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Home My WebLink About2013-11-06 P & R Minutes - Approved PARKS AND RECREATION COMMITTEE Wednesday, November 6, 2013 ~ 6:30 p.m. Pursuant to due call and notice thereof, the Parks & Recreation Committee of the City of Centerville held a scheduled meeting on Wednesday, November 6, 2013 at City Hall location. Present: Chairperson Patrick Branch Vice-Chairperson Jon Grahek Committee Member Kevin Amundsen Committee Member Brian Peterson Committee Member Nick Twohy Committee Member Kevin Waeghe Also Present: Council Member, Steve King Public Works Director, Paul Palzer Linda Neudecker, Recording Secretary Absent: Committee Member Chris Bettinger Committee Member Suzanne Seeley I. CALL TO ORDER Chairperson Branch called the November 6, 2013 Meeting of the Parks & Recreation Committee to order at 6:34 p.m. Roll Call Committee Chair Branch welcomed Mr. Nick Twohy as the newest member of the Parks and Recreation Committee and explained Committee procedures. II. SET AGENDA Motion was made by Committee Member Branch, seconded by Committee Member Waeghe to set the agenda as presented. All in favor. Motion carried. III. APPEARANCES – NONE IV. CONSIDERATION OF MINUTES October: there were no minutes as the meeting was cancelled due to lack of a quorum. Motion was made by Committee Member Branch, seconded by Committee Member Grahek to approve the minutes of the September 4, 2013 meeting as presented. All in favor. Committee Member Twohy abstained. Motion carried. V. COMMITTEE BUSINESS City of Centerville Parks & Recreation Committee November 6, 2013 1. Disposition of Lions Donation & proceeds of Festival of Lakes Run (Park Bench Update – Chairperson Branch) There was discussion of how best to use the proceeds of the Festival of Lakes 5K/8K runs, $2,541.26 and a $500 donation received from the Centerville Lions. The Committee has previously discussed the purchase of several park benches and subsequent to research it has been determined that the best option would be benches constructed from recycled plastic. Five would be purchased from Minncor, and installed by the Public Works Department along the park trail at Trailside Park (2), with one (1) each adjacent to the tennis court, volleyball court and the playground equipment at LaMotte Park. The estimated cost is $500 per bench with an additional $200 per bench for installation. It was anticipated that if they were purchased soon, they would arrive in the spring of 2014. Motion was made by Committee Member Branch, seconded by Committee Member Amundsen to recommend to the City Council to authorize the expenditure of $3,041.26 for the purchase of five (5) park benches with locations of installation to be determined. All in favor. Motion carried. 1.Basketball Courts – LaMotte Park The Committee has been discussing options for installing a basketball court on the hockey rink for off season usage and has been looking at the possibility of placing the pole outside the boards and cantilevering the hoop over the boards. Mr. Palzer has suggested an alternative solution of mounting the basketball goal post in a jersey-wall like base. The base would weigh approximately 1,500 pounds and would be removable with a bobcat. With Mr. Palzer’s suggestion, additional research will continue; however, with the new suggestion it is felt that the installation would be more economically feasible. 2.Update of Volleyball Game Challenge – Committee Member Peterson The “Grand Opening” of the new volleyball court commenced with a challenge game between the Parks and Recreation Committee, City Council and City Staff on Saturday, July 14 at 6:00 p.m. It was held just prior to the Movie in the Park event. 3.Update of Movie in the Park – Committee Member Peterson Committee Members felt that the September event was well received. The Committee has been working with the Centennial Fire Department to host a movie. The event is tentatively scheduled for Dec 7, 2013 to be held in the fire station and is free to the public. A meeting has been set up this coming Friday to work out the details. A motion was made by Committee Member Branch, seconded by Committee Member Amundsen to recommend to the City Council to expend $327 for an additional movie prior to the end of the year. All in favor. Motion carried. Page 2 of 5 City of Centerville Parks & Recreation Committee November 6, 2013 Additional discussion ensued regarding alternative locations if the fire hall is determined to not be conducive to the showing, parking, beverages, seating, donations of food items or toys, etc. The Committee stated that viewing of the moving is free but any donated items would be optional. 4.2014 Ice Skating Parties There will be two Ice Skating Parties in 2014; the first scheduled for January 11, 2014and the second scheduled for February 8, 2014. The February event will include hayrides provided by the Bunker Hills Park Stable. Additional discussion took place regarding needed supplies and offering hot chocolate and popcorn. 5. Thank you letter to former Committee Member Haiden Chairperson Branch offered to compose a letter for signing by the Mayor. 6. Drinking Fountains A suggestion was made that the installation of water fountains should be considered as additions to Laurie LaMotte Memorial Park and Acorn Park, near the athletic fields and possibly by the warming house. A proposed “Potential Park Improvement Projects List” was presented by Chairperson Branch. This list included various park improvement projects, including purchase of park benches, installation of a basketball court at LaMotte Park (utilizing the hockey rink), adding electric and water outlets at the LaMotte Pavilion, adding water fountains near athletic fields and warming house at LaMotte and Acorn Creek Parks, irrigation systems at Cornerstone, Acorn Creek, Hidden Spring and McBride Parks. All the above items are listed for completion in 2014 with the exception of the irrigation which has a date of 2015. These items still need to be prioritized. This list also included a volleyball court at LaMotte Park which was completed in September, 2013. The Committee estimates that by the end of the year there will be in excess of $1,000 from the difference of true expenditures versus budgeted amount and requests that Council consider placing this amount into a dedicated fund for park improvements for 2014 (drinking fountains, electrical upgrades, programmable locks, etc. This item along with a “projects list” is tabled until the December meeting. 7. Applications for Special Events – Administrative Staff and Councilpreviously . approved the following events due to time and meeting cancellations a.October 25 & 26, 2013: Centerville Lions Annual Haunted House Fund Raiser & Hayrides at Laurie LaMotte Memorial Park Warming House and Grounds. Page 3 of 5 City of Centerville Parks & Recreation Committee November 6, 2013 b.October 19, 2013: Centerville Lions Oktoberfest Fundraiser at Laurie LaMotte Memorial Park Hockey Rink and Grounds. 8. Applications for Park Facility Permits – Administrative Staff approved the following events due to timing and meeting cancellations. a.October 7, 2013, 6:30 p.m. to 8:00 p.m.: Cub Scouts introduction to soccer at Laurie LaMotte Memorial Park, Outfield #3. b.October 12, 2013: Cub Scouts Annual Rocket Launch at Laurie LaMotte Memorial Park Grounds with a rain date of October 19, 2013. c.October 23, 25 & 28, 2013, 5:30 p.m. to 6:30 p.m.: Laurie LaMotte Memorial Park Hockey Rink. 9. Special Event Permit Application – “Shake Your Shamrock” “Shake Your Shamrock” is a 5K/8K run scheduled for March 15, 2014 and sponsored by Midwest Events and Kelly’s Bar. This is the second year for this event. Motion was made by Committee Member Branch, seconded by Committee Member Waeghe to recommend to the City Council to approve the Special Event Permit Application for the “Shake Your Shamrock” event. All in favor. Motion carried. VI. UPDATES 1.Council Updates – Council Member Steve King Council Member King updated the Committee by stating that Council is discussing a watermain project for the Royal Meadows Development which would be offset by Grant Funding that has been obtained by the City if residents meet certain financial guidelines and Anoka County’s reconstruction of Centerville Road/CSAH21. On-going Items: NONE VII. ACTION ITEMS REVIEW Items that have been completed will be removed; some are still open and additional items discussed at this meeting will be added. A revised Action Item List, as of the November 6, 2013 meeting will be included with the minutes to be approved. Items that have been completed as of November 6, 2013 will be removed:  These include item numbers 13-013, 13-030, 13-031 Items that are to be deleted as of November 6, 2013 will be removed:  These include item numbers: 13-026 Page 4 of 5 City of Centerville Parks & Recreation Committee November 6, 2013 All remaining current open/in process & tabled items – change date from 10-2-13 to 12-4-13 * These include item numbers: 12-006, 12-013a, 12-013b, 13-022, The following current open/in process & tabled items – change date from 10-2-13 to March, 2014 * These include item numbers: 13-028 & change Assigned Person to S. Seeley, 13-032 The following current open/in process & tabled items – change date from 10-2-13 to April, 2014 * These include item numbers: 12-067d, 13-027 Corrections/Revisions: Change 13-022 – delete Pat B & add Brian P Change 13-029 – remove from Action Items List & Leave on Park Improvement Projects List. Items to be added are: 13-033 – Budget Balance of $1,000.00+ Tabled 12-4-13 Committee 13-034 – Letter to Mark Haiden 12-4-13 P. Branch NOTE: Any of these added items that have a Due Date of 12-4-13 are Open and the Assigned Person for them is STAFF, unless otherwise stated. Items that are priority items and need to be done ASAP are item numbers: NONE Change the heading on the Potential Park Improvement Projects List from “Priority” to “Target Year” and add a fourth column “Estimated Costs”. These list should be a 5 year plan. VIII. ADJOURNMENT Motion was made by Committee Member Peterson seconded by Committee Member Waeghe to adjourn the meeting. Meeting was adjourned at 8:41 p.m. All in favor. Motion carried. Submitted by: Linda Neudecker, Secretary Page 5 of 5