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Home My WebLink About2014-02-26 CC Packet teryiffe CITY OF CENTERVILLE COUNCIL MEETING AGENDA Wednesday, February 26, 2014 6:30 p.m. or shortly thereafter OPEN FORUM 6:30 P.M.: An opportunity for members of the public to address the City Council on items not on the current agenda. Items requiring Council action may be deferred to Staff or Boards and Commissions for research and future Council Agendas if appropriate. You will be limited to two (2) minutes and we ask that you conduct yourself in a professional, courteous manner and refrain from the use of profanity. Failure to abide by this policy may result in the loss of your privilege to speak. Persons wishing to speak will be required to complete a sign -up sheet and give it to the Mayor or a Staff person prior to 6:15 p.m. COUNCIL MEETING I. CALL TO ORDER 1. Roll Call II. PLEDGE OF ALLEGIANCE III. PUBLIC HEARING IV. APPROVAL OF AGENDA T'. APPROVAL OF MINUTES 1. February 12, 2014 City Council Meeting Minutes (Pages 1 -6) VI. CONSENT AGENDA 1. City of Centerville February 13, 2014 through February 26, 2014 Claims (Check #28525 - 28535) (Page 7) 2. Centennial Police Department Claims through February 13, 2014 (Check #9778 -9810) (Page 8) 3. Centennial Fire District Claims through February 10, 2014 (Check #6205 -6267) (Pages 9 -11) VII. AWARDS /PRESENTATIONS /APPEARANCES VIII. OLD BUSINESS 1. Res. #14 -OXX — Awarding Bids — Royal Meadows Improvement Project (Watermain) Materials & Labor (Pages 12 -14) IX. NEW BUSINESS 1. Res. #14 -OXX — Supporting Legislation Allowing Cities to Designate Their City Website to Publish Public Notices (Page 15) 2. Flag Football Tournament(s) /Parks & Rec. — (J. Paar) (Pages 16 -18) 3. Schedule Joint Work Session with Committee /Commission X. ANNOUNMENTS/UPDATES 1. Administrator Larson XI. ADJOURNMENT *REMINDERS ** Centerville Lions Annual Ice Fishing Contest w /EAA Young Eagles Airplane Rides — February 22, 2014, 8:00 a.m. — 6:00 p.m. (Centerville Lake in front of WaterWorks) Planning & Zoning Commission Meeting — March 4, 2014, 6:30 p.m. (Council Chambers) Parks & Recreation Committee Meeting — March 5, 2014, 6:30 p.m. (Council Chambers) City Council Meeting — March 12, 2014, 6:30 p.m. (Council Chambers), P.H. Mill & Overlay Project & Assessments Centerville Lions Cadillac Dinner — March 22, 2014, 6:00 p.m. (Social Hour), 7:00 p.m. (Dinner) & 8:00 p.m. (Raffle) (St. Genevieve's Community Center) City Council Meeting — March 26, 2014, 6:30 p.m. (Council Chambers) Warming House — Closed for Remainder of Season CITY OF CENTERVILLE CITY COUNCIL MEETING February 12, 2014 6:30 p.m. Pursuant to due call and notice thereof, the City of Centerville held their regularly scheduled meeting of February 12, 2014 at City Hall, 1880 Main Street. PRESENT: Mayor Tom Wilharber O Council Member Ben Fehrenbacher 0 Council Member Steve King Council Member D. Love Q Council Member Jeff Paar 0 ABSENT: None STAFF: City Administrator Dallas Larson City Engineer Mark Statz Legal Counsel Kurt Glaser I. CALL TO ORDER Mayor Wilharber called the meeting to order at 6:30 p.m. Council said the Pledge of Allegiance II. PUBLIC HEARING(S) 1. None. III. APPROVAL OF AGENDA Mayor Wilharber added Centerville Claims (Check #28519- 28524), Item #4. LMCIT Liability Coverage Waiver/Not Waiver Statutory Tort Limits and Item #5. Secure Appropriate Road Closure Permit for 2014 Festival of the Lakes (Fete des Lacs) Parade — Not to Exceed $50 Anoka County Highway Department under Consent Agenda. Motion by Council Member Paar, seconded by Council Member Love to Approve the Agenda with the above stated additions. All in favor. Motion passed. IV. APPROVAL OF MINUTES 1. January 22, 2014 City Council Meeting Minutes The Mayor provided Council Members with an opportunity to amend the presented minutes. 1 City of Centerville Council Meeting Minutes February 12, 2014 Motion by Council Member King, seconded by Council Member Fehrenbacher to approve the minutes of the January 22, 2014 City Council Meeting as presented. All in favor. Motion passed. V. CONSENT AGENDA 1. City of Centerville January 23, 2014 through February 12, 2014 Claims (Check #28493- 28518) & (Check #28519- 28524) 2. Centennial Police Department Claims through January 23, 2014 (Check #9753 -9777) 3. Centennial Fire District Claims through February 3, 2014 (Check #6174 -6194 w /Check #6195 -6205 Payroll 4. LMCIT Liability Coverage Waiver/Not Waiver Statutory Tort Limits 5. Secure Appropriate Road Closure Permit for 2014 Festival of the Lakes (Fete des Lacs) Parade — Not to Exceed $50 — Anoka County Highway Department Council Member Love desired to pull Item #4 from the Consent Agenda. Motion by Council Member Love, seconded by Council Member Fehrenbacher to approve the Consent Agenda Items 1 -3 & 5 as presented. All in favor. Motion passed. Council Member Love desired to clarify the City's desire of not waiving the statutory tort liability limits. Motion by Council Member Love, seconded by Council Member Paar to approve Consent Item #4 LMCIT Liability Coverage Waiver, not waiving statutory tort limits. All in favor. Motion passed. VI. AWARDS /PRESENTATIONS /APPEARANCES 1. Mr. Greg Kieselhorst, Centerville Lions — 2014 Cadillac Dinner Mr. Kieselhorst introduced himself to Council and stated that the Lions desired to bring their annual dinner back to Centerville by hosting the event at St. Genevieve's Community Parish utilizing their food preparation area. Mr. Kieelhorst stated that the Lions desired to provide a raffle and alcoholic beverages at the gathering scheduled for March 22, 2014 and that they would be securing the necessary food permits with the County. VII. OLD BUSINESS 1. None. VIII. NEW BUSINESS 1. Res. #14 -006 — Awarding Bids — 2014 Street Improvement Project (Mill & Overlay) Materials & Labor (Res. #14 -006 & #14 -007) Page 2 of 6 2 City of Centerville Council Meeting Minutes February 12, 2014 Engineer Statz stated that the project had been split into two categories; materials and labor, to take advantage of the City's sales tax exemption status. Engineer Statz reported that bids were solicited, received and found to be competitive. Administrator Larson reported that as Council was aware, funding had been set aside to fund such project for the last several years; however, if following the street maintenance schedule, it is likely that within several years the line item would have a deficit. Administrator Larson stated that Council needs to strongly consider specially assessing or increasing the levy. Council Member Love suggested that a third alternative would be delaying some of the scheduled dates for road maintenance. Administrator Larson expressed concern that delaying the schedule could result in some streets deteriorating to the pont that a full reconstruct would be necessary. Larson stated that an assessment of $500 for benefiting homes together with the current level of funding from the levy, would offset the expenditures associated with the project without requiring a levy increase. Administrator Larson felt that the assessment could be placed on parcels over a period of 2 to 5 years with potentially a fair share of property owners pre - paying the assessment. Lengthy discussion ensued regarding the potential for increasing the levy in the future due to other short falls such as Lino Lakes' withdrawal in the Fire District, re- construction of Centerville Road, bond indebtedness, and stagnant property sales. Motion by Council Member Fehrenbacher, seconded by Council Member Paar to approve Resolution #14 -006 — Receiving Report and Calling for Public Hearing on Improvement as amended. Upon voting, all were in favor except Council Members Love and Paar Opposed. Motion passed 3 -2. Legal Counsel stated that although the motion passed, at the public hearing the motion to order the improvement would require a 4/5 vote. It was stated that if both no votes were fixed in their position, the City should not spend money on mailed and published notices of a public hearing on the improvements. All of Council felt that the City's goal of maintaining roadways was priority; however, all were reluctant to increase the levy to accommodate such projects although Council Members Fehrenbacher, King and Wilharber all felt that even though in the past Council had stated that there would be a minimal possibility of special assessments for the mill and overlay, circumstances had changed. Council Members Love and Paar felt very strongly that they desired not to go against their word to residents regarding placing assessments on benefiting parcels. Both Council Members Love and Paar felt that consideration of the maintenance schedule and paring back of projects should be considered until such time funding is available. Discussion ensued regarding the length of assessments (2 to 5 years), billing/notification of pre- paying option, paring back the maintenance schedule, waiting for funding prior to commencing maintenance going forward so assessments would not be needed and future Council's desires for funding the maintenance programs and budget cutbacks. Page 3 of 6 3 City of Centerville Council Meeting Minutes February 12, 2014 Engineer Statz suggested some corrections to the draft resolution: that the total of the cost of improvement be modified to $416,100 rather than $414,100 and the portion assessed against benefiting property is declared to be $96,000 rather than $94,000. Motion by Council Member Fehrenbacher, seconded by Council Member Paar to approve Res. #14 -007 — Declaring' Cost to be Assessed and Ordering Preparation of Proposed Assessment and Calling for a Public Hearing on 2014 Street Mill & Overlay Improvements All in favor. Motion passed. Administrator Larson questioned a payment period for the assessment so that language could be contained within the legal notice that would be forwarded to residents. Consensus was to provide residents at least three to five years for their payment schedules. 2. Centerville Lions Request for Temporary Liquor License & Temporary Raffle Permit for 2014 Cadillac Dinner, March 22, 2014 from 6:00 p.m. —10:00 p.m. & Waiving of Associated Fees Previously discussed. Motion by Council Member Paar, seconded by Council Member Love to approve the Centerville Lions Request for Temporary Liquor License & Temporary Raffle Permit for their 2014 Cadillac Dinner scheduled for March 22, 2014 and Waive Associated Fees All in favor. Motion passed. 3. Res. #14 -OXX — Awarding Bids — Royal Meadows Improvement Project (Watermain) Materials & Labor Engineer Statz stated that the project had been split into two categories; materials and labor, to take advantage of the City's sales tax exemption status. Engineer Statz reported that bids were solicited, received and found to be competitive. Engineer Statz also stated that the project is calling for directional drilling of service /water lines which are challenging; however, the low bidder is very comfortable with their submitted bid. Administrator Larson requested that this item be tabled due to minimal survey completion by affected property owners. Administrator Larson stated that the grant will subsidize the majority of individuals that have met the income qualifications however, the City does not have a complete accounting due to not receiving all surveys. Engineer Statz asked residents that may be watching the meeting to complete and return their received survey. Consensus of Council was to table this item. 4. P & R Committee Recommendation to Approve Special Event Permit Application for the 2014 Festival of the Lakes 5K/8K & % Mile Kids Run/Walks — July 26, 2014 Subject to Approval by Police & Fire Departments. Administrator Larson stated that this is an annual event and a routine item. Page 4of6 4 City of Centerville Council Meeting Minutes February 12, 2014 Motion by Council Member Love, seconded by Council Member King to approve the Special Event Permit Application for the 2014 Festival of the Lakes 5K/8K & % Mile Kids Run/Walks — July 26, 2014 Subject to Approval by the Police and Fire Departments as presented. All in favor. Motion passed. 5. Res. #14 -008 — Resolution of Support for Centennial Fire District Mayor Wilharber stated that the City of Circle Pines passed a similar resolution at their Council meeting on Tuesday. Administrator Larson stated that both communities desired to send a message to the volunteers, staff and residents of their commitment to the District with Lino Lakes' recent withdrawal. Motion by Council Member Paar, seconded by Council Member Love to adopt Res. #14- 008 — Resolution of Support for Centennial Fire District. All in favor. Motion passed. 6. Res. #14 -009 — Resolution Approving Plan & Authorizing Bids — 21 Avenue Improvement Project Mayor Wilharber stated that Council previously entered into a Joint Powers Agreement with the City of Lino Lakes regarding the proposed project and that the two Centerville property owners have signed agreements with the City for their portions of associated assessments. The City of Lino Lakes completed the plans on behalf of both cities. Motion by Council Member Fehrenbacher, seconded by Council Member Love to approve Res. #14 -009 — Resolution Approving Plan & Authorizing Bids — 21" Avenue Improvement Proiect. All in favor. Motion passed. IX. ANNOUNCEMENTS /UPDATES 1. Administrator Larson reported that the City will not be participating in the Lawsuit regarding the White Bear Lake water levels due surrounding communities' unwillingness to participate and the Department of Natural Resources ground water management area being put into place. 2. Administrator Larson reported that there will be a March 13, meeting of the collaborative work group of cities to hear from a consultant to present a work plan to evaluate the feasibility of a joint water utility. The Met. Council is excited to fund the study because of the benefits or ramifications it could pose in the future. It is anticipated that the study will be completed within six to eight months. City Attorney Glaser stated that he was at a recent meeting where the City of Centerville's staff was given accolades for recent splitting of project bids with separate materials contract, in an attempt to benefit from the City's new tax exempt status. He stated that other cities will be following that practice. Page 5 of 6 5 City of Centerville Council Meeting Minutes February 12, 2014 Council Member Fehrenbacher reported on the police governing board meeting where the Chief's contract had been extended, discussed the purchase of lapel cameras versus dash cams with potential grant funding and officer clothing allotments. Council Member Paar reported on the fire steering meeting where the Chief will receive a $2,500 raise with an additional 2% salary increase. Council Member Paar stated that a comparative study had been completed utilizing the salaries from the Lino Lakes Community Director /Public Service Director salaries. Council Member Paar stated that the District is realizing effects of the City of Lino Lakes' withdrawal, as firms not desiring to commit for EMS training and the fire fighters concerns over full vesting of benefits. X. ADJOURNMENT Motion by Council Member Paar, seconded by Council Member Fehrenbacher to Adiourn the regularly schedule Council meeting of February 12, 2014 at 8:07 p.m. All in favor. Motion passed. Transcribed by City Staff Member Teresa Bender, City Clerk Page 6 of 6 6 CITY OF CENTERVILLE 02/20/149.18 AM Page 1 Check Detail - 02 -26 -14 Check Date Check # Vender Name Comments Amount 2/26/2014 028525 ANOKA COUNTY MARCH 2014 BROADBAND $37.50 2/26/2014 028525 ANOKA COUNTY MARCH 2014 BROADBAND $37.50 2/26/2014 028525 ANOKA COUNTY MARCH 2014 BROADBAND $37.50 Check Nbr 028525 ANOKA COUNTY $112.50 2/26/2014 028526 DELTA DENTAL MARCH 2014 DENTAL INS. Check Nbr 028526 DELTA DENTAL $214.65 2/26/2014 028527 HEALTH PARTNERS MARCH 2014 HEALTH INS. Check Nbr 028527 HEALTH PARTNERS $3,967.67 2/26/2014 028528 INTERNATIONAL UNION OF OPERATI MARCH 2014 UNION DUES Check Nbr 028528 INTERNATIONAL UNION OF OPERATI $98.25 2/26/2014 028529 KONICA MINOLTA BUSINESS SOLUTI MONTHLY SERVICE /SUPPLY Check Nbr 028529 KONICA MINOLTA BUSINESS SOLUTI $373.84 2/26/2014 028530 LAND TITLE, INC. 1810 HAYFIELD RD - REFUND OVER PD FINAL UTILITY BILL - Check Nbr 028530 LAND TITLE, INC. $96.12 2/26/2014 028531 LARSON, ERIC 1957 73RD ST - AUTO PYMT - MOVED 7 -2013 Check Nbr 028531 LARSON, ERIC $110.50 2/26/2014 028532 MET. COUNCIL ENV. SERV. (SDS) MARCH 2014 WASTEWATER TREATMENT Check Nbr 028532 MET. COUNCIL ENV. SERV. (SDS) $16.252.55 2/26/2014 028533 RESIDENTIAL HEATING & AIR REFUND OVER PYMT ON M14 -007 RECEIPT #9733 1832 Check Nbr 028533 RESIDENTIAL HEATING & AIR $24.70 2/26/2014 028534 VERIZION WIRELESS CELL PHONE - SERV THRU 2 -9 -14 $128.38 2/26/2014 028534 VERIZION WIRELESS CELL PHONE - SERV THRU 2 -9 -14 $42.80 2/26/2014 028534 VERIZION WIRELESS CELL PHONE - SERV THRU 2 -9-14 $42.80 2/26/2014 028534 VERIZION WIRELESS CELL PHONE - SERV THRU 2 -9-14 $42.80 2/26/2014 028534 VERIZION WIRELESS CELL PHONE - SERV THRU 2 -9 -14 $42.79 ' br 028534 VERIZION WIRELESS $299.57 2/26/2014 028535 XCEL ENERGY STREETS - SERV THRU 2 -5 -14 $2,427.96 2/26/2014 028535 XCEL ENERGY 1880 MAIN ST - SERV THRU 02 -05 -14 $1,138.03 2/26/2014 028535 XCEL ENERGY 1880 MAIN ST -CITY HALL/FIRE STATION - SERV THRU 2 -5 -14 $706.48 2/26/2014 028535 XCEL ENERGY 7285 MAIN ST - SERV THRU 2 -5 -14 $54.56 2/26/2014 028535 XCEL ENERGY 1600 LAMOTTE DR - BALLFIELD LIGHTS - SERV THRU 2 -5 -14 $124.69 2/26/2014 028535 XCEL ENERGY 1889 CENTER ST - SERV THRU 2 -5 -14 $26.49 2/26/2014 028535 XCEL ENERGY 7300 MILL RD - SERV THRU 2 -5 -14 $236.85 2/26/2014 028535 XCEL ENERGY 1600 LAMOTTE DR - SERV THRU 2 -5 -14 $237.57 2/26/2014 028535 XCEL ENERGY 1875 FOX RUN - PUMP - SERV THRU 2 -5 -14 $209.22 :heck Nbr 028535 XCEL ENERGY $5,161.85 TOTAL CHECKS $26,712.20 7 CENTENNIAL LAKES POLICE DEPT Check Register- Police GL without invoice numbers Page: 1 Check Issue Dates: 1/24/2014 - 2/13/2014 Feb 13, 2014 12:33PM Report Criteria: Report type: Summary GL Check Ck No Description Check Period Issue Date Payee Amount 02/14 02/13/2014 9778 ABRAMS & SCHMIDT LLC JAN LABOR RELATIONS FEES 841.00 02/14 02/13/2014 9779 AMSAN , INC TOWELS /SOAP 333.67 02/14 02/13/2014 9780 ANOKA COUNTY JAN INTERNET 365.23 02/14 02/13/2014 9781 ANOKA COUNTY ATTORNEY FORFEITURE DISTRIBUTION UC 28.00 02/14 02/13/2014 9782 ANOKA COUNTY MARCH BROADBAND 75.00 02/14 02/13/2014 9783 BILLS GUN SHOP & RANGE NORTH RANGE USE SIGHTING EQUIP 214.25 02/14 02/13/2014 9784 CENTENNIAL UTILITIES AUG UTILITIES 1,249.94 02/14 02/13/2014 9785 CENTURY LINK COMMUNICATIONS 174.14 02/14 02/13/2014 9786 COVERALL OF THE TWIN CITIES FEB CLEANING SERV 796.22 02/14 02/13/2014 9787 DELTA DENTAL MARCH DENTAL NEW RATES 1,303.65 02/14 02/13/2014 9788 DEPUTY REGISTRAR #150 UNMARKED VEH RENEWAL 51.00 02/14 02/13/2014 9789 DON'S CIRCLE SERVICE, INC VEH REPAIRS & MTC 314.48 02/14 02/13/2014 9790 E C S I, INC 2014 FIRE ALARM & SECURITY MONIT 385.65 02/14 02/13/2014 9791 ENVENTIS TELECOM, INC PHONES 410.10 02/14 02/13/2014 9792 FRATTALLONES HARDWARE, INC. CLEANING /BLDG SUPPLIES 30.75 02/14 02/13/2014 9793 HOLIDAY FLEET JAN FUEL 4,564.87 02/14 02/13/2014 9794 IMAGE PRINTING & GRAPHICS, INC PAYROLL FORMS 229.02 02/14 02/13/2014 9795 JEFF'S BOBBY & STEVES VEHICLE REPAIR/MTC 1,061.29 02/14 02/13/2014 9796 LEXIPOL LLC TRAINING BULLETINS & TESTING DA 2,800.00 02/14 02/13/2014 9797 METRO SALES, INC COPIER QTRLY MTC FEE 28.94 02/14 02/13/2014 9798 NEAL A. NOREN JAN BLDG MTC HOURS 135.00 02/14 02/13/2014 9799 OHIO CALIBRATION LABORATORIES RADAR MTC 137.00 02/14 02/13/2014 9800 O'REILLY AUTOMOTIVE, INC FLOOR MATS 89,88 02/14 02/13/2014 9801 PITNEY BOWES INC INK CARTRIDGE 50.07 02/14 02/13/2014 9802 PUBLIC AGENCY TRAINING COUNCIL TRAINING RN /RB 590.00 02/14 02/13/2014 9803 QUILL CORPORATION OFFICE SUPPLY 595.30 02/14 02/13/2014 9804 SHRED -N -GO, INC SHREDDING SERVICE 65.80 02/14 02/13/2014 9805 STATE OF MINNESOTA FORFEITURE DISTRIBUTION UC 14.00 02/14 02/13/2014 9806 STREICHER'S, INC AMMO 211.77 02/14 02/13/2014 9807 SUN LIFE FINANCIAL FEB LIFE /DISAB BA CREDIT 34.26 02/14 02/13/2014 9808 TACTICAL SOLUTIONS EQUIP REPAIR RADAR REMOTE 119.00 02/14 02/13/2014 9809 TOP GREEN JAN PLOWING SERVICES 671.98 02/14 02/13/2014 9810 VERIZON WIRELESS CELL PHONES JAN /FEB 1,229.92 Grand Totals: 19,201.18 M = Manual Check, V = Void Check 8 CENTENNIAL FIRE DISTRICT Check Register - FIRE GL Page: 1 Check Issue Dates: 2/4/2014 - 2/10/2014 Feb 10, 2014 03:27PM Zeport Criteria: Report type: Summary GL Check Check Vendor Description Check Period Issue Date Number Number Payee Amount 02/14 02/07/2014 6235 11565 ASPEN MILLS, INC UNIFORMS 160.25 02/14 02/07/2014 6236 20353 BLAINE BROTHERS, INC L21 MTC & TIRES 5,446.81 02/14 02/07/2014 6237 30480 CENTENNIAL UTILITIES JAN UTILITIES STATION 1 806.79 02/14 02/07/2014 6238 30490 CENTERPOINT ENERGY STATION 2 GAS 932.54 02/14 02/07/2014 6239 60650 FRATTALLONE'S HARDWARE S BLDG MTC 4.16 02/14 02/07/2014 6240 130297 MARTIN - MCALLISTER CONSUL RECRUITMENT EMPLOYEE AS 1,800.00 02/14 02/07/2014 6241 160050 PAETEC PHONES STATION 2 157.63 02/14 02/07/2014 6242 180600 CITY OF ROSEVILLE FEB PHONE 1,155.00 02/14 02/07/2014 6243 210050 UDOR USA SMALL TOOLS 62.14 02/14 02/10/2014 6244 999953 MICHAEL H. BEEBE FEMA- RETENTION BONUS 500.00 02/14 02/10/2014 6245 999954 HARRY M. EVERTH FEMA- RETENTION BONUS 500.00 02/14 02/10/2014 6246 999955 JUSIN D. HITE FEMA - REFERRAL BONUS 100.00 02/14 02/10/2014 6247 999956 STEVIE M. KLATKE FEMA- RETENTION BONUS 500.00 02/14 02/10/2014 6248 999957 JASON F. MARKUSON FEMA- RETENTION BONUS 500.00 02/14 02/10/2014 6249 999958 ALEX R. MERRITT FEMA- RETENTION BONUS 500.00 02/14 02/10/2014 6250 999959 ANTHONY M. NELSON FEMA- RETENTION BONUS 500.00 02/14 02/10/2014 6251 999960 MARTIN J. NELSON FEMA- RETENTION BONUS 500.00 02/14 02/10/2014 6252 999961 MICHAEL D. NELSON FEMA- RETENTION BONUS 500.00 02/14 02/10/2014 6253 999962 RICHARD C. PHELPS, JR FEMA- RETENTION BONUS 500.00 02/14 02/10/2014 6254 999963 THOMAS J. POPSUN FEMA- RETENTION BONUS 500.00 02/14 02/10/2014 6255 999964 DANIEL W. RAGEN II FEMA- RETENTION BONUS 500.00 02/14 02/10/2014 6256 999965 HOLLY A. ROHWER FEMA- RETENTION BONUS 500.00 02/14 02/10/2014 6257 999966 JEFFREY T. ST. MARTIN FEMA - REFERRAL BONUS 100.00 02/14 02/10/2014 6258 999967 JESSE SAWYER FEMA- RETENTION BONUS 500.00 02/14 02/10/2014 6259 999968 CAREY SCHIFERLI FEMA - REFERRAL BONUS 100.00 02/14 02/10/2014 6260 999969 ADAM D. SCHRAG FEMA- RETENTION BONUS 500.00 02/14 02/10/2014 6261 999970 TONY A. SIPE FEMA- RETENTION BONUS 500.00 02/14 02/10/2014 6262 999971 EVAN STURZL FEMA- RETENTION BONUS 500.00 02/14 02/10/2014 6263 999972 CHARLES E. STRUZYK FEMA- RETENTION BONUS 500.00 02/14 02/10/2014 6264 999973 STEPHEN A. SZAFLARSKI FEMA - REFERRAL BONUS 100.00 02/14 02/10/2014 6265 999974 SCOTT M. WIDSTROM FEMA- RETENTION BONUS 500.00 02/14 02/10/2014 6266 999975 CHRISTIAN J. WORBY FEMA- RETENTION BONUS 500.00 02/14 02/10/2014 6267 999976 MADDISON M. ZIKMUND FEMA- RETENTION BONUS 500.00 Grand Totals: 20,925.32 M = Manual Check, V = Void Check 9 CENTENNIAL FIRE DISTRICT Check Register - FIRE GL Page: 1 Check Issue Dates: 1/18/2014 - 2/3/2014 Feb 03, 2014 01:26PM Report Criteria: Report type: Summary GL Check Check Vendor Description Check Period Issue Date Number Number Payee Amount 01/14 01/21/2014 6221 30575 CITY OF CIRCLE PINES 2013 SALES TAX 544.00 01/14 01/21/2014 6222 131470 MUNICIPAL EMERGENCY SERV EQUIPMENT TURNOUT GEAR 10,365.84 02/14 02/03/2014 6223 10850 ANOKA COUNTY TREASURY D JAN /FEB 2014 BROADBAND 375.00 02/14 02/03/2014 6224 11565 ASPEN MILLS, INC UNIFORMS 429.53 02/14 02/03/2014 6225 30500 CENTURY LINK STATION 3 PHONE 57.18 02/14 02/03/2014 6226 30550 CHIEF SUPPLY CORPORATION MISC SUPPLY 123.75 02/14 02/03/2014 6227 70578 GRAINGER CLEANING /BLDG SUPPLIES TO 470.46 02/14 02/03/2014 6228 80400 HEWLETT - PACKARD COMPAN COMPUTER/SOFTWARE 708.12 02/14 02/03/2014 6229 90005 IAFC MEMBERSHIP 2014 DUES 209.00 02/14 02/03/2014 6230 120450 CITY OF LINO LAKES DEC FEMA REIMB - INSURANCE 44,699.45 02/14 02/03/2014 6231 130710 MN CHAPTER IAAI 2014 MEMBERSHIP JS 25.00 02/14 02/03/2014 6232 131470 MUNICIPAL EMERGENCY SERV FIREFIGHTER GLOVES 839.35 02/14 02/03/2014 6233 140200 NATL ASSOC. FIRE INVESTIGA NAFI MEMBERSHIP DUES 65.00 02/14 02/03/2014 6234 220200 VERIZON WIRELESS COMMUNICATIONS 96.04 Grand Totals: 59,007.72 M = Manual Check, V = Void Check 10 CENTENNIAL FIRE DISTRICT Check Register - FIRE GL Page: 1 Check Issue Dates: 1/4/2014 - 1/17/2014 Jan 17, 2014 03:53PM ieport Criteria: Report type: Summary GL Check Check Vendor Description Check Period Issue Date Number Number Payee Amount 01/14 01/17/2014 6205 11565 ASPEN MILLS, INC UNIFORMS 3,961.83 01/14 01/17/2014 6206 30040 CDW GOVERNMENT, INC OFFICE SUPPLIES 156.21 01/14 01/17/2014 6207 30480 CENTENNIAL UTILITIES DEC UTILITIES STATION 1 783.05 01/14 01/17/2014 6208 30490 CENTERPOINT ENERGY DEC STATION 2 GAS 698.65 01/14 01/17/2014 6209 31137 CONNEXUS ENERGY DEC ELECTION STATION 1 509.44 01/14 01/17/2014 6210 50135 EMERGENCY RESPONSE SOL EQUIPMENT SUPPLIES 658.68 01/14 01/17/2014 6211 80400 HEWLETT - PACKARD COMPAN REPLACE STATION COMPUTE 1,416.24 01/14 01/17/2014 6212 130320 MASTER TECHNOLOGY GROU IT ROUTERS /CABLES FOR PHO 1,190.00 01/14 01/17/2014 6213 130710 MN CHAPTER IAAI 2014 MEMBERSHIP DB 50.00 01/14 01/17/2014 6214 160050 PAETEC DEC PHONES STATION 2 157.38 01/14 01/17/2014 6215 160493 PREMIUM WATERS, INC BOTTLED H2O 18.29 01/14 01/17/2014 6216 180375 BRADLEY ROBINSON TRAINING 40.00 01/14 01/17/2014 6217 180600 CITY OF ROSEVILLE JAN PHONE 1,155.00 01/14 01/17/2014 6218 190850 JERRY STREICH CELL RIEMB NOV -DEC 100.00 01/14 01/17/2014 6219 220200 VERIZON WIRELESS DEC CELL PHONES 105.74 01/14 01/17/2014 6220 240100 XCEL ENERGY ELECTRIC STATION 2 444.22 Grand Totals: 11,444.73 M = Manual Check, V = Void Check 11 Stantec Consulting Services Inc. 2335 Highway 36 West ti St. Paul MN 55113 Tel: (651) 636 -4600 tantec- Fax: (651) 636 -1311 February 11, 2014 Honorable Mayor and City Council City of Centerville 1880 Main Street Centerville, MN Re: 2014 Royal Meadows Water Main Project - Materials Bid Project No. 193802483 Bid Results Dear Honorable Mayor and City Council: Bids were opened for the Project stated above on February 10, 2014. Transmitted herewith is a copy of the Bid Tabulation for your information and file. Copies will also be distributed to each Bidder once the Project has been awarded. There were a total of 3 Bids. The following summarizes the results of the Bids received: Contractor Total Base Bid Low Ferguson Enterprises, Inc. $44,919.46 #2 Minnesota Pipe & Equipment $45,044.90 #3 HD Supply Waterworks, LTD $49,936.48 The low Bidder on the Project was Ferguson Enterprises, Inc. with a Total Base Bid Amount of $44,919.46. This compares to the Engineer's Estimate of $46,000. These Bids have been reviewed and found to be in order. If the City Council wishes to award the Project to the low Bidder, then Ferguson Enterprises, Inc. should be awarded the Project on the Total Base Bid Amount of $44,919.46. Should you have any questions, please feel free to contact me at 651- 604 -4709, Sincerely, STANTEC CONSULTING SERVICES INC. 140� -4. S:� Mark R. Statz, P.E. Enclosure tasign with rommun4y in mine 12 Stantec Consulting Services Inc. 2335 Highway 36 West sf. Paul MN 55113 .. {M Tel: (651) 636 -4600 -' .a• a s n t c Fax: (651) 636 -1311 February 7, 2014 Honorable Mayor and City Council City of Centerville 1880 Main Street Centerville, MN Re: 2014 Royal Meadows Water Main Project - Labor Bid Project No. 193802483 Bid Results Dear Honorable Mayor and City Council: Bids were opened for the Project stated above on February 7, 2014. Transmitted herewith is a copy of the Bid Tabulation for your information and file. Copies will also be distributed to each Bidder once the Project has been awarded. There were a total of 4 Bids. The following summarizes the results of the Bids received: Contractor Total Base Bid Low C & L Excavating, Inc. $297,601.80 #2 GM Contracting, Inc. $417,697.96 #3 Northdole Const. Co., Inc. $480,850.52 #4 Penn Contracting, Inc. $603,150.00 The low Bidder on the Project was C & L Excavating, Inc. with a Total Base Bid Amount of $297,601.80. This compares to the Engineer's Estimate of $290,000,00. These Bids have been reviewed and found to be in order. If the City Council wishes to award the Project to the low Bidder, then C & 1 Excavating, Inc. should be awarded the Project on the Total Base Bid Amount of $297,601.80. Should you have any questions, please feel free to contact me at 651- 604 -4709. Sincerely, STANTEC CONSULTING SERVICES INC, Mark R. Siaiz, P.E. Enclosure Design wdh community ,n mind 13 S a ntec Project Name: 2014 ROYAL MEADOWS WATER MAIN IMPROVEMENTS (MATERIALS) I hereby certify that this is an exact reproduction of bids received. City Project No -' Slaniec Project: 193802483 Bid Opening; Monday, February 10, 2014, at 12 P.M„ CST Owner. City of Centerville, MN Mar starz License No. 42717 Bidder No. 1 Bidder No. 2 Bidder No. 3 MD TABULATION Ferguson Water Works Minnesota Pipe & Equipment HD Supply Waterworks, LTD Item Num BASE B!D Item Units Qty Unit Price Total Unit Price Total Unit Price Total 1 FURNISH 6" GATE VALVE AND BOX EA 4 $1.1811)0 $4,724.00 $1,330.0C 2 FURNISH 6" HDPE WATER MAIN LF 1796 $4.90 ,320.00 $1,098.50 $4,394.00 3 FURNISH TRACER WIRE LF 4926 $0 31 $8,800.40 $4.50 $8 58,082.00 $5 53 $9,931.88 $1,527.06 $0.15 $738,90 $ $2,955.60 4 FURNISH HYDRANT WITH VALVE EA 4 $3,659.00 514,636.00 $4,1$3.00 $16,60000 $3,616.30 $14,465.20 5 FURNISH DUCTILE IRON FITTINGS LB 700 $3,40 $2.380.00 $3. $2, 100.00 $3.83 $2,681,00 6 FURNISH 1" CORPORATION STOP WITH 6' SADDLE EA 36 $156.00 $5,616 -00 $112.00 $4,032.00 $175.00 $6,300,00 7 FURNISH I" HDPE WATER SERMCE PIPE LF 2880 $0.40 $1,152.00 $0.40 $1,152.00 $0.30 $864,00 8 FURNISH 1" CURB STOP AND BOX EA 36 $16900 $6,084.00 $195.00 7 020.00 $231.80 $8.344AQ TOTAL BASE BID: $44,919.46 $45,044.90 $49,936.48 Ccniractor Name and Address: Ferguson Enterprises, Inc Minnesota Pipe & Equipment HD Supply Waterworks, ltd - 1694 91 st Avenue NE 5145 21 1 1h Sreet W., PO Sox 249 16195 54th Street Blaine. MN 55449 Farmington, MN 55024 St. Michael, MN 55376 Phone: 763 -560 -5200 651- 463 -6090 763- 428 -7473 Fax 763 -560 -1799 651- 463 -4554 763 -428 -7559 Signed By: Christopher Schmid Wade Baumberger Tom Gannon Title: General Manager President Branch Manager Bid Securily: Bid Bond Bid Bond Bid 3ond Addenda Acknowledged: 1, 2, 3 1, 2, 3 1, 2, 3 193WR4938T- MATeuas.xkm OT-1 Res. #14 -0 A RESOLUTION SUPPORTING LEGISLATION ALLOWING CITIES TO DESIGNATE THEIR CITY WEBSITE TO PUBLISH PUBLIC NOTICES WHEREAS, cities are currently required by law to publish public notices in a designated official newspaper for the city (Minn. Stat. § 331A); and WHEREAS, cities are committed to providing information to citizens and increasing access to information about city operations and business; and WHEREAS, citizens expect and demand information in an immediate format; and WHEREAS, cities have limited resources and must utilize tax dollars in the most efficient way possible; and WHEREAS, cities should have the authority to determine the best and most efficient method of communicating information to citizens based on citizen expectations; and WHEREAS, cities are continuously improving and investing in technology to reach more citizens in a timely manner; and WHEREAS, utilizing city websites to publish public notices would eliminate the time and costly burden of publishing in newspapers; and WHEREAS, city websites are increasingly the first place citizens look for information about their cities; and WHEREAS, the ability of city websites to provide citizens with up -to -date, detailed information exceeds that of print media NOW THEREFORE BE IT RESOLVED, that the Cty council of the City of Centerville supports HF 1286 and SF 1152, legislation now before the 2014 legislature that would allow cities to publish certain public notices on their websites instead of, or in addition to, in an official newspaper. ADOPTED by the City of Centerville on the 26` day of February, 2014. Mayor, Tom Wilharber Attested: City Clerk, Teresa Bender 15 Teresa Bender From: Dallas Larson Sent: Wednesday, February 19, 2014 12:58 PM To: Jeff Paar Cc: Teresa Bender Subject: RE: Flag football Will do. Dallas Larson, Administrator City of Centerville 1880 Main Street Centerville, MN 55038 651- 429 -3232 From: Jeff Paar Sent: Wednesday, February 19, 2014 11:33 AM To: Dallas Larson Subject: Flag football Dallas, Can you add the flag football tournament to our next agenda, that Pat Branch emailed us about yesterday? Thanks, Jeff Paar Council Member City of Centerville Sent from my Verizon Wireless 4G LTE DROID 16 Teresa Bender From: Pat Branch Sent: Tuesday, February 18, 2014 12:53 PM To: Tom Wilharber; Kurt B. Glaser, Steve King; Jeff Paar; D Love; Ben Fehrenbacher; Teresa Bender; Dallas Larson; Paul Palzer Cc: Nick Twohy; Kevin Amundsen; Kevin Waeghe (kjwaeghe @yahoo.com); heidijonwilldevin @msn.com Grahek; Suzanne Seeley (skseeley @yahoo.com); Brian Peterson; Christopher Bettinger Subject: Fwd: Centerville Flag Football Tournament For All, I have been contacted by Teng Moua, the organizer of infamous flag football tournament last June. Below are his note and my reply. The basic concept of using a tournament to pay off the damages done last year, came up during the negotiations between the City and Mr. Moua. When the committee discussed this item at our Jan meeting we realized that it was extremely unlikely that Teng could raise enough money in one tournament to pay for all of the 2013 damages. You will see in his note, Teng is thinking about having 3 tournaments. For Teresa: Please add this item to the March agenda. For the Committee: this is one of those situations where we need to be mindful of Minnesota's Open Meetings law. We will hold any decision or open discussion until the publicly announced meetings. If you have an important issue to raise before the meeting, you may send a note to Dallas, Teresa, or myself. Do not use Reply all or send a note to multiple committee members. Pat Begin forwarded message: From: Pat Branch < PBranch(a)-CENTERVILLEMN.com > Subject: Re: Centerville Flag Football Tournament Date: February 18, 2014 1:30:38 PM EST To: Teng Moua < mnmoua97(d-)hotmai1.com > Teng, Thanks for the note. The Park and Recreation Committee did discuss the idea of a flag football tournament at our January meeting. They are open to the idea, but did not consider the possibility of having 3 tournaments. I will let the others know what you are thinking and will put this on the agenda for March. We will have to think about the dates and times, as there are several regularly scheduled youth sport activities in that park. Here are some other facts that we will want to know: 1) How many playing fields do you need. Last year you used two playing areas. 2) Will the tournaments be on Saturday, Sunday or both days 3) What will be the likely start and finish times. 4) How many people will be there - both players and watchers. 1 17 I am asking these questions to determine if your tournaments will be the sole users of the parks or if you could share the parks with another activity. It would be helpful if you could attend the March 5th meeting of the Parks and Recreation Committee. The committee meets the first Wednesday of every month at 6:30 p.m. in the City Hall. Thanks for starting this discussion early in the year. If you are willing to work with us and meet with us, I think we can make this happen. Patrick Branch Centerville Parks and Recreation Committee, Chairperson On Feb 18, 2014, at 9:42 AM, Teng Moua wrote: Hey Patrick, this is Teng Moua, the person who hosted the flag football tournament last summer. We've agreed with Kurt Glaser and the city of centerville to fund -raise for the damage we caused and Kurt Glaser has told me to contact you on situating with possible dates that we could host our tournaments. I was personally thinking about hosting about 3 tournaments and one tournament in june, july and august. Let me know what you think about the idea and give me a feed back. Thank You! - Teng Moua email: mnmoua97 @hotmail.com phone: 763 - 398 -9191 This email has been scanned by the Symantec Email Security.cloud service. For more information please visit http: / /www.symanteccloud.com 2 18