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HomeMy WebLinkAbout2014-01-08 Handouts @ Work Session 2.6.1 Voting Each committee member present at the meeting other than ex officio administrative staff members shall be entitled on one vote. Unless otherwise provided in the agreement the committee may take the action on any issue by a 51 percent of greater vote of those members present and entitled to vote at a duly called meeting, subject to the quorum requirement of section 2.5. 2.6.2 Nothrithstanding a majority vote, for passage of a motion, a motion of the following nature shall not pass where tiro members fi - oln anv one city vote against the motion. a. A motion to approiv the annual budget with an increase of' inore than S %. b. A motion to implement advanced life support ambulance seri c. A motion to spend down more than 20% of fund balance inhere the use of fund balance has not been approved in the annual budget. d. A motion to increase full -time staff to more than six positions. The Provisions of section 2.6.2 shall not apply to any City that has given notice of withdrawal as pros lded in section XI Withdratil'l. 2.6.3 In the absence of the designated elected committee official, the designated elected official alternate of that municipality shall become a voting member of the committee. There shall be no voting by proxy. Votes must be cast at a committee meeting by a committee member. Administrative staff approval of payment of bills as in section 2.3 shall require unanimous agreement. 2.6.1 Voting Each committee member present at the meeting other than ex officio administrative staff members shall be entitled on one vote. Unless otherwise provided in the agreement the committee may take the action on any issue by a 51 percent of greater vote of those members present and entitled to vote at a duly called meeting, subject to the quorum requirement of section 2.5. 2.6.2 Notwithstanding a majority vote_ for passage of a motion, where two members from any one city vote against the motion, the motion shall be immediately tabled ,for consideration at the next regular or special meeting. The city With the tWo votes against the motion shall submit written reasons for then opposition at least three days in advance of the next meeting to all the Fire Steering Committee members. At the following meeting the issue shall be removed from the table and discussed and a vote taken. If the two members,from the city who voted against the motion, still vote against the motion, then the action may not proceed. Such vote will constitute a veto, for that City. A motion to reconsider the issue shall not occur until at least six months have passed,from the date of the veto. Each City shall be limited to two vetoes in anv calendar year. The provisions of section 2.6.2 shall not apply to anv City that has given notice of withdrawal as provided in section XI Withdrawal. 2.6.3 In the absence of the designated elected committee official, the designated elected official alternate of that municipality shall become a voting member of the committee. There shall be no voting by proxy. Votes must be cast at a committee meeting by a committee member. Administrative staff approval of payment of bills as in section 2.3 shall require unanimous agreement. The new assistant to the city administrator would be hired by July 1. Nelson's phased retirement package becomes effective July 15. She will work a maximum of 20 hours a week or 40 hours a pay period with the schedule of hours worked left to her discretion. Nelson will receive vacation and sick time earned on a pro -rated basis. She will receive a salary increase on Jan. 1, 2013, at the same rate as the other non -union employees. The city will continue to contribute to Nelson's health insurance plan at the same rate it contributes to full- employees. Nelson's monthly car allowance ($250) /and deferred compensation contribution ($100) will stay the same. Nelson's city - provided life insurance will remain in force; however, if the council decides to terminate the phased retirement agreement before term, the city will pay Nelson the full value of time remaining in addition to normal severance pay. Councilmembers unanimously approved Nelson's phased retirement agreement with no discussion. According to a cost savings analysis prepared by Nelson, the city of Spring Lake Park will save $49,964 in wages, $7,244 in PERA contributions and $3,822 in Federal Insurance Contributions Act (FICA) and Medicare contributions now that her phased retirement plan request has been approved by the council. AGREEMENT FOR PHASED RETIREMENT BETWEEN THE CITY OF HAM LAKE AND DORIS A. NIVALA This agreement is made and entered into this day of 013 by and between the City of Ham Lake and Doris A. Nivala: WHEREAS, under legislation passed in 2010, PERA's normal termination requirements and earning limits are waived for employees who are PERA Coordinated members age 62 and over and wish to ease into retirement; and, WHEREAS, the impetus for the legislation is in recognition that many Minnesota public employees are baby boomers preparing to retire in the near future, leaving a significant gap in experienced, knowledgeable employees in critical positions; and, WHEREAS, the position of City Administrator is a critical position for the City of Ham Lake and the City will prepare a Succession Plan to reassign job duties and transfer knowledge for this transition period; and WHEREAS, the new legislation providing for "phased retirement" for this critical position make it financially and administratively feasible to consider a succession plan; and WHEREAS, Doris Nivala qualifies for phased retirement in accordance with legislation and the rules of PERA and is hereby requesting approval of a phased retirement in order to assist the City with a smooth transition; and NOW, THEREFORE, BE IT RESOLVED that the parties mutually agree: 1. The duration of phased retirement is for one year commencing January 1, 2014. 2. Doris Nivala will work a maximum of 20 hours per week or 40 hours per pay period, with the schedule of hours worked left to her discretion, at her current hourly rate of pay. 3. Doris Nivala will be entitled to the following: A. Vacation and sick time earned on a pro -rated basis with maximum accruals based on 20+ years of full -time service. B. Salary increase on January 1, 2014 at the same rate as other employees. C. Flex contribution and holiday pay earned on a pro -rated basis. D. Should the City Council decide to terminate the agreement before the term expires, the City shall pay Doris Nivala the full value of the agreement for the time remaining in addition to the normal severance to which she is entitled. In witness whereof, the parties have hereunder set their hands on the dates written below. a Doris A. Nivala Michael G. Van Kirk Administrator Mayor Dated Dated: 4 zl