HomeMy WebLinkAbout2013-12-11 CC Minutes - Approved
CITY OF CENTERVILLE
CITY COUNCIL MEETING
December 11, 2013
6:30 p.m.
Pursuant to due call and notice thereof, the City of Centerville held their regularly
scheduled meeting of December 11, 2013, at City Hall, 1880 Main Street.
PRESENT:
Mayor Tom Wilharber
Council Member Ben Fehrenbacher
Council Member Steve King
Council Member D. Love
Council Member Jeff Paar
ABSENT:
None
STAFF:
City Administrator Dallas Larson
City Engineer Mark Statz
Legal Counsel Kurt Glaser
Finance Director Ellen Paulseth
I. CALL TO ORDER
Mayor Wilharber called the meeting to order at 6:34 p.m.
II. PUBLIC INPUT on 2014 Budget & Tax Levies
Finance Director Paulseth briefly reviewed a presentation regarding the 2014 proposed
budget and tax levy stating that the presentation is derived from the Council’s
preliminary 2014 Budget and Tax Levy approved in September. Finance Director
Paulseth and Administrator Larson stated that the 2014 tax levy and budget are similar to
levels back to 2007, Centerville’s ranking is comparative to other cities of similar size for
revenue and expenditures. Finance Director Paulseth stated that the City would be in
receipt of Local Government Aid in 2014 of $54,000 and have the opportunity to take
advantage of the new government sales tax exemptions. Administrator Larson reminded
Council that in 2012 the City began budgeting for street maintenance and the bids
received for the 2014 Mill & Overlay Street Project would determine whether special
assessments would be needed. Larson also stated that the Local Government Aid and
sales tax exemption made it possible to avoid an otherwise likely tax increase. The
General levy has remained at essentially the same dollar amount since about 2007.
There being no one present who wished to comment on the budget, Mayor Wilharber
closed the Public Input at 6:51 p.m.
III. APPROVAL OF AGENDA
City of Centerville
Council Meeting Minutes
December 11, 2013
Mayor Wilharber noted the addition of Centerville Claims (Check #28426-28432) and
Res. #13-0XX – Ordering Preparation of Plans & Specifications and Ordering
Advertisement for Bids on Improvement ~ 2014 Mill & Overlay Projects, and Settlement
Agreement Related to LaMotte Park Damages, for consideration this evening.
Motion by Council Member Fehrenbacher, seconded by Council Member Love to
approve the Set Agenda as presented with the above stated amendment. All in
favor. Motion passed unanimously.
IV. APPROVAL OF MINUTES
1.November 13, 2013 City Council Meeting Minutes
The Mayor provided Council Members with an opportunity to amend the draft minutes.
Council Member King stated that he desired for the minutes to note that he did not vote
in favor of the Royal Meadows Improvement Project.
Motion by Council Member Love, seconded by Council Member Paar to approve
the minutes of the November 13, 2013 City Council Meeting Minutes with the above
stated amendment. All in favor. Motion passed.
2.November 11, 2013 City Council Work Session Meeting Minutes
The Mayor provided Council Members with an opportunity to amend the presented
minutes.
Motion by Council Member Fehrenbacher, seconded by Council Member King to
approve the minutes of the November 11, 2013 City Council Work Session Meeting
Minutes as presented. All in favor. Motion passed.
V. CONSENT AGENDA
1. City of Centerville November 14, 2013 through December 11, 2013 Claims
(Check #28370-28424) w/Voided Check #28425 & (Check #28426-28432)
2. Centennial Police Department Claims through November 26, 2013 (Check #9622-
9700)
3. Centennial Fire District Claims through November 19, 2013 (Check #6099-6134)
4. Successful Performance Review – Completion of Year 14 – Mr. Tedd Peterson,
Public Works Maintenance Technician
Motion by Council Member Fehrenbacher, seconded by Council Member Love to
approve the Consent Agenda as presented. All in favor. Motion passed.
VI. AWARDS/PRESENTATIONS/APPEARANCES
Page 2 of 8
City of Centerville
Council Meeting Minutes
December 11, 2013
1.Settlement Agreement – LaMotte Park Damages (Flag Football Tournament)
Legal Counsel Glaser stated that the two individuals responsible for organizing the flag
football tournament earlier in the year that damaged the turf have agreed to a Settlement,
have signed the agreement along with a guardian (brother) of the minor individual. Legal
Counsel Glaser stated that the individuals have agreed to pay the City $6,500 by the end
of 2014.
Motion by Council Member Love, seconded by Council Member King to Accept the
Settlement Agreement as presented. All in favor. Motion passed.
VII. OLD BUSINESS
1. P & R Recommendation to Approve Special Event Permit Application for “Shake
Your Shamrock” 5K/8K Runs ~ Tabled from Previous Meeting
Mayor Wilharber stated that the above items was tabled at the previous meeting due to
request for additional information regarding cleanup responsibilities, Liability Insurance,
police and fire presence and event beneficiaries. Mayor Wilharber stated that Staff
provided Council with the additional information requested.
Motion by Council Member Paar, seconded by Council Member Love to approve
the Parks & Recreation Committee recommendation to Approve the Special Event
Permit Application for “Shake Your Shamrock” 5K/8K Runs in 2014 as submitted
with the stipulation that the Police Department has full control whether to cancel
the event due to weather. All in favor. Motion passed.
2. Anoka County Response to Centerville’s Request Regarding Turn Lanes & The
CSAH21/Centerville Road Reconstruction Project (M. Statz Update)
Engineer Statz stated that following the last Council meeting where several residents
requested modification in the proposed project, he forwarded their requests for project re-
design to Mr. Doug Fischer, County Engineer and enclosed in Council’s packet was the
County’s response. Engineer Statz reviewed the responses by stating that the County
believes that if they make investment in the reconstruction project it at minimum should
include turn lanes otherwise they will only provide a mill and overlay. Council Member
Love stated that he had received several telephone calls from residents stating that they
were in favor of the turn lanes for safety reasons. Engineer Statz explained that the next
procedure would be to work with the County regarding a Joint Powers Agreement (JPA)
for the reconstruction. Consensus of the Council was to include Staff in working with the
Engineer on the JPA.
Motion by Council Member Fehrenbacher, seconded by Council Member Love to
direct Staff and Engineer Statz to work with Anoka County regarding a draft Joint
Powers Agreement for the Reconstruction of CSAH21/Centerville Road Project
based upon the current plan. Council Member King opposed. Motion passed.
Page 3 of 8
City of Centerville
Council Meeting Minutes
December 11, 2013
VIII. NEW BUSINESS
1. Res. #13-028 – Adopting Budget & Tax Levies for 2014
Finance Director Paulseth and Administrator Larson previously addressed this item
during the public hearing.
Motion by Council Member Fehrenbacher, seconded by Council Member King to
approve Res. #13-028 – Adopting Budget & Tax Levies for 2014 as presented. All in
favor. Motion passed.
2. Res. #13-029 – Approving of Anoka County’s Classification & Sale of Forfeited
Lands ~ PIN #R23-31-22-34-0026 Per Anoka County Res. #2013-130
Mayor Wilharber stated that the small parcel is on the east side of Dupre Road.
Administrator Larson stated that Council has expressed an interest in purchasing this land
for public purpose in the past and that no other individuals that he is aware of have
expressed interest. Administrator Larson stated that this is the beginning process of the
County taking over the parcel for forfeiture and that if Council desired he would make
them aware that the City is still interested in purchasing the parcel.
Motion by Council Member King, seconded by Council Member Paar, to approve
Res. #13-029 – Approving of Anoka County’s Classification & Sale of Forfeited
Lands ~ PIN #R23-31-22-34-0026 Per Anoka County Res. #2013-130 as presented.
All in favor. Motion passed.
Council consensus was to continue to acquire the parcel.
3. Res. #13-030 – Ordering Preparation of Plans & Specifications and Ordering
Advertisement for Bids on Improvement ~ 2014 Mill & Overlay Projects
Administrator Larson stated that this resolution would affirm Council’s desire to move
forward with the 2014 Mill & Overlay Projects containing 13 segments of roadway.
Administrator Larson explained that the project would be bid in two parts to take
advantage of the sales tax exemption offered to governmental entities. Engineer Statz
stated that bids would be received in January for materials and February for equipment
and labor. Administrator Larson stated that with favorable bids, assessments may not be
needed. Discussion ensued regarding the ability to remove items from the bids if areas
were determined to not be needed or the assessment process would be needed and items
to be completed prior to the Mill & Overlay Projects (i.e. catch basins, heaving of
existing storm sewer lines, etc.).
Motion by Council Member Fehrenbacher, seconded by Council Member Paar, to
approve Res. #13-030 – Ordering Preparation of Plans & Specifications and
Page 4 of 8
City of Centerville
Council Meeting Minutes
December 11, 2013
Ordering Advertisement for Bids on Improvement ~ 2014 Mill & Overlay Projects
as presented. All in favor. Motion passed.
4. Res. #13-031 – Assigning Duties as They Relate to Handling Banking
Transactions for the City
Administrator Larson stated that this is an annual resolution but with hiring Ms. Paulseth
it is imperative to complete this early.
Motion by Council Member Paar, seconded by Council Member Love, to approve
Res. #13-031 – Assigning Duties as They Relate to Handling Banking Transactions
for the City as presented. All in favor. Motion passed.
5. Consider Recycling Incentive-Authorize Rebate to Residents, Subject to Anoka
County Approval
Administrator Larson stated that as in the past, excess funds subsequent to expenditures
have been released to residents through the City’s recycling incentive program.
Administrator Larson stated that staff is proposing a refund of $6,554.34 or $5.00 per
household for their efforts in meeting/exceeding the County’s goal placed on the City of
350 tons of recyclable materials being recycled for the year. Administrator Larson stated
that the City has received authorization from the County to expend these funds with
reimbursement following in January.
Motion by Council Member Fehrenbacher, seconded by Council Member King, to
Authorize Staff to Refund $6,554.34 ($5/household) to Residents Through a Credit
st
on Their 1 Quarter Utility Bill as Part of the City’s Recycling Incentive Program
and Continued Recycling Efforts. All in favor. Motion passed.
th
6. Consider Location for Future Street Connection to 20 Avenue/CSAH21
Administrator Larson stated that at some point in the future, the property owner of the
vacant property abutting the Willow Glen Development and Central Bank will be
proposing the construction of a street through the property and it would be advantageous
st
of the City to consider the connections from 21 Avenue to Main Street/CSAH14 and
th
20 Avenue North/CSAH54 prior to meeting with the County and the developer’s
submission. Lengthy discussion was had regarding City and Developer desires along with
County requirements and inability of current owner to sell/develop parcel/parcels.
Motion by Council Member Paar, seconded by Council Member Fehrenbacher to
enter discussions with Anoka County regarding a roadway and alternate roadway
th
allowing access to 20 Avenue (CSAH 54). All in favor. Motion passed.
7. Consider Amendment of Centennial Fire District Joint Powers Agreement –
Section 2.6 Voting
Page 5 of 8
City of Centerville
Council Meeting Minutes
December 11, 2013
Administrator Larson reported that the City of Lino Lakes initiated a request to amend
the existing Joint Powers Agreement requiring that the Committee may not take action
unless a motion receives at least one affirmative vote from each member city.
Administrator Larson stated that Mayor Reinhart and Lino Lakes Council Members
intend to withdraw from the Centennial Fire District if the amendment is not made.
Mayor Reinhart was on hand to advocate his modification to the JPA and stated that the
Circle Pines City Council voted against the amendment language. Circle Pines Council
Member Richard Runbeck advocated for approval, indicating that Lino’s withdrawal
from the Centennial Fire District would increase costs for the two remaining cities.
Lengthy discussion was had regarding the process of amending the Joint Powers
Agreement; withdrawal period; Lino Lakes’ dissatisfaction with costs, future avenues of
revenue, distrust, veto power and potential for stalemates or inability to accomplish
needed goals.
Mayor Dave Bartholomay, City of Circle Pines was also present and advocated not to
amend the Joint Powers per Mayor Reinhardt’s wishes and instead amend language to
allow withdrawal six months later than the current language of by December 31 of an odd
year similar to what his Council approved at their meeting the evening prior. The
extension would allow additional time to try resolve the matter. The Mayor Bartholomay
stated that his Council also felt that stalemates and inability to accomplish goals would
happen with the proposed amendment by Lino Lakes Mayor Reinhardt.
Council’s concerns were of veto power and stalemates, distrust and unwillingness to
rectify potential dissatisfaction, lack of analysis or reporting of cost benefit to their
Council prior to Mayor Reinhart taking this issue to the Fire Steering Committee and
appearing to make decisions on his own rather than as a Council.
Motion by Council Member Fehrenbacher, seconded by Council Member Paar to
reject the City of Lino Lakes’ Requested Language Amendment to the Centennial
Fire District Joint Powers Agreement – Section 2.6 Voting as presented.
Discussion ensued whether the City of Lino Lakes would consider any other amendment
to the Joint Powers Agreement other than the one that failed this evening and the City of
Circle Pines regarding the language. Mayor Reinhart stated that nothing else is on the
table to consider.
Upon vote being taken, Council Member Love opposed. Motion passed.
Motion by Council Member Love, seconded by Council Member Fehrenbacher to
approve the amendment suggested by the City of Circle Pines Allowing Withdrawal
Notice being Given Between January 1, 2014 and June 30, 2014 or During the
Month of December in Odd-Numbered Years, Beginning with December of 2015.
All in favor. Motion passed.
Page 6 of 8
City of Centerville
Council Meeting Minutes
December 11, 2013
8. Parks & Recreation Committee Recommendation to Reserve Unspent Budget
Items in 2013 for use in 2014
Administrator Larson suggested that Council consider this item at a later date following
the submission of all 2013 expenses associated with the Parks & Recreation Program
Budget. Administrator Larson stated that Council has allowed this practice in the past.
Motion by Council Member Fehrenbacher, seconded by Council Member King to
Table This Item Until All 2013 Expenditures Are Accounted For. All in favor.
Motion passed.
9. Consider Purchasing a Replacement Phone System & Agreement with Roseville
I-Net
Administrator Larson stated that the City’s current telephone system has been in place for
more than ten years and could use replacement along and recommended the City of
Roseville’s capability of providing telephone and internet services rather than Comcast
and Century Link at a lower cost. Administrator Larson also stated that the new phone
system would allow for connectivity between Administrative Offices and Public Works,
funds would be expended from Capital Equipment funds which the purchase is budgeted
for, and that the City of Roseville provides similar services to the Cities of Circle Pines,
Lino Lakes, Forest Lake and the Centennial Fire District.
Motion by Council Member Love, seconded by Council Member Paar, to Purchase
a Replacement Telephone System, Enter Into An Agreement with the City of
Roseville for I-Net Services and Expend up to $4,600 from Capital Equipment funds
as presented. All in favor. Motion passed.
10. Consider Cancellation/Re-Scheduling of the December 25, 2013 City Council
Meeting.
The Mayor stated that due to the scheduling of the next meeting which falls on Christmas
Day, would Council like to cancel the meeting and if one is needed prior to the end of the
year he can call one. The process will be similar to what happened during the month of
November.
Motion by Council Member Fehrenbacher, seconded by Council Member Paar, to
Cancel the Regularly Scheduled Council Meeting of December 25, 2013 due to the
Christmas Holiday. All in favor. Motion passed.
IX. ANNOUNCEMENTS/UPDATES
City Administrator Larson stated that the Department of Natural Resources has placed
conditions on the City’s ability to issue an Interim Use Permit for the Black Dirt
Operation. Due to the proximity to the floodplain, DNR determined the need for a ”No
Page 7 of 8
City of Centerville
Council Meeting Minutes
December 11, 2013
Rise Certificate” or to move the pile 200-250 feet out of the Floodway. Administrator
Larson stated that the issue may need to go before the Planning & Zoning Commission
again to modify conditions of the permit.
Council Member Love reported that the City would be received a dividend check from
the League of Minnesota Cities for the period of 2013 and that the Police and Fire
Department also would be receiving theirs shortly.
Council Member King stated that recently he had attended a Water District Management
meeting along with the Met Council. Council Member King had concerns as to home
values is the local area is deemed a water conservation district.
Mayor Wilharber reported that Mediation Services and the Alexandra House would be
forwarding their invoices for services soon, roadways are slick due to the weather with
the salt brine solution being washed away from recent rain, that the Parks and Recreation
Committee recently had a showing of The Muppets Christmas Carol at Centerville
Elementary and 20 to 30 individuals attended and that the Eagle Pass Townhome
Associated expressed their gratitude to the Public Works Staff for their assistance in a
recent curb stop locate/raising project.
X. ADJOURNMENT
Motion by Council Member Fehrenbacher, seconded by Council Member Paar to
adjourn the regularly scheduled Council meeting of December 11, 2013 at 9:10 p.m.
All in favor. Motion passed.
Transcribed by City Staff Member Teresa Bender, City Clerk
Page 8 of 8