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HomeMy WebLinkAbout2013-11-13 CC Minutes - Approved CITY OF CENTERVILLE CITY COUNCIL MEETING November 13, 2013 6:30 p.m. Pursuant to due call and notice thereof, the City of Centerville held their regularly scheduled meeting of November 13, 2013, at City Hall, 1880 Main Street. PRESENT: Mayor Tom Wilharber Council Member Ben Fehrenbacher Council Member Steve King Council Member D. Love Council Member Jeff Paar ABSENT: None STAFF: City Administrator Dallas Larson City Engineer Mark Statz Legal Counsel Kurt Glaser Paul Palzer, Public Works Director I. CALL TO ORDER Mayor Wilharber called the meeting to order at 6:30 p.m. II. PUBLIC HEARING(S) rdth 1. Delinquent Sewer, Water & Garbage Services Associated with the 3, 4 Quarter of nd 2012 & the 1 & 2 Quarters of 2013 Utility Billing Cycles The Mayor opened the public hearing at 630 p.m. Administrator Larson explained to Council that the unpaid water/sewer/garbage balances rdthstnd that are associated with the 3 and 4 quarter of 2012 and the 1 and 2 quarters of 2013 will be special assessed against the property for collection of the past due amounts. There being no one present to speak on the matter, a motion was made by Council member Paar, Seconded by Council member Fehrenbacher to close the public hear. All in favor. Motion passed. 2. Royal Meadows Improvement Project The Mayor opened the public hearing at 6:32 p.m. Administrator Larson stated to Council that notices forwarded to residents of the Royal Meadows Development regarding the public hearing. Administrator Larson also stated City of Centerville Council Meeting Minutes November 13, 2013 that those residents that do not meet income qualifications for the grant could be assessed if the homeowner chooses to connect to municipal water. Administrator Larson stated that there was going to be no street reconstruction with this project and that the grant funding will be utilized for property owners who meet the income guidelines and those who do not qualify, connection would cost them approximately $12,000. The City could waive some of the fees to reduce the cost. Engineer Statz explained that Council selected the improvement project scenario that would construct the watermain in the boulevard using directional drilling. The project specification would include running the service line into the homes for those owners that wish to connect.. Administrator Larson stated that this entire area is in the City’s Wellhead Protection Area and the City has been mandated by the DNR to ensure that abandoned wells are sealed. Council Member King asked who would be responsible for paying for the sealing of the wells. Administrator Larson stated that the cost of sealing wells could be a part of the project, if the council wishes to include that work. Engineer Statz stated that this is not a road improvement project so there will be only patches in the road and they would be staying behind the curb in the boulevard. Administrator Larson mentioned that there would be no proposed assessment for those homeowners who qualify for the grant and those who do not qualify would be afforded an opportunity to voluntarily connection. The estimated cost of the project for the service line is based on the bids from the contractors. The estimated amount $6,325 for service line connection and the cost if the wells were sealed at the time the water is installed would be an additional amount of approximate $600 to $800 for an approximate total cost of $13,000, but those who qualify for the grant would not have to pay. For those who do not qualify, they could choose to be assessed over a 10 year period at approximately 4.5% to 5% interest if financed through the City. The Council will consider waiving part of the connection fees to encourage the entire area to connect. Those who choose not to hook into City water during this project would have until 2021 to be connected. Ms. Melinda Hughes, 7187 Robin Lane West, asked how much it is going to cost if she hooked into City water at a later date. Engineer Statz stated that he did not know but if you wait, the costs could go up with inflation cost. Administrator Larson stated approximately $13,425 but it could be lower than that it depended on how much the bids and council consideration of waiving part of the connection fees. If she wished to hook into City water, she would have about 45 to 60 days to do so. She asked when this project would start; Administrator Larson stated in early spring 2014 depends on contractor schedule. Gerald Alexander, 1967 North Robin Lane, stated that he has an excellent well and felt pressured the last time the form was sent out so he did not participate. He stated now that he and his wife are close to retiring and his income level has changed, he would be willing to complete the survey and potentially qualify. Administrator Larson stated the City will be sending out the survey again. Page 2 of 7 City of Centerville Council Meeting Minutes November 13, 2013 Motion by Council Member Paar, seconded by Council Member Love to closed the public hearing for Royal Meadow Improvement Project at 6:58 p.m., All in favor. Motion carried. III. APPROVAL OF AGENDA Mayor Wilharber added Centerville Claims (Check #28364-28369), for consideration this evening. Motion by Council Member Fehrenbacher, seconded by Council Member Paar to approve the Set Agenda as presented with the additional claims (Check# 28364 through Check# 28369). All in favor. Motion passed. IV. APPROVAL OF MINUTES 1.October 23, 2013 City Council Meeting Minutes The Mayor provided Council Members with an opportunity to amend the presented minutes. Motion by Council Member Fehrenbacher, seconded by Council Member Love to approve the minutes of the October 23, 2013 City Council Meeting Minutes as presented. All in favor. Motion passed. V. CONSENT AGENDA 1. City of Centerville October 23, 2013 through November 13, 2013 Claims (Check #28345-28363) & (Check #28364-28369 and E - payment 509) 2. Centennial Police Department Claims through October 28, 2013 (Check #9650-9670) 3. Centennial Fire District Claims through November 1, 2013 (Check #6057-6088) 4. Res. #13-024 – Authorizing Entering into an Encroachment Agreement with Property Owner(s) of 7355 Old Mill Road (PIN #R14-31-22-31-0058) Allowing Construction of a Fence in the City’s Right-of-Way/Drainage Utility Easement **Torrens Property** 5. P & R Committee Recommendation to approve the “Shake Your Shamrock” 5/8K Special Event Permit—pull item 6. Res. #13-025 – P & R Committee Recommendation to Place in Reserves $2,541.26 to Purchase Five (5) Park Benches – (2) @ Trailside Park, (2) @ LaMotte Park (1) Near Play Structure(s) & (1) Near Volleyball Court, and (1) @ Eagle Park Near Tennis Court ~ Proceeds From 2013 5/8K Run - $2,541.26 + $500 Lions Donation & Expend Same in 2014 to MinnCor For the Purchase – Not to Exceed The Reserved Amount 7. P & R Committee Recommendation to Expend $325 to Host a Holiday Movie ~ Funding of $177.16 from Movies in the Park & Up to $147.84 from 2013 Budget Line Item Park Programs 8. P & R Committee Recommendation to Approve Bunker Park Stable, Inc. Contract for Hayrides Associated w/P & R’s Annual Skate Night/Bonfire Event Scheduled for Page 3 of 7 City of Centerville Council Meeting Minutes November 13, 2013 February 8, 2014 ~ Not to Exceed $748.13 to be expended from 2014 Budget Line Item Park Programs Motion by Council Member Fehrenbacher, seconded by Council Member King to approve the Consent Agenda as presented except for item #5 for discussion. All in favor. Motion passed. 5. Council discussed the special use permit for “Shake Your Shamrock” 5/8K run and tabled this for the next meeting when further information could be brought forward. Council’s concerns were who does the clean-up after the race, insurance, police and fire being available and who benefits from the race. Council Member Fehrenbacher motioned to table the Shake Your Shamrock 5/8K special event permit for March 14, 2014 for addition information, Council Member King seconded the motion. All in favor. Motion passed. VI. AWARDS/PRESENTATIONS/APPEARANCES 1. Mr. Lou Suski, Gaughan Companies – Realtor, City Owned Property ~ Update Mr. Suski updated Council on the 8 properties the City has for sale. He stated he has a very interested party for the property located on the corner of Main Street and Centerville Road. Their plans for this property are very similar to what the City had in mind for the downtown area only on a smaller scale. Mr. Suski mentioned that he has sent out brochures to other realtors. He felt that the overall market is starting to improve for commercial real estate. VII. OLD BUSINESS 1. None. VIII. NEW BUSINESS 1. Res. #13-026 – Ordering Improvement of Street – (Royal Meadows Development) th North Robin Lane form 20 Avenue to West Robin Lane and West Robin Lane from th North Robin Lane to South Robin Lane and South Robin Lane from 20 Avenue to West th Robin Lane and Cardinal Drive from West Robin Lane to 20 Avenue by construction of water main and water main services. Administrator Larson stated that this resolution would authorize the Engineer Statz to begin the plans, preparing for the bid process. Administrator Larson also stated that an additional survey would be forwarded to homeowners to ascertain whether income levels have changed since completion of their last surveys. Administrator Larson encouraged residents to return the form to the City as soon as possible even if they did not believe that they qualify. Page 4 of 7 City of Centerville Council Meeting Minutes November 13, 2013 Council Member Love asked Engineer Statz whether a homeowner could hire their own contractor if they did not qualify. Engineer Statz stated that they could; however, they would need to secure approval for specially assessing the costs from Council. Motion by Council Member Fehrenbacher, seconded by Council Member Paar to approve Res. #13-026 – Ordering Improvement of Water – (Royal Meadows Development) as presented. Council Member King Opposed. Motion passed. 2. Res. #13-027 – Adopting Delinquent Sewer, Water & Garbage Services Administrator Larson stated that this is a routine item that allows the City to certify for collection with taxes, unpaid delinquent water/sewer and garbage services. Motion by Council Member Love, seconded by Council Member Fehrenbacher, to approve Res. #13-027 – Adopting Delinquent Sewer, Water & Garbage Services. All in favor. Motion passed. 3. Planning & Zoning Commission Report and Recommendation Approving an Interim Use Permit (IUP) for Rehbein Properties (DBA Rehbein’s Black Dirt) to Operate a Black Dirt st Processing Business at 21 Avenue South of Clearwater Creek. Administrator Larson stated that Planning and Zoning Commission recommends to Council that the standards for granting an Interim Use Permit have been met and recommends that they approve the permit subject to the conditions contained in the draft IUP. Dirt is processed with soil additives and then hauled back out. In addition, it is proposed to haul in compactable soil the will be used on the site to correct soil deficiencies prior to development. This permit uses maybe considered within the District I-1, however condition may be imposed to mitigate any adverse impacts. Council Member Love stated that the Planning & Zoning Commission placed stipulations in the permit that addressed height requirements of the piles, access limitations, and the length of the permit. Council Member Love stated that the current business has been operating without problems. Motion by Council Member Love, seconded by Council Member King, to approve an Interim Use Permit (IUP) for Rehbein Properties (DBA Rehbein’s Black Dirt) to st Operate a Black Dirt Processing Business at 21 Avenue South of Clearwater Creek as presented. All in favor. Motion passed. 4. 2014 Liquor & Tobacco Renewal Licensing (Subject to Successful Review & Background Checks by Police Dept. & All Delinquent Property Taxes & Municipal Utilities Being Paid) a. CenterMart — Tobacco b. Corner Express — Tobacco c. Kelly's Korner — On -Sale, Sunday Liquor & Tobacco Page 5 of 7 City of Centerville Council Meeting Minutes November 13, 2013 d. Wiseguys Pizza — On -Sale & Sunday Liquor e. Main Street Liquor Barrel — Off -Sale & Tobacco f. Platinum Liquor — Off -Sale Liquor & Tobacco g. Trio Inn — On -Sale, Off -Sale, Off -Sale 3.2, Sunday Liquor & Tobacco Administrator Larson stated that one of the above businesses has outstanding property taxes and delinquent utilities. Administrator Larson stated that until such time as these items have been addressed, no license will be issued for them. Motion by Council Member Parr, seconded by Council Member King, to approve the above stated licenses subject to all delinquent/outstanding fees paid, meeting all license requirements and police department approval. All in favor. Motion passed. 5. Consideration of Cancelling Council’s Regularly Scheduled Council Meeting of November 27, 2013 Administrator Larson asked Council if the regularly scheduled council meeting for November 27, 2013 could be cancelled due the Thanksgiving Holiday provided that there is nothing pressing that needs council action. Motion by Council Member Fehrenbacher, seconded by Council Member Paar, to cancel the Regularly Scheduled Council Meeting of November 27, 2013 provided that there is nothing that needs imminent action . Further discussion regarding whether to cancel the meeting at this time or placing the meeting as potentially pending baring imminent action. Administrator Larson stated that he would keep the Council abreast of items, necessity of meeting and posting. All in favor. Motion passed. IX. UNSCHEDULED APPERANCES Mr. and Mrs. Dave Popp, 1697 Hunters Trail, and Mr. Michael Default, 7045 Centerville Road, appeared before Council desiring to speak about their frustration with Anoka County regarding the CSAH21/Centerville Road project. The Popps along with Mr. Default desired to have the roadway reconstructed with curb, gutters, storm drains and a trail; however, they did not desire turn lanes in the scope of the project. The residents questioned the City’s costs associated with the project and desired to obtain Council’s feelings regarding the County’s current plan with the removal of the right turn lanes. Lengthy discussion ensued. Engineer Statz requested clarification of the residents desires for the reconstruction project so that he would be better able to speak with the County in regards to them. Consensus of the council was that two questions should be submitted to Anoka County. Page 6 of 7 City of Centerville Council Meeting Minutes November 13, 2013 1.Would Anoka County consider completing the proposed reconstruction of CSAH 21, as it is currently proposed, with the one exception of eliminating the left turn lanes at Dupre Road. 2.Would Anoka County consider completing the proposed reconstruction of CSAH 21, as it is currently proposed, with the exceptions of eliminating the left turn lanes at Dupre Road and all of the right turn lanes on the project. With the elimination of these turn lanes, it is assumed that the shoulder widths would remain as planned through the areas where the turn lanes were eliminated. IX. ANNOUNCEMENTS/UPDATES Attorney Glaser briefed the Council on a pending lawsuit against DNR by White Bear Lake Homeowner Association, alleging mismanagement of the permit system for using water from the Prairie du Chein aquifer and that that mismanagement has caused the water level of White Bear Lake to drop substantially from desired levels. Cities could be affected if the court were to order the DNR to reduce appropriations for municipal water supplies. There may be a need to intervene in the lawsuit to protect the City’s interests. Council Member Fehrenbacher briefly updated Council on the Ticket Education Program with the Centennial Lakes Police and their desire to expanding the program to include other offenses, such as, proof of insurance. Council Member Fehrenbacher also stated that the CLPD is updating access security for the computers in the squad cars and the union contract for the Sargent and patrol officers is expiring shortly with the previous contract being a 3 year term. Mayor Wilharber reported that he received a letter from the Centennial School District in regards to a tour of four (4) schools that would be held on Nov.19 at 8:45 a.m. and asked if any members were interested in attending. Council Member Paar reported at the Fire Steering meeting that discussions took place regarding the provision of ambulance service, the addition of new computer software, the County’s willingness to continue having the department provide medical training and the hiring of an additional staff member to respond to calls that happen during daytime hours. Council Member Love reported that the Planning & Zoning Commission had discussed the noise ordinance relating to music at Kelly’s Korner and the need for additional information prior to any decision making on the item. X. ADJOURNMENT Motioned by Council Member Fehrenbacher, seconded by Council Member King to adjourn the regularly schedule Council Meeting of November 13, 2013 at 10:15 p.m. All in favor. Motion passed. Transcribed by City Staff Member Kris Sweeney, Account Clerk II Page 7 of 7