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HomeMy WebLinkAbout2014-02-05 P & R Minutes - Approved PARKS AND RECREATION COMMITTEE Wednesday, February 5, 2014 ~ 6:30 p.m. Pursuant to due call and notice thereof, the Parks & Recreation Committee of the City of Centerville held a scheduled meeting on Wednesday, February 5, 2014 at City Hall location. Present: Vice-Chairperson Jon Grahek Committee Member Kevin Amundsen Committee Member Chris Bettinger Committee Member Brian Peterson Committee Member Suzanne Seeley Committee Member Nick Twohy Committee Member Kevin Waeghe Also Present: Public Works Director, Paul Palzer Linda Neudecker, Recording Secretary Absent: Chairperson Patrick Branch Council Member, Steve King I. CALL TO ORDER Vice-Chairperson Grahek called the February 5, 2014 Meeting of the Parks & Recreation Committee to order at 6:34 p.m. at the City Hall location. Roll Call – see above II. SET AGENDA Motion was made by Committee Member Amundsen, seconded by Committee Member Waeghe to set the agenda by correcting the address under VI. UPDATES: 3. Change address from 7200 to 7212. All in favor. Motion passed. III. APPEARANCES ~ Mr. Tom Lee, 2014 Music in the Parks Coordinator Mr. Lee reported that nine (9) bands have been lined up for the 2014 Music in the Parks rdth event at Hidden Springs Park on Tuesdays, beginning on June 3 and ending on July 29. Each show will begin at 6:30pm and run for approximately 90 minutes. There will be no rain dates this year. There was discussion regarding asking the Lions if they would help with the lighting on those nights. The committee discussed the possibility of serving refreshments, i.e. ice cream, popcorn, lemonade, etc. at the first and last shows. The committee & Mr. Lee discussed promotion methods ~ posters/flyers, website, Facebook, Craigslist, etc. and agreed the advertising should be placed farther in advance of the first event. Mr. Lee suggested having one or possibly two banners made to promote the Music in the Parks with no specific dates but possibly the event name, day, time & location with placement at Hidden Springs Park & possibly the second at Centerville City of Centerville Parks & Recreation Committee February 5, 2014 Road/Main Street. Mr. Lee will obtain information regarding pricing & possibly sponsors to pay for them. Once funds have been approved from the P & R budget, Mr. Lee will be sending contracts to each of the bands. The budget will remain the same as in 2013. Motion was made by Committee Member Waeghe, seconded by Committee Member Amundsen to approve $2,200.00 from the P & R budget, for this event. All in favor. Motion passed. It was brought up that Centerville needs an agreement with Anoka County for permission to post P & R events on county park property. Motion was made by Committee Member Seeley, seconded by Committee Member Waeghe for Ms. Bender to seek permission to post P & R sponsored events in 2014 in Anoka County parks and also the Hugo P & R. All in favor. Committee Member Amundsen was absent during the motion. Motion passed. The JAM, which is scheduled for Friday, July 25, has four (4) bands confirmed and Mr. Lee is working on adding additional bands for this event. IV. CONSIDERATION OF MINUTES Motion was made by Committee Member Peterson, seconded by Committee Member Waeghe to approve the minutes of the January 8, 2014 with the following corrections: Committee Business V. 2. Basketball Court(s) – LaMotte Park Hockey Rink: Reword the first sentence of the first paragragh to read as follows: It is anticipated that the cost of the equipment (backboards/hoops, posts, etc. would be approximately $1500.00 each or $3000.00 for the pair; Installation of this equipment would be an additional cost which has not yet been determined. 6. Flag Football/2013 field Damage: change the word in the second line from damage to damaged. 10. Park Property on Mill Road: change address on the first line from 7200 to 7212; change the word in the third line from felt to stated; remove the words either & or in the second line & add a period after park; remove the words from lines five & six “proceeds……the community”. was absent during the motion All in favor. Committee Member Amundsen . Motion passed. V. COMMITTEE BUSINESS . Basketball Court(s) – LaMotte Park Hockey Rink 1 Public Works Director Palzer reported that this project is on hold to a later date pending funds availability. The cost for the equipment is approximately $3,000 Page 2 of 7 City of Centerville Parks & Recreation Committee February 5, 2014 plus installation costs. This project will be revisited during the summer, or sooner if funds become available. 2. Ice Skating/Hayride Event ~ February 8, 2014 It was stated that bulk hot chocolate and popcorn were needed and Committee Member Bettinger again offered the use of his popcorn machine for this event. Any excess unopened popcorn oil will be return. Pallets will be picked up prior to the event. Music will be playing for the skating. In the future if stargazing, snowshoeing and/or cross country skiing are to be included as a part of this event these need to be scheduled at least one to two months in advance. All Committee Members who are able to attend will be meeting at the warming house between 5:00 p.m. to 5:30 p.m. 3. National Honor Society Spring Park Cleanup ~ email from Elizabeth Olson An email was received from Ms. Elizabeth Olson, who is a member of the CHS National Honor Society inquiring about members of the NSH helping with park cleanup this spring as a part of their volunteer services to the community. Ms. Olson responded by stating that April 19, April 26 or May 4 were possible dates. Committee Chairperson Branch responded by stating that Hidden Springs Park would be his preference and if they have enough volunteers that Cornerstone Park could also be cleaned up. This will be finalized at a future date. 4. Centennial Lakes Little League ~ use of fields A request was received from the Centennial Lakes Little League for the use of LaMotte Park ball fields (fields 3,4 & possibly 5) from April 1 through August 1, 2014; Monday through Friday from 4:00 pm to dark. The committee would like to invite a representative from the Little League (possibly Pat Mahr) to discuss their long term intentions, including moving the lights and the scoreboard. This item is tabled to the March meeting. 5. Centennial Youth (Flag) Football ~ use of fields A request was received from the Centennial Youth (Flag) Football for the use of LaMotte Park Fields 1 & 2 from August 12 through October 3, 2014, Mondays and Thursdays from 5:00pm to 7:30pm and Saturdays from 10:00am to 4:00pm. 6. Centennial Soccer Club ~ use of fields A request was received from the Centennial Soccer Club for the use of Acorn Park (south area of open grass areas) and LaMotte Park Fields 1, 2 & 11 from April 1 through July 26, 2014 from 5:30pm to Sunset and also from August 1 through October 30, 2014 from 5:00pm to Sunset. Page 3 of 7 City of Centerville Parks & Recreation Committee February 5, 2014 5/6. Because both groups would like to use the same fields on some of the same days and times, the Committee suggested that an email be sent to each of the representatives of these groups requesting they try to coordinate their playing cannot schedules and then re-present their requests to the committee. If they agree, then the Committee would request a representative from each group to appear at the March Committee Meeting. 7. P & R Special Event 5k & 8k runs ~ use of park trails A Special Event Permit request has been submitted to the P & R Committee for the 5K & 8K Runs in July. A Special Event Permit request has also been submitted to the Anoka County Parks and Recreation for approval. Motion was made by Committee Member Grahek, seconded by Committee Member Amundsen to recommend to the City Council to approve the Special Event Permit requested by the P & R Committee for the use of LaMotte Park and Rice Creek Chain of Lake Regional Park Trails on July 26, 2014 for the 5K & the 8K Runs. All in favor. Motion passed. 8. Purchase of popcorn machine The Committee has been considering the purchase of a second popcorn popper. The City of Mendota Heights has a large popcorn machine that is for sale (by auction which ends on February 14th). The ad states it is about 12 years old, in good condition and working order, not having been operated for the last few years. A new popper could cost around $500.00 (similar to Committee Bettingers’ popper that he has let the committee use for the past few events). Motion was made by Committee Member Seeley, seconded by Committee member Waeghe to recommend to the City Council to allocate a maximum of up to $100.00 to bid on the auction for the large popcorn machine by February 14th. All in favor. Motion passed. VI. UPDATES 1.Council Updates – Council Member Steve King ~ NO UPDATE. 2.Purchase of Benches – P. Palzer Public Works Director Palzer reported that the eight foot benches are no longer available. An order has been placed for an additional two (2) six foot benches, in addition to the other three (3) for a total of five (5) six foot benches. Delivery should be around May 1, 2014. Also discussed was the placement of some of the Page 4 of 7 City of Centerville Parks & Recreation Committee February 5, 2014 benches in relation to snow plowing hazards and possibly installing posts for visibility. City Sale of 7212 Mill Road 3. At the previous meeting, the property located at 7212 Mill Road was brought to the attention of the committee that this property was for sale by the City of Centerville. There have been maps where it is designated as park property, but through staff research no references have been found that it was designated as park land. After further research, Committee Member Seeley informed the committee members that she reviewed the Met Council Comprehensive Plan from 2010 through 2030 which was submitted in 2007 and can be found on the City Website. She found five (5) references to this address: page 24 Parks & Trails map; page 31 Existing Growth Management Plan; page 44 “the policy of the city of CV to encourage & accept land gifts & forfeitures in area with potential recreational development opportunities”; page 58 Future Land Use Plan; page 70 the first paragraph, last sentence: “two small parks have not been developed at this time, Mill Road and Cedar Street. She also researched the Anoka County data base and found the legal description of: “Petersons Old Homestead Addition, Lot 4, Block 2”, PIN #143122430013 and also the date acquired by the City of Centerville was September 13, 1971. Mr. Palzer mentioned a cost of $600.00 regarding this property. During the meeting Committee Member Amundsen looked in the Centerville Surface Water Management Plan for the City of Centerville, 2030 Future Land Use Plan which shows this parcel as park land. It also shows an easement from the cul de sac to this property; a committee member mentioned he was told that this easement was to be a trail to access this property. Figure 7 V:\1938\active\193802237\GIS\Projects\2030flu.mxd. This plan was published in August of 2012 by Stantec. The Committee members agreed they would like to look at the original deed, review the City Council minutes from 1971 and any other pertinent documentation. The concern is: was it the intent of the previous owners that this was to be future park property and possibly was deeded incorrectly? Motion was made by Committee Member Seeley, seconded by Vice Chairperson Grahek to recommend to the City Council to request that further research be done on the property at 7212 Mill Road and for the Committee to be provided with a copy of the deed dated 9-13-71, with any other documentation associated with the acquisition of this parcel by the City of Centerville. Any minutes from previous City Council meetings referencing the property on Mill Road prior to the acquisition would be helpful in Page 5 of 7 City of Centerville Parks & Recreation Committee February 5, 2014 determining the intent at the time this property changed ownership. All in favor. Motion passed. 4. Centennial Lakes Little League Park Clean-up This clean-up at LaMotte Park is tentatively scheduled for either Saturday, April 5 or Saturday, April 12. 5. Warming House (this was added just before adjourning) Public Works Director Palzer informed the committee that the warming house th was going to be open only through February 17. Motion was made by Committee Member Grahek, seconded by Committee Member Amundsen to recommend to the City Council to have the city to nd allocate funds to keep the warming house open through March 2. All in favor. Motion passed. Mr. Palzer also reminded everyone to leave the water running slowly in the mop sink so the pipes don’t freeze. VII. ACTION ITEMS REVIEW Items that have been completed will be removed; some are still open and additional items discussed at this meeting will be added. A revised Action Item List, as of the February 5, 2014 meeting will be included with the minutes to be approved. Items that have been completed as of February 5, 2014 will be removed:  These include item numbers: NONE Items that are to be deleted as of February 5, 2014 will be removed: Corrections/Revisions: 12-13a – change assigned person from Kevin Amundsen to Nick Twohy & Kevin Waeghe 12-67d – add moving between “of & scoreboard” & add lights after scoreboard 13-027 – request a representative of water ski club to attend the April meeting 13-032 – mark as closed (possibly to be reactivated at a future date) 13-033 – change date to 3-5-14 14-001 – replace requestion with request, change assigned person to Pat Branch and change date to March 5th 14-002 – change address from 7200 to 7212, assigned person to staff and date 3-5-14; also see motion regarding researching of this parcel Items to be added are: 14-003 – Contact Anoka County with request for permission to place P & R event promotion flyers, etc. on County park property for 2014, STAFF, ASAP 14-004 – Park Clean-up @ Hidden Springs by NHS, Pat Branch, 3-5-14 Page 6 of 7 City of Centerville Parks & Recreation Committee February 5, 2014 14-005 – Communication to Centennial Lakes Little League (Pat Mahr) requesting they attend th the March 5 meeting (check with Jon Grahek how this should be worded, STAFF, ASAP 14-006 – Communication to both Centennial Youth Flag Football & the Soccer Club requesting they try to work out the overlapping days requested for field use, STAFF, ASAP 14-007 – Follow up on bidding on popcorn machine ($100.00 max approved) STAFF, prior to 2-14-14 Items that are priority items and need to be done ASAP are item numbers: 14-003, 005, 006, 007 VIII. ADJOURNMENT Motion was made by Committee Member Amundsen, seconded by Committee Member Bettinger to adjourn the meeting. Meeting was adjourned at 8:56 p.m. All in favor. Motion carried. Submitted by: Linda Neudecker, Secretary Page 7 of 7