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HomeMy WebLinkAbout2013-12-04 P & R Minutes - Approved PARKS AND RECREATION COMMITTEE Wednesday, December 4, 2013 ~ 6:30 p.m. Pursuant to due call and notice thereof, the Parks & Recreation Committee of the City of Centerville held a scheduled meeting on Wednesday, December 4, 2013 at City Hall location. Present: Vice-Chairperson Jon Grahek Committee Member Kevin Amundsen Committee Member Brian Peterson Committee Member Nick Twohy Committee Member Kevin Waeghe Committee Member Chris Bettinger Committee Member Suzanne Seeley Also Present: Council Member, Steve King Centerville citizen, Mr. Rob Bacon Centerville citizen, Mr. Dan Bacon Absent: Chairperson Patrick Branch Public Works Director, Paul Palzer Linda Neudecker, Recording Secretary I. CALL TO ORDER Vice-Chairperson Jon Grahek called the December 4, 2013 Meeting of the Parks & Recreation Committee to order at 6:34 p.m. Roll Call II. SET AGENDA Bettinger Motion was made by Committee Member , seconded by Committee Member Waeghe to set the agenda adding under “V. Committee Business 7. Email Updates from Chairperson Pat Branch”, as presented. All in favor. Motion carried. Committee Members Bettinger and Seeley both abstained. III. APPEARANCES – Mr. Rob Bacon presented a proposed Eagle Scout Project to the Committee. The project would thin out the trees in Centerville’s Eagle Park. Please see attached copy of Mr. Rob Bacon’s written proposal. The Park and Rec Committee suggested that Mr. Bacon take the following ideas into consideration when he finalizes his Eagle Scout proposal: How to appropriately handle the Buckthorn removal What to do with the trees after they are culled Who would be the best contact person at the City for him to work with What concerns the Homeowner’s Association may have with tree thinning in the Park City of Centerville Parks & Recreation Committee December 4, 2013 Mr. Rob Bacon was asked to attend the next Parks and Recreation Committee meeting in January, 2014 to continue the conversation. IV. CONSIDERATION OF MINUTES November 2013: Committee Member Suzanne Seeley noted that the dates on page 3 of 5 Section V. 4. Should be January and February 2014, not 2013. Also noted by Committee Member Suzanne Seeley in section V. 8.c. the date and location of the Park Facility Permit is present, but not the Event. Motion was made by Committee Member Peterson, seconded by Committee Member Amundsen to approve the minutes of the November 6, 2013 meeting with the corrections presented. All in favor. Committee Members Seeley and Bettinger abstained. Motion carried. V. COMMITTEE BUSINESS 1. Mr. Rob Bacon’s Eagle Scout Project presented tonight was discussed by the Committee. Committee members felt that it may be a more ambitious project for the timeline (one year) Mr. Rob Bacon mentioned. The committee would like to give Mr. Rob Bacon the opportunity to do more research regarding the proposed project, but may recommend to him that he consider limiting the tree thinning in Eagle Park to removing the Buckthorn. 2. Movie in the Park: Committee Member Brian Peterson gave an update. The following location, time and movie were confirmed:  Centerville Elementary School  7:00 p.m.  A Muppet Christmas Carol Committee Members Peterson, Waeghe and Vice-Chairperson Grahek are planning to be present for this event. Committee Members Amundsen, Seeley and Bettinger are not able to attend. Committee Members Twohy and Branch may or may not be able to attend. 3. Basketball Court(s) ~ LaMotte Park: Committee Member Brian Peterson gave an update reporting that the Lino Lake’s park that had a similar basketball hoop setup as is being proposed for LaMotte Park looked sturdy, well-built and would likely work well at the hockey rink in LaMotte Park. The costs associated with the two proposed basketball hoops are approximately $3,000 for both. This item was tabled by the Committee until 2014 when funds are available. 4. Letter to Mark Haiden (Update – Completed) No further discussion was had. Page 2 of 4 City of Centerville Parks & Recreation Committee December 4, 2013 5. January Ice Skating Event & Quantities - Committee Member Bettinger is willing to be the coordinator for purchasing the following supplies: a. Popcorn – none needed at this time b. Oil – 2 gallons of vegetable oil (2 x 1 gal. containers) c. Bags – none needed at this time d. Hot Chocolate – in bulk format (not individual packets) at least 2 large containers e. Cups – a large quantity of paper (not Styrofoam) 8 oz. cups Committee Members Peterson, Waeghe, Amundsen, Seeley, Twohy, Bettinger and Vice-Chairperson Grahek are planning to be present for this event. Committee Chair Branch was not in attendance to commit. 6. 2013 Budget Excess/Reserve Amount/Improvement Projects update was presented by Vice-Chair Grahek. The Committee discussed that the MNCor cost for the proposed benches was under-estimated by approximately $100/bench. The six foot length and “cast in concrete” installation method were preferred by the committee members present. The final decision was postponed until the January 2014 meeting. No motion was made. The Committee also discussed the 2013 budget included in the meeting’s packet. Motion was made by Committee Vice-Chair Grahek, seconded by Committee Member Peterson to recommend to the City Council to place into reserve for “2014 Parks Improvements” any and all remaining funds in the Parks and Recreation Committee’s 2013 budget. All in favor. Motion carried. VI. UPDATES 1.Council Updates – Council Member Steve King reported that he attended the East Metro Ground Water meeting. 2.Purchase of Benches – (Paul Palzer was not in attendance.) VII. ACTION ITEMS REVIEW Items that have been completed will be removed; some are still open and additional items discussed at this meeting will be added. A revised Action Item List, as of the December 4, 2013 meeting will be included with the minutes to be approved. Page 3 of 4 City of Centerville Parks & Recreation Committee December 4, 2013 Items that have been completed as of December 4, 2013 will be removed:  These include item number: 13-034 All remaining current open/in process & tabled items – change date from 12-4-13 to 01/08/14 * for item number: 13-022, * and – change date from April 2014 to March 2014 for item number: 12-067d. VIII. ADJOURNMENT Motion was made by Committee Member Peterson seconded by Committee Member Waeghe to adjourn the meeting. Meeting was adjourned at 8:20 p.m. All in favor. Motion carried. Submitted by: Suzanne Seeley, substituting for Linda Neudecker, Secretary who was not present due to illness. Page 4 of 4