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Home My WebLink About2014-02-12 CC Minutes - Approved CITY OF CENTERVILLE CITY COUNCIL MEETING February 12, 2014 6:30 p.m. Pursuant to due call and notice thereof, the City of Centerville held their regularly scheduled meeting of February 12, 2014 at City Hall, 1880 Main Street. PRESENT: Mayor Tom Wilharber Council Member Ben Fehrenbacher Council Member Steve King Council Member D. Love Council Member Jeff Paar ABSENT: None STAFF: City Administrator Dallas Larson City Engineer Mark Statz Legal Counsel Kurt Glaser I. CALL TO ORDER Mayor Wilharber called the meeting to order at 6:30 p.m. Council said the Pledge of Allegiance II. PUBLIC HEARING(S) 1. None. III. APPROVAL OF AGENDA Mayor Wilharber added Centerville Claims (Check #28519-28524), Item #4. LMCIT Liability Coverage Waiver/Not Waiver Statutory Tort Limits and Item #5. Secure Appropriate Road Closure Permit for 2014 Festival of the Lakes (Fete des Lacs) Parade – Not to Exceed $50 ~ Anoka County Highway Department under Consent Agenda. Motion by Council Member Paar, seconded by Council Member Love to Approve the Agenda with the above stated additions. All in favor. Motion passed. IV. APPROVAL OF MINUTES 1. January 22, 2014 City Council Meeting Minutes The Mayor provided Council Members with an opportunity to amend the presented minutes. City of Centerville Council Meeting Minutes February 12, 2014 Motion by Council Member King, seconded by Council Member Fehrenbacher to approve the minutes of the January 22, 2014 City Council Meeting as presented. All in favor. Motion passed. V. CONSENT AGENDA 1. City of Centerville January 23, 2014 through February 12, 2014 Claims (Check #28493- 28518) & (Check #28519-28524) 2. Centennial Police Department Claims through January 23, 2014 (Check #9753-9777) 3. Centennial Fire District Claims through February 3, 2014 (Check #6174-6194 w/Check #6195-6205 Payroll 4. LMCIT Liability Coverage Waiver/Not Waiver Statutory Tort Limits 5. Secure Appropriate Road Closure Permit for 2014 Festival of the Lakes (Fete des Lacs) Parade – Not to Exceed $50 ~ Anoka County Highway Department Council Member Love desired to pull Item #4 from the Consent Agenda. Motion by Council Member Love, seconded by Council Member Fehrenbacher to approve the Consent Agenda Items 1-3 & 5 as presented. All in favor. Motion passed. Council Member Love desired to clarify the City’s desire of not waiving the statutory tort liability limits. Motion by Council Member Love, seconded by Council Member Paar to approve Consent Item #4 LMCIT Liability Coverage Waiver, not waiving statutory tort limits. All in favor. Motion passed. VI. AWARDS/PRESENTATIONS/APPEARANCES 1. Mr. Greg Kieselhorst, Centerville Lions ~ 2014 Cadillac Dinner Mr. Kieselhorst introduced himself to Council and stated that the Lions desired to bring their annual dinner back to Centerville by hosting the event at St. Genevieve’s Community Parish utilizing their food preparation area. Mr. Kiselhorst stated that the Lions desired to provide a raffle and alcoholic beverages at the gathering scheduled for March 22, 2014 and that they would be securing the necessary food permits with the County. VII. OLD BUSINESS 1. None. VIII. NEW BUSINESS 1. Res. #14-006 – Awarding Bids ~ 2014 Street Improvement Project (Mill & Overlay) Materials & Labor (Res. #14-006 & #14-007) Page 2 of 6 City of Centerville Council Meeting Minutes February 12, 2014 Engineer Statz stated that the project had been split into two categories; materials and labor, to take advantage of the City’s sales tax exemption status. Engineer Statz reported that bids were solicited, received and found to be competitive. Administrator Larson reported that as Council was aware, funding had been set aside to fund such project for the last several years; however, if following the street maintenance schedule, it is likely that within several years the line item would have a deficit. Administrator Larson stated that Council needs to strongly consider specially assessing or increasing the levy. Council Member Love suggested that a third alternative would be delaying some of the scheduled dates for road maintenance. Administrator Larson expressed concern that delaying the schedule could result in some streets deteriorating to the point that a full reconstruct would be necessary. Larson stated that an assessment of $500 for benefiting homes together with the current level of funding from the levy, would offset the expenditures associated with the project without requiring a levy increase. Administrator Larson felt that the assessment could be placed on parcels over a period of 2 to 5 years with potentially a fair share of property owners pre-paying the assessment. Lengthy discussion ensued regarding the potential for increasing the levy in the future due to other short falls such as Lino Lakes’ withdrawal in the Fire District, re-construction of Centerville Road, bond indebtedness, and stagnant property sales. Motion by Council Member Fehrenbacher, seconded by Council Member Paar to approve Resolution #14-006 – Receiving Report and Calling for Public Hearing on Improvement as amended. Upon voting, all were in favor except Council Members Love and Paar Opposed. Motion passed 3-2. Legal Counsel stated that although the motion passed, at the public hearing the motion to order the improvement would require a 4/5 vote. It was stated that if both no votes were fixed in their position, the City should not spend money on mailed and published notices of a public hearing on the improvements. All of Council felt that the City’s goal of maintaining roadways was priority; however, all were reluctant to increase the levy to accommodate such projects although Council Members Fehrenbacher, King and Wilharber all felt that even though in the past Council had stated that there would be a minimal possibility of special assessments for the mill and overlay, circumstances had changed. Council Members Love and Paar felt very strongly that they desired not to go against their word to residents regarding placing assessments on benefiting parcels. Both Council Members Love and Paar felt that consideration of the maintenance schedule and paring back of projects should be considered until such time funding is available. Discussion ensued regarding the length of assessments (2 to 5 years), billing/notification of pre- paying option, paring back the maintenance schedule, waiting for funding prior to commencing maintenance going forward so assessments would not be needed and future Council’s desires for funding the maintenance programs and budget cutbacks. Page 3 of 6 City of Centerville Council Meeting Minutes February 12, 2014 Engineer Statz suggested some corrections to the draft resolution: that the total of the cost of improvement be modified to $416,100 rather than $414,100 and the portion assessed against benefiting property is declared to be $96,000 rather than $94,000. Motion by Council Member Fehrenbacher, seconded by Council Member Paar to approve Res. #14-007 – Declaring Cost to be Assessed and Ordering Preparation of Proposed Assessment and Calling for a Public Hearing on 2014 Street Mill & Overlay Improvements. All in favor. Motion passed. Administrator Larson questioned a payment period for the assessment so that language could be contained within the legal notice that would be forwarded to residents. Consensus was to provide residents at least three to five years for their payment schedules. 2. Centerville Lions Request for Temporary Liquor License & Temporary Raffle Permit for 2014 Cadillac Dinner, March 22, 2014 from 6:00 p.m. – 10:00 p.m. & Waiving of Associated Fees Previously discussed. Motion by Council Member Paar, seconded by Council Member Love to approve the Centerville Lions Request for Temporary Liquor License & Temporary Raffle Permit for their 2014 Cadillac Dinner scheduled for March 22, 2014 and Waive Associated Fees. All in favor. Motion passed. 3. Res. #14-0XX – Awarding Bids ~ Royal Meadows Improvement Project (Watermain) Materials & Labor Engineer Statz stated that the project had been split into two categories; materials and labor, to take advantage of the City’s sales tax exemption status. Engineer Statz reported that bids were solicited, received and found to be competitive. Engineer Statz also stated that the project is calling for directional drilling of service/water lines which are challenging; however, the low bidder is very comfortable with their submitted bid. Administrator Larson requested that this item be tabled due to minimal survey completion by affected property owners. Administrator Larson stated that the grant will subsidize the majority of individuals that have met the income qualifications however, the City does not have a complete accounting due to not receiving all surveys. Engineer Statz asked residents that may be watching the meeting to complete and return their received survey. Consensus of Council was to table this item. 4. P & R Committee Recommendation to Approve Special Event Permit Application for the 2014 Festival of the Lakes 5K/8K & ½ Mile Kids Run/Walks ~ July 26, 2014 Subject to Approval by Police & Fire Departments. Administrator Larson stated that this is an annual event and a routine item. Page 4 of 6 City of Centerville Council Meeting Minutes February 12, 2014 Motion by Council Member Love, seconded by Council Member King to approve the Special Event Permit Application for the 2014 Festival of the Lakes 5K/8K & ½ Mile Kids Run/Walks ~ July 26, 2014 Subject to Approval by the Police and Fire Departments as presented. All in favor. Motion passed. 5. Res. #14-008 – Resolution of Support for Centennial Fire District Mayor Wilharber stated that the City of Circle Pines passed a similar resolution at their Council meeting on Tuesday. Administrator Larson stated that both communities desired to send a message to the volunteers, staff and residents of their commitment to the District with Lino Lakes’ recent withdrawal. Motion by Council Member Paar, seconded by Council Member Love to adopt Res. #14- 008 – Resolution of Support for Centennial Fire District. All in favor. Motion passed. st 6. Res. #14-009 – Resolution Approving Plan & Authorizing Bids – 21 Avenue Improvement Project Mayor Wilharber stated that Council previously entered into a Joint Powers Agreement with the City of Lino Lakes regarding the proposed project and that the two Centerville property owners have signed agreements with the City for their portions of associated assessments. The City of Lino Lakes completed the plans on behalf of both cities. Motion by Council Member Fehrenbacher, seconded by Council Member Love to approve st Res. #14-009 – Resolution Approving Plan & Authorizing Bids – 21 Avenue Improvement Project. All in favor. Motion passed. IX. ANNOUNCEMENTS/UPDATES 1.Administrator Larson reported that the City will not be participating in the Lawsuit regarding the White Bear Lake water levels due surrounding communities’ unwillingness to participate and the Department of Natural Resources ground water management area being put into place. 2.Administrator Larson reported that there will be a March 13, meeting of the collaborative work group of cities to hear from a consultant to present a work plan to evaluate the feasibility of a joint water utility. The Met. Council is excited to fund the study because of the benefits or ramifications it could pose in the future. It is anticipated that the study will be completed within six to eight months. City Attorney Glaser stated that he was at a recent meeting where the City of Centerville’s staff was given accolades for recent splitting of project bids with separate materials contract, in an attempt to benefit from the City’s new tax exempt status. He stated that other cities will be following that practice. Page 5 of 6 City of Centerville Council Meeting Minutes February 12, 2014 Council Member Fehrenbacher reported on the police governing board meeting where the Chief’s contract had been extended, discussed the purchase of lapel cameras versus dash cams with potential grant funding and officer clothing allotments. Council Member Paar reported on the fire steering meeting where the Chief will receive a $2,500 raise with an additional 2% salary increase. Council Member Paar stated that a comparative study had been completed utilizing the salaries from the Lino Lakes Community Director/Public Service Director salaries. Council Member Paar stated that the District is realizing effects of the City of Lino Lakes’ withdrawal, as firms not desiring to commit for EMS training and the fire fighters concerns over full vesting of benefits. X. ADJOURNMENT Motion by Council Member Paar, seconded by Council Member Fehrenbacher to Adjourn the regularly schedule Council meeting of February 12, 2014 at 8:07 p.m. All in favor. Motion passed. Transcribed by City Staff Member Teresa Bender, City Clerk Page 6 of 6