 X7) 9 $�)9 '1,739600 $1,500,000 20 $8 5393 S 8000 8937 30 - - $1,250,000 - -Total Levy $1,000,000 --o---General Fund Tax Levy Debt Service Levy $750,000 —Stree Repair /Maint 6 00 900 X60 1 X 62 �6Z 66ti 653 I $500,000 - -- - __ 6 600 200 000 X 16 6 �1 6 11 $250,000 - $196,645 5 � $172,900 -=4175,000 � �. $29',252 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 CITY OF CENTERVILLE RESOLUTION #13 -0 A RESOLUTION APPROVING OF ANOKA COUNTY'S CLASSIFICATION & SALE OF FORFEITED LANDS — PIN #R23- 31 -22 -34 -0026 PER ANOKA COUNTY RES. #2013 -130 WHEREAS, the County of Anoka has adopted Res. #2013 -130 on November 12, 2013 which contains property within the City of Centerville, PIN #R23- 31 -22 -34 -0026, and WHEREAS, the County of Anoka requires that the City of Centerville approve of their classification and sale of said property, and WHEREAS, the Council of the City of Centerville has reviewed the submitted documents and approves of the County's classification and sale of forfeited lands — PIN #R23- 31 -22 -34 -0026 at their regularly scheduled meeting of December 11, 2013, and NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF CENTERVILLE, MINNESOTA: 1) The Mayor and Administrator are hereby authorized to complete Anoka County's requested information: Classification, Verification of Special Assessments, and Zoning questionnaire pertaining to Parcel #R23- 31 -22 -34 -0026. Adopted by the City Council this day of , 2013. Tom Wilharber, Mayor Attest: Teresa Bender, City Clerk 28 COUNTY OF ANOKA DIVISION OF PROPERTY RECORDS AND TAXATION GOVERNMENT CENTER • 2100 3RD AVENUE • ANOKA, MN 55303 FAX (763) 323 -5421 ANOKA www.AnokaCounty.us /prop- records -tax COUNTY • Property Assessment • Property Records and Public Service • Property Tax Accounting and Research November 14, 2013 Dallas Larson, City Administrator City of Centerville 1880 Main St Centerville, MN 55038 Dear Mr. Larson: Enclosed you should find the following: E. Resolution 42013 -130 dated 11/12/2013, classifying certain forfeit lands in Anoka County. B. A classification and sale approval form listing the lands classified in Resolution #2013 -130 that lie within your jurisdiction, which is to be signed, sealed and returned to the county alone with a copy of the motion or resolution of your governing body pproving the classification and sale. C. A form for the forfeit parcels shown on the list of forfeit lands in your jurisdiction to help us analyze and appraise the parcel. We ask that you complete and return these forms to us. H. A verification of special assessments form that is to be completed, signed, sealed and returned to the county. Chapter 282.0 1, Subdivision 1, of the Minnesota Statutes requires that the town board or governing body of a municipality must approve the classification and sale of forfeit parcels that lie within their jurisdiction. If disapproval of any parcel is not made within 60 days from the date of this letter, it is deemed that the town board or governing body has approved the classification and sale. If the town board or governing body desires to acquire any parcel lying within the boundaries of the municipality, it shall, within 60 days of the request for classification and sale approval, file a written application with the county board to withhold the parcel from sale. The county board will then withhold the parcel from sale for six months. If the town board or governing body fails to acquire the property within the withholding period, the county may offer it for sale upon expiration of the withholding period. A municipality or township will have to pay maintenance costs incurred by the county (if any) during the six months the property is withheld from public sale, and if the parcel is not offered for public sale after the six month period. All parcels on the list are still within the repurchase period. If you desire to acquire any parcels still within the repurchase period, you can file an application which can be acted upon at the appropriate time, assuming the county board does not allow repurchase of the parcel. Affirmative Action / Equal Opportunity Employer 29 If you have any parcels in your packet that are shown as withdrawn under Chapter 282.018, you can apply to acquire them or approve their sale, but a special bill will first have to be passed by the legislature before they could be sold to anyone. That is assuming the Department of Natural Resources (DNR) will support the sale and not require them to remain in public ownership as forfeit land. We would like to have all the forms and paperwork returned to me by 01/14/2014. Your help and understanding in getting this project put together is appreciated. If you have any questions, please do not hesitate to call me at 763 - 323 -5424. cerely, P e YLeBlanc Anoka County Lan mmissioner PL/hd Enclosures 30 BOARD OF COUNTY COMMISSIONERS Anoka County, Minnesota DATE: November 12, 2013 RESOLUTION #2013 -130 OFFERED BY COMMISSIONER: Kordiak CLASSIFICATION OF NON - CONSERVATION PROPERTY FOR LAND SALE PURPOSES WHEREAS, the real property described in the attached Classification List Number 2013, has forfeited to the state of Minnesota for the failure to pay ad valorem real estate taxes pursuant to provisions of Minnesota Statutes Chapter 279, Chapter 280, and Chapter 281; and, WHEREAS, the Anoka County Board of Commissioners, Anoka County, Minnesota (" Qounty Board "), has determined that it is advisable to sell the real property described in Classification List Number 2013; and, WHEREAS, pursuant to the provisions of Minnesota Statute Section 282.01, subdivision 1, the County Board is required to classify all tax - forfeited property as conservation or non - conservation; and, WHEREAS, the County Board has considered the present use of adjacent lands found in Classification List Number 2013, the productivity of the soil, the character of forest or other growth, the accessibility of the lands listed to establish roads, schools, and other public services, and their peculiar suitability or desirability for particular uses; and, WHEREAS, pursuant to the provisions of Minnesota Statutes Section 282.01, subdivision 1 (h), if the tax - forfeited property is located within the boundaries of an organized town or incorporated municipality, a classification, reclassification, and sale must first be approved by the town board of the town or governing body of the municipality in which the lands are located; and, WHEREAS, the town board of the town or the governing body of the municipality is considered to have approved the classification or reclassification and sale if the county board is not notified of the disapproval of the classification or reclassification and sale within 60 days of the date the request for approval was transmitted to the town board of the town or governing body of the municipality; and, WHEREAS, if the town board or a governing body of a municipality or a park and recreation board in a city of the first -class desires to acquire any parcel lying in the town or municipality, it may file a written request with the county auditor pursuant to the provisions of Minnesota Statutes Section 282.01, subdivision la; and, WHEREAS, upon written request to the county auditor from a state agency or governmental subdivision of the state, a parcel of unsold tax - forfeited land must be withheld from sale or lease to others for a maximum of six months ( "withholding period "); and, WHEREAS, if the request is from a governmental subdivision of the state, the governmental subdivision must pay the maintenance cost incurred by the county during the period the parcel is withheld; and, WHEREAS, if a town board, governing body of the municipality or a governmental subdivision wishes to purchase a parcel of tax - forfeited property it shall do so during the withholding period; and, WHEREAS, if the town board, governing body of the municipality, or a governmental subdivision fails to submit an application and a resolution of the board or governing body to acquire the property within the withholding period, the county may offer the property for sale upon the expiration of the withholding period: NOW, THEREFORE, BE IT RESOLVED that each parcel shown on Classification List Number 2013 is hereby classified as non- conservation and approved for sale, subject to review by the town boards, and governing bodies of municipalities in Anoka County under Minnesota Statutes Section 282.01. BE IT FURTHER RESOLVED that the Anoka County land commissioner shall forward a copy of this resolution to the town board of any organized township and to the governing body of an incorporated municipality in Anoka County for their review. 31 RESOLUTION 92013 -130 Page 2 BE IT FURTHER RESOLVED that if the town board or governing body of a municipality fails to notify the County Board of the disapproval of a classification and sale of any of the lands described herein within 60 days of the date the request herein is transmitted to the town board or governing body of a municipality, it will be deemed to have approved the classification and sale. BE IT FURTHER RESOLVED that if the town board or governing body desires to acquire any parcel lying in the town or municipality under Section 282.01, it shall, within 60 days of the request for classification and sale, file a written application with the County Board to withhold the parcel from public sale for six months. BE IT FURTHER RESOLVED that if a governmental subdivision files a written application with the county board to withhold a parcel from public sale for six months, the governmental subdivision shall pay maintenance costs incurred by the county during the six -month period while the property is withheld from public sale, provided the property is not offered for public sale after the six -month period. BE IT FURTHER RESOLVED that if the town board or governing body of the municipality fails to submit an application and a resolution of the board or governing body to acquire the property within the withholding period, the county may offer the property for sale upon the expiration of the withholding period. STATE OF MINNESOTA) COUNTYOFANOKA ) YES NO I, Jerry Soma, County Administrator, Anoka County, Minnesota, hereby certify that I DISTRICT #1 —LOOK X have compared the foregoing copy of the resolution of the county board of said county with the original record thereof on file in the DISTRICT #2 — BRAASTAD X Administration Office, Anoka County, Minnesota, as stated in the minutes of the proceedings of said board at a meeting duly held DISTRICT #3 — WEST Absent on November 12, 2013, and that the same is a true and correct copy of said original record and of the whole thereof, and that said resolution DISTRICT #4 — KORDIAK X was duly passed by said board at said meeting. Witness my hand and seal this 12th day DISTRICT #$ — LEDOUX X of November 2 DISTRICT #6— SIVARAJAH X JERRY SOMA COUNTY ADMINISTRATOR DISTRICT #7 — SCHULTE X 32 RESOLUTION #2013 -130 Page 3 CLASSIFICATION LIST NUMBER 2013 Property Forfeited on 07/23/2013 CITY OF ANDOVER Commissioner District 2 CHESTERTON COMMONS THIRD ADDITION 23- 32 -24 -21 -0075 OUTLOT A CHESTERTON COMMONS 3RD ADD Commissioner District 5 CROWN POINTE 26- 32 -24 -41 -0040 OUTLOT A CROWN POINTE CITY OF ANOKA Commissioner District 7 MORNINGSIDE 4TH ADDITION 31- 32 -24 -13 -0056 MORNINGSIDE 4TH ADD LOT 9, BLK 2, MORNINGSIDE 4TH ADD(SUBJ TO EASE AS SHOWN ON PLAT) CITY OF BETHEL Commissioner District 2 BETHEL 25- 34 -24 -41 -0030 THE E 5 FT OF LOT 11 BLK 5 BETHEL, TOG/W ALL OF LOT 12 SD BLK, SUBJ TO EASE OF REC CITY OF BLAINE Commissioner District 3 HIGHLAND GARDENS 31- 31 -23 -22 -0143 OUTLOT A HIGHLAND GARDENS CITY OF CENTERVILLE Commissioner District 6 PHEASANT MARSH FIRST ADDITION 23- 31 -22 -34 -0026 OUTLOT A PHEASANT MARSH 1ST ADD CITY OF CIRCLE PINES Commissioner District 6 GLEN OAKS MANOR 25- 31 -23 -14 -0034 OUTLOT A GLEN OAKS MANOR SUBJ TO EASE OF REC CITY OF COLUMBIA HEIGHTS Commissioner District 4 33 RESOLUTION 42013 -130 Page 4 HORNICKS ADDITION 26- 30 -24 -13 -0009 HORNICKS ADDITION CITY OF COLUMBIA HEIGHTS LOT 2 BLK 1 HORNICKS ADD -SUBJ TO 5 FT UTIL EASE ALONG W LINE - CITY OF COON RAPIDS Commissioner District 5 LIBERTY PARK 24- 31 -24 -13 -0050 THE S1 /2 OF LOTS 7 & 8 BLK 1 LIBERTY PARK, SUBJ TO EASE OF REC RIVER VIEW HEIGHTS 03- 30 -24 -22 -0077 LOTS 33 & 34 BLK C RIVERVIEW HEIGHTS, SUBJ TO EASE OF REC Commissioner District 7 MAXWELL ESTATES 2ND ADDITION 03- 31 -24 -11 -0101 LOT 7 BLK 2 MAXWELL ESTATES 2ND ADD; SUBJ TO EASE OF REC ORRIN THOMPSONS RIVERVIEW TERRACE 13TH ADD 22- 31 -24 -31 -0060 LOT 4 BLOCK 6, ORRIN THOMPSONS RIVERVIEW TERRACE 13TH ADD, EX RDS SUBJ TO EASE OF REC CITY OF EAST BETHEL Commissioner District 2 COON LAKE BEACH THIRD MAP 36- 33 -23 -32 -0008 COON LAKE BEACH, THIRD MAP S 1/2 OF LOT 9 BLK 63 COON LAKE BEACH 3RD MAP CITY OF HAM LAKE Commissioner District 2 AUDITORS SUBDIVISION NO 61 05- 32 -23 -31 -0019 LOT 13 AUD SUB NO 061, EX RD SUBJ TO EASE OF REC TOWN OF LINWOOD Commissioner District 6 BICKS SHADYLAND BEACH 04- 33 -22 -24 -0057 LOTS 19 & 20 BLOCK 5 BICKS SHADYLAND BEACH CITY OF RAMSEY Commissioner District 1 ALPACA ESTATES 4TH ADDITION 29- 32 -25 -13 -0008 OUTLOT B ALPACA ESTATES 4TH ADD 34 RESOLUTION 42013 -130 Page 5 CHESTNUT HILL 5TH ADDITION 26- 32 -25 -23 -0030 OUTLOT A CHESTNUT HILL 5TH ADD EX PRT PLATTED AS SUNFISH LAKE ESTATES, SUBJ TO EASE OF REC FLINTWOOD HILLS 2ND ADDITION 25- 32 -25 -34 -0059 OUTLOT J FLINTWOOD HILLS 2ND ADD SUBJ TO EASE OF REC THE VILLAGE OF SUNFISH LAKE 26- 32 -25 -24 -0069 LOT 5 BLOCK 3 THE VILL OF SUNFISH LAKE WILDLIFE SANCTUARY 3RD ADD 23- 32 -25 -14 -0051 OUTLOT B WILDLIFE SANCTUARY 3RD ADD 35 23-31-22-34-0026 A *m Centerville F. _ Ak �� . «r te • - "" '�:!t � ¢ � �.. - r �t 1• 111iii - .1• � • !l " 4 *, y� _4 + Pfepar d Aj meld <i,t�q• f 7S MMnmrn� r �r n...s•. v..�.n r. Aerial Photo: Flown Spring 2011 Aot,^^ 36 CLASSIFICATION Property Forfeited on 07/23/2013 CITY OF CENTERVILLE PHEASANT MARSH FIRST ADDITION 23- 31 -22 -34 -0026 OUTLOT A PHEASANT MARSH 1ST ADD State of Minnesota County of Anoka State of Minnesota The Foregoing classification of lands above described lying within the boundaries of the CITY OF CENTERVILLE in said County and State is hereby approved. Dated The CITY COUNCIL of the Attest: CITY OF CENTERVILLE BY (CLERK) (MAYOR) 37 VERIFICATION OF SPECIAL ASSESSMENTS CITY OF CENTERVILLE PIN# 23- 31 -22 -34 -0026 DATE OF FORFEITURE: 07/23/2013 Before Forfeiture Amount After Forfeiture Amount Special Assessments Not Previously Certified Watershed District We ask that you enter the amount of special assessments by category on the captioned parcel. If there are none, please enter a zero. If you need to verify the amounts, please contact Larysa Matzek @ (763) 323 - 5426 in the Property Records and Taxation Division. If your municipality or township has not previously certified special assessments on a forfeit property, you should now certify them to the PROPERTY RECORDS AND TAXATION DIVISION, and enter them on the line, 'Special Assessments Not Previously Certified'. Improvements before forfeiture should include principal and interest up to the date of forfeiture and all deferred installments of principal. Improvements after forfeiture should include ONLY THE TOTAL PRINCIPAL AMOUNT. MS 282.01, Subd. 3 requires improvements made after forfeiture to be considered by the County Board in setting the appraised value for sale purposes. The apportionment of proceeds after sale is done in accordance with MS 282.08. Clerk of Township, Municipality or (Seal) Watershed District Date 38 PIN# 23- 31 -22 -34 -0026 Please complete the following information by answering all applicable questions. 1. Is this parcel buildable? a) Has your city /township adopted a local ordinance governing minimum area, shape, frontage or access? (If yes, answer lb; if no, proceed to question 5.) b) Does this parcel comply with your local ordinances regarding minimum area, shape, frontage or access and, because of this, can be improved? If it does not comply, please list reason(s) for non - compliance 2. Do you recommend combining this parcel with an abutting forfeit parcel, if there is one? 3. If your answer to #2 is yes, indicate which parcel on the list. 4. Do you recommend selling this parcel to the abutting landowner? 5. What is the current zoning of the forfeit parcel? 6. Are there any buildings on the parcel? 7. Does the city /township want an easement over the parcel? Any other information you feel would be useful: Name of person completing this questionnaire: Title of person completing this questionnaire: Thank you for providing this information. Please return to: Pamela J. LeBlanc Land Commissioner 2100 3RD Avenue Anoka, MN 55303 39 Sta me c December 5, 2013 File: 1938o Attention: Dallas Larson 188o Main Street Centerville, MN 55038 Dear Dallas, Reference: Annual Thin Bituminous Overlay Program 2014 Thin Bituminous Overlay Project At your request we have prepared the following scope of services and fee proposal for engineering services related to the Annual Thin Bituminous Overlay Program as well as the specific 2014 project. Those services include: Annual Thin Bituminous Overlay Program We understand the intent of the city is to institute a new program for pavement management going forward. While the city will continue regular crack filling, occasional patching and pothole filling, the regular practice of seal coating every 5 years or so, will be replaced with a Thin Bituminous Overlay program. As part of the philosophy behind the Annual Thin Bituminous Overlay Program, projects will be confined to paving only. Work, such as curb replacements, utility repairs, bituminous patching and the like will be handled ahead of the project, by city staff (or contracted by the public works director). In this way, the program will be administered much like the seal coat program. To facilitate this simple, annual process, we will develop a programmatic plan and specification customized for Centerville, with just a few modifications needed each year. This will allow the city to send out a very standardized and consistent bid package each year, reducing engineering costs. New legislation, effective in 2014 will allow cities to be exempt from sales tax for the purchase of certain materials. This legislation may require the issuance of separate bid packages or other special bid documents. We can produce either a single bid package (not utilizing this legislation) or a set of labor and materials bid packages, respectively. Fees — Develop Programmatic Plans and SQQQ Our fees to produce the standardized bid package to be used each year are estimated to be: • $6,000 — Single Bid Package (Labor and Materials) • $8,000 — Dual Bid Packages (Labor, Materials) Design with community in mind 40 December 5, 2013 Dallas Larson Page 2 of 3 Reference: Annual Thin Bituminous Overlay Program 2014 Thin Bituminous Overlay Project 2014 Thin Bituminous Overlay Project Planning _Phase • We understand that there will not be assessments associated with this project. Therefore, a Feasibility Report is not necessarily required. If the council wishes to assess the project, our scope maybe expanded under separate proposal. • Evaluation of Streets scheduled for overlay. This involves a tour, with the Public Works Director, of the streets scheduled for overlay as well as others which may not have been on the schedule, but which the Public Works Director feels should be examined for possible inclusion in the project. • Attendance at a City Council Workshop to discuss the project scope and budget. • Assistance with examination of sewer, water and storm sewer infrastructure. Recommend repairs or replacements to be constructed ahead of the overlay project. Plans, Specs • Preparation of Plans and Specifications (small modifications of programmatic plans /specs) Bidding Phase • Assistance with Bidding: publish Ad for Bid (ad costs paid by city), answer bidder questions, produce and distribute Addenda, attend Bid Opening, produce /review Bid Tab • Preparation of Contracts Construction Phase • Preparation for and attendance at a Preconstruction Conference • Periodic support of City's Project Inspector (Greg Burmeister) during construction ( <5 hrs /wk) • Production of minor Change Orders • Issuance of Pay Requests; final payment after review of IC -134s, Lien Waivers These services would be provided for the scope of the proposed 2014 Thin Bituminous Overlay Project which includes (see attached): • 73r Street (Old Mill Rd. to Brian Drive) • Meadow Lane • Quebec Street • Deer Pass Drive • Old Mill Road (73` St. to South end of • Pioneer Lane Hanzal Development) • Steven Lane • Lakeland Circle (Main St. to Centerville . Revoir Street Road (east leg)) • Brian Court • Dupre Road (Voyager Ct. to Portage Way) Design with community in mind 41 December 5, 2013 Dallas Larson Page 3 of 3 Reference: Annual Thin Bituminous Overlay Program 2014 Thin Bituminous Overlay Project Fees — Administer 2014 Proiect Based on the scope of work and scope of project outlined above, the following is a summary of our not -to- exceed fees. Our work would be billed on a monthly basis, in accordance with our Master Services Agreement and per our current rate schedule. The values in the table below would not be exceeded without a change in scope and written permission from city officials. Phase NTE Fee Planning $2,500 Work already complete for 2014 Plans /Specs N/A No Fee for first year of program Bidding $1,500 Add $500 if two bid packages Construction $2,500 Add $500 if two bid packages Total $6,500 If services beyond those discussed in this scope of work become necessary or if the scope of the construction project changes, we will present this information and request authorization for the additional compensation, as appropriate. Regards, Stantec Consulting Services, Inc. -00 � Mark Statz, PE City Engineer Phone: 61 -604 -4709 mark.statz @stantec.com Attachment: Project Area (Figure 1) c. Brian Hare, Lee Mann — Stantec Paul Palzer — Public Works Director sm documentz Design with community in mind 42 c €, ✓x. terviffe LEGEND Established 1857 ® BASE BID ALTERNATE BIDS — rrce � k I S I no srrsfr — TO Y 1 nw vx -EET - + s s i � rN NCHIN [AN + � A ^' x SrNfEi - LE -LE Iy z _ + I� e 4 'Rj. o _CtIAUI10Er BARETT CARL ENS cWUwcE oru+c ( U A W E�E s STREETS TO BE OVERLAID CENTERVILLE, MINNESOTA FIGURE: I shotsic DATE: AUGUST 2014 PRO) NO.: 193801941 43 STATE OF MINNESOTA COUNTY OF ANOKA CITY OF CENTERVILLE RESOLUTION #13 -0 A RESOLUTION ASSIGNING DUTIES AS THEY RELATE TO HANDLING BANKING TRANSACTIONS FOR THE CITY OF CENTERVILLE WHEREAS, the City of Centerville has a limited number of staff to allow segregation of duties in conformance with recommendations contained in annual audits, and WHEREAS, modifications in the tasks performed by certain key staff members can improve segregation of duties. NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF CENTERVILLE, ANOKA COUNTY, MINNESOTA: 1. Authorization for the establishment of new accounts or the withdrawal of funds from the City's bank account(s) through cash, checks or electronic means shall require two signatures of the following three positions: Mayor, Acting -Mayor and City Administrator. 2. Authorization to transfer funds within existing accounts of the City of Centerville may be accomplished by written, telephone or electronic means by one of the following positions: City Administrator - Dallas Larson or Finance Director -Ellen Paulseth. 3. Authorization to inquire and receive reports as to balances and transactions may be accomplished by any of the following staff: City Administrator - Dallas Larson, Finance Director -Ellen Paulseth or Account Clerk -Kris Sweeney. 4. Any previous resolutions inconsistent with this policy are hereby recinded. Adopted by the City Council this 11th day of December, 2013. Tom Wilharber, Mayor Attest: Teresa Bender, City Clerk 44 . :� IV TO: Honorable Mayor & Council Member FROM: Staff SUBJECT: SCORE Fund Reimbursement /Recycling Incentive DATE: December 6, 2013 On an annual basis Anoka County sets a recycling goal for the City of Centerville, in 2013 the City's goal is 350 tons. It is anticipated that the City will reach if not exceed this goal this year. The City was allotted $16,600 in SCORE Funding with an additional $2,000 for Community Event Recycling. It is anticipated that expenses associated with recycling through the end of the year will total $12,045.66 leaving a remainder of $6,554.34 unspent. The City has received authorization from Anoka County to release these funds back to residents through their utility bills. We have approximately 1,305 residential units and each would receive a refund of $5.01. The refunds will be placed on residents' next billing. 45 a r. pp `!4 .�44r r r r s d . r _ •' ' „# o o _ JK vr `t � 3 { �• ,�.. e .p �a i � i. L /� /- / //,•d 1= f�-1 =�- = 1�1 — .�I� S A;T I� "' i `'la= 4 l 9 _ 1 r i ^I — �-1 �� < ��.� , I , } ? K '• -1 * P „ MAW --- - - - - -- ----- -R © A -- - - ALT. ROUTE , , • , �'�� �: t 4 I e OU TLOT B CCtft�P7' ' I i — •-- •— n�.�: —. —. —. � — � —_ ....� - Q 1- 1- 1- 1- 1— �` - -, 1- 1 1 —{ / 11 _1 —1 20TH AVE. N TO 21ST AVE. N CONNECTION - CONCEPT PLAN CITY OF CENTERVILLE FIGURE 1 Stantec f i t Date: 12 -4 -13 PROD. NO.: 193801743 2.6.1 Voting Each committee member present at the meeting other than ex officio administrative staff members shall be entitled on one vote. Unless otherwise provided in the agreement the committee may take the action on any issue by a 51 percent of greater vote of those members present and entitled to vote at a duly called meeting, subject to the quorum requirement of section 2.5. [However, passage of a motion shall require an affirmative vote from at least bne member of each member city.] - --- comment[dl]: This is the amendment requested r l b Lin Lakes. Alternative Language 2.6.2 Notwithstanding Section 2.6.1, the committee may not take action if two members from any one city ote against the following motions: a. A motion to approve the annual budget with an increase of more than 5 %. b. A motion to implement advanced life support ambulance service. c. A motion to spend down more than 20% of fund balance where the use of fund balance has not been approved in the annual budget. d. A motion to increase full -time staff to more than six positions. The Provisions of section 2.6.2 shall not apply to any City that has withdrawn. 2.6.3 In the absence of the designated elected committee official, the designated elected official alternate of that municipality shall become a voting member of the committee. There shall be no voting by proxy. Votes must be cast at a committee meeting by a committee member. Administrative staff approval of payment of bills as in section 2.3 shall require unanimous agreement. 47 PARKS AND RECREATION COMMITTEE Wednesday, December 4, 2013 — 6:30 p.m. Pursuant to due call and notice thereof, the Parks & Recreation Committee of the City of Centerville held a scheduled meeting on Wednesday, December 4, 2013 at City Hall location. Present: Vice - Chairperson Jon Grahek Committee Member Kevin Amundsen n Committee Member Brian Peterson U Committee Member Nick Twohy Committee Member Kevin Waeghe Committee Member Chris Bettinger n Committee Member Suzanne Seeley �f Also Present: Council Member, Steve King Centerville citizen, Mr. Rob Bacon Centerville citizen, Mr. Dan Bacon Absent: Chairperson Patrick Branch Public Works Director, Paul Palzer Linda Neudecker, Recording Secretary 1. CALL TO ORDER Vice - Chairperson Jon Grahek called the December 4, 2013 Meeting of the Parks & Recreation Committee to order at 6:34 p.m. Roll Call II. SET AGENDA Motion was made by Committee Member Bettinger seconded by Committee Me mber Waeghe to set the agenda adding under "V Committee Business 7. Email Updates from Chairperson Pat Branch ", as presented All in favor. Motion carried. Committee Members Bettinger and Seeley both abstained. III. APPEARANCES — Mr. Rob Bacon presented a proposed Eagle Scout Project to the Committee. The project would thin out the trees in Centerville's Eagle Park. Please see attached copy of Mr. Rob Bacon's written proposal. The Park and Rec Committee suggested that Mr. Bacon take the following ideas into consideration when he finalizes his Eagle Scout proposal: ■ How to appropriately handle the Buckthorn removal ■ What to do with the trees after they are culled ■ Who would be the best contact person at the City for him to work with ■ What concerns the Homeowner's Association may have with tree thinning in the Park 48 City of Centerville Parks & Recreation Committee December 4, 2013 Mr. Rob Bacon was asked to attend the next Parks and Recreation Committee meeting in January, 2014 to continue the conversation. IV. CONSIDERATION OF MINUTES November 2013: Committee Member Suzanne Seeley noted that the dates on page 3 of 5 Section V. 4. Should be January and February 2014, not 2013. Also noted by Committee Member Suzanne Seeley in section V. 8.c. the date and location of the Park Facility Permit is present, but not the Event. Motion was made by Committee Member Peterson seconded by Committee Member Amundsen to approve the minutes of the November 6 2013 meeting with the corrections presented. All in favor. Committee Members Seeley and Bettineer abstained Motion carried. V. COMMITTEE BUSINESS 1. Mr. Rob Bacon's Eagle Scout Project presented tonight was discussed by the Committee. Committee members felt that it may be a more ambitious project for the timeline (one year) Mr. Rob Bacon mentioned. The committee would like to give Mr. Rob Bacon the opportunity to do more research regarding the proposed project, but may recommend to him that he consider limiting the tree thinning in Eagle Park to removing the Buckthorn. 2. Movie in the Park: Committee Member Brian Peterson gave an update. The following location, time and movie were confirmed: • Centerville Elementary School • 7:00 p.m. • A Muppet Christmas Carol Committee Members Peterson, Waeghe and Vice - Chairperson Grahek are planning to be present for this event. Committee Members Amundsen, Seeley and Bettinger are not able to attend. Committee Members Twohy and Branch may or may not be able to attend. 3. Basketball Court(s) — LaMotte Park: Committee Member Brian Peterson gave an update reporting that the Lino Lake's park that had a similar basketball hoop setup as is being proposed for LaMotte Park looked sturdy, well -built and would likely work well at the hockey rink in LaMotte Park. The costs associated with the two proposed basketball hoops are approximately $3,000 for both. This item was tabled by the Committee until 2014 when funds are available. Page 2 of 4 49 City of Centerville Parks & Recreation Committee December 4, 2013 4. Letter to Mark Haiden (Update — Completed) No further discussion was had. 5. January Ice Skating Event & Quantities - Committee Member Bettinger is willing to be the coordinator for purchasing the following supplies: a. Popcorn — none needed at this time b. Oil — 2 gallons of vegetable oil (2 x 1 gal. containers) C. Bags — none needed at this time d. Hot Chocolate — in bulk format (not individual packets) at least 2 large containers e. Cups — a large quantity of paper (not Styrofoam) 8 oz. cups Committee Members Peterson, Waeghe, Amundsen, Seeley, Twohy, Bettinger and Vice - Chairperson Grahek are planning to be present for this event. Committee Chair Branch was not in attendance to commit. 6. 2013 Budget Excess /Reserve Amount/Improvement Projects update was presented by Vice -Chair Grahek. The Committee discussed that the MNCor cost for the proposed benches was under - estimated by approximately $100/bench. The six foot length and "cast in concrete" installation method were preferred by the committee members present. The final decision was postponed until the January 2014 meeting. No motion was made. The Committee also discussed the 2013 budget included in the meeting's packet. Motion was made by Committee Vice -Chair Grahek, seconded by Committee Member Peterson to recommend to the City Council to place into reserve for 11 2014 Parks Improvements" any and all remaining funds in the Parks and Recreation Committee's 2013 budget. All in favor. Motion carried. VI. UPDATES 1. Council Updates — Council Member Steve King reported that he attended the East Metro Ground Water meeting. 2. Purchase of Benches — (Paul Palzer was not in attendance.) VII. ACTION ITEMS REVIEW Page 3 of 4 50 City of Centerville Parks & Recreation Committee December 4, 2013 Items that have been completed will be removed; some are still open and additional items discussed at this meeting will be added. A revised Action Item List, as of the December 4, 2013 meeting will be included with the minutes to be approved. Items that have been completed as of December 4, 2013 will be removed: • These include item number: 13 -034 All remaining current open/in process & tabled items — change date from 12 -4 -13 to 01/08/14 • for item number: 13 -022, • and — change date from April 2014 to March 2014 for item number: 12 -067d. VIII. ADJOURNMENT Motion was made by Committee Member Peterson seconded by Committee Member Waeghe to adiourn the meeting. Meeting was adjourned at 8:20 p.m. All in favor. Motion carried. Submitted by: Suzanne Seeley, substituting for Linda Neudecker, Secretary who was not present due to illness. Page 4 of 4 51 City of Centerville Estimate of Monthly Telephony Service Charges July, 2013 Monthly Service Type Charge Service Code Telephone w /VM $ 13.75 1 Telephone Only $ 11.50 2 Extension w /VM (No Phone) $ 10.25 3 Extension Mobility (Add -On) $ 0.50 4 Extension Mobilty (No Phone) $ 13.75 5 FAX /Analog $ 11.50 6 Extension Extension Extension Telephone Telephone w /VM (No Mobility Mobilty (No Facility w /VM Only Phone) (Add -On) Phone) FAX /Analog 4 1 1 - - $ 66.50 1 Cn City Hall - $ 59.75 N Public Works 1 4 Total Unit Types 5 5 - 2 - - $ 68.75 $ 57.50 $ - $ 1.00 $ - $ - $ 127.25 Total Number of Devices 12 City of Centerville $ 127.25 Comcast Internet /VPN $ 150.00 Integra Analog Services $ - Other Services Monthly Service Total 1 $ 277.25 DATAQD Total DLU IRECT Customer Units Hardware Required/ Telephone Model List Price Discount Price Required Cost Unit CP- 7965G= $ 270.00 0 - 0 % -- $ 270.00 6 $ 1,620.00 4 CP- 7945G= $ 222.00 0.0% $ 222.00 0 $ - 4 CP- 7942G= $ 157.00 0.0% $ 157.00 0 $ - 4 CP- 6921 -C -K9= $ 92.00 0.0% $ 92.00 3 $ 276.00 3 ATA187 -11 -A= $ 156.00 0.0% $ 156.00 1 $ 156.00 4 $ 2,052.00 Licensing Cisco Device License Units $ 35.00 37 $ 1,295.00 Unity Voice Mail $ 66.00 6 $ 396.00 Total License Cost $ 1,691.00 Expansion Module CP -7916= (Single) (Additive) $ 293.02 0 CP -7916= (Dual) (Additive) $ 551.25 0 CP -7916= $ 520.00 51.0% 254.80 0 $ - 0 CP- SINGLFOOTSTAND= $ 33.00 51.0% $ 16.17 0 $ - 0 CP- DOUBLFOOTSTAND= $ 40.00 51.0% $ 19.60 0 $ - 0 CP -PWR- CUBE -3= $ 45.00 51.0% $ 22.05 0 $ - 0 Total Initial Cost $ 3,743.00 #REF! 53 O IEOF jrEA0 CONNECTING & INNOVATING MINNESOTA SINCE 1913 CITIES November 18, 2013 To: LMCIT Members and Agents From: Pete Tritz, LMCIT Administrator Dan Greensweig, LMCIT Assistant Administrator Liam Biever, LMCIT Underwriting Manager RE: 2013 -14 Coverage Changes. Rates, and Dividends The League of Minnesota Cities Insurance Trust ( LMCIT) Board has approved rates and several coverage changes for the 2013 -14 underwriting year. In addition, members of the property/casualty program will share in a $10 million dividend. Following is a summary of changes that will take place this coming year. Property /Casualty Premium Rates, Effective November 15, 2013 • Liability and auto liability rates will remain flat on average, but adjustments related to the second year of transition to the new liability rating method mean the effects on individual members' premiums will vary. • Liquor liability rates will decrease on the average, and a new experience -based credit/debit system will be implemented. This will result in an average premium decrease of 14 %, but the effect on individual members' premiums will vary between flat to a 23% decrease. • Excess liability rates will decrease 5% • All other rates will be unchanged, including property and auto physical damage rates. Workers' Compensation Premium Rates, Effective January 1, 2014 • Overall premium rates will increase 10 %. • Rates for volunteer firefighters will increase an additional 3 %. These rates are based on population served, rather than payroll, and therefore lag all other class rates essentially by the amount of annual wage inflation. This slight increase will allow volunteer firefighter rates to stay in line with other job classes. • Volunteer accident coverage rates will decrease 15 %. Dividends • Property/casualty members will share in a $10 million dividend. The dividend will be distributed mid - December 2013 to those who are property/casualty members as of December 1, 2013. Coverage Changes There are a number of coverage changes that will take effect for property/casualty coverage written or renewed on or after November 15, 2013 and for workers' compensation coverage written or renewed on or after January 1, 2014. Please see pages 4 and 5 for more information. LEAGUE OF MINNESOTA CITIES 145 UNIVERSITY AVE. WEST PHONE: (6S1) 281 -1200 PAx. (6S1) 281 -1298 INSURANCE TRUST ST. PAUL, MN 55103 -2044 TOLL FREE: (800) 92S -1122 WEB: WWW.LMC.OKG Premium Rates The rate changes taking place this year don't mean members' actual premiums will necessarily increase or decrease by these exact amounts. Actual premiums are also affected by changes in city expenditures, property values, payrolls, other exposure measures, and experience rating. Property /Casualty Apart from rate decreases in the optional liquor liability and excess liability coverages, members with renewals on or after November 15, 2013 will see flat rates on average. When LMCIT sets premiums rates, the average experience over the past several years is used to project how much loss to expect in the future. The generally flat rate changes for the coming year are in part the result of lower- than - average property and land use litigation losses in recent years. This, combined with steady losses in the areas of sewer backups, auto liability, auto physical damage, and other minor liability loss areas, have offset the increased loss projections for employment and police liability. Aside from the overall rates, members will see some changes related to the new liability premium rating system, which went into effect for renewals on or after November 15, 2012. LMCIT is still in the process of fine- tuning the new system after one year of lessons learned. Following are the changes that will take effect for renewals on or after November 15, 2013. Changes to the New Liability Premium Rating System • Liability premium increases /decreases. Last year, some members saw their liability, auto liability and no -fault sewer backup premiums go up and some go down because of the way the new liability system more equitably allocates premium costs among all members. To avoid shock premium changes, premium increases for each of these lines were capped at 30% (50% for drug task forces) and premium decreases were capped at 10 %. For the second year of transition, members will again see premium increases capped at 30% (50% for drug task forces), but the decrease constraint will change to 20 %. LMCIT projects it will be nearly fully transitioned to the new liability rating method by the start of the 2014 -15 underwriting year. • Liability rate relativity adjustments. The relativity adjustments recognize changes in loss patterns from one year ago as well as a better understanding exposure unit estimates for each of the liability classes, which are: police officers, full time equivalent employees, households, sewer connections, and annual expenditures. The changes in liability class relativities are in the table below. These changes are designed to produce the same total amount of premium as the current rates, but to better allocate the premium costs to the exposures that are generating the loss costs. Note part of the reason the employment and expenditure rates are decreasing for the 2013 -14 underwriting year is because LMCIT had under estimated what the actual FTE and city expenditure figures would be when developing rates for the 2012 -13 underwriting year. Liability Class Rate Change % of total liability premium 2012 -2013 2013 -2014 Police (FTE officers) +18% 22% 26% Employment (City FTEs) -8% 18% 16% Land use (Households) +14% 18% 21% Sewer (Connections) +19% 13% 16% All other (Annual expenditures) -21% 26% 21 2 Page • Auto liability rate adjustments. The auto liability rates needed to generate the LMCIT program auto liability revenue targets are partly a function of the transition capping parameters discussed above (capped at 30% and constrained at 10% for the first year and capped at 30% and constrained at 20 %). Adjustments to the manual rates are needed this year to maintain the same level of projected auto liability premium revenue for the program. The rates are designed to generate no change in the amount of total auto liability premium for the program as a whole. In addition, LMCIT is no longer making a per vehicle charge for Underinsured/Uninsured (UM/UIM) coverage. The cost of UM/UIM coverage is now included in the auto liability rates. On average for members, auto liability premiums are projected to be flat, but the effect on individual members will vary. • Experience rating changes. LMCIT will change the way it uses experience rating to determine no -fault sewer backup and liquor liability rates. • Liquor liability. The existing experience rating component will be eliminated, which means many members will no longer receive experience modification credits they've received historically. Moving forward, members that have had a liquor liability loss within 5 years of their renewal date will incur a 10% debit. However, because LMCIT is decreasing on and off sale liquor liability rates 23 %, no individual member will experience an increase in premium due solely to the elimination of the experience rating credits, The combination of the rate changes and the experience rating change will result in an average premium decrease of 14 %, but the effect on individual members will vary between about 0 -23% in premium decreases. • No-fault sewer backup. Members that have incurred no losses under the no -fault sewer backup coverage within a 3 year rating period will receive a 10% credit. Members that have incurred losses within the rating period at a per- connection frequency that is higher than the program average will receive a 10% debit. Members received a memo last year detailing the specifics of the new liability rating system. This memo, along with subsequent changes to the system, can be found at www.imc.org/ratin Workers' Compensation Members with renewals on or after January 1, 2014 will see a 10% increase in overall rate levels, which is driven by a few main factors: • Medical trend. One of the main reasons for this year's rate increase is because of rising medical costs, which now makes up 60% of LMCIT's total workers' compensation loss costs. Rates for 2014 assume that medical costs will continue to increase at a rate of about 9% annually. Because the increase in medical costs continues to outpace the increase in wage levels, all else being equal it takes about a 2- 3% premium rate increase each year iust to keep up with medical inflation, Additionally, over the past year medical costs on old claims from injuries up to 20 or more years ago increased more than what LMCIT had previously projected. LMCIT's reserves and fund balance can easily cover these increased costs, but it has to take that changed development pattern into account when setting rates for 2014. In other words, LMCIT has to assume that it will see similar development many years out in the future on the claims for the injuries that occur in 2014. This factor accounts for about 5% of the rate increase needed for 2014. • Benefit changes. The rates assume a slight increase of about 1 percent for new legislation related to Minnesota's workers' compensation system. The two most significant changes include an increase in the maximum compensation rate and an extension of workers' compensation coverage for post - traumatic stress disorder. 31 Page Investment income. An additional I% rate increase is needed to offset the lower investment income projected for 2014. In addition to the overall rate increase, rates for volunteer firefighters will increase an additional 3 %. These rates are based on population served, rather than payroll, and therefore lag all other class rates essentially by the amount of annual wage inflation. This slight increase will allow volunteer firefighter rates to stay in line with other job classes. The LMCIT Board also decided to decrease rates for LMCIT's optional volunteer accident coverage by 15% because of the very low loss experience and growth in member participation for this line of coverage. The volunteer accident coverage provides disability, death, and impairment benefits to city volunteers who are injured while performing volunteer services for the city. Cities can also add a limited medical benefit as an extra cost option. At the new rate, the basic charge is $.55 per capita, subject to a minimum premium of $85 and a maximum premium of $850. Dividends Members of the property/casualty program will share in a $10 million dividend this year, bringing the total amount of returned dividends since 1987 to $270 million. The $10 million property /casualty dividend will be distributed in mid - December 2013 to those who are property /casualty members as of December 1, 2013. LMCITDividends $270 Million Since 1987 $25,000,000 $20,000,000 - - - - -- -- — — $15,000,000 ___----------- ___ - -- ___ _�_� _— _�----- - - - - -_ _� $10,000,000 $5,000,000 $0 m m 9) m 9) m 9) 9) 9) rn rn rn o 0 0 0 0 0 0 0 0 0° P ❑ Work Comp ■ Property /casualty The dividend formula will be the same as that used during the past several years. Under that formula, a city's share is proportionate to the difference between the city's total earned premiums and total incurred losses for all years the city has been a member, with large individual losses capped for purposes of the formula. This approach recognizes cities that have been long -time members and that have been most successful in avoiding and controlling losses. Coverage Changes The following coverage changes will take effect for workers' compensation coverages renewing on or after January 1, 2014 and property/casualty coverages renewing on or after November 15, 2013. Workers' Compensation Coverage Post - traumatic stress disorder (PTSD) benefits In 2010 LMCIT added coverage for certain costs of treatment and wage loss for emergency response personnel affected by PTSD after a traumatic emergency call. The coverage that was added in 2010 was not a benefit required by statute, but rather a voluntary expansion of coverage developed by LMCIT in response to a request by a member. The 2013 amendments to the workers' compensation statutes make PTSD a 41 Page compensable injury under workers' compensation. The special coverage part added in 2010 is therefore eliminated since it's no longer needed. Property Coverage Computer equipment, electronic data, and electronic media The LMCIT property coverage for many years has included a $1 million per occurrence sublimit for computer equipment, data, and media. The scope of that sublimit has been narrowed to only apply to the cost to reproduce or restore intangible electronic data. This is a broadening of coverage in a sense, as the sublimit no longer applies to tangible computer hardware. Wastewater lagoons The coverage wording has been amended to clarify that all types of lagoon liners, lagoon rip -rap, and soil embankments necessary for the operation of a wastewater lagoon are considered covered property. Geothermal systems The property coverage form generally excludes coverage for underground pipes. Coverage has been revised to state that underground pipes that are part of geothermal heating and cooling systems are not subject to that exclusion. Liability Coverage Failure to supply claim — telecommunications or electronic data transmission A $2 million annual aggregate limit applies to liability claims for the failure to supply water, electricity, gas, or steam service. For the coming year, this limit will also apply to claims for damages arising out of the failure to supply phone and internet or other electronic data transmission services. Automatic additional covered party status for certain lessors of leased premises and equipment Coverage has been broadened to automatically provide additional covered party status, on a limited basis, for organizations from which the city leases premises or equipment. This "additional insured" status will only be granted if the city is contractually obligated to have the lessor named as an additional insured. Coverage will only apply to bodily injury, property damage, or personal injury for claims that are made by the lessor due to the city's acts during the terms of the lease agreement. Pollution liability exclusion and Coverage D Coverage D, also known as the Land Use and Special Risk Litigation Coverage, is not intended to provide broad coverage for pollution risks. Coverage wording has been amended to better reflect this intent. Airport liability coverage The existing airport liability coverage endorsement excludes coverage for damages arising out of any aircraft contest that has racing, stunting, aerobatics or similar activities that are sponsored or participated in by the city. The coverage change makes it explicit that this exclusion applies to aircraft exhibitions and skydiving activities sponsored or participated in by the city. The definition of "aircraft" in the liability coverage document has been tightened -up as well. Joint planning boards LMCIT's liability coverage does not require separate coverage for several types of joint planning boards and joint airport zoning boards. Another type of board, created under Minnesota Statue 462.3585 (these are boards that are created to exercise planning and land use authority in an unincorporated area that is within two miles of the corporate city limits), has been added to LMCIT's list of covered joint planning boards that do not need separate coverage. Auto and liability declarations The auto and liability declarations have been revised to note how the per occurrence limit works with respect to Coverage A (municipal liability) and Coverage C (auto liability). The maximum coverage limit is $1.5 million for both of these coverages, whether the claim or claims fall under Coverage A, Coverage C, or both. 51 Page Frequently Asked Questions about Your LMCIT Rates and Dividends Rather than return dividends, why doesn't the Trust just reduce premium rates up front? LMCIT's practice is to incorporate a solid contingency margin into the premium rates. That margin is meant to cover the extra cost in case losses turn out to be more than what we've projected. By doing so (and then returning the extra funds afterwards if it turns out that they're not needed), LMCIT is able to keep premium rates much more stable from year to year. In other words, it helps keep premium rate changes in the range of a few percent up or down each year, rather than the much larger year -to -year premium rate changes that would be seen if LMCIT set lower rates with a much smaller contingency margin. '> — - °" ? 'n• INVESTMENT REVENUE MARGIN D;VIDEND COMES r „„ j r� INCOME Premium +investment income FROM DIFFERENCE EXPENSES •' Y.F.nxi�l , Losses +reinsurance +adm inistration AUMINWRAIJON MARGIN Difference between ro ected revenue' °”` _ .• P 1 REINSURANCE and projected expenses DIVIDEND - ,y PREMIUMS Money returned to Trust Fund- 1iy -, members from the margin 1 , LOSSES ? 4 •# If losses are as projected, the margin becomes the income How is the dividend determined? The basic principle is that the funds LMCIT holds belong to member cities, and that any funds that LMCIT doesn't need should be returned to the members. The decision on whether and how much of a dividend may be possible is essentially an evaluation of whether the programs' fund balances are currently at appropriate levels. If the fund balances are more than the LMCIT Board concludes are needed, those excess funds are returned to members as a dividend. The fund balance is meant to provide funding for several kinds of risks: the risk that new losses turn out to be more than the premiums were designed to fund; the risk that old losses turn out to be more expensive than estimated; the risk that a reinsurer might default and not reimburse LMCIT for what they owe on a large claim; the risk involved in expanding coverage in new risk areas where LMCIT doesn't have good data to accurately quantify that risk; the risk of investment losses; and so on. Over the past few years, the LMCIT Board has devoted a lot of attention to the question of how much fund balance the LMCIT prog rams should maim - a d e v e lo pin g ec f^ + t n fn +h ,,• nr S r g nd sp„ 1 1., urge rang ..,r u.,, T , o programs fund balk based on what's needed to address those risks. In making the decisions on dividends, the LMCIT Board looks at how much if any net income the program has generated for the fiscal year and where the resulting fund balance is compared to the target ranges. Sometimes there are other considerations to take into account. This year, for example, one factor the LMCIT Board considered was the large number of liability claims that have been filed alleging violations of the privacy of driver's license data. Because there's no way to know or to reliably estimate what those claims might ultimately cost, the Board decided that for now it makes sense to hold on to additional funds as a hedge against that risk until LMCIT knows how those claims will play out. 61 Page