HomeMy WebLinkAbout2014-03-12 Set Agenda w-Handouts r
Ct nterviff CITY OF CENTERVILLE COUNCIL MEETING AGENDA
Wednesday, March 12, 2014
6:30 p.m. or shortly thereafter
Red = Set Agenda
OPEN FORUM 6:30 P.M.: An opportunity for members of the public to address the City Council on items not on
the current agenda. Items requiring Council action may be deferred to Staff or Boards and Commissions for research
and future Council Agendas if appropriate. You will be limited to two (2) minutes and we ask that you conduct
yourself in a professional, courteous manner and refrain from the use of profanity. Failure to abide by this policy
may result in the loss of your privilege to speak. Persons wishing to speak will be required to complete a sign -up
sheet and give it to the Mayor or a Staff person prior to 6:15 p.m.
COUNCIL MEETING
I. CALL TO ORDER
1. Roll Call
II. PLEDGE OF ALLEGIANCE
III. PUBLIC HEARING
1. Proposed Improvements — 2014 Mill & Overlay Project
2. Proposed Assessments — 2014 Mill & Overlay Project
APPROVAL OF AGENDA
V. APPROVAL OF MINUTES
1. February 26, 2014 City Council Meeting Minutes (Pages 1 -6)
VI. CONSENT AGENDA
1. City of Centerville February 27, 2014 through March 12, 2014
Claims (Check #28525- 28535) & (Check #28568- 28572) (Page 7) & (Page 7a)
2. Centennial Police Department Claims through February 27, 2014
(Check #9811 -9821) (Page 8)
3. Centennial Fire District Claims through February 21, 2014 (Check #6276 -6286)
w/Payroll Checks #6268 -6275) (Page 9)
VII. AWARDS/PRESENTATIONS /APPEARANCES
VIII. OLD BUSINESS
IX. NEW BUSINESS
1. Res. #14 -OXX — Ordering Improvement and Accepting Bid — 2014 Mill & Overlay
Project (Pages 10 -16)
2. Res. #14 -OXX — Adopting Special Assessments on Improvement — 2014 Mill &
Overlay Project (Pages 17 -24)
3. Res. #14 -OXX — Approving Award of Bids on 21 Avenue Street Improvement
Project (Pages 25 -30) * *Replacement Pages 25a & 25b) **
X. ANNOUNMENTS/UPDATES
1. Administrator Larson
XI. ADJOURNMENT
*REMINDERS **
Planning & Zoning Commission Meeting — April 1, 2014, 6 :30 p.m. (Council Chambers)
Parks & Recreation Committee Meeting — April 2, 2014, 6:30 p.m. (Council Chambers)
Centerville Lions Cadillac Dinner — March 22, 2014, 6:00 p.m. (Social Hour), 7:00 p.m. (Dinner) & 8:00
p.m. (Raffle) (St. Genevieve's Community Center)
City Council Meeting — March 26, 2014, 6:30 p.m. (Council Chambers)
City Council Meeting — April 9, 2014, 6:30 p.m. (Council Chambers), Joint Work Session
w /Committee /Commission
CITY OF CENTERVILLE 03/12/14 1:14 PM
f''heck Detail — MARCH 12, 2014 - update Page 1
Check
Date Check # Vender Name Comments Amount
3/13/2014 000562E IRS /EFTPS FICA W/H - PAY PERIOD 5 $3,311.70
3/13/2014 000562E IRS /EFTPS FED W/H - PAY PERIOD 5 $2,533.08
Check Nbr 000562 IRS /EFTPS $5,844.78
3/13/2014 000564E WELLS FARGO H.S.A. W/H - PAY PERIOD 5
Check Nbr 000564 WELLS FARGO $1,170.83
3/13/2014 000565E PERA PERA W/H - PAY PERIOD 5
Check Nbr 000565 PERA $2,605.49
3/13/2014 000566E MINNESOTA DEPT OF REVENUE STATE W/H - PAY PERIOD 5
Check Nbr 000566 MINNESOTA DEPT OF REVENUE $1,082.39
3/12/2014 028568 ANOKA COUNTY TREASURY DEPT. APRIL 2014 BROADBAND $37.50
3/12/2014 028568 ANOKA COUNTY TREASURY DEPT. APRIL 2014 BROADBAND $37.50
3/12/2014 028568 ANOKA COUNTY TREASURY DEPT. APRIL 2014 BROADBAND $37.5 0
Check Nbr 028568 ANOKA COUNTY TREASURY DEPT. $112.50
3/12/2014 028569 CENTURY LINK 651 - 407 -1061 - SER V THRU 2- 2014
Check Nbr 028569 CENTURY LINK $14.28
3/12/2014 028570 MINNESOTA RURAL WATER ASSOC ANNUAL MEMBERSHIP DUE THRU 12 -2014
Check Nbr 028570 MINNESOTA RURAL WATER ASSOC 1225.00
3/12/2014 028571 NATIONWIDE RETIREMENT SOLUTION DEF COMP W/H - PAY PERIOD 5
Check Nbr 028571 NATIONWIDE RETIREMENT SOLUTION $400.28
3/12/2014 028572 PALZER, PAUL MILEAGE REIMBURSEMENT - MPCA COLLECTION SYSTEM
Check Nbr 028572 PALZER. PAUL $92.10
TOTAL CHECKS $11,547.65
CL
CITY OF CENTERVILLE
Res. #14 -0
A RESOLUTION APPROVING AWARD OF BIDS ON 21 AVENUE STREET
IMPROVEMENT
WHEREAS, pursuant to Res. #13 -016 the City entered into a Joint Powers Agreement
with the City of Lino Lakes for the improvement of 21 Avenue north of Main Street,
and
WHEREAS, in accordance with the Joint Powers Agreement, the City of Lino Lakes has
prepared plans and specifications for making the improvement, and
WHEREAS, the city of Lino Lakes advertised for and received bids for the making of the
improvement, and
WHEREAS, the Lino Lakes engineer has reviewed and tabulated the bids and
recommends awarding the contract to A -1 Excavating, Inc.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
CENTERVILLE, MINNESOTA:
1. The City Council hereby approves the City of Lino Lakes accepting the bid and
awarding a construction contract to A -1 Excavating, Inc.
2. In accordance with the Joint Powers Agreement, payment of 90% of the
anticipated construction cost in the amount of $310,961, is hereby authorized to
be paid within 60 days of the award of the project.
3. The costs of the project shall be paid from the Water Fund, and special
assessments collected to recover those costs shall be receipted into the same fund.
Adopted by the Council this 12 day of March, 2014.
Tom Wilharber, Mayor
Attest:
Teresa Bender, City Clerk
REVISED EXHIBIT B - March 10, 2014
Cost Share Estimate
Joint Powers Agreement for 21 st Avenue
Dated September 17, 2013
Lino Lakes
Oversize/ Lino Lakes Lino Lakes Centerville
Cost Item Total Cost Overdepth Base Total Total
Street Improvements $ 454,620 $ 298,932 $ 298,932 $ 155,688
Sanitary Sewer $ 135,583 $ 63,000 $ 36,292 $ 99,292 $ 36,292
Watermain (Lino Lakes) $ 138,494 $ 48,000 $ 90,494 $ 138,494
Watermain (Centerville) $ 24,724 $ 24,724
Storm Sewer $ 88,550 $ 44,275 $ 44,275 $ 44,275
Wetland Mitigation $ 68,543 $ 34,271 $ 34,271 $ 34,271
Subtotal $ 910,514 $ 111,000 $ 504,263 $ 615,263 $ 295,250
Engineering Estimated $ 155,000.00 18,895.93 85,842.54 $ 104,738 50,261.53
Project Cost $ 1,065,514 $ 129,896 $ 590,106 $ 720,002 $ 345,512
Subtotal for agreement $ 1,065,514 $ 720,002 $ 345,512
Internal Costs for Legal\Admin (7 %) $ 63,736 $ 7,770 $ 35,298 $ 43,068 $ 20,668
Total Cost $ 1,129,249 $ 763,070 $ 366,179
Notes: Street Improvement estimates include allocation of $114,526 for Bank frontage as follows:
Bank Share $ 50,000 one half to Lino Lakes
Bank Share $ 64,527 to Lino Lakes
Advance from Centerville 90% $ 310,960.71