HomeMy WebLinkAbout2014-02-26 CC Set Agenda w/Handouts CITY OF CENTERVILLE COUNCIL MEETING AGENDA
tervi�Ce Wednesday, February 26, 2014 — Set Agenda = Red
N 6:30 p.m. or shortly thereafter
OPEN FORUM 6:30 P.M.: An opportunity for members of the public to address the City Council on items not on
the current agenda. Items requiring Council action may be deferred to Staff or Boards and Commissions for research
and future Council Agendas if appropriate. You will be limited to two (2) minutes and we ask that you conduct
yourself in a professional, courteous manner and refrain from the use of profanity. Failure to abide by this policy
may result in the loss of your privilege to speak. Persons wishing to speak will be required to complete a sign -up
sheet and give it to the Mayor or a Staff person prior to 6:15 p.m.
COUNCIL MEETING
I. CALL TO ORDER
1. Roll Call
II. PLEDGE OF ALLEGIANCE
III. PUBLIC HEARING
IV. APPROVAL OF AGENDA
APPROVAL OF MINUTES
1. February 12, 2014 City Council Meeting Minutes (Pages 1 -6)
VI. CONSENT AGENDA
1. City of Centerville February 13, 2014 through February 26, 2014
Claims (Check #28525- 28535) (Page 7) & (Cheek #28536- 28546) (Page 7a)
2. Centennial Police Department Claims through February 13, 2014
(Check #9778 -9810) (Page 8)
3. Centennial Fire District Claims through February 10, 2014 (Check #6205 -6267)
(Pages 11 -12)
VII. AWARDS /PRESENTATIONS /APPEARANCES
VIII. OLD BUSINESS
1. Res. #14 -OXX — Awarding Bids — Royal Meadows Improvement Project
(Watermain) Materials & Labor (Pages 12 -14) * *REPLACEMENT PAGES **
(Pages 12 -14a)
IX. NEW BUSINESS
1. Res. #14 -OXX — Supporting Legislation Allowing Cities to Designate Their City
Website to Publish Public Notices (Page 15)
2. Flag Football Tournament(s) /Parks & Rec. — (J. Paar) (Pages 16 -18)
3. Schedule Joint Work Session with Committee /Commission
4. Well Head Protection Joint Powers Agreement First Addendum (Pages 19 -34)
S. Res. #74-OXX — Calling for a Publish Hearing to Modify the Assessment for 21"
Avenue /Backage Road (Commerce Drive) Project * *TO BE HANDED OUT **
X. ANNOUNMENTS /UPDATES
1. Administrator Larson
XI. ADJOURNMENT
*REMINDERS **
Centerville Lions Annual Ice Fishing Contest w /EAA Young Eagles Airplane Rides — February 22, 2014,
8:00 a.m. — 6:00 p.m. (Centerville Lake in front of WaterWorks)
Planning & Zoning Commission Meeting — March 4, 2014, 6:30 p.m. (Council Chambers)
Parks & Recreation Committee Meeting — March 5, 2014, 6:30 p.m. (Council Chambers)
City Council Meeting — March 12, 2014, 6:30 p.m. (Council Chambers), P.H. Mill & Overlay Project &
Assessments
Centerville Lions Cadillac Dinner — March 22, 2014, 6:00 p.m. (Social Hour), 7:00 p.m. (Dinner) & 8:00
p.m. (Raffle) (St. Genevieve "s Community Center)
City Council Meeting — March 26, 2014, 6:30 p.m. (Council Chambers)
Warming House — Closed for the Season
CITY OF CENTERVILLE 02/26/14 3:04 PM
Page 1
Check Detail - 02 -26 -14 - UPDATED LIST
Check
Date Check # Vender Name Comments Amount
2/27/2014 000555E PERA PERA W/H - PAY PERIOD 4
Check N 000555 PERA $2,639.53
2/27/2014 000556E WELLS FARGO H.S.A. PAYABLE - PAY PERIOD 4
Check N br 000556 WELLS FARGO $1,170.83
2/27/2014 000557E IRS /EFTPS FICA W/H -PAY PERIOD 4 $3,086.80
2/27/2014 000557E IRS /EFTPS FED W/H -PAY PERIOD 4 $2,43 8.94
Chec Nbr 000557 IRS /EFTPS $5,525.74
2/27/2014 000558E MINNESOTA DEPT OF REVENUE STATE W/H - PAY PERIOD 4
Check N br 000558 MINNESOTA DEPT OF REVENUE $1,002.36
2/26/2014 028536 ABDO, EICK & MEYER, LLP 12 -31 -13 - CERTIFIED AUDIT SERVICE YEAR END $2,166.67
2/26/2014 028536 ABDO, EICK & MEYER, LLP 12 -31 -13 - CERTIFIED AUDIT SERVICE YEAR END $2,166.66
2/26/2014 028536 ABDO, EICK & MEYER, LLP 12 -31 -13 - CERTIFIED AUDIT SERVICE YEAR END 2$ ,166.67
Check Nbr 028536 ABDO EICK & MEYER LLP $6,500.00
2/26/2014 028537 ANOKA COUNTY HIGHWAY DEPT 2014 -7 -26 - PARADE EVENT — PERMIT #S14 -010
Check Nbr 028537 ANOKA COUNTY HIGHWAY DEPT $50.00
2/26/2014 028538 BANYON DATA SYSTEMS INC SPECIAL ASSESSMENT SOFTWARE/TRAINING /SUPPORT
Check Nbr 028538 BANYON DATA SYSTEMS INC $3.390.00
2/26/2014 028539 CHURCH OF ST GENEVIEVE PRIMARY & GENERAL ELECTION - RENTAL OF FACILITY FOR
Check Nbr 028539 CHURCH OF ST GENEVIEVE $200.00
2/26/2014 028540 COMCAST HIGH SPEED INTERNET
Check Nbr 028540 COMCAST $27.55
2/26/2014 028541 HOTSY OF MINNESOTA SUPPLIES
Check Nbr 028541 HOTSY OF MINNESOTA $25.86
2/26/2014 028542 INSTRUMENTAL RESEARCH INC JAN. 2014 WATER TEST
Check Nbr 028542 INSTRUMENTAL RESEARCH INC $38.00
2/26/2014 028543 LACIS, ANDREW OVER PAID ELECTRICAL PERMIT C13 -059 - 1729 DUPRE RD
Check Nbr 028543 LACIS ANDREW $95.00
2/26/2014 028544 NATIONWIDE RETIREMENT SOLUTION DEF COMP W/H - PAY PERIOD 4
Check Nbr 028544 NATIONWIDE RETIREMENT SOLUTION $400.28
2/26/2014 028545 SECURITY CONTROL SYSTEMS, INC. SERVICE LABOR TO TIE NEW PHONE LINE TO ALARM SYSTEM
Check Nbr 028545 SECURITY CONTROL SYSTEMS INC $169.66
2/26/2014 028546 STANTEC CONSULTING SERVICES IN WATER - SERV THRU 1 -31 -14 $325.00
2/26/2014 028546 STANTEC CONSULTING SERVICES IN GENERAL - SERV THRU 1 -31 -14 $1,432.80
2/26/2014 028546 STANTEC CONSULTING SERVICES IN CSAH 21 RECONSTRUCTION - SERV THRU 1 -31 -14 $2,765.25
2/26/2014 028546 STANTEC CONSULTING SERVICES IN 2014 STREET AND UTLITY IMPROVEMENT $1,464.65
2/26/2014 028546 STANTEC CONSULTING SERVICES IN 2014 ROYAL MEADOWS - SERV THRU 1 -31 -14 $11,772.56
2/26/2014 028546 STANTEC CONSULTING SERVICES IN THIN OVERLAY MASTER SPEC - SERV THRU 1 -31 -14 $4,443.15
2/26/2014 028546 STANTEC CONSULTING SERVICES IN 21ST AVE CONSTRUCTION - SERV THRU 1 -31 -14 $527.75
2/26/2014 028546 STANTEC CONSULTING SERVICES IN STORM WATER UTILITY - SERV THRU 1-31-14 $303.00
Check Nbr 028546 STANTEC CONSULTING SERVICES IN $23,034.16
2/26/2014 028547 WASTE MANAGEMENT WASTE MANAGEMENT FEE - DELINQUENT GARBAGE - 2013
Check Nbr 028547 WASTE MANAGEMENT $221.75
TOTAL CHECKS $44,490.72
Stardec Consulting services Inc.
2335 Highway 36 West
St. Paul MN 55113
{,, Tel: (651 636 -4600
' ."' t+cxn te% Fax: (651) 636 -1311
February 7, 2014
Honorable Mayor and City Council
City of Centerville
1880 Main Street
Centerville, MN
Re: 2014 Royal Meadows Water Main Project - Labor Bid
Project No. 193802483
Bid Results
Dear Honorable Mayor and City Council:
Bids were opened for the Project stated above on February 7, 2014. Transmitted herewith is a
copy of the Bid Tabulation for your information and file. Copies will also be distributed to each
Bidder once the Project has been awarded.
There were a total of 4 Bids. The following summarizes the results of the Bids received:
Conlracfot Total Base Bid
Low C & L Excavating, Inc. $297,601.80
#2 GM Contracting, Inc. $417,697.96
#3 Northdole Const, Co., Inc. $480,850.52
#4 Penn Contracting, Inc. $603,150.00
The low Bidder on the Project was C & L Excavating, Inc. with a Total Base Bid Amount of
$297,601.80. This compares to the Engineer's Estimate of $290,000,00. These Bids have been
reviewed and found to be in order.
if the City Council wishes to award the Project to the low Bidder, then C L t Excavating, Inc. should
be awarded the Project on the Total Base Bid Amount of $297,601.80.
Should you have any questions, please feel free to contact me at 651- 604 -4709.
Sincerely,
STANTEC CONSULTING SERVICES INC.
/�� "k
Mark R. Statz, P.E.
Enclosure
Design with community ,n mind
Bidder No. 1 Bidder No. 2 Bidder No. 3 Bidder No. 4
BID TABULATION C & L Excavating, Inc. GM Contracting, Inc. Northdale Const. Co., Inc. Penn Contracting, Inc.
Item
Num Item Units Qty Unit Price Total Unit Price Total Unit Price Total Unit Price Total
28 FURNISH AND INSTALL TYPESPWEB340E WEARING COURSE MIXTURE TN 60 $6,96000 $10,80000 $13,80600 $15,90000
(B) - STREET PATCHING $11600 $18000
$23010 $265.00
29 FURNISH AND INSTALL BITUMINOUS MATERIAL FOR TACK COAT GAL 31 $15500 $31000 $365.80 $248.00
$500 $1000 $11.80 $8.00
30 FURNISH AND INSTALL SURMOUNTABLE CONCRETE CURB AND LF 55 $1,595.00 $1,54000 $1,81720 $2,090.00
GUTTER $2900 $2800
$3304 $3800
31 FURNISH AND INSTALL 8618 CONCRETE CURB AND GUTTER LF 115 $3300 $3,79500 $3200 $3,680.00 $3304 $3,79960 $4400 $5,060.00
32 ADJUST MH CASTING EA 1 $40000 $40000 $45000 $45000 $50000 $50000 $55000 $55000
33 FURNISH AND INSTALL TOPSOIL BORROW (LV) CY 610 $2200 $13,42000 $23.50 $14,335.00 $3500 $21,350.00 $12.00 $7,32000
34 FURNISH AND INSTALL SODDING, LAWN TYPE SY 2870 $550 $15,785.00 $6.00 $17,22000
$616 $17,679.20 $8.00 $22,960.00
35 FURNISH AND INSTALL CATCH BASIN PROTECTION EA 5 $22500 $1,125.00 $17500 $87500 $200.00 $1,00000 $250.00 $1,25000
36 STREET SWEEPER (PICKUP BROOM W/OPERATOR) HR 10 $11500 $1,15000 $14600 $1,46000 $175.00 $1,75000 $200.00 $2,00000
TOTAL PART 1: ROYAL MEADOWS WATER MAIN IMPROVEMENTS $ 282, 901,80 $ 397 ,942.96 $456,933.32 $579,500.00
(LABOR)
PART 2: OFF - PROJECT SERVICES (LABOR)
37 CONNECT WATER SERVICE TO EXISTING PLUMBING INSIDE HOME EA 3 $1,00000 $3,00000 $850.00 $2,55000 $3,50000 $10,50000 $1,100.00 $3,300.00
\ 38 INSTALL 1" HDPE WATER SERVICE DIRECTIONAL DRILLED - CURB LF 250 $3000 $7,50000 $5082 $12,705.00 $2367 $5,91750 $67.00 $16,75000
STOP TO HOME
39 CONNECT TO EXISTING CURB STOP EA 3 $1,40000 $4,20000 $1,500.00 $4,500.00 $2,50000 $7,500.00 $1,20000 $3,600.00
TOTAL PART 2: OFF - PROJECT SERVICES (LABOR) $14,700.00 $19,755.00 $23,917.50 $23,650.00
BID SUMMARY
TOTAL PART 1. ROYAL MEADOWS WATER MAIN IMPROVEMENTS $282,901 80 $397,942.96 $456,93332 $579,50000
(LABOR)
TOTALPART2 OFF - PROJECT SERVICES (LABOR) $14,700.00 $19,75500 $23,91750 $23,65000
TOTAL BASE BID: $ 297,601.80 $417,697.96 $480,850.82 $603,150.00
Contractor Name and Address. C & L Excavating, Inc. GM Contracting, Inc. Northdale Const Co, Inc Penn Contracting, Inc
7939 Ridgewood Road 19810 515th Avenue 9760 71st Street NE 13025 Central Avenue NE
St Joseph, MN 56374 Lake Crystal, MN 56055 Albertville, MN 55301 Blaine, MN 55434
Phone. 320 -363 -1221 507- 726 -6433 763 -428 -4868 763- 767 -2141
Fax 320 -363 -8386 507- 726 -6399 763 -428 -4997 763 -767 -2545
Signed By: Kevin Cox Sue Harazin Thomas A Wilebski Dean Luxenburg
Title: President President President President
Bid Security Bid Bond Bid Bond Bid Bond Bid Bond
Addenda Acknowledged: 1, 2, 3 1, 2, 3 1, 2, 3 1, 2, 3
email address kevin( clexcavatina com m tomw anorthdaleconst com penncontractina s msn com
1938024836T- LABOR.xism BT -2
Stantec Consulting Services Inc.
2335 Highway 36 West
St. Paul MN 55113
Tel: (651) 636 -4600
Stantec Fox: (651) 636 -1311
February 11. 2014
Honorable Mayor and City Council
City of Centerville
1880 Main Street
Centerville, MN
Re: 2014 Royal Meadows Water Main Project - Materials Bid
Project No. 193802483
Bid Results
Dear Honorable Mayor and City Council:
Bids were opened for the Project stated above on February 10, 2014. Transmitted herewith is a
copy of the Bid Tabulation for your information and file. Copies *11 also be distributed to each
Bidder once the Project has been awarded.
There were a total of 3 Bids. The following summarizes the results of the Bids received:
Contractor Total Base Bld
Low Ferguson Enterprises, Inc, $44,919.46
#2 Minnesota Pipe & Equipment $45,044.90
#3 HD Supply Waterworks, LTD $49,936.48
The low Bidder on the Project was Ferguson Enterprises, Inc. with a Total Base Bid Amount of
$44,919.46. This compares to the Engineer's Estimate of $46.000. These Bids have been reviewed
and found to be in order.
If the City Council wishes to award the Project to the low Bidder, then Ferguson Enterprises, Inc.
should be awarded the Project on the Total Base Bid Amount of $44,919.46.
Should you hove any questions, please feel free to contact me at 651- 604 -4709,
Sincerely,
STANTEC CONSULTING SERVICES INC.
10 � 'k.
Mark R. Statz, P.E.
Enclosure
Design with community in mind
® Sta n WC Project Name: 2014 ROYAL MEADOWS WATER MAIN IMPROVEME WS (MATERIALS) 1 hereby certify that n,n a an exact
reproduction of bids received.
City Project No.' Stantec Project: 193802483
7a4 ` 6
Brd Opening; Monday, February 10, 2014, at 12 P.M,. CST Owner. S!tof Centerville, MN
Mark R Sto
License No. 42717
Bidder No. 1 Bidder No. 2 Bidder No, 3
BID TABULATION Ferguson Water Works Minnesota Pipe & Equipment HD Supply Waterworks. LTD
kern
Nvm BASE BID Item Unft Qty Unit Price Total Unit Price Total Una Price Total
1 FURNISH 6" GATE VALVE AND BOX EA 4 $1,18100 $4,724.DD $1,330.00
2 FURNISH 6" HDPE WATER MAIN LF 1796 $4.90 55,320.00 $1,050 $4.391.00
3 FURNISH TRACER WIRE LF 4926 $0.31 $8,800-00 $4.50 58,082.00 $ $55 53 $9.931.88
3 .00 $1.527.06 $0.15 1738,90 $060 $2.955.60
4 FURNISH HYDRANT WITH VALVE EA 4 $3.659.00
5 FURNISH DUCTILE IRON FITTINGS LB 700 $3.40 114.636.00 x,1 116,60000 $3,616.30 $
$2.380.00 $ $3.00 $2, i 00.00 $3.83 $2.681.20
$2,681.00
6 FURNISH 1" CORPORATION STOP WITH 6' SADDLE EA 36 $156.00 $5,616.00 $112.00 $402.00 $175.00 $6,300.00
7 FURNISH 1" HDPE WATER SERVICE PIPE LF 2880 $040 $1,152.00 $0.40 $',152.00 $0.30 $864,00
8 FURNISH )'CURB STOP AND BOX EA 36 $16900 $6 084.00 $195.00 .00 $231.80 $8.3 4480
TOTAL BASE BBD. $44,919.46 $48,044.90 $49,936.46
Ccnlraclor Name and Address: Ferguson Enterprises. Inc Minnesota Pipe d Equipment HD Supply Waterworks, Ltd_
169191sl Avenue NE 5145 21' Ih Sreet W., PO Sou 249 16195 54th Street
\ Blaine. MN 55449 Forniington, MN 55024 St. Michael, MN 55376
Phone: 763-560-5200 651- 463.6090 763 - 428 -7473
Fc3c 763.560 -1799 651 - 4634554 7634287559
Signed 8y. Christopher Schmid Wade Boumberger Tom Gannon
Title: General Manager President Branch Manager
Bid Security: Bid Bond Bid Bond Bid 3ond
Addenda Acknowledged. 1, 2. 3 1. 2, 3 1, 2. 3
193NR993Br- MRTER1AU.AW 017-1
-- - - - - -- Original Message -- - - - - --
Subject: FW: Joint Powers Addendum - Approved
From: Paul Palzer < PPalzer(kCENTERVILLEMN.com >
To: Dallas Larson < dlarsongcentervillemn.com >
CC:
FYI
From: Bart F. Biernat [ mailto : Bart. Biernat @co.anoka.mn.us
Sent: Tuesday, February 25, 2014 10:44 AM
To: Bill Petracek ftlexing_ton @comcast.net Bruce Westby ( bwestby(aci.ramsey.mn.us ); Hafner, Jim;
Keinath, Jim; Kosluchar, James; Kraabel, Brian; Marty Asleson; Paul Palzer; Paul Teicher
( pteicher @stfrancismn.org Pete Klingenberg ( pklingenbergc&ci.anoka.mn.us ); Spencer J. Pierce; Terry
Randall ( trandallOslpmn.org )
Cc: Nancy J. Norman; Bednar, Rick; CITY: David D. Berkowitz ( dberkowitzOci.andover.mn.us ); Curt Maki
( Curt.Maki(cbAnoka.kl2.mn.us )
Subject: Joint Powers Addendum - Approved
Hello Wellhead Protection Managers:
This morning, the Anoka County Board of Commissioners had approved the JPA
Addendum document that amends the 2010 Wellhead Protection Joint Powers
Agreement. The Wellhead Group members that executed the agreement are
asked to execute the addendum to amend the Agreement permitting other cities
(not listed in the 2010 JPA) to join the Wellhead Group. Since the member cities
of the Group have not incurred expenses that would benefit a joining city — there
is no cost to cities.
The addendum is attached. Our Assistant County Attorney, Nancy Norman, has
written the addendum to streamline the process for joining cities. Once the
member cities have executed the addendum, it is a simple process for a joining
city to pass a resolution that their city (or an agency representing their city) join
the Anoka County Municipal Wellhead Protection Group.
This is an agenda item (attached) that we can go into more detail at the Group
meeting tomorrow.
Please let me know if you have any questions.
Bart Biernat
Anoka County Environmental Services
2100 Third Ave, Suite 360
Anoka, MN 55303
763 - 422 -6985 (office)
763 - 323 -6150 (fax)
Bart.Biernat @co.anoka.mn.us
Visit the county -wide water website
knokhe how
www.KnowTheFlow.us
Follow us on Twitter
NOTICE: Unless restricted by law, email correspondence to and from Anoka County
government offices may be public data subject to the Minnesota Data Practices Act and/or may
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Municipal
Drinking Water ANOKA COUNTY
— Protection — MUNICIPAL WELLHEAD PROTECTON GROUP
2100 THIRD AVENUE, SUITE 360
ANOKA, MINNESOTA 55303 -2264
Tel.: (763) 422 -7063 Fax: (763) 323 -6150
Anoka ♦ Blaine ♦ Centerville ♦ Circle Pines
Fridley ♦ Lexington ♦ Lino Lakes ♦ Spring Lake Park
Meeting Announcement
Anoka County Municipal Wellhead Protection Group
When: Wednesday; February 26, 2014 at 11:00 AM
Where: Blaine City Hall, Sanctuary Room
AGENDA
1. Call to order
2. Approve September 18, 2013 Minutes
3. Update of County -City projects
a. KTF Website (new server)
b. DWSMA map application update ( http: / /gis.anokacountymn.gov /dwsmas /
including Mississippi River DWSMA.
c. JPA Addendum
d. MDH Well Sealing Video ( http: / /www.youtube.com /watch ?v= -iuRil DNrbo
e. Next Hazardous Waste Training — April
4. Status of City Projects (Group) (e.g. well surveys, well sealing and progress
report)
5. Discussion
a. Anoka County Water Resources Management Report
b. Lino Lakes revised Wellhead Protection Plan and DWSMA (Jason Wedel)
6. Next Meeting
7. Adjourn
Municipal ANOKA COUNTY
Drinking Water
Protection MUNICIPAL WELLHEAD PROTECTION GROUP
poi 2100 THIRD AVENUE, SUITE 360
ANOKA, MINNESOTA 55303 -2264
Tel.: (763) 422 -7063 Fax: (763) 323 -6150
Anoka ♦ Blaine ♦ Centerville ♦ Circle Pines
Fridley ♦ Lexington ♦ Lino Lakes ♦ Spring Lake Park
Statement of Purpose and Authorization
Eight cities and Anoka County have entered into a Joint Powers Agreement (JPA) in
accordance with Minnesota Statute §471.59 to form the Anoka County Municipal Wellhead
Protection Group (Group). The City members to the Group have prepared their wellhead
protection plans in accordance with Minnesota Rule §4720.5130 and wish to implement the
common elements of their plans jointly in an efficient and cost - effective manner. Anoka County
is committed to enhancing water resources protection and public health and finds it in the
County's interest to facilitate the joint efforts of the Cities.
The original agreements executed by City Councils and the Anoka County Board of
Commissioners are on file with the Anoka County Attorney's Office. Copies of the executed
agreements are available from Anoka County Environmental Services section Manager the
Group "facilitator ".
The purpose of the Anoka County Municipal Wellhead Protection Group is to:
1. Implement common elements of their wellhead protection plans;
2. Establish joint user group to address activities related to their agreement;
3. Authorize Anoka County to act as facilitator and agent contracting for services or applying
for grants;
4. Allocate costs; and
5. Receive and disburse grants.
The JPA authorizes the Group to:
1. Investigate methods and costs to jointly implement wellhead protection activities;
2. Determine process in which joint wellhead protection activities will be implemented;
3. Request consultant(s) qualifications and proposal to implement the Group's work plan;
4. Seek grants and other methods to fund implementation of the Group's activities; and
5. Establish the apportioned cost for each City to jointly implement their wellhead protection
plans.
Anoka County provides services to the Group:
• The Anoka County Environmental Services unit will facilitate and assist the Group in the
conduct of its affairs;
• The County shall serve as fiscal agent for he Group for the purpose of receiving and
dispersing fund as authorized be the Group and entering into contract or grant applications
on behalf of the Group.
• The County shall maintain records and documents related to Group's matters.
• Contracts and grant applications made pursuant to this agreement shall be made by the
County and conform to requirements applicable to the County.
The Anoka County Municipal Wellhead Protection Group is formed under Minnesota Statute 471.59
/I/-
Page 2
Anoka County Municipal Wellhead Protection Group
Statement of Purpose and Authorization
The Cities that have executed the Joint Powers Agreement are:
• City of Anoka — October 6, 2010
• City of Blaine — October 27, 2010
• City of Centerville — October 14, 2010
• City of Circle Pines — November 23, 2010
• City of Fridley — February 10, 2011
• City of Lexington — October 21, 2010
• City of Lino Lakes — March 14, 2011
• City of Spring Lake Park — December 7, 2010
Anoka County Municipal Wellhead Protection Group
Member List
February 26, 2014
Pete Klingingberg Jim Kosluchar
City of Anoka City of Fridley
2015 First Avenue N. 6431 University Avenue NE
Anoka, MN 55303 Fridley, MN 55432
Voice: 763- 576 -2782 Fax: 763 - 576 -2909 Voice: 763 - 572 -3550 Fax: 763 - 571 -1287
pklingenberg(aci.anoka.mn.us Kosluchariaci.fridley.mn.us
Jim Hafner (Chair) Bill Petracek
City of Blaine City of Lexington
10801 Town Square Dr. NE 9180 Lexington Avenue
Blaine, MN 55449 Lexington, MN 55014 -3531
Voice: 763-785-6188 Fax: 763-785-6139 Voice: 763-354-2805 Fax: 763-785-8951
JamesH(cDci.blaine.mn.us bplexington cDcomcast.net
Paul Palzer Marty Asleson
City of Centerville City of Lino Lakes
1880 Main Street 600 Town Center Parkway
Centerville, MN 55038 -9794 Lino Lakes, MN 55014
Voice: 651 - 429 -4750 Fax: 651 - 429 -8629 Voice: 651 - 982 -2435 Fax:
ppalzer(aDcentervillemn.com Marty.asleson(cDci.lino- lakes.mn.us
Terry Randall Jim Keinath (Vice Chair)
City of Spring Lake Park City of Circle Pines
1301 — 81 Avenue NE 200 Civic Heights Circle
Spring Lake Park, MN 55432 Circle Pines, MN 55014
Voice: 763-784-6491 Fax: 763-784-3638 Voice: 763-784-5898 Fax: 763-785-2859
trandall c(D.slpmn.org i keinath(a)ci.circle- pines.mn.us
Spencer Pierce, Manager (non- voting member) Bart Biernat (Staff)
Anoka County Environmental Services Anoka County Environmental Services
360 Government Center 360 Government Center
2100 Third Avenue N. 2100 Third Avenue N.
Anoka, MN 55303 -2264 Anoka, MN 55303 -2264
Voice: 763-422-7068 Fax: 763-323-6150 Voice: 763-422-6985 Fax: 763-323-6150
spencer. pierce cDco.anoka.mn.us bart.biernat(cDco.anoka.mn.us
'Z-//
Wellhead Protection Implementation
Joint Powers Agreement
First Addendum
THIS AGREEMENT is made and entered into by and between the cities Andover, Columbus, Coon Rapids,
East Bethel, Ramsey and St. Francis (hereinafter referred to as Joining Cities), the County of Anoka
(hereinafter referred to as "County "), and the cities Anoka, Blaine, Centerville, Circle Pines, Fridley,
Lexington, Lino Lakes, and Spring Lake Park (Member Cities) each acting by and through its governing
body, pursuant to MN Stat. §471.59 providing for the joint exercise of powers.
RECITALS
1. WHEREAS, the Member Cities entered into a Wellhead Protection Joint Powers Agreement in
1997 for the purpose of jointly preparing wellhead protection plans for their community water
supplies.
2. WHEREAS, on or about September 15, 2010 the Member Cities entered into a Wellhead
Protection Implementation Joint Powers Agreement to comply with the requirements of the
Minnesota Department of Health to implement their wellhead protection plans for their
community public water supplies and to protect their well water supply for their communities.
3. WHEREAS, the Joining Cities wish to be part of the Joint Powers Agreement.
4. WHEREAS, paragraph 14.2 of the Joint Powers Agreement requires that any amendments to this
Agreement be made in writing.
5. WHEREAS, paragraph 2.2 of the Joint Powers Agreement provides that additional cities may join
this Agreement following the effective date. If a city joins after the effective date that city is
responsible for its proportionate share of any expenses incurred in implementing this
Agreement for which the city will receive a benefit.
NOW THEREFORE, the terms of the Joint Powers Agreement shall be amended as follows:
1. Paragraph 2.2 shall be amended as follows:
2.2 Additional cities located in Anoka County may join this Agreement following the
effective date of the First Addendum. A City shall become a party to this Joint Powers
Agreement upon receipt of a Resolution by the Governing Board of the City that authorizes that
City to become a party to this Agreement. No formal Addendum to the Agreement is necessary.
2.3. If a city joins after the effective date that city is responsible for its proportionate share
of any expenses previously incurred in implementing this Agreement for which the city will
receive a benefit. The share shall be established by the existing members and shall be paid in
accordance with § 6.1 and 6.3.
2. Paragraph 13.1. shall be amended as follows:
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13.1 For purpose of notices to be given under this agreement, notices shall be directed as set
forth:
Andover City Council Columbus City Council Lino Lakes City Council
1685 Crosstown Blvd. NW 16319 Kettle River Blvd. NE 600 Town Center Parkway
Andover, MN 55304 Columbus, MN 55025 Lino Lakes, MN 55014
Anoka City Council Coon Rapids City Council Ramsey City Council
2015 First Avenue N. 11155 Robinson Drive 7550 Sunwood Drive NW
Anoka, MN 55303 Coon Rapids, MN 55433 -3761 Ramsey, MN 55303
Blaine City Council East Bethel City Council Spring Lake Park City Council
10801 Town Square Drive 2241— 221 Ave NE 1301-81 ST Avenue NE
Blaine, MN 55449 East Bethel, MN 55011 Spring Lake Park, MN 55432
Centerville City Council Fridley City Council St. Francis City Council
1880 Main Street 6431 University Avenue NE 23340 Cree St. NW
Centerville, MN 55038 -9794 Fridley, MN 55432 St. Francis, MN 55070
Circle Pine City Council Lexington City Council Anoka County Board
200 Civic Heights Circle 9180 Lexington Avenue Government Center
Circle Pines, MN 55014 Lexington, MN 55014 2100 Third Avenue
Anoka, MN 55303
3. All other previously agreed upon terms remain in full force and effect.
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IN WITNESS WHEREOF, the parties hereto have executed this agreement as of this day stated below:
County of Anoka City of
By: By:
Board of Commissioners Chair Mayor
Rhonda Sivarajah,
Attest: By:
City Manager
By:
Jerry Soma Dated:
County Administrator
Dated:
Approved as to form:
By:
Assistant County Attorney
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Wellhead Protection Implementation
Joint Powers Agreement
THIS AGREEMENT is made and entered into by and between the cities of Anoka; Blaine; Centerville;
Circle Pines; Coon Rapids; Fridley; Lexington; Lino Lakes; Ramsey; and Spring Lake Park (hereinafter
referred to as "Cities ") and the County of Anoka (hereinafter referred to as "County "), each acting by
and through its governing body, pursuant to MN Stat. §471.59 providing for the joint exercise of powers.
RECITALS
1. The Cities were required by the Minnesota Department of Health and Minnesota Rule §4720.5130
to prepare wellhead protection plans for their community water supplies. The Cities entered into
a Wellhead Protection Joint Powers Agreement in 1997 for purposes of developing the required
plans.
2. The Cities are required by the Minnesota Department of Health to implement their wellhead
protection plans for their community public water supplies and desire to coordinate their efforts
to protect their well water supply for their communities.
3. The Cities have determined that it is in their best interests to implement the common elements of
their wellhead protection plans jointly.
4. The Cities desire to coordinate the implementation of the common elements of their wellhead
protection plans through efficient and cost effective cooperation among members.
5. The County is committed to enhancing water resources protection and public health and finds it in
the County's interest to facilitate the joint efforts of the Cities.
NOW THEREFORE, in consideration of the mutual agreements contained herein, and in exercise of the
powers granted by MN Stat. §471.59, the parties to this Agreement agree as follows:
1. PURPOSE
1.1. The Cities and County agree that they have joined together to:
1.1.1. implement common elements of their wellhead protection plans;
1.1.2. establish a joint user group to address activities related to this agreement;
1.1.3. authorize the County to act as facilitator and as agent contracting for any consultant
services or applying for any grants;
1.1.4. allocate costs; and
1.1.5. receive and disburse grants.
2. TERM
2.1. This agreement shall be effective December 1, 2010 and shall continue until terminated as
provided herein.
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2.2. Additional cities may join this Agreement following the effective date. If a city joins after the
effective date that city is responsible for its proportionate share of any expenses incurred in
implementing this Agreement for which the city will receive a benefit.
3. ANOKA COUNTY MUNICIPAL WELLHEAD GROUP
3.1. The governing body of each of the Cities shall appoint one representative to serve as a member
of the Anoka County Municipal Wellhead Protection Group (hereinafter "Group ").
3.2. One alternate member shall be appointed to the Group by the governing body of the Cities. The
alternate may attend any meeting of the Group and, when the regular member is absent, vote
on behalf of the City the member represents.
3.3. All members of the Group shall serve at the will and pleasure of the appointing authority. The
appointing authority shall notify the Anoka County Administrator of the member or alternate
member appointed to the Group and shall notify the Anoka County Administrator of any
changes to their appointment.
3.4. Group members shall not be entitled to compensation or reimbursement for expenses incurred
in attending meetings, except to the extent that the appointing authority might determine to
compensate or reimburse the expenses of the member it appoints, in which case the obligation
to make such payments shall be that of the appointing authority.
3.5. The County's Environmental Services Manager shall be an ex- officio non - voting member of the
Group and shall serve as the facilitator to the Group.
3.6. The First meeting of the Group shall be at 9:00 a.m. on December 1, 2010 in Room 710 at the
Anoka County Government Center, 2100 Third Avenue, Anoka, Minnesota. At the first meeting,
the Group will agree to procedures for its operation.
3.7. A majority of all Group voting members shall constitute a quorum, but less than a quorum may
adjourn a scheduled meeting.
3.8. Recommendations of the Group related to contracting for service will require agreement of
each party prior to the party incurring any financial obligation.
4. GROUP RESPONSIBILITIES
4.1. The Group shall be responsible to:
4.1.1. develop a work plan to perform joint wellhead protection activities;
4.1.2. develop programs to achieve common wellhead education and protection objectives;
and
4.1.3. recommend to the governing bodies of the Cities and County whether to have the
County contract with a consultant under the terms of this agreement;
4.1.4. apply for funds from any source it may identify.
S. JOINT POWERS ACTIVITIES
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5.1. Activities authorized by this agreement are to:
5.1.1. Investigate methods and costs to jointly implement wellhead protection activities.
5.1.2. Determine process in which joint wellhead protection activities will be implemented.
5.1.3. Request consultant(s) qualifications and proposals to implement part or the entire
Group's work plan.
5.1.4. Seek grants and other methods to fund implementation of the Group's wellhead
protection activities.
5.1.5. Establish the apportioned costs for e# each City to jointly implement the common
elements indicated in their wellhead protection plans.
5.2. The work plan will be finalized by the Group which may require the approval of each governing
body and implementation in project parts to control costs and carry out orderly wellhead
protection activities.
5.3. Prior to implementation of a wellhead protection project, the Group Facilitator will send notice
to the Cities of the cost identified for the project. Within thirty (30) days of receipt of the
notice, each city must either send a letter to the Group Facilitator indicating the city's interest in
participation in the project or notify the other parties of its intention to refrain from
participation in the project.
5.4. If one or more city chooses to refrain from participation following receipt of notice provided in
5.3, the Group Facilitator will recalculate the costs identified with participation in the project
and send notice of the recalculated cost to the remaining cities. If identified costs increase by
more than 10 %, each of the remaining cities will have thirty (30) days to reconsider participation
in the project. If a city chooses to withdraw, the city must send the Group Facilitator a letter,
within the ten day period, indicating the city will refrain from participation in the project. If an
additional city or cities choose to withdraw, the Group will reevaluate the work plan and
associated costs before sending a new notice under 5.3.
6. FUNDING
6.1. Costs of for the Group's wellhead protection projects shall be allocated to each member city
based on the proportion that each city's factors represent the total factor of all participating
cities. The factors to be used shall be equally weighted and apportioned relevant to its presence
and impact on each member party's wellhead plan goals.
6.2. The costs to be allocated to the cities shall be reduced by the amount of any grants received
before allocation of the costs.
6.3. Each city will make payment of its pro -rata share for authorized activity expense to the County.
6.4. Funds paid by the Cities or received from any other source shall be managed by the County.
6.5. Payments from the Cities must be received by the County before the County will incur any fiscal
obligation.
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6.6. All funds disbursed by the County pursuant to this agreement shall be disbursed in a manner
that is consistent with the method provided by law.
6.7. A strict accounting shall be made of all funds and a report of all receipts and disbursements shall
be made by the County upon request.
7. COUNTY SERVICES
7.1. The County shall provide services to facilitate and assist the Group in the conduct of its affairs.
The Environmental Services unit of the Anoka County Community Health and Environmental
Services Department shall provide these services.
7.2. The County shall serve as fiscal agent for the Group for the purpose of receiving and dispersing
funds as authorized by the Group and entering into contracts or grant applications on behalf of
the Group.
7.3. The County shall maintain records and documents relating to matters that are the subject of this
agreement. All such records shall be retained for a period of at least three years after
termination of this agreement and, upon request of any party, shall be retained for any
additional period requested. The records shall be available to inspection, review and audit by
the parties and the State Auditor as provided by law during regular business hours.
8. CONTRACTS
8.1. Contracts and grant applications made pursuant to this Agreement shall be made by the County
and shall conform to the requirements applicable to the County.
9. NONDISCRIMINATION AND COMPLIANCE WITH LAWS
9.1. In accordance with the County's Affirmative Action Plan and the County Commissioners' policy
against discrimination, no person shall illegally, on the grounds of race, color, religion, sex,
marital status, sexual orientation, public assistance status, handicap, age, or national origin, be
excluded from full employment rights in, participation in, be denied benefits of, or be otherwise
subjected to discrimination under and program, service or activity hereunder in accordance with
the provisions of any and all applicable federal and state laws against discrimination.
9.2. During the performance of this agreement, the Group and its agents shall comply with all
applicable laws, ordinances, and regulations, including federal, state and local nondiscrimination
regulations.
10. WITHDRAWAL
10.1. Any party shall have the right to withdraw from this agreement in the following manner: The
governing body of the withdrawing party shall pass a resolution declaring its intention to
withdraw effective on a specified date, which date shall not be less than thirty (30) days from
the date of the resolution, and shall send a copy of the resolution to each party's governing
body not less than thirty (30) days before the effective date of withdrawal.
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10.2. Withdrawal by a party shall not result in the discharge of any legal or financial liability incurred
by that party before the effective date of withdrawal.
11. TERMINATION
11.1. This Agreement shall be terminated upon completion of the Groups' approved work plan
activities adopted by member cities. Anoka County, as Group facilitator, shall send a notice of
termination to each party upon completion of the Group's activities.
11.2. This Agreement may be terminated upon mutual agreement of the parties by a joint resolution
passed by the parties' governing bodies.
11.3. This Agreement shall terminate if, due to the withdrawal of parties, there is less than four
remaining parties.
12. DISTRIBUTION OF PROPERTY
12.1. Upon termination of this Agreement, any remaining funds or property acquired under the terms
of this Agreement shall be distributed to the cities in proportion to the respective contribution
of the cities.
12.2. Upon termination of this Agreement, any payments due and owning or other unfulfilled
financial obligations of a member party shall continue to be a lawful obligation of the party.
13. NOTICE
13.1. For purpose of notices to be given under this agreement, notices shall be directed as set forth:
Anoka City Council Coon Rapids City Council Ramsey City Council
2015 First Avenue N. 11155 Robinson Drive 7550 Sunwood Drive NW
Anoka, MN 55303 Coon Rapids, MN 55433 -3761 Ramsey, MN 55303
Blaine City Council Fridley City Council Spring Lake Park City Council
10801 Town Square Drive 6431 University Avenue NE 1301-81 ST Avenue NE
Blaine, MN 55449 Fridley, MN 55432 Spring Lake Park, MN 55432
Centerville City Council Lexington City Council Anoka County Board
1880 Main Street 9180 Lexington Avenue Government Center
Centerville, MN 55038 -9794 Lexington, MN 55014 2100 Third Avenue
Anoka, MN 55303
Circle Pine City Council Lino Lakes City Council
200 Civic Heights Circle 600 Town Center Parkway
Circle Pines, MN 55014 Lino Lakes, MN 55014
14. ENTIRE AGREEMENT
14.1. This joint powers agreement constitutes the entire agreement of the parties on the matter
related hereto.
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14.2. This agreement shall not be altered or amended, except by agreement in writing signed by the
parties hereto.
14.3. The Group may recommend amendments to this agreement to the governing bodies of the
parties for their consideration.
15. SIGNATURES
15.1. All parties to this Agreement need not sign the same copy of the Agreement.
15.2. An original Agreement signed by each party to this Agreement shall be maintained in the Office
of the Anoka County Attorney.
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IN WITNESS WHEREOF, the parties hereto have executed this agreement as of this day stated below:
County of Anoka City of
By: By:
Board of Commissioner Chair Mayor
By: By:
County Administrator City Manager
Dated: Dated:
Approved as to form:
By:
Assistant County Attorney
JPA -Well head ProtectonImplementation (20100915Final).docx
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