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Home My WebLink About2014-03-26 CC Packet terviffe CITY OF CENTERVILLE COUNCIL MEETING AGENDA I S117NO I C, I Ib;,- Wednesday, March 26, 2014 6:30 p.m. or shortly thereafter OPEN FORUM 6:30 P.M.: An opportunity for members of the public to address the City Council on items not on the current agenda. Items requiring Council action may be deferred to Staff or Boards and Commissions for research and future Council Agendas if appropriate. You will be limited to two (2) minutes and we ask that you conduct yourself in a professional, courteous manner and refrain from the use of profanity. Failure to abide by this policy may result in the loss of your privilege to speak. Persons wishing to speak will be required to complete a sign -up sheet and give it to the Mayor or a Staff person prior to 6:15 p.m. COUNCIL MEETING I. CALL TO ORDER 1. Roll Call II. PLEDGE OF ALLEGIANCE III. PUBLIC INPUT 1. Proposed Improvements — 2014 Watermain Project — (Royal Meadows Development) (Pages 1 -3) APPROVAL OF AGENDA V. APPROVAL OF MINUTES 1. March 12, 2014 City Council Meeting Minutes (Pages 4 -11) VI. CONSENT AGENDA 1. City of Centerville March 113, 2014 through March 26, 2014 Claims (Check #28573- 28535) & (Check #28568- 28572) (Page 12) & (Page 7a) 2. Centennial Police Department Claims through March 13, 2014 (Check #9822 -9838) (Page 13) 3. Centennial Fire District Claims through March 11, 2014 (Check #6287 -6304) (Page 14) 4. Successful Performance Review — Public Works Technician/Building Inspector, Dan Schmitz VII. AWARDS /PRESENTATIONS /APPEARANCES VIII. OLD BUSINESS TX. NEW BUSINESS 1. Res. #14 -OXX — Awarding Bids — Royal Meadows Improvement Project (Watermain) Materials & Labor (Pages 15 -18) 2. Anoka County Fire Protection Council Joint Powers Agreement (Pages 19 -30) X. ANNOUNMENTS/UPDATES 1. Administrator Larson XI. ADJOURNMENT *REMINDERS ** Planning & Zoning Commission Meeting — April 1, 2014, 6:30 p.m. (Council Chambers) Parks & Recreation Committee Meeting — April 2, 2014, 6:30 p.m. (Council Chambers) Centerville Lions Cadillac Dinner — March 22, 2014, 6:00 p.m. (Social Hour), 7:00 p.m. (Dinner) & 8:00 p.m. (Raffle) (St. Genevieve's Community Center) City Council Meeting — April 23, 2014, 6:30 p.m. (Council Chambers) City Council Meeting — April 9, 2014, 6:30 p.m. (Council Chambers), Joint Work Session w /Committee /Commission & P.H. Amend Assessments (Backage Road /Commerce Drive) PARK USAGE RESERVATIONS Centennial Little League, Ball field #3, #4 and possibly #5, April 1 through August 1, 2014, Monday through Fridays from 4:00 p.m. to dark. -10�,-'n t e v ��" 1880 Wain Street, C'entervi(fe, 9WX55o38 , ,StabfivIe l I85, 651- 429 -3232 orTaZ651- 429 -8629 March 7, 2014 Dear Homeowner: Recently you received a letter from the City regarding the upcoming watermain improvements for your neighborhood. Within that mailing it discussed a public input meeting to be held on March 20, 2014 at 7:00 p.m. here at City Hall in Council Chambers. The letter should have stated March 26, 2014 at 7:00 p.m. here at City Hall in Council Chambers. We greatly apologize for this inconvenience this may have caused. PLEASE REMEMBER THE MEETING IS SCHEDULED FOR WEDNESDAY, MARCH 26, 2014 AT 7:00 P.M., 1880 MAIN STREET, CENTERVILLE, MN 55038 1 CITY OF CENTERVILLE 03/19/14 8:46 AM Page 1 Project Name 2014 ROYAL MEADOWS WATER Project ID 20142 Properties Billed 39 Project Type Work Order F Equal Bill Each Year Status Proposed Account ❑ Even Payment Amounts Proiect Description Years of Levy _ Date of Levy Years Remaining L Estimated Cost Levy Amount Actual Cost Amount Assessed �— -- Amount Paid � Balance i Proiect Notes Yearly Interest Rate 5.00 Delinquent Interest Next Payment Due Date Interest Grace Period _ Penalty Amount Penalty Rate Administrative Fee $0.00 Use Administrative Fee ❑ Parcel # Property Address Primary Owner 23- 31- 22- 11-0011 7163 ROBIN LANE WEST SANDAHL, KENT T 23- 31- 22- 11-0012 7169 ROBIN LANE WEST BURN, CURTIS 23- 31- 22- 11-0013 7175 ROBIN LANE WEST LAWRENCE, RUSS 23- 31 -22 -11 -0014 7181 ROBIN LANE WEST ERIC ACKERLY, KELLY PRAIRE - 23- 31 -22 -11 -0015 7187 ROBIN LANE WEST HUGHES, MELINDA 23- 31 -22 -11 -0016 7193 ROBIN LANE WEST CURRENT OWNER 23- 31 -22 -11 -0017 1960 ROBIN LANE NORTH HAEHN, LAUREN 23- 31 -22 -11 -0018 1966 ROBIN LANE NORTH LARSON, TRAVIS 23- 31- 22- 11-0019 1972 ROBIN LANE NORTH VEIT, JEREMY L. 23- 31 -22 -11 -0020 1978 ROBIN LANE NORTH BOETTCHER, JAMES 23- 31 -22 -11 -0021 1984 ROBIN LANE NORTH MAHER, JEFFERY J 23- 31- 22- 11-0022 1988 ROBIN LANE NORTH TREPANIER, REBECCA 23- 31 -22 -11 -0023 1994 ROBIN LANE NORTH HURD, WAYNE 23- 31 -22 -11 -0024 1994 CARDINAL DRIVE REVIER, SHAWN 23- 31- 22- 11-0025 1988 CARDINAL DRIVE McGOWAN, MARGUERITE 23- 31 -22 -11 -0026 1982 CARDINAL DRIVE OLSON, JACOB 23- 31 -22 -11 -0027 1976 CARDINAL DRIVE MAYVILLE, DAVE 23- 31 -22 -11 -0028 1970 CARDINAL DRIVE WARNER, PAUL - DENISE 23- 31 -22 -11 -0029 1967 ROBIN LANE NORTH ALEXANDER, SHARON 23- 31- 22- 11-0030 1977 ROBIN LANE NORTH WOOLERY, MYRNA L 23- 31 -22 -11 -0031 1983 ROBIN LANE NORTH MARIER, EMILY 23- 31 -22 -11 -0032 1989 ROBIN LANE NORTH HICKS, JENNIFER 23- 31 -22 -11 -0033 1995 ROBIN LANE NORTH STEWART, KEVIN 23- 31- 22- 11-0034 1994 ROBIN LANE SOUTH DONAHUE, PATRICK 23- 31 -22 -11 -0035 1988 ROBIN LANE SOUTH PATEL, CHINTAN - CHRISTINE 23- 31- 22- 11-0036 1982 ROBIN LANE SOUTH CHEVALL ►ER, THIERRY - MARGAR 23- 31 -22 -11 -0037 1976 ROBIN LANE SOUTH DESHAZER, SARA 23- 31 -22 -11 -0038 1970 ROBIN LANE SOUTH 23- 31 -22 -11 -0039 1967 CARDINAL DRIVE HER, CHIA CHUE 23- 31 -22 -11 -0040 1977 CARDINAL DRIVE KREY, LUKE 23- 31 -22 -11 -0041 1983 CARDINAL DRIVE ZIMMERMAN, LORA 23- 31 -22 -11 -0042 1989 CARDINAL DRIVE ANGERHOFER, STANLEY - SHIR 2 23- 31 -22 -11 -0043 1995 CARDINAL DRIVE DUCHARME, JACQUES- CHAREN 23- 31 -22 -11 -0044 1995 ROBIN LANE SOUTH RUSSELL, LESLIE - FOREST 23- 31 -22 -11 -0045 1989 ROBIN LANE SOUTH LONG, RICHARD -22 -11 -0046 1983 ROBIN LANE SOUTH CURRENT OWNER 22 -11 -0047 1977 ROBIN LANE SOUTH JOHNSON, RYAN zi- 31 -22- 11-0048 1971 ROBIN LANE SOUTH CHERYL BOUGIE. RUBY CHRIST 23- 31- 22- 11-0049 1965 ROBIN LANE SOUTH RABE, TRENT 3 CITY OF CENTERVILLE CITY COUNCIL MEETING March 12, 2014 6:30 p.m. Pursuant to due call and notice thereof, the City of Centerville held their regularly scheduled meeting of March 12, 2014 at City Hall, 1880 Main Street. PRESENT: Mayor Tom Wilharber Council Member Ben Fehrenbacher Council Member Steve King Council Member D. Love Council Member Jeff Paar NOt Approved ABSENT: None STAFF: City Administrator Dallas Larson City Engineer Mark Statz Legal Counsel Kurt Glaser Public Works Director, Palzer PLEDGE OF ALEGENCE I. CALL TO ORDER Mayor Wilharber called the meeting to order at 6:30 p.m. II. PLEDGE OF ALLEGIANCE III. PUBLIC HEARING(S) The Mayor opened the public hearing on the Proposed Improvements at 6:32 p.m. 1. Proposed Improvements — 2014 Mill & Overlay Project Engineer Statz reviewed the Street Maintenance Plan/Schedule for the next three years, reviewed the process of the two hearings; ordering the project and considering special assessments (6:45 p.m.). Engineer Statz stated that in the past the City has maintained the roadways with a sealcoating consisting of oil and rock/gravel topcoat, however, several studies have shown that this may not be the best practice but a mill and thin overlay being more affective, cost effective and efficient. Engineer Statz explained that the milling will take place near the curb line extending 6' into the roadway and a 1 inch asphalt overlay will be placed on the entire roadway allowing a crown in the center to disburse rainwater to the gutters and storm sewers. Engineer Statz also explained that slight dips will be filled and only major curb disturbances will be repaired. Engineer Statz stated that Council will determine whether the project will be ordered this evening. 4 City of Centerville Council Meeting Minutes March 12, 2014 Administrator Larson stated that residents will not experience the tracking of oil and rock/gravel as in is the case with seal coating and that the work will have a life expectancy of 12 to 15 years. Discussion ensued regarding benefiting property owners (18 1) for 2014, approximately 150 for 2015 and approximately 130 for 2016, tax levy increase versus assessments, budgeting, future actions of Council, bonding pitfalls and delaying projected areas which could result in total reconstruction requiring rain gardens and loss of property owners use of their yards. Mr. Don Moe, 7040 Brian Court, questioned whether property taxes should cover routine maintenance, other municipalities' procedures (special assessments /property taxes), authority of decision making regarding the project and the presented maintenance plan. Administrator Larson stated that staff determined roadways that needed priority attention due to age, wear and tear and current condition, other local municipalities also assess for similar projects through the 429 process. Council Member Paar stated that the City is incurring the majority of the costs associated with this project which is funded by tax dollars. Council Member Love stated that at some point all streets will be receiving similar improvements and that he would prefer that residents are assessed a small amount rather than increasing the tax levy or total reconstruction of roadways. Engineer Statz stated that there would be an additional hearing for the Special Assessment portion of the project which is scheduled for 6:45 p.m. where discussion/input would be received regarding the assessment of benefit and value of the project relating to adjoining properties. Ms. Ladine Kruger, 7368 Old Mill Road, questioned the life expectance of seal coating versus the proposed mill and overlay procedure, and whether the proposed assessment amount of $500 could be increased once the project commenced. Engineer Statz stated that with seal coating its life expectancy would be 5 to 7 years and with a thin overlay it would be 12 to 15 years. Engineer Statz also stated that the project has been kept to a minimum of routine maintenance which will in turn limit associated cots. Administrator Larson explained that once the resolution is adopted by Council adopting the assessments, language is contained to govern interest rate, length of the assessment and the amount it can only be decreased not increased without first holding another public hearing. Mr. Brian Nelson, 1747 Meadow Lane, questioned the timing of the project due to potential for increased traffic associated with the reconstruction of Centerville Road. Mr. Nelson felt that the project was needed but had major concern regarding the timing. Engineer Statz felt that there was a potential for added traffic but stated that weight limits are placed on roadways and that traffic needed to adhere to those requirements or face possible legal ramifications and that Anoka County would notify its contractors of allowed construction routes. Page 2 of 8 5 City of Centerville Council Meeting Minutes March 12, 2014 Engineer Statz stated that traffic would be limited to only local traffic and that the County would phase the reconstruction between Birch Street and Dupre Road and the Dupre Road to Sorel. Mr. Charles Reinhardt, 1723 Meadow Lane, stated that he too had concerns regarding the additional traffic and the speed of those attempting to by -pass construction. Mr. Bill Kujala, 7341 Deer Paas Drive, stated that not one person within his cul de sac desired the work to be completed due to the fact there was nothing wrong with the current roadway, it was a cul de sac, did not have through traffic and presented Council with a signed petition of 12 property owners of 14 parcels abutting Deer Pass Drive. Mr. Mike Garceau, 1871 — 73 Street, stated that he felt that the street in front of his home was in good shape, did not need any maintenance and did not understand how maintaining the roadway would increase the value of his home. Mr. Dave Luke, 7026 Brian Court, also stated that he resided on a cul de sac that has limited traffic, maintenance at this time was not needed and felt that within 3 -4 years a new road would need to be constructed anyway due to the poor soils. Ms. Jodi West, 1825 Revoir Street, stated that the roadway in front of her home does not show signs of deterioration, confusion over the City's roadway maintenance budget, concern for full reconstruction in the future and the Council's long range budget planning for future projects. After everyone who wished to do so had been given an opportunity to sneak, a motion was made by Council Member Fehrenbacher, seconded by Council Member King to close the public hearing at 7:05 p.m. All in favor. Motion carried. The Mayor opened the public hearing on the Proposed Assessments at 7:06 p.m. 2. Proposed Assessments — 2014 Mill & Overlay Project Engineer Statz stated that this was the second of two hearings held this evening with this hearing focusing on the proposed amount of assessments and whether the value of the improvement falls within the guidelines of the 429 process. Legal Counsel Glaser stated that the cost of the improvement may be assessed upon property benefited by the improvement, based upon the benefits received and he believes that the City is well within the perimeters. Mayor Wilharber stated that the Council is proposing $500 per benefiting properties. Mr. Kujala questioned whether he would also be paying more in property taxes due to the added improvement and questioned the process for the assessments. Administrator Larson stated that valuations are unlikely to increase because of this work but rather would not increase until the sales prices in his neighborhood justify an increase. Page 3of8 6 City of Centerville Council Meeting Minutes March 12, 2014 Engineer Statz stated that Council would be determining whether to assess benefiting property owners, determining interest rate and length of the assessment. After everyone who wished to do so had been given an opportunity to speak, a motion was made by Council Member Fehrenbacher, seconded by Council Member Paar to close the public hearing a 7:10 p.m. A11 in favor. Motion carried IV. APPROVAL OF AGENDA Mayor Wilharber added Centerville Claims (Check #28568- 28572) and stated that revisions had been made to pages 25 and 26. Mayor Wilharber also added Item 94., Res. #14 -OXX — Modifying the Date for a Public Hearing (Commerce Drive /Backage Road) and Item #5., Res. #14 -OXX — Petitioning Rice Creek Watershed District for Assistance with Flood Plain Study (FEMA) under New Business. Motion by Council Member Love, seconded by Council Member Paar to approve the Agenda as modified. All in favor. Motion carried IV. APPROVAL OF MINUTES 1. February 26, 2014 City Council Meeting Minutes The Mayor provided Council Members with an opportunity to amend the presented minutes. Council Member King requested that "entered into' be removed and "had" be inserted prior to "with Time Warner and Comcast" and add "regarding a merger ". Motion by Council Member Fehrenbacher seconded by Council Member King to approve the minutes of the February 26, 2014 City Council Meeting with the amended language All in favor. Motion passed. V. CONSENT AGENDA 1. City of Centerville February 27, 2014 through March 12, 2014 Claims (Check #28548- 28567 & Check #28568- 28572) 2. Centennial Police Department Claims through February 27, 2014 (Check #9811 -9821) 3. Centennial Fire District Claims through February 21, 2014 (Check #6276 -6286) w/Payroll Checks #6268 -6275) Motion by Council Member Love, seconded by Council Member Paar to approve the Consent Agenda as presented. All in favor. Motion carried VI. AWARDS /PRESENTATIONS /APPEARANCES 1. None. VII. OLD BUSINESS Page 4of8 7 City of Centerville Council Meeting Minutes March 12, 2014 1. None. VIII. NEW BUSINESS 1. Res. #14 -013 - Ordering Improvement and Accepting Bid — 2014 Mill & Overlay Project Engineer Statz stated that there is a fair amount of concern regarding construction vehicles associated with the County's Centerville Road reconstruction project and potential for increased residential traffic; however, he felt that that could be deterred by sign posting, correspondence with the County and police presence. Engineer Statz and Public Works Director Palzer both stated they were reluctant to delay the mill and overlay project in this area due to potential for continued deterioration and that a delay could make it necessary for total reconstruction as a result. Discussion was had regarding if delaying the project, a potential for total street reconstruction and the mandatory installation of rain gardens, that the project was preventative maintenance just a different from than in the past (sealcoating), previous complaints about sealcoating with oil and rocks and the tracking of those materials and costs of the improvement now versus in the future. Motion made by Council Member Fehrenbacher, seconded by Council Member Paar to adopt Res. #14 -013 — Ordering Improvement and Accepting Bid — 2014 Mill & Overlay Proiect. All in favor. Motion carried. 2. Res. #14 -014 — Adopting Special Assessments on Improvement — 2014 Mill & Overlay Project Council Member Love stated that most residents that appeared understand regular maintenance of roadways, however, some are disappointed for the need of special assessments associated with them and would prefer to deter the project. Council Member Love also stated that continued budgeting for street maintenance was needed so that in the future assessments or levy adjustments would not need to be made. Discussion ensued regarding reviewing the Thin Overlay Program for alternatives in the future, the useful life span of the mill and overlay process and the proposed interest rate of 5% over a three year term. Motion made by Council Member Fehrenbacher, seconded by Council Member Paar to adopt Res. #14 -014 — Adopting Special Assessment on Improvement — 2014 Mill & Overlay Proiect as presented. Administrator Larson stated that if Council chose, they could have the interest commence November 1, 2014 rather than the proposed July 1 as stated in the presented resolution. Council Member Fehrenbacher made a friendly amendment to his motion by requesting that the date from which interest were to commence accruing be modified to November 1 Page 5 of 8 8 City of Centerville Council Meeting Minutes March 12, 2014 rather than July 1, 2014 as in the presented resolution for consideration Council Member Paar accepted Council Member Fehrenbacher's amendment Council Member Love questioned whether Council would be satisfied in three years assessments for a similar mill and overlay project were $750 would Council be satisfied with those figures. Council felt that when next year's mill and overlay project went out for bids they would need to adjust figures, the scope of the project, etc. to keep expenditures similar to this project. Council concurred that they did not desire to increase the tax levy to allow for the preventative maintenance of roadways. Upon voting on the motion, all voted in favor except Council Member Love opposed Motion carried. (4/5 votes) 3. Res. #14 -015 — Approving Award of Bids on 21 Avenue Street Improvement Project Administrator Larson stated that Centerville's portion of the Improvement Project would be $366,179 of which the private landowner would be responsible for and not the City. Administrator Larson recommends that the funding would be absorbed through the Water Fund and made whole in not more than 10 years through special assessments of the private landowner. Administrator Larson stated the land owner is paying all of the costs for Centerville through special assessment agreement and that the Metropolitan Council would be paying a portion of the costs along with the City of Lino Lakes. Motion by Council Member Love, seconded by Council Member Fehrenbacher to approve Res. #14 -015 — Approving Award of Bids on 21 Avenue Street Improvement Proiect as presented. All in favor. Motion passed. 4. Res. #14 -016 — Modifying the Date for a Public Hearing (Commerce Drive /Backage Road) Administrator Larson stated that due to timing of publications with the City's official newspaper, staff was unable to publish the needed notice and to meet requirements must be published in a timely manner and recommend that the hearing be rescheduled from March 26 to April 23, 2014. Motion was made by Council Member Love, seconded by Council Member King to adoption Res. #14 -016 — Modifying the Date for a Public Hearing (Commerce DriveBackne Road) as presented. All in favor. Motion carried 5. Res. #14 -017 — Petitioning Rice Creek Watershed District for Assistance with Flood Plain Study Administrator Larson stated that in 2011 the Rice Creek Watershed District completed a Flood Plain Study containing information regarding Clearwater Creek and elevations providing protection four feet lower than proposed by the Federal Emergency Management Agency (FEMA) contained in their recent map revisions. Administrator Larson stated that this variation is alarming to the City and the major property owner encompassing this area and affects future Page 6 of 8 9 City of Centerville Council Meeting Minutes March 12, 2014 growth of Centerville. Administrator Larson stated that the City is attempting to provide FEMA with their requested additional information to reconsider, however, RCWD does not believe that it is in their financial interest to participate in this issue and would be burdensome on their staff. Administrator Larson stated that the City could enlist the services of Stantec, however, that would be more cost effective to obtain RCWD's approval to secure their engineers to complete assist the City by providing their data. Administrator Larson stated that Mr. Gerald Rehbein is the majority property owner that is affected by this issue and no work would commence until such time as signed agreements were on file with the City for reimbursement. Motion made by Council Member Fehrenbacher, seconded by Council Member Paar to adopt Res, #14 -017 — Petitioning Rice Creek Watershed District for Assistance with Flood Plan Study as presented. All in favor. Motion carried. IX. ANNOUNCEMENTS/UPDATES 1. Administrator Larson reported that there would be a presentation by the consultant secured by Met Council (Baar Engineering) to complete the Joint Water System Feasibility Study Work Plan the next evening at 6:00 p.m. at the Lino Lakes City Hall. 2. Administrator Larson also reported that Staff had forwarded letters to residents of the Royal Meadows Development regarding the upcoming input meeting. 3. Legal Counsel Glaser stated that a bill had passed out of committee to protect the Ticket Education program. Legal Counsel stated that discussion at the Legislature continues regarding surcharges. Legal Counsel Glaser reported that he has been aggressively working with the Barons regarding cleanup efforts and building permits. 4. Engineer Statz stated that the League of Minnesota Cities is working hard to simplify tax exemptions for municipal entities in the legislative session. 5. Engineer Statz reported that he and staff attending a meeting with Anoka County Highway Department regarding the property North of Main Street on the corner of 20 Avenue regarding access /exit points and roadways throughout the property. Engineer Statz stated that the property owner would need to work with the County in the future regarding this item. 6. Engineer Statz stated that Council may desire to extend municipal water along Centerville Road at the same time as the road construction project in the late fall. Administrator Larson stated that residents along the roadway expressed interest at several of the Open Houses held for the project with Anoka County. Engineer Statz stated that it was anticipated to cost approximately $85,000 for municipal sewer and $85,000 for municipal water or Council could consider waiting until such time as the Vickers property developed. Administrator Larson stated that Staff will need to bring back information prior to the County finalizing their plans. 7. Council Member King stated that the Committee is eager to work with the individuals that organized the flag football tournament last year, however no applications have been submitted. Council Member King also stated that the Committee has high concern for property along Mill Road that they were under the impression was park land and is now being sold. Administrator Larson stated that he continues to research the item. Page 7of8 10 City of Centerville Council Meeting Minutes March 12, 2014 8. Council Member Paar stated that the Parade Committee is in the early stages of planning and stated that email have been forwarded to last year's participants, the registration form is on line for completion and reviewed the dates of the planned events. 9. Council Member Love stated that the Planning & Zoning Commission met and could not hold a meeting due to lack of quorum, however, those in attendance were made aware of the upcoming Joint Work Session schedule with Council. 10. Building Official Palzer stated that Staff has encountered numerous equipment failures thoughout the season and that they have used 30% more salt than last year. 11. Mayor Wilharber stated that Council should discuss the hiring of an Executive Search firm for the Administrator's position at their next work session. X. ADJOURNMENT Motion by Council Member Paar, seconded by Council Member Fehrenbacher to Adiourn the regularly schedule Council meeting of March 12, 2014 at 8.22 p.m. All in favor. Motion passed. Transcribed by City Staff Member Teresa Bender, City Clerk Page 8 of 8 11 CITY OF CENTERVILLE 03/20/14 12:40 PM Page 1 Check Detail - March 26, 2014 Check Date Check # Vender Name Comments A w 3/19/2014 000567E PSN ACH CHARGES $24.i,, 3/19/2014 000567E PSN ACH CHARGES $24.98 Check Nbr 000567 PSN $49.95 3/19/2014 000568E PSN ACH CHARGES $47.37 3/19/2014 000568E PSN ACH CHARGES $47.38 Check Nbr 000568 PSN $94.75 3/26/2014 028573 ANOKA COUNTY PARKS 8K RUN - SPECIAL EVENT PERMIT 7 -26 -14 Check Nbr 028573 ANOKA COUNTY PARKS $176.78 3/26/2014 028574 ANOKA COUNTY PROPERTY RECORDS 1737 MAIN ST - 23 3122 210051 - PROPERTY TAXES Check Nbr 028574 ANOKA COUNTY PROPERTY RECORDS $3.443.98 3/26/2014 028575 COMCAST 1880 MAIN ST - HIGH SPEED INTERNET Check Nbr 028575 COMCAST $27.55 3/26/2014 028576 DELTA DENTAL APRIL 2014 DENTAL INSURANCE Check Nbr 028576 DELTA DENTAL $359.95 3/26/2014 028577 INTERNATIONAL UNION OF OPERATI APRIL 2014 UNION DUES $98.25 Check Nbr 028577 INTERNATIONAL UNION OF OPERATI $98,25 3/26/2014 028578 LARSON, DALLAS MILEAGE REIMBURSEMENT - CABLE COMMISSION $25.76 3/26/2014 028578 LARSON, DALLAS MILEAGE REIMBURSEMENT $201.71 3/26/2014 028578 LARSON, DALLAS PARKING - 11 -25 -13 $8.00 Check Nbr 028578 LARSON, DALLAS $235.47 3/26/2014 028579 MINNCOR INDUSTRIES PARK BENCH W /COMPOSITE SEAT / CEDAR COMPOSITE Check Nbr 028579 MINNCOR INDUSTRIES $2.679.00 3/26/2014 028580 MINNESOTA GLOVE & SAFETY, INC. DUST COVER, EYEWASH, INLET DRAIN & EYEWASH YOKE Check Nbr 028580 MINNESOTA GLOVE & SAFETY. INC. $210.16 3/26/2014 028581 MN DEPARTMENT OF HEALTH D. SCHMITZ - WATERWORKS OPERATOR EXAMINATION Check Nbr 028581 MN DEPARTMENT OF HEALTH $55.00 3/26/2014 028582 NORTH METRO TELECOMMUNICATION TOSCHIBA DR430 DVD RECORDER (2013) Check Nbr 028582 NORTH METRO TELECOMMUNICATION $130 3/26/2014 028583 SEH CENMN 2014 GIS SERVICE Check Nbr 028583 SEH $302.00 3/26/2014 028584 STANTEC CONSULTING SERVICES IN 2014 ROYAL MEADOWS - SERV HTRU 2 -28 -14 $4,656.56 3/26/2014 028584 STANTEC CONSULTING SERVICES IN 2014 STREET & UT IMPROVEMENT $937.11 3/26/2014 028584 STANTEC CONSULTING SERVICES IN CSAH 21 RECONSTRUCTION - SERV THRU 2 -28 -14 $3,026.50 3/26/2014 028584 STANTEC CONSULTING SERVICES IN GENERAL - SERV THRU 2 -28 -14 $104.90 3/26/2014 028584 STANTEC CONSULTING SERVICES IN 21ST AVE CONSTRUCTION - SERV THRU 2 -28 -14 $270.6 4 heck Nbr 028584 STANTEC CONSULTING SERVICES IN $8,995.71 3/26/2014 028585 SWEENEY, KRIS MILEAGE REIMBURSEMENT - CENTRAL BANK - DEPOSITS heck Nbr 028585 SWEENEY, KRIS $21.07 3/26/2014 028586 TRI -STATE BOBCAT, INC. OPERATING SUPPLIES heck Nbr 028586 TRI -STATE BOBCAT, INC. $154.27 3/26/2014 028587 VERIZION WIRELESS CELL PHONE - SERV THRU MARCH 9, 2014 $39.59 3/26/2014 028587 VERIZION WIRELESS CELL PHONE - SERV THRU MARCH 9, 2014 $39.59 3/26/2014 028587 VERIZION WIRELESS CELL PHONE - SERV THRU MARCH 9, 2014 $118.77 3/26/2014 028587 VERIZION WIRELESS CELL PHONE - SERV THRU MARCH 9, 2014 $39.59 3/26/2014 028587 VERIZION WIRELESS CELL PHONE - SERV THRU MARCH 9, 2014 $39.59 heck Nbr 028587 VERIZION WIRELESS $277.13 3/26/2014 028588 XCEL ENERGY 1601 LAMOTTE DR -SERV THRU 3 -9 -14 $27.14 3/26/2014 028588 XCEL ENERGY 6970 LAMOTTE DR - SERV THRU 3 -8 -14 $442.31 3/26/2014 028588 XCEL ENERGY 1875 FOX RUN - PUMP - SERV THRU 3 -8 -14 $177.82 3/26/2014 028588 XCEL ENERGY 7098 CENTERVILLE RD - SERV THRU 3 -9-14 $12.43 3/26/2014 028588 XCEL ENERGY 1600 LAMOTTE DR - WARMING HOUSE - SERV THRU 3 -8 -14 $138.47 3/26/2014 028588 XCEL ENERGY 7300 MILL RD - SERV THRU 3 -8 -14 $195.60 3/26/2014 028588 XCEL ENERGY 1889 CENTER ST - SEWER LIFT - SERV THRU 3 -8 -14 $27.62 3/26/2014 028588 XCEL ENERGY 1600 LAMOTTE DR - BALLFIELD LIGHTS - SERV THRU 3 -8 -14 $124.80 3/26/2014 028588 XCEL ENERGY 7285 MAIN ST - SERV THRU 3-8 -14 $62.21 3/26/2014 028588 XCEL ENERGY 1880 MAIN ST - CITY HALL/FIRE STATION - SERV THRU 3 -8- $732.39 3/26/2014 028588 XCEL ENERGY 1880 MAIN ST - SERV THRU 3 -8 -14 $1,184.57 3/26/2014 028588 XCEL ENERGY 1745 MAIN ST - SERV THRU 3 -9-14 $12. 3/26/2014 028588 XCEL ENERGY CREDIT -$6, 3/26/2014 028588 XCEL ENERGY STREET LIGHTS - SERV THRU 3 -8 -14 $2,436.95 3/26/2014 028588 XCEL ENERGY 1682 MAIN ST - SERV THRU 3 -9 -14 $157.15 :heck Nbr 028588 XCEL ENERGY 15,725.44 Total checks $23,045.71 12 CENTENNIAL LAKES POLICE DEPT Check Register- Police GL without invoice numbers Page: 1 Check Issue Dates: 2/28/2014 - 3/13/2014 Mar 13, 2014 01:44PM Zeport Criteria: Report type: Summary GL Check Ck No Description Check Period Issue Date Payee Amount 03/14 03/13/2014 9822 ANOKA CO TREASURY DEPT. 2014 JLEC SHARED COSTS RECORD 5,391.25 03/14 03/13/2014 9823 CENTURY LINK COMMUNICATIONS 174.14 03114 03/13/2014 9824 COVERALL OF THE TWIN CITIES MARCH CLEANING SERVICE 796.22 03/14 03/13/2014 9825 DELL MARKETING L.P. 2 COMPUTERS 1,467.76 03/14 03/13/2014 9826 DELTA DENTAL APR DENTAL 1,303.65 03/14 03/13/2014 9827 GECRB /AMAZON OFFICE SUPPLIES 38.07 03/14 03/13/2014 9828 HEALTH PARTNERS APRIL HEALTH INS 9,897.50 03/14 03/13/2014 9829 HOLIDAY FLEET FUEL 4,073.31 03/14 03/13/2014 9830 KEEPRS, INC AMMUNITION 885.60 03/14 03/13/2014 9831 MN ASSOC OF WOMENS POLICE MAWP ANNUAL TRAINING CONF 235.00 03/14 03/13/2014 9832 NEAL A. NOREN BLDG MTC HOURS 105.00 03/14 03/13/2014 9833 O'REILLY AUTOMOTIVE, INC VEH MTC 39.60 03/14 03/13/2014 9834 QUILL CORPORATION OFFICE SUPPLIES PRINTER INK/MISC 454.75 03/14 03/13/2014 9835 SHRED -N -GO, INC SHREDDING SERVICE 35.00 03/14 03/13/2014 9836 SUN LIFE FINANCIAL MARCH LIFE /DISABILITY 104.66 03/14 03/13/2014 9837 TOP GREEN FEB SNOW /REMOVAL SERV 671.98 03/14 03/13/2014 9838 VERIZON WIRELESS CELL PHONES 183.80 Grand Totals: 25,857.29 M = Manual Check, V = Void Check 13 CENTENNIAL FIRE DISTRICT Check Register - FIRE GL Page: 1 Check Issue Dates: 2/27/2014 - 3/11/2014 Mar 11, 2014 04:33PM Report Criteria: Report type: Summary GL Check Check Vendor Description Check Period Issue Date Number Number Payee Amount 03/14 03/11/2014 6287 10850 ANOKA COUNTY TREASURY D APRIL BROADBAND 187.50 03/14 03/1112014 6288 11565 ASPEN MILLS, INC FIRE BOOT 4,242.80 03/14 03/11/2014 6289 20370 BOUND TREE MEDICAL LLC MEDICAL SUPPLIES 373.32 03/14 03/11/2014 6290 30485 CENTER MART JAN /FEB FUEL 308.84 03/14 03/11/2014 6291 30490 CENTERPOINT ENERGY FEB STATION 2 GAS 951.32 03/14 03/11/2014 6292 30500 CENTURY LINK COMMUNICATIONS 57.18 03/14 03/11/2014 6293 60050 FISDAP EMS TESTING 110.00 03/14 03/11/2014 6294 60115 FAIRVIEW PHARMACY SERVIC EMS TRAINING SUPPLIES 73.38 03/14 03/11/2014 6295 60650 FRATTALLONE'S HARDWARE S BATTERIES 28.47 03/14 03/11/2014 6296 120490 LOFFLER COMPANIES, INC COPIER MTC CONTRACT 250.56 03/14 03/11/2014 6297 150160 OSI INTERNATIONAL, LLC PAGERS 2,424.80 03/14 03/1112014 6298 160050 PAETEC PHONES 157.48 03/14 03/11/2014 6299 160480 POSTNET POSTAGE 65.11 03/14 03/11/2014 6300 200175 TIERNEY BROTHERS INC BLDG MTC 298.25 03/14 03/11/2014 6301 210405 UNIFORMS UNLIMITED, INC UNIFORMS 686.00 03/14 03/11/2014 6302 220200 VERIZON WIRELESS COMMUNICATIONS 96.04 03/14 03/11/2014 6303 220250 VIKING TROPHIES, INC AWARDS /PLAQUES 911.96 03/14 03/1112014 6304 250500 THE YOUTH'S SAFETY CO FIRE PREVENTION BADGES 412.00 Grand Totals: 11,635.01 M = Manual Check, V = Void Check 14 Res. #14 — 0 A RESOLUTION ORDERING IMPROVEMENT OF STREETS WHEREAS, Resolution #13 -021 adopted by the City Council on October 9, 2013, fixed a date for a public hearing on the following improvements: North Robin Lane from 20 Avenue to West Robin Lane, and West Robin Lane from North Robin Lane to South Robin Lane, and South Robin Lane from 20 Avenue to West Robin Lane and Cardinal Drive from West Robin Lane to 20 Avenue by construction of watermain and watermain services WHEREAS, ten (10) days mailed notice and two weeks' published notice was given and the hearing was held thereon on the 13th day of November 2013, at which all persons desiring to be heard were given an opportunity to be heard thereon. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY CENTERVILLE, MINNESOTA: 1. Such improvement is necessary, cost - effective and feasible as detailed in the feasibility report. 2. The Council hereby orders the improvement as proposed. 3. The Council hereby designates Stantec as Engineer for this improvement who shall prepare plans and specifications for this improvement. Adopted by the Council this 13 day of November, 2013. Tom Wilharber, Mayor Attest: Teresa Bender, City Clerk 15 Q0 Sta n�C Project Name: 2014 ROYAL MEADOWS WATER MAIN I NIP ROV EMINTS (MAMMALS) I hereby certify that ft Is an exact �rw t �.0 City Project N0: Project: 1938024a3 Proje 193802483 neproducNon of bids receh -ed, /0, Dud Opening: MorWay, February 10. 2014, at 12 P.K. CST Owner. City of Cw4ervlle, MN i -- r ar 7t License No 42717 Bidder No. 1 Bidder No. 2 Bidder No. 3 BID TA6ULATION Ferguson Water Works Minnesota typo a Equipment 11D Supply W44*nmt rla. LTD item Num EASE MD hens Units Qfy Ural Price Tod Unit Price Tool Unit Puke Told 1 FURNISH 6" GATE VALVE AND BOX EA 4 Sl • Ial 00 $4,724.00 11.330.00 1 2. 2 FURNISH 6" HOPE WATER MAN LF 1796 $4.90 58,800.40 $4.50 58.320.00 $1 A98.5 $4.391.110 Sa, $0 53 3 19,931.88 3 FURNISH TRACER WIRE LF 4926 S0 .31 11.527.06 $0.15 4 FURNISH HYDRANT WITH VALVE EA 4 $3.659.00 114.636.00 $4,150.00 1738.90 $0 60 12.955.60 5 FURNISH DUCTILE ROW FITTRJGS LB 700 $3.40 12.380.00 $300 $ 00.00 33,616.30 514,165.20 6 FURNISH 1" CORPORATION STOP WON 6' SAO DLE EA 36 $156.00 $2.000.00 $3.83 12,681.00 15,616.00 $112.00 14,032,00 1175.00 U300.00 7 FURNISH 1" HOPE WATER SERVICE PIPE LF 2880 $040 $1.152.00 $0.40 $'.152.00 $0.30 $864, 8 FURNISH 1' CURB STOP AND BOX EA 36 $16900 $6 $195100 $231.80 4 TOTAL BASE 61R .71t.46 $45.044.90 549.938,46 Cenlraclor Name and Address Ferguson Enterprises. Inc Minnesota Pius a EgtADnlent Supply Waterworks, ltd. 1694 91st Avenue NE S145 21 1 Ih Sreet W., PO Box 249 16195 S41h Street Blaine. MN 55449 Fw mngton, MN 55024 SI. Michocl. MN 55376 Phone: 7&3-560-5200 651 - 4636090 763-428.7473 Fax 763 - 560.1799 651.4634554 7634287559 Signed By, Christopher Schrmd Wade Baumberger Tom Gannon Title: General Monger President Branch Manger Did SecurilY Bid Bond Bid Bond Bid 3ond Addenda Acknowledged11.2-3 1 Z3 1, 2.3 1174Dt4it3itM1MllTlrtrllrs..bm BT ® Stantec Project Name, 2 014 ROYAL MEADOWS W MAIN IMPROVEME (LABOR) I hereby certify that this rs an exact J reproduction of bids received. City Project No.. Stantec Project: 193802483 Bid Opening: Friday, February 7, 20 14, at 10 A.M., CST Owner City of Centerville, MN ate Mark R. Statz License No. 42717 Bidder No. 1 Bidder No. 2 Bidder No. 3 Bidder No. 4 BID TABULATION C & L Excavating, Inc. GM Contracting, Inc. Northdale Const. Co., Inc. Penn Contracting, Inc. Item Num Rem Units Qty Unit Price Total Unit Price Total Unit Price Total Unit Rice Total PARE 1: ROYAL MEADOWS WATER MAIN IMPROVEMENTS (LABOR) 1 MOBILIZATION LS 1 $11,000.00 $11,000.00 $20,000.00 $20,000.00 $21,500.00 $21,50000 $26,000.00 $26,000.00 2 TRAFFIC CONTROL LS 1 $5,000.00 $5,000.00 $15,000.00 $15,000.00 $9,500.00 $9,500.00 $6,000.00 $6,000.00 3 CLEAR AND GRUB EA 4 $35000 $1,400.00 $400.00 $1,600.00 $560.50 $2,242.00 $450.00 $1,800.00 4 FURNISH AND INSTALL FILTER LOG TYPE STRAW BIOROLL LF 1000 $3.50 $3, 500.00 $3.45 $3, 450.00 $5.61 $5,610.00 $3.50 $3,500.00 5 TEMPORARY MAILBOXES EA 2 $75.00 $15000 $12500 $250.00 $450.00 $90000 $650.00 $1,300.00 6 REMOVE BITUMINOUS PAVEMENT SY 480 $6.00 $2,880.00 $2.25 $1,080.00 $8.75 $4,200.00 $6.00 $2880.00 7 REMOVE CONCRETE CURB AND GUTTER LF 170 $700 $1,19000 $200 $340.00 $9.00 $1,530.00 $10.00 $1,700.00 8 REMOVE GRAVEL DRIVEWAY SY 25 $24.00 $600.00 $1.86 $4650 $10.00 $250.00 $10.00 $250.00 9 REMOVE AND REPLACE RETAINING WALL LS 1 $1,50000 $1,500.00 $2,00000 $2,00000 $2,750.00 $2,750.00 $6,500.00 $6,500.00 V 10 SALVAGE AND REINSTALL SIGN EA 5 $17500 $875.00 $14500 $725.00 $295.00 $1,47500 $25000 $1,250.00 11 SAWING BITUMINOUS PAVEMENT LF 570 $3.50 $1,99500 $300 $1,71000 $6.75 $3,847.50 $300 $1,710.00 12 CONNECT TO EXISTING IU' WATER MAIN EA 1 $7,500.00 $7,500.00 $10,000.00 $10,000.00 $8,500.00 $8,500.00 $6,000.00 $6,000.00 13 CONNECT TO EXISTING 6"WATERMAIN EA 2 $7,50000 $15,000.00 $8,50000 $17,000.00 $8,500.00 $17,000.00 $5,00000 $10,000.00 14 INSTALL 6' GATE VALVE AND BOX EA 4 $1,250.00 $5,000.00 $1,50000 $6,000.00 $1,850.00 $7,400.00 $5,000.00 $20,000.00 15 DIRECTIONALLY DRILL 6 "HDPE WATER MAIN LF 1796 $3600 $64,656.00 $38.50 $69,146.00 $25.62 $46,013.52 $50.00 $89,800.00 16 INSTALL HYDRANT WITH VALVE EA 4 $1,300.00 $5,200.00 $2500.00 $10,000.00 $2,750.00 $11,000.00 $7,250.00 $29,000.00 17 INSTALL DUCTILE IRON FITTINGS LB 700 $450 $3, 150.00 $5.00 $3,500.00 $8.00 $5,600.00 $3.00 $2100.00 18 CONNECT WATER SERVICE TO EXISTING PLUMBING INSIDE HOME EA 28 $21,000.00 $23,800.00 $54,74000 $32200.00 $750 00 $85000 $1,955.00 $1,150.00 19 INSTALL 1" CORPORATION STOP WITH 6' SADDLE EA 33 $250.00 $8,250.00 $550.00 $18,150.00 $1,750.00 $57,750.00 $900.00 $29,700.00 20 INSTALL 1" CURB STOP AND BOX EA 33 $25000 $8,250.00 $750.00 $24,750.00 $1,250.00 $41,250.00 $900.00 $29,700.00 21 INSTALL I" HDPE WATER SERVICE - MAIN TO CURB STOP LF 1340 $12.00 $16,080.00 $34.00 $45,56000 $21.23 $28,448.20 $6700 $89,78000 22 INSTALL 1" HDPE WATER SERVICE DIRECTIONAL DRILLED - CURB LF 1380 $34,500.00 $46,92000 $29,29740 $92460.00 STOP TO HOME $2500 $34.00 $21.23 $67.00 23 INSTALL TRACER WIRE LF 4926 $080 $3,94080 $025 $1,231.50 $1 15 $5,664.90 $2.00 $9,85200 24 FURNISH AND INSTALL 4' PERFORATED POLYETHYLENE DRAINTILE LF 50 $75000 $845.00 $1,250.00 $80000 PIPE WITH SOCK WRAP $1500 $1690 $25.00 $16.00 25 FURNISH AND INSTALL AGGREGATE BASE, CLASS 5- STREET TN 300 $7,200.00 $11,124.00 $10,500.00 $10,50000 PATCHING $24.00 $37.08 $35.00 $35.00 26 FURNISH AND INSTALL AGGREGATE DRIVEWAY, CLASS 5- TN 12 $600.00 $444.96 $540.00 $54000 DRIVEWAY REPAIR $5000 $37.08 $45.00 $4500 27 FURNISH AND INSTALL TYPE SPNWB33DE NON WEARING COURSE TN 70 $7,350.00 $12,600.00 $16,10700 $16,80000 MIXTURE (B) - STREET PATCHING $105.00 $18000 $23010 $240.00 193802483BT-LAIM.Asm BT-1 Bidder No. 1 Bidder No. 2 Bidder No. 3 Bidder No. 4 BID TABULATION C i L Excavating, Inc. GM Contracting, Inc. Norlhdalo Cont. Co., Inc. Penn Contracting, Inc. Rem Num Rem Units Qty Unit Price Total Unit Price Total Unit Price Total Unit Price Total 28 FURNISH AND INSTALL TYPE SPWE B340E WEARING COURSE MIXTURE TN 60 $6,96000 $10,80000 $13.80600 (B) - STREET PATCHING $ 11600 $18000 $23010 $265.00 $15.900 OD 29 FURNISH AND INSTALL BITUMINOUS MATERIAL FOR TACK COAT GAL 31 $15500 $31000 $365.80 $248.00, $500 $1000 j 11.80 $8.00 30 FURNISH AND INSTALL SURMOUNTABLE CONCRETE CURB AND LF 55 $1.595.00 $1.54000 $1,81720 GUTTER $2900 $2800 $3304 $3800 $2,090.00 31 FURNISH AND INSTALL 9618 CONCRETE CURB AND GUTTER LF 115 $3300 $3,79500 $3200 $3,680.00 $3304 $3,79960 $4400 $5,060.00 32 ADJUST MH CASTING EA 1 $40000 $40000 $45000 $45000 $50000 $50000 $55000 $55000 33 FURNISH AND INSTALL TOPSOIL BORROW (LV) CY 610 $2200 $13,42000 $23.50 $14,335.00 $3500 $21,350.00 $12.00 $7,32000 34 FURNISH AND INSTALL SODDING, LAWN TYPE SY 2870 $550 $15,785.00 $6.00 $17,22000 $616 $17,67920 $8,00 ;22,960,00 35 FURNISH AND INSTALL CATCH BASIN PROTECTION EA 5 $22500 $1,125.00 $17500 $87500 $200,00 $1,00000 $25000 $1,25000 36 STREET SWEEPER (PICKUP BROOM W/OPERATOR) HR To $11500 $1.15000 $14600 $1,46000 $175.00 $1,75000 $200.00 $2,00000 TOTAL PART 1: ROYAL MEADOWS WATER MAIN IMPROVEMENTS $282,901.t10 $397,942.96 ( LABO(LABOR) W 6 ,933.22 $579 500 PART 2: OFF- PROJECT SERVICES (LABOR) 37 CONNECT WATER SERVICE TO EXISTING PLUMBING INSIDE HOME EA 3 $1,00000 $3,00000 $850.00 $2.55000 $3,50000 $10,50000 $110000 $3,30000 38 INSTALL I" HDPEWATERSERVICEDIRECTIONALDRILLED - CURB LF 250 $3000 $7.50000 $5082 $12,70500 $2367 $5.91750 $67.00 $16,75000 OD STOP TO HOME 39 CONNECT TO EXISTING CURB STOP EA 3 $1,40000 $4,20000 $1,50000 $450000 $250000 $750000 $120000 $360000 TOTAL PART 2: OFF - PROJECT SERVICES ( LABOp $14,700.00 $19,75S.00 $23,917.50 $23,650.00 BID SUMMARY TOTAL PART 1. ROYAL MEADOWS WATER MAIN IMPROVEMENTS $282,90180 $397.942.96 $456,933 32 f57y,50p Op (LABOR) TOTALPART2 OFF - PROJECT SERVICES (LABOR) $14,70000 $19.75500 $23,91750 $23,65000 TOTAL BASE BID: $297,601.80 $417,697.96 $411110,8511.82 $603,150.00 Contractor Name and Address. C & L Excavating, Inc. GM Contracting, Inc. Northdale Const Co , Inc Penn Contracting, Inc 7939 Ridgewood Road 19810 515th Avenue 9760 71st Street NE 13025 Central Avenue NE St Joseph, MN 56374 Lake Crystal, MN 56055 Albertville, MN 55301 Blaine, MN 55434 Phone 320 -363- 1221 507- 726 -6433 763- 4284868 763 -767 -2141 Fax 320 - 363. 8386 507- 726 -6399 763- 428-4997 763- 767 -2545 Signed By: Kevin Cox Sue Harazin Thomas A Wilebski Dean Luxenburg Title President President President President Bid Security Bid Bond Bid Bond Bid Bond Bid Bond Addenda Acknowledged: 1, 2.3 I, 2, 3 1, 2, 3 1, 2, 3 email address kgvinC clexcavatma com M tomw o norihdaleconst com Dennconiroctina 4mm com 19swz4effr- IADMANn BT-2 ANOKA COUNTY FIRE PROTECTION COUNCIL JOINT POWERS AGREEMENT THIS AGREEMENT is made and entered into this_ day of , 2014, by and between the following governmental units: the cities of Anoka, Champlin, Andover, Bethel, Centerville, Lino Lakes, Circle Pines, Coon Rapids, Columbia Heights, East Bethel, Fridley, Ham Lake, Hilltop, Lexington, Nowthen, Oak Grove, Ramsey, St. Francis, Spring Lake Park, Blaine, Mounds View and the Township of Linwood (collectively "Governmental Units "). WHEREAS, the above named governmental units have determined that it is mutually beneficial for the governmental units to cooperatively address their long term needs for fire- fighting equipment, fire records data systems, fire - fighter training, fire prevention, inspection and public education; and WHEREAS, the above named governmental units may enter into this joint powers agreement pursuant to the authority set forth in Minn. Stat. § 471.59; and WHEREAS, the above named governmental units have previously participated in mutual aid agreements which have been successful in light of encouraging cooperation among the group but do not provide sufficient legal authority for the group to meet upcoming needs and desires; and WHEREAS, the creation of a joint powers agreement will meet the legal needs for the group to accomplish the goals as set forth herein, including interaction with the Anoka County Joint Law Enforcement Council on the public safety data system; and WHEREAS each of the governmental units have considered the alternatives and agreed that creation of this joint powers agreement is in the governmental unit's best interest, THEREFORE, in consideration of the mutual promises and benefits that each party shall derive herefrom, and other good and valuable consideration, the parties agree as follows: ARTICLE I Definitions In the interpretation of this Agreement, the following definitions shall have the meanings given to them. (1) "Governmental unit" shall have the meaning ascribed in Minn. Stat. § 471.59. (2) "Anoka County Fire Protection Council" or "FPC" is the name of the cooperative body created by this Joint Powers Agreement. D -1 19 (3) "Centennial Fire District" is an entity created by a joint powers agreement among the cities of Centerville, Lino Lakes and Circle Pines. (4) The "Spring Lake Fire Department, Inc." (also "SBM Fire Board ") is a duly formed Minnesota non - profit corporation providing contractual firefighting services to the cities of Spring Lake Park, Blaine and Mounds View, Minnesota. (5) "Anoka /Champlin Fire District" is a joint powers entity, created by a joint powers agreement between the cities of Anoka and Champlin, Minnesota on ARTICLE II Purpose This Agreement has been executed for the purpose of joining together to improve the efficiency and effectiveness of fire and emergency services to the public within the geographic service area of the members. ARTICLE III Term The term of this Agreement shall commence on , 2014, notwithstanding the dates of the signatures of the parties, and shall continue in full force and effect until any party terminates their membership in this Agreement. The termination by any party, however, shall not affect the validity of this Agreement as to the remaining parties. ARTICLE IV Delegation of Authority The Governmental Units hereby delegate to the Fire Protection Council (FPC) all authority necessary and convenient including, but not limited to, the ability to obtain grant monies, finance, develop, design, construct, equip, own, staff and operate the mutual programs in accordance with the terms of this Agreement. The FPC shall have all authority necessary or convenient to accomplish the purpose of this Agreement in accordance with law. ARTICLE V Composition of the FPC Each municipality, who is a party hereto, shall be a member of the FPC, except the cities of Centerville's, Lino Lakes' and Circle Pines' memberships' shall be represented only by the Centennial Fire District. The cities of Anoka's and Champlin's memberships' shall be represented only by the Anoka /Champlin Fire District. The cities of Spring Lake Park's, Blaine's and Mounds View's memberships' shall be represented only by the SBM Fire Board. D -2 20 The cities of Ramsey's and Nowthen's memberships' shall be represented only by a representative of the Nowthen /Ramsey joint powers agreement. Each member shall be represented by one of its elected officials and its fire chief, or their designee in the fire chief's absence, and each elected official and each fire chief shall have one vote. ARTICLE VI By -laws The by -laws of the FPC shall be as set forth in Attachment A, and incorporated herein. ARTICLE VII Withdrawal and Termination 7.1 Withdrawal. A member city may withdraw from this Agreement effective on January 1, upon at least one year's written notice to the President of the FPC. In the event of withdrawal by any party, this Agreement shall remain in full force and effect as to all remaining member cities. Withdrawal shall not act to discharge any liability incurred or chargeable to any member city or township before the effective date of withdrawal. Such liability shall continue until appropriately discharged by law or agreement. 7.2 Termination. This Agreement shall terminate upon the occurrence of any one of the following events: (1) When parties withdraw pursuant to Article VIII, so that it becomes impractical or uneconomical to continue, in the judgment of the FPC as evidenced by a majority vote. (2) When necessitated by operation of law or as a result of a decision by a court of competent jurisdiction; (3) When all of the Governmental Units agree, by resolution, to terminate the Agreement; 7.3 Effect of Termination. Termination shall not discharge any liability incurred by any of the Governmental Units prior to termination of this Agreement. ARTICLE VIII Liability and Insurance 8.1 Liability Each party shall be responsible for its own acts and those of its elected officials, employees, agents, and subcontractors and the results thereof, and shall not be responsible for the acts of any other party, its elected officials, employees, agents, or subcontractors and the results thereof, except as otherwise provided in this Agreement. Claims, liabilities, obligations, losses, D -3 21 expenses (including reasonable attorney and other professional fees), judgments, and costs paid or incurred by FPC, which arise out of its performance or failure to perform its duties under this Agreement, shall be included in the annual operating budget for the next calendar year, to the extent not covered by insurance proceeds or a self- insurance risk pool dedicated to the Facility. Amounts included in the annual operating budget under this section shall be pro -rated so that the total costs passed through to the member cities and township do not exceed 10% of the annual operating budget. 8.2 Insurance The FPC may purchase and maintain such insurance as will protect FPC and other member Governmental Units against risk of loss or damage to the FPC, and to any FPC property, personal or real, and any improvements located thereon and against claims which may arise from the construction, operation, use or maintenance of the FPC property and any other activities contemplated by this Agreement. The cost of any such insurance shall be included in the annual operating budget established pursuant to Attachment A hereto. ARTICLE IX FPC Property [Need to describe any property owned by the FPC] ARTICLE X General Provisions 10.1 Entire Agreement, Amendment. This Agreement contains the entire agreement of the member cities and township and shall supersede all oral and written agreements and negotiations by the parties relating to the subject matter of this Agreement. This Agreement may be amended only by written agreement of all member Governmental Units. 10.2 Severability. The provisions of this Agreement are severable. If any paragraph, section, subdivision, sentence, clause, or phrase of the Agreement is for any reason held to be contrary to law, or contrary to any rule or regulation having the force and effect of law, such decision shall not affect the remaining portions of this Agreement. 10.3 Notice. All notices or communications required or permitted pursuant to this Agreement shall be either hand delivered or mailed by U.S. Mail, at the following addresses: Anoka /Champlin Fire District: Fire Chief Charlie Thompson 275 Harrison Street Anoka Minnesota 55303 763- 576 -2860 D-4 22 City of Andover Fire Chief Dan Winkel 13875 Crosstown Blvd. Andover, Minnesota 55304 763- 755 -9825 City of Bethel Fire Chief Dave Arcand 139 Broadway Street NW Bethel, Minnesota 55005 763- 434 -4366 Centennial Fire District Fire Chief Jerry Streich 7741 Lake Dr. Lino Lakes, Minnesota 55014 763- 784 -7472 City of Columbia Heights Fire Chief Gary Gorman and Hilltop 825-41 st Avenue NE Columbia Heights, Minnesota 763- 706 -8152 City of Coon Rapids Fire Chief John Piper 11155 Robinson Drive NW Coon Rapids, Minnesota 763- 767 -6471 City of East Bethel Fire Chief Mark DuCharme 2241 -221 Avenue NE East Bethel, Minnesota 55011 763 - 367 -7886 City of Fridley Fire Chief John Berg 6431 University Avenue NE Fridley, Minnesota 55432 763- 572 -3602 City of Ham Lake Fire Chief Don Krueger 15544 Central Avenue NE Ham Lake, Minnesota 55304 763- 434 -9555 City of Lexington Fire Chief Gary Grote 9180 Lexington Avenue Lexington, Minnesota 55014 763- 784 -2792 D -5 23 Township of Linwood Fire Chief Darryl Ballman 22817 Typo Creek Drive NE Stacy, Minnesota 55079 651- 462 -0502 City of Oak Grove Fire Chief Curt Hallerman 19900 Nightingale Street NW Cedar, MN 55011 763- 404 -7000 Cities of Ramsey and Nowthen Fire Chief Dean Kapler 7550 Sunwood Drive NW Ramsey, Minnesota 55303 763 - 433 -9886 City of St. Francis Fire Chief Dean Kapler 23340 Cree Street NW St. Francis, Minnesota 55070 763- 441 -4452 Spring Lake Park Fire Dept., Inc. Fire Chief Nyle Zikmund (SBM Fire Board) 1710 County Hwy 10 Spring Lake Park, MN 55432 763- 786 -4436 The addressees listed in this section shall be the authorized representatives of the parties for purposes of sending and receiving notices and communications required or permitted pursuant to this Agreement. Any party may change its address or authorized representative by written notice delivered to the other parties pursuant to this section. 10.4: Independent Contractor. For the purposes of the Agreement, each of the parties shall be deemed to be independent contractors and not employees of any of the other parties. Any and all agents, servants, or employees of a party or other persons, while engaged in the performance of any work or services required to be performed by a party under the Agreement, shall not be considered employees of any other party for any purpose. 10.5 Damages. In the event of a party's failure to perform obligations under this Agreement, that party shall be liable to the other parties for any and all damages reasonably sustained by the other parties as a result of such failure. 10.6 Remedies Cumulative. D -6 24 All remedies provided for herein or otherwise available at law or equity shall be cumulative. The election of any remedy shall not bar other remedies available to the party. 10.7 Waiver of Default. The waiver of any default by any party, or the failure to give notice of any default, shall not constitute a waiver of any subsequent default or be deemed to be a failure to give such notice with respect to any subsequent default. The making or acceptance of a payment by any party with knowledge of the existence of a default shall not operate or be construed to operate as a waiver of any subsequent default. 10.8 Subcontracts, Assignment A Governmental Unit, may not subcontract, assign or otherwise transfer its obligations under this Agreement. 10.9 Successors. Each Governmental Unit binds itself and its successors, legal representatives, and assigns to the other parties and to the partners, successors, legal representatives, and assigns of such other parties, in respect to all rights and obligations under this Agreement. IN WITNESS WHEREOF, the parties to this Agreement have hereunto set their hands on the dates written below. CITY OF ANOKA CITY OF CHAMPLIN By: By: Phil Rice, Mayor ArMand Nelson, Mayor Dated: Dated: ATTEST: ATTEST: By: By: Tim Cruikshank, City Manager Bret Heitkamp, City Administrator Dated: Dated: Approved as to Form and Execution: Approved as to Form and Execution: By: By: Scott Baumgartner, City Attorney Darrell Jensen, City Attorney Dated: Dated: D -7 25 CITY OF ANDOVER CITY OF BETHEL By: By . Mike Gamache, Mayor Todd Miller, Mayor Dated: Dated: ATTEST: ATTEST: By: B Jim Dickinson, City Administrator Ginger Berg, City Clerk Dated: Dated: Approved as to Form and Execution: Approved as to Form and Execution: By: By . Scott Baumgartner, City Attorney Bill Goodrich, City Attorney Dated: Dated: CITY OF BLAINE CITY OF COLUMBIA HEIGHTS By: By . Tom Ryan, Mayor Gary Peterson, Mayor Dated: Dated: ATTEST: ATTEST: By: By . Clark Arneson, City Manager Walt Fehst, City Manager Dated: Dated: Approved as to Form and Execution: Approved as to Form and Execution: By: By . Patrick Sweeney, City Attorney Jim Hoeft, City Attorney Dated: Dated: CITY OF CENTERVILLE CITY OF CIRCLE PINES By: B Thomas Wilharber, Mayor David Bartholomay, Mayor D -8 26 Dated: Dated: ATTEST: ATTEST: By: By: Dallas Larson, City Administrator James Keinath, City Administrator Dated: Dated: Approved as to Form and Execution: Approved as to Form and Execution: By: By: Kurt Glaser, City Attorney Kim Kozar, City Attorney Dated: Dated: CITY OF COON RAPIDS CITY OF EAST BETHEL By: By: Tim Howe, Mayor Richard Lawrence, Mayor Dated: Dated: ATTEST: ATTEST: By: By: Steve Gatlin, City Manager Jack Davis, City Administrator Dated: Dated: Approved as to Form and Execution: Approved as to Form and Execution: By: By: David Brodie, City Attorney Mark Vierling, City Attorney Dated: Dated: CITY OF FRIDLEY CITY OF HAM LAKE By: By: Scott Lund, Mayor Mike Van Kirk, Mayor Dated: Dated: D -9 27 ATTEST: ATTEST: By: B Wally Wysopal, City Manager Doris Nivala, City Administrator Dated: Dated: Approved as to Form and Execution: Approved as to Form and Execution By: B Darcy Erickson, City Attorney Wilbur Dorn, City Attorney Dated: Dated: CITY OF HILLTOP CITY OF LEXINGTON By: B Jerry Murphy, Mayor Michael Pitchford, Mayor Dated: Dated: ATTEST: ATTEST: By: B Ruth J. Nelson, City Clerk Bill Petracek, City Administrator Dated: Dated: Approved as to Form and Execution: Approved as to Form and Execution: By: By Carl J. Newquist, City Attorney Kurt Glaser, City Attorney Dated: Dated: CITY OF LINO LAKES TOWNSHIP OF LINWOOD By: By Jeff Reinert, Mayor Phillip Osterhus, Chair, Board of Supervisors Dated: Dated: ATTEST: ATTEST: By: By: D -10 28 Jeff Karlson, City Administrator Judy Hanna, Town Clerk Dated: Dated: Approved as to Form and Execution: Approved as to Form and Execution: By: By: Kurt Glaser, City Attorney Mike Haag, City Attorney Dated: Dated: CITY OF MOUNDS VIEW CITY OF NOWTHEN By: By: Joe Flaherty, Mayor William Schulz, Mayor Dated: Dated: ATTEST: ATTEST: By: By James Ericson, City Administrator Corrie LaDoucer, City Clerk Dated: Dated: Approved as to Form and Execution: Approved as to Form and Execution: By: By: Scott Riggs, City Attorney Robert Ruppe, City Attorney Dated: Dated: CITY OF OAK GROVE CITY OF RAMSEY By: By: Mark Korin, Mayor Sarah Strommen, Mayor Dated: Dated: ATTEST: ATTEST: By: By: Rick Juba, City Administrator Kurt Ulrich, City Administrator Approved as to Form and Execution: Approved as to Form and Execution: D -11 29 By: By: Robert Vose, City Attorney Joseph Langel, City Attorney CITY OF SPRING LAKE PARK CITY OF ST. FRANCIS By: By. Cindy Hansen, Mayor Jerry Tveit, Mayor Dated: Dated: ATTEST: ATTEST: By: By: Daniel Buchholtz, City Administrator Matthew Hylen, City Administrator Dated: Dated: Approved as to Form and Execution: Approved as to Form and Execution By: By: Jeffrey Carson, City Attorney James Hoeft, City Attorney Dated: Dated: D -12 30 Kenneth A. Tolzmann, SAMA Centerville City Assessor March 9, 2014 City of Centerville 1880 Main St. Centerville, Mn 55038 Attn: Mr. Dallas Larson, Admin. Re: 2014 Pay 2015 Property Tax Assessment. Dear Mr. Larson, It has come to my attention that the City's overall market value as submitted and accepted by Anoka County, has been updated on a County level from an overall market value of $282,190,912 as originally submitted, to $296,495,221. This represents an overall increase in market value of 12.8% over the pay 2014 assessment rather than the 7.4% increase as originally presented by Anoka County. In discussion with County officials, It is my understanding that this change was necessary to meet current Minnesota Department of Revenue standards. Specifically, the sales ratio process that has been utilized by Anoka County in the past to track all real estate sales information countywide, does not meet Revenue Dept. standards, in that no provision for time adjustment had been applied. It is my understanding that the necessary changes are in the process of being made to bring the County into compliance. That being said, how will these changes affect the City? On one hand, your seeing a considerable growth in the overall tax base of the City. On the other hand, I expect an increase in taxpayer inquiries and /or reviews of market value as a result of these increases to market values. As always, I am available to answer any questions, or provide additional information you may need. I can be reached in my office at 651464-4862 or my cell at 612 865 -2149. Sincerely, Kenneth A. Tolzmann, SAMA #1939 Centerville City Assessor Telephone/Fax 651464-4862 Email: Kentolzkaol.com 24738 Hamlet Ave. N. Forest Lake, MN. 55025 31