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Home My WebLink About2014-04-02 P & R Packet CITY OF CENTERVILLE PARKS & RECREATION AGENDA Wednesday, April 2, 2014 — 6:30 p.m. I. CALL TO ORDER 1. Roll Call II. SET AGENDA III. APPEARANCES 1. Representative(s) from Bald Eagle Water Ski Club IV. CONSIDERATION OF MINUTES 1. Parks & Recreation Committee Minutes of March 5, 2014 V. COMMITTEE BUSINESS 1. Centennial Youth Football (Flag) Request for Use of LaMotte Park Fields #1 & 2 — August 12 — October 3, 2014, Monday & Thursday, 5:00 p.m. — 7:30 p.m. & Saturday, 10:00 a.m. — 4:00 p.m. * *SEE EMAILS TO THEM ** 2. Centennial Soccer Club Request for Use of LaMotte Park Fields #1 & 2 & 11— April l - July 26, 2014, 5:30 p.m. — Sunset & August 1— October 30, 2014, 5:00 p.m. — Sunset * *SEE EMAILS TO THEM ** 3. Special Event Permit Application — Centennial Baseball Booster Trails and LaMotte Park (5K & 8K Run) — September 27, 2014, 6:30 a.m. —11:00 a.m. (Requesting Waiving Fees) (Has submitted permit to Anoka County for Rice Creek Chain of Lakes Permit, will provide police, trash, port -a potties, first -aid, etc. on own) VI. UPDATES 1. Council Updates — Council Member Steve King 2. Surplus City Owned Property For Sale — 7212 Mill Road (P. Branch Update) 3. Chain of Lakes - Bald Eagle Regional Trail Master Plan 4. Flag Football Tournament(s) — Teng Moua/P. Branch (No Special Event Permit Application Submitted) 5. 2013 Uncommitted Remaining Excess/Budget — $1,039.27 6. Signage — Fields Closed/Open — P. Palzer 7. National Honor Society — Park Cleanup (April 2, 2014) — Hidden Spring On -Going Items VII. ACTION ITEM(S) REVIEW VIII. ADJOURNMENT *REMINDERS ** Planning & Zoning Commission Meeting — April 1, 2014, 6:30 p.m. (Council Chambers) Centennial Lakes Little League Park Cleanup — April 5 (Alternate Date: April 12, 2014) City Council Meeting — April 9, 2014, 6:30 p.m. (Council Chambers), Joint WS W/P & R and P & Z (7:00 P.M.) City Council Meeting — April 23, 2014, 6:30 p.m. (Council Chambers) Parks & Recreation Committee Meeting — May 7, 2014, 6:30 p.m. (Council Chambers) PARK USAGE Centennial Lakes Little League, LaMotte Park — Ballfields (Fields #3, #4 and #5) April 1 through August 1, 2014; Monday — Friday, 4:00 p.m. to Dusk Teresa Bender From: Teresa Bender Sent: Monday, March 24, 2014 9:31 AM To: 'Tina Lobin' Subject: RE: Attendance at April P & R Meeting (April 2, 2014, 6:30 p.m.) Fabulous! From: Tina Lobin [mailto:tinalobin(6comcast.net Sent: Saturday, March 22, 2014 7:42 PM To: Teresa Bender Subject: Re: Attendance at April P & R Meeting (April 2, 2014, 6 :30 p.m.) I will be out of state from the 1st to the 6th. We will get a board member there! Thank you, Tina Sent from my iPhone On Mar 21, 2014, at 3:49 PM, Teresa Bender < TBender(oCENTERVILLEMN.com > wrote: Dear Tina: The Parks & Recreation Committee has requested that a representative attend their next meeting. Date of meeting is in the subject line. Please let me know if someone can attend. Sincerely, Y 6W&uk, <image001.jpg> This email has been scanned by the Symantec Email Security.cloud service. For more information please visit http: / /www.sManteccloud.com 1 PARKS AND RECREATION COMMITTEE Wednesday, March 5, 2014 — 6:30 p.m. Pursuant to due call and notice thereof, the Parks & Recreation Committee of the City of Centerville held a scheduled meeting on Wednesday, March 5, 2014 at City Hall location. Present: Vice - Chairperson Jon Grahek Committee Member Kevin Amundsen Committee Member Chris Bettinger 4 O Committee Member Brian Peterson 0 Committee Member Suzanne Seeley D O Committee Member Nick Twohy O Committee Member Kevin Waeghe Also Present: Public Works Director, Paul Palzer Council Member, Steve King Linda Neudecker, Recording Secretary Absent: Chairperson Patrick Branch L CALL TO ORDER Vice - Chairperson Grahek called the March 5, 2014 Meeting of the Parks & Recreation Committee to order at 6:36 p.m. at the City Hall location. Roll Call — see above II. SET AGENDA Motion was made by Committee Member Amundsen, seconded by Committee Member Seeley to set the aEenda by removing Representative from Centennial Little LeaEue (see emails) from APPEARANCES, adding Item #6. Movies in the Park, 2014 under COMMITTEE BUSINESS. All in favor. Motion carried. III. APPEARANCES — Mr. Teng Moua and Mr. Yar Moua Mr. Teng Moua and Mr. Yar Moua stated that they are the individuals who organized the unauthorized flag football tournament last year which damaged the turf at Laurie LaMotte Memorial Park. They both stated that they desired to organize three events (June, July and August) utilizing the field again this year in an attempt to provide restitution to the City per their settlement agreement. The Committee requested the following information from the brothers: a submitted Special Event Permit Application, number of playing fields desired, tournament dates, start and finish times, estimated players and spectators, hiring of law enforcement, insurance liability coverage, player waivers which will include parental signatures for City of Centerville Parks & Recreation Committee March 5, 2014 minors, providing rubbish removal and port-a -pot services, rain dates, alternative locations, parking requirements and their responsibility for player conduct. The brothers stated that last year their event encompassed 11 teams, reviewed the process for participation in the tournaments, desired to schedule the first tournament for Saturday, June 7 and Sunday, June 8, 2014, estimated that they needed approximately 85 feet by 40 feet of space and requested to schedule a second tournament tentatively for Saturday, August 9 and Sunday, August 10, 2014. They stated that each team will pay an entry fee, discussed imposing an admission fee versus a parking fee and the use of wristbands. The brothers have discussed scheduling volleyball tournaments in the future along with the potential for serving food. The Committee stated that the use of the facilities at Laurie LaMotte Park by the brothers has been discussed at Council; however, Council would consider one event to determine whether to grant the usage of another. The Committee also stated that for serving certain types of food products, additional permits would need to be secured. Discussion ensued regarding the brothers' appearance at the April meeting, submission of a completed Special Event Permit Application, Chairperson Branch's assistance in completing the application, and thanked the brothers for their eagerness to comply with City requirements. Subsequent to the meeting, Mr. Teng Moua has requested that they be allowed to hold tournaments on May 31 and June 1, 2014 via email to Chairperson Branch. Chairperson Branch requested that this item be added to the April agenda for consideration. IV. CONSIDERATION OF MINUTES Motion was made by Committee Member Amundsen, seconded by Committee Member Waeghe to approve the February 5, 2014 minutes with the following corrections: Under III. APPEARANCES, the second motion and Under IV. CONSIDERATION OF MINUTES, the last line - remove the word abstained and replace it with "out of room for a personal telephone call ": Under VII. ACTION ITEMS REVIEW — seventh line — delete "These include item numbers: 13- 033 ". All in favor. Motion carried. V. COMMITTEE BUSINESS 1. Centennial Lakes Little League — use of fields The Centennial Little League submitted a request in November, 2013 to utilize ball fields #3, #4 and possibly #5 from April 1 through August 1, 2014, Monday through Fridays from 4:00 p.m. to dark. The Committee has tabled their request until such time that an appearance from a representative of the Little League could attend a meeting to discuss their intention of moving the lights and scoreboard at LaMotte Park. The Committee has requested their appearance at several meetings but to no avail, they have been unable to Page 2 of 6 City of Centerville Parks & Recreation Committee March 5, 2014 attend, however, communication has been provided via email that they are no longer interested in moving the above stated items. Motion by Committee Member Bettinger, seconded by Committee Member Waeghe to recommend to Council approval to allow Centennial Lakes Little League use of LaMotte Park ball fields #3 #4 and possibly #5 from April 1 through August 1, 2014, Monday through Friday from 4:00 p.m. to dark excluding Julv 25, 26 and 27 All in Favor. Motion carried. 2. Centennial Youth (Flag) Football — use of fields A request has been received from the Centennial Youth (Flag) Football for the use of LaMotte Park Fields 1 and 2 from August 12 through October 3, 2014, Monday and Thursdays from 5:00 p.m. to 7:30 p.m. and Saturdays from 10:00 a.m. to 4:00 p.m. Staff was directed to contact both the Centennial Youth Football League and Soccer Club to request that they work with each other to develop an amicable schedule of usage for LaMotte Park fields as their requests overlap and if an amicable schedule could not be arrived at to appear before the Committee. No additional information has been provided since the February 12, 2014 request. Staff has contacted both organizations via email, one response was received stating that no discussions have been held to date, both organizations were informed that no action would be taken on their items until such time as an amicable schedule was submitted for consideration. 3. Centennial Soccer Club — use of fields A request has been received from the Centennial Soccer Club for the use of Acorn Park (open grass areas) and LaMotte Park Fields 1, 2 & 11 from April 1 through July 26, 2014 from 5:30 p.m. to sunset and also from August 1 through October 30, 2014 from 5:00 p.m. to sunset. See above. Discussion ensued regarding the best possible way to alert the public that the fields should or should not be used. Consensus of the Committee was to purchase signage that states "Fields Closed /Open" and to also contain language that the "City reserves the right to close the park/fields due to ............ ". Staff member Palzer was requested to determine language and placement of signage. 4. Flag Football Tournament(s) — see APPEARANCES Previously discussed. 5. Chain of Lakes — Bald Eagle Regional Trail Master Plan Page 3 of 6 City of Centerville Parks & Recreation Committee March 5, 2014 The Committee reviewed the submitted plan, Committee Members Seeley, Amundsen and Waeghe stated that they were interested in attending the upcoming Open House on Tuesday, March 25, 2014 from 4:30 p.m. to 6:30 p.m. at City Hall to gain additional information. Chairperson Branch made several suggestions via email. Item was tabled to the April meeting. 6. Movies in the Park - 2014 Committee Member Peterson suggested the dates of Saturday, September 13 with a rain date of Saturday, September 20, 2014 be considered for this annual event. The movie would begin at 7:30 p.m. Committee Member Peterson stated that he would research popular movies for the event, however, suggestions would be accepted. Committee Member Peterson stated that he desired to purchase a projector and inquired whether the City could rent his projector versus a private vendor believing that the City would receive quite a cost savings. The Committee requested that Administrator Larson be questioned regarding this. Administrator Larson has suggested that a vendor be utilized rather than a Committee Members personal equipment. VI. UPDATES 1. Council Updates — Council Member Steve King Council Member King stated that a joint work session has been scheduled for April 9, 2014 at 7:00 p.m. for Committee /Commissions to meeting with City Council. Council Member King briefly stated that Council discussed the parameters of issuing a Special Event Permit for a flag football tournament. 2. Ice Skating/Hayride Event — February 8, 2014 Recap: It was felt that over 200 individuals participanted in the annual event and the Committee received very positive feedback. The Committee felt that there was some confusion on the part of Bunker Stable and their hire times due to the fact that they arrive a half hour prior to the event and stated that they were hired til 8:00 p.m. but could stay a half longer if the Committee desired. The Committee discussed the provided haydde times for future events being 6:30 p.m. to 8:30 p.m. Committee Member Seeley reviewed with Staff that in the past, Bunker Stables has been contracted for 6:00 to 8:00 p.m. with one year differing (2010) 6:30 to 8:30 p.m. Page 4 of 6 City of Centerville Parks & Recreation Committee March 5, 2014 3. Surplus City Owned Property for Sale — 7212 Mill Road To date, no response has been received from Staff regarding this item. The Committee felt that maybe some confusion was had regarding the request due to the incorrect address on previous documentation. Administrator Larson continues to research this item and will be forwarding all information that the City has on record regarding the item of interest. 4. Centennial Lakes Little League Park Cleanup Cleanup is scheduled for Saturday, April 5 or rain date, Saturday, April 12, 2014.. VII. ACTION ITEMS REVIEW Items that have been completed will be removed; some are still open and additional items discussed at this meeting will be added. A revised Action Item List, as of the March 5, 2014 meeting will be included with the minutes to be approved. Items that have been completed as of March 5, 2014 will be removed: • These include item numbers: 14 -003, 14 -005, 14 -007 Items that are to be deleted as of March 5, 2014 will be removed: • These include item numbers: 12 -067d Corrections/Revisions 13 -027 — request a representative of water ski club to attend the APRIL MEETING, chanjze from P & R to STAFF 13 -028 & 029 — delete date and change to ONGOING 13 -033 — change date to APRIL 2nd 14 -001— add Pat Branch as additional assigned person, date to APRIL 2" 14 -002 — present this motion to the City Council for action per the Committee's request 14 -004 — add tentative clean up date of May 5 change date to APRIL 2 °d 14 -006 — No response was received from first email request, A SECOND REQUEST to both Centennial Youth Flag Football & the Soccer Club requesting they try to work out the overlapping days requested for field use or attend the APRIL meeting, ASAP (NOTE: the committee will not approve either application until they have reached a mutual agreement & present that to the Park & Rec Committee) Items to be added are: 14 -007 - Flag Football Tournament, scheduled for June 7 & 8 plus tentative dates August 9 & 10 (contingent on outcome of June tournament) — Moau brothers — Pat Branch liaison 14 -008 - Fete de Lacs — Thursday July 24 through Sunday July 27 Confirmed 14 -009 - Open/Close sign for fields by parking lot (Laurie LaMotte)• Paul Palzer• 4-2-14 14 -010 - Chain of Lakes — Master Plan TABLED to April 2 2014 14 -011 - Check with Dallas regarding a committee member renting his personal projector to the committee for movie nip-ht in September by pril 2 2014• Dallas Larson Page 5 of 6 City of Centerville Parks & Recreation Committee March 5, 2014 Items that are priority items and need to be done ASAP are item numbers: 14 -002. 14 -006 VIII. ADJOURNMENT Motion was made by Committee Member Peterson, seconded by Committee Member Seeley to adiourn the meeting. Meeting was adjourned at 9:02 a.m. All in favor. Motion carried. Submitted by: Linda Neudecker, Secretary Page 6 of 6 ACTION ITEMS PARKS RECREATION Assigned # Item Person Date Status Trailside Park Benches - Bald Eagle Ski 12 -006 Club P. Branch July, 2014 Open Nick Twohy Kiosk - Cornerstone Park - Create Inserts for & Kevin 12 -013a Kiosk Waeghe On-Going Open Kiosk @ Cornerstone Park - Remove All Outdated Materials & Replace Seasonal 12 -013b Programs /Events Staff On -Going Open Little League - Status of Moving Scoreboard Lights & dragging of fields (Update Given 12 -067d @ March Meeting) Committee March, 2014 Open Investigate Possibility of Hockey Rink as B. Peterson & 13 -022 Basketball Court in Summer Paul P. July, 2014 Open Request Representative of Water Ski Club to Completed 13 -027 Attend April Meeting Staff April, 2014 3/21/2014 13 -028 Plan to Address Signage for Indian Mound S. Seeley On -Going Open 13 -029 Plan for Parks Irrigation P & R On -Going Open 13 -033 Budget Balance P & R 4/2/2014 Tabled Request for Donations (Dead Broke, Centennial Youth Hockey, Shake Your Shamrock/Front Runner & Centerville Lions 14 -001 Club) P. Branch 4/2/2014 Open Open- Ongoing 14 -002 City Owned Property — 7212 Mill Road Staff ASAP Research Park Clean -up @ Hidden Springs by NHS 14 -004 (Tenative 4/2/2014) P. Branch 3/5/2014 Open Communication to both Centennial Youth Flag Football & Soccer Club Requesting Completed 14 -006 Scheduling Cooperation - 2nd Request Staff ASAP 3/21/2014 Flag Football Tournament - Special Event 14 -007 Applications Submission Moau Brother ASAP Fete des Lacs - Friday, July 25- Sunday, July 14 -008 27 14 -009 Park Signage (Open/Closed) P. Palzer 4/2/2014 Open 14 -010 Chain of Lakes - Master Plan 4/2/2014 Tabled Completed 14 -011 Projector Usage D. Larson 1 3/21/2014 Following March 5, 2014 Meeting Page 1 PARK FACILITY PERMIT APPLICATION 1. Name /Address /Phone Number of individual or Organization responsible for making this application: Centennial Youth Football 4335 Pheasant Ridge DR NE_ Name 'Address 651 -216 -3664 (Brian Sauer) �`'� t #224 -122 Blaine, MN 55449 Telephone Nu r -- City, State & Zip 2. Please describe your event/activity and identify the specific facility /field within the park you wish to use along with what you are asking from the City: Requesting Football Practice Fields and LaMotte Park for next year (2014) Looking for fields #I and #2 on LaMotte Map 3. What is the number of people that are involved in your event/activity? 100 4. What City facilities do you wish to use Acorn Creek Park Eagle Park Laurie LaMotte Memorial Park X Hidden Spring Park (Lighting & Warming House) Trailside Park An aduh may be requested to lake responsibility to lock & unlock restrooms Cornerstone Park Royal Meadows Park Tracie McBride Memorial Park City Hall 5. Please list the date or dates and times you p r o nose to pse the facilities: August - October 2014 - 5PM -8PM �10 6. is anyone charged a fee to watch or participate in your event? No 7. Have you used these facilities before? Yes If so, when? 2013 8. Are you requesting additional permits or City services? Yes X No (i.e., Road Closure(s), Temporary Liquor License Fireworks Permit or Burning Permit, Use of lights, bathrooms or Aorta potties, Park Buildings) Please describe Depending upon the nature of your event, or if you are requesting City services, you may be required complete a different application and/or make a deposit to cover city costs. Brian Sauer 8/14/13 Printed Name of Person Signing Date 3. Signature • rrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrarrrrrrrr�r�rr Office Use Only Permit approved by: Date: Deposit required: $ Receipt # Form number. 2013.01 PU BE ADVISED THAT YOU ARE REQUIRED TO LEAVE THE PARK AS CLEAN AS YOU FOUND IT PLEASE! YOU ARE NOT AUTHORIZED TO STORE ATHLETIC OR OTHER EQUIPMENT IN THE PART{ OR FACILITIES. Hidden Spring Park 1 — Picnic Shelter 1601 LaMotte Drive 1875 Fox Run Tracie McBride Park 1 — Open Field 6955 Eagle Trail Eagle Park 1 ~ Tennis Court Laurie LaMotte Memorial Park 1 -2 — Football Practice Fields 3 -5 — Baseball Fields 8 6 — Picnic Shelter 7 -- Pleasure Ice Rink 8 — Hockey Rink 9 — Warming House 10 — Wheels/Skate Park 1874 Revoir Street 11 — Soccer Field 6970 LaMotte Drive Form number. Teresa Bender From: Teresa Bender Sent: Friday, January 10, 2014 12:55 PM To: 'Brian Sauer' Subject: RE: CYFA Park Permit Request Thank you it narrows it down for potentially other uses. Teresa From: Brian Sauer [ mailto :brian.j.sauer(abgmail.com Sent: Friday, January 10, 2014 12:55 PM To: Teresa Bender Subject: Re: CYFA Park Permit Request Hi Teresa: Here is what we'd be interested in. Fields 1 and 2 - Football practice fields Tuesday and Thursday - 5PM - 7:30PM Saturday - l OAM - 4PM From 8/12 through 10/3 Thanks, Brian On Fri, Jan 10, 2014 at 10:57 AM, Teresa Bender < TBender(a,centervillemn.com > wrote: Just provide with details is fine. Teresa From: Brian Sauer [ mailto : brian.j.sauer4cimail.com ] Sent: Friday, January 10, 2014 10:48 AM To: Teresa Bender Subject: Re: CYFA Park Permit Request Ok - should I submit a new request or just provide you with details? i I am fine with narrowing down our request. -Brian On Wed, Jan 8, 2014 at 8:13 AM, Teresa Bender < TBender(i�centervillemn.com > wrote: Dear Brian: Yes, you did send it back then. The Committee would request that you provide the days that are desired along with coaches. Also, the Committee is concerned that we already have two requests (yours for fields 1 & 2 and the Centennial Lakes Little League); however, the little league does not use those fields, but the Committee is concerned about having the ability to provide the use of the fields to others that may desire to utilize them also. Let's see if we can really narrow down the usage of the fields, say Mondays, Wednesdays and Fridays or something rather than exclusive rights to everyday. Sincerely, Teresa From: Brian Sauer [mailto: brian.j.sauer @ gmail.com Sent: Tuesday, January 07, 2014 12:59 PM To: Teresa Bender Subject: CYFA Park Permit Request Hi Teresa: I believe I sent this in sometime in the fall, but I can't find the sent e-mail and I haven't heard back, so I'm resending in case it never made it. Please see my request for fields at Lamotte for 2014. Thanks, 2 Brian This email has been scanned by the Symantec Email Security.cloud service. For more information please visit http: / /www.syManteccloud.com This email has been scanned by the Symantec Email Security.cloud service. For more information please visit http: / /www.sManteccloud.com This email has been scanned by the Symantec Email Security.cloud service. For more information please visit http: / /www.sManteecloud.com 3 PARK FACILITY PERMIT APPLICATION 1. Name /Address /Phone Number of Individual or Organization responsible for making this application: Name 17y "7 �• yew �/r� Address Telephone Number City, State & Zip 2. Please describe your event/activity and identify the specific facility /field within the park you wish to use along wit P what you are asking from the City: '�'SS (- �: IJLC' r1 t� Stet (.iftc c�k 'YC d V li 1 u%C'y C Crr)C r- i Ar 0 e- 11 ,� 9 3. What is the number of people that are involved in your event/activity? S C. 4-- 4. What City facilities do you wish to use Acorn Creek Park Eagle Park Laurie LaMotte Memorial Park Jx— Hidden Spring Park (Lighting & Warming House) Trailside Park An adult may be requested to take responsibility to lock & unlock restrooms Cornerstone Park Royal Meadows Park Tracie McBride Memorial Park City Hall 5. Please list the date or dates and times you propose to use the facilities: l I St. ctl lif lr; -1 o I tC 7 � 5 n.r1 tL' r r l 6-jj �6 � /C /s ✓ I i �jo7 d' 6. Is anyone charged a fee to watch or participate in your event? jy'z 7. Have you used these facilities before? L/'tS If so, when? 8. Are you requesting additional permits or City services? Yes_ No (i.e., Road Closure(s), Temporary Liquor License(s), Fireworks Permit or Burning Permit, Use of lights, bathrooms or porta potties, Park Buildings) Please describe Depending upon the nature of your event, or if you are requesting City services, you may be required complete a different application and /or make a deposit to cover city costs. Printed Name of-Person Signing Date Signatur .............................. ....... ..... ................... 6 moss ommse Office Use Only Permit approved by: Date: Deposit required: $ Receipt # Form number: 2013.01 PU Teresa Bender From: Teresa Bender Sent: Friday, March 21, 2014 2:56 PM To: 'Brian Sauer' Subject: RE: Use of LaMotte Fields? The Parks and Recreation Committee would like to approve both of your requests but are delaying action until you guys can work something out amicably. Please let me know. From: Brian Sauer [ mailto :brian.j.sauerCaagmail.com Sent: Friday, March 21, 2014 2:54 PM To: Teresa Bender Cc: binelson10)mmm.com Subject: Re: Use of LaMotte Fields? Hi Teresa, We have been in contact but have not worked through yet, thanks for the reminder. Brian On Friday, March 21, 2014, Teresa Bender < TBender(a�centervillemn.com > wrote: Dear Brian & Brian: Did you guys work out schedules and fields? Sincerely, Teresa Bender [ cid:ima eg OOl .jpg_(&O1 CF450D.D067D 1 FO This email has been scanned by the Symantec Email Security.cloud service. For more information please visit http: / /www.syManteccloud.com 1 Teresa Bender From: Teresa Bender Sent: Friday, March 21, 2014 2:02 PM To: Brian Sauer (brian j.sauer @gmail.com); 'binelsonl @mmm.com' Subject: Use of LaMotte Fields? Dear Brian & Brian: Did you guys work out schedules and fields? Sincerely, 39,,ga Mewder, Teresa Bender City of Centerville City Clerk (651) 429 -3232 x 13 ,I. , o0 tbender@ centervillemn.com 1880 Main Street Centerville, MN 55038 http:!/centeMilemn.com 1 Teresa Bender From: binelsonl @mmm.com Sent: Sunday, March 23, 2014 1:00 PM To: Brian Sauer, fields @centennialsoccer.org Cc: Teresa Bender Subject: Re: Use of LaMotte Fields? Gentlemen, One of the personnel from the Parks and Rec Commitee stopped by my house. They would really like this resolved by there next meeting - April 2nd. Please do everything you can to move it forward. Best Regards, Brian L. Nelson Cell: (651)- 247 -5286 E -mail: binelsonl (cD-mmm.com From Brian Sauer < brian.l.sauer(aDomail.com > To Teresa Bender < TBender(a)centervillemn.com > Cc. " binelsonl(a2mmm.com " < binelsonl(a)mmm.com > Date 03/21/14 02:54 PM Subject Re: Use of LaMotte Fields? Hi Teresa, We have been in contact but have not worked through yet, thanks for the reminder. Brian On Friday, March 21, 2014, Teresa Bender < TBenderAcentervillemn.com > wrote: Dear Brian & Brian: Did you guys work out schedules and fields? Sincerely, Teresa Bender [ cid:imageOOl .jpg,(a,01 CF450D.D067D 1 FO i This email has been scanned by the Symantec Email Security.cloud service. For more information please visit http: / /www.s=anteccloud.com 2 f x. Centerville Special Event Permit Application 1. TITLE, PURPOSE, AND BRIEF DESCRIPTION OF EVENT: ( `� 1Z_4 Q PZ4Co CL\rekk G tb �'u New Application: Y Renewal of or Change in Application: CONTACT PERSON: ?_x- n n' C c C (\A« rL1 At Cl M S TELEPHONE: OR l_e 5 5 - (O4 3 2. IDENTIFYING INFORMATION: Attach a written communication from the organization(s) in whose name the event will be advertised which authorizes you, the applicant, to apply for this special event permit on its /their behalf. Applicant's Name: (_�- v1k inn ,'(: � p'r b« (I I rfitle: Address: `i 'l �-_j 1 N C Y P, d ( "S Y VVI I't Mailing Address: Affiliation: Day Phone: � j j A S5 ,- Evening Phone: Emergency Phone: 3. EVENT PRINCIPALS: Following, please list the names, addresses and telephone numbers of all the principals involved in any of the proposed special event. Include professional event organizers, event promoters, financial underwriters, commercial sponsors, charitable agencies for whose benefit the event is being produced, the organization(s) in whose name the event is being advertised, and all others administratively, financially and organizationally involved as principals in the production of the proposed special event. Make additional copies of the following as needed to include as of the principals involved in the proposed special event. Name: 11/lud' Organization/Business /Agency /Affiliation: ' a Li Is this a non - profit organization? Yes 1 No If you are making application under non - profit status, proof of non - profit status must be attached to this application Mailing Address: W �'� ? L �h o l (-L ' ) r 1 j q l > Day Phone: U ^SI - C Evening Phone: Title and functional responsibility with regard to the event: t SOAb2 r �..� V\(1v\-k \t C c `� pc� v\ so N(� Y Page 1 of 10 J 4. REQUESTED EVENT COMPONENTS: Date requested: 9 12] I y Alternate date: c1 I ?_vh u Requested hours of operat j: 3o • .}t.E}j a. ./p.m.) To: L f (0p. Set up beginning date and time: i. Complete dismantle date and tim C,� Describe the number and type of animals (11f any) to be used in this event: Attach a draft of the entry form for participants and /or spectators. Anticipated number of participants: Spectators: 5. INSURANCE: Attach to this application either an insurance policy or a certificate of insurance including the policy number, amount, and the provisions that the City of Centerville is included as an additional insured. (Please note that insurance requirements depend upon the risk level of the event. Also, if your event can be classified as first amendment expressive activity, insurance requirements can be waived under certain circumstances.) 6. SANITATION: Attach your "Plan for clean - up/Material Preservation ". Include number, type and location of trash containers to be provided for the event. Indicate who and how man will be responsible for emptying and cleaning up around containers during the event. Indicate who and how many will be responsible for cleaning up after animals if they are present during the event. Indicate who and how many will be responsible for cleaning up after the event. Describe the number, type and location of portable toilets to be provided for the event (or permanent toilets to be used in the event.) Include any other plan you have for ensuring post -event cleanliness and material preservation of city facilities, equipment, premises and streets A deposit of $500 will be required for clean -up and restoration If premises are left in satisfactory condition this deposit will be refunded in full following inspection 7. LOCATION: Please attach a map of your event land design. Check off below items that apply to your event and indicate them on the attached map. Use, where necessary, a "to scale" drawing. A. If a route is involved, the beginning and finish area with arrows. B. If a route is involved, the places where buses, autos or other motorized vehicles need to be considered. C. If a route is involved, attach separate maps giving two or more alternate routes. D. Entertainment or stage locations (grandstand operators should provide you with a "to scale" drawing.) E. Alcoholic beverage concession area. F. Non - alcoholic concession area. G. Food concession area. H. General Merchandise concession areas. I. Portable toilet facilities (indicate number). J. ✓ Event participant and/or spectator parking areas. K. Event organizer's command post. Page 2 of 10 L. First aid facilities. M. Fireworks or pyrotechnics site. N. Vehicle fuel handling sit. O. Cooking areas. P. Electrical sources to be used for cooking. Q. tables, enclosures, etc. R. Temporary or permanent structures constructed for the event. S. Site of electrical wiring to be installed for the event. T. , - Trash receptacles (indicate number) U. Other - Please describe. 8. AVAILABILITY OF FOOD, BEVERAGES AND /OR ENTERTAINMENT: If there will be music, sound amplification or any other noise impact, please describe, including the intended hours of the music, sound or noise: Will alcoholic beverages be served? Yes No PLEASE NOTE THAT SALES OF LIOUOR/ALCOHOL IS PROHIBITED IN CITY PARKS UNLESS THE EVENT IS A CITY CELEBRATION AND PRIOR APPROVAL AND APPROPRIATE LICENSES ARE OBTAINED BY CITY COUNCIL ACTION If yes, describe what system will be used to ensure that alcoholic beverages will be consumed by persons 21 years and older: If yes, describe how, where, when and by whom the alcoholic beverages will be served: If a casino party, a dance, or live entertainment is part of your event, please describe: Please describe all of the activities of your event for which a license is required, for example: a cabaret license, etc. Attach all required licenses to this application Please note that certain licensing may be required by City, County and State agencies, such as a Large Assembly License for gatherings over 1,000 people, some types of food handling licensing, Gambling License, Cabaret License, etc. It is your responsibility to check with the City Clerk or local authorities to determine what licensing is required prior to submitting this application Page 3 of 10 Will food and/or non - alcoholic beverages be served? Yes 4,� No If yes, describe sanitation measures, food handling procedures and the nature of the food (such as pre - packaged foods, hot dogs, pre -mixed soda, unpeeled fruit, raw meats, vegetables, fish or peeled and cut fruit.) �' 1r1 Chi 1,� �— C �-{ Lp (, k; If yes, you will need a permit from the Anoka County Department of Environmental Health. Please attach a copy of the permit to this application. 9. SECURITY AND SAFETY PROCEDURES: Describe your proposed procedures for set up, operation, internal security and crowd control: _ n -{- - Ihi4e-r (AivY1 it evr� Sn cT� If the event is to occ at night, describe how you are going to light the a en area in order to increase the safety of participants and spectators coming to and leaving the event: If your event includes vehicles or animals, describe the minimum and maximum speeds of the event and the minimum and maximum intervals of space to be maintained between units: Attach to this application a copy of your building permit(s) if you are installing any electrical wiring on temporary or permanent basis and /or if you are building any temporary or permanent structures such as bleachers, scaffolding, a grandstand, stages or platforms. Attach a copy of your fire department permit(s) to this application if you will use parade floats; an open flame; fireworks or pyrotechnics; vehicle fuel; cooking facilities; enclosures (and tables within those closures); tents, air supported structures, canopies, or fabric shelters. Give the name, address and phone numbers of the agency or agencies which will provide first aid staff and equipment if required. Attach additional sheets if necessary. b( (4 -k v vvq lv q Name of agency: Name of Representative: Address: Day phone: Evening phone: Indicate medical services (if required) that will be provided for this event: Page 4 of 10 Ambulances: Doctors: Nurses: Paramedics: 10. VENDORS OR CONCESSIONAIRES: (\;' P- Describe what vendors /concessionaires you will allow in conjunction with the event, and the purpose of these concessions: Describe how you intend to regulate, monitor and control the type, number and quality of vendors /concessionaires whom you may permit to operate in conjunction with the event: 11. CITY SERVICES/EQUIPMENT: Describe city services and/or equipment requested for this event: City barricades, cones, signs, picnic tables and other equipment which may be borrowed on an as- available basis. You should make advance arrangements to pick up and return this equipment. If you or any volunteers cannot pick up and return this equipment, please attach a letter requesting these services and explaining why your organization cannot perform them. This will be reviewed, then approved or denied by the public works foreman. eve y') L\nC Owe I'��' � l CA fL�, ex j e I--' P C i; S:s, , C% cy v F l�k C c S S x yc�1 z' 12. OTHER PERTINENT INFORMATION: Please list below any other miscellaneous information you feel would be important and have a bearing on the approval of this Special Event Permit request: 13. FEE STRUCTURE / EVENT CHARGES: If there is a fee or donation required as a condition of attendance or participation of this event, please describe the amounts to be collected from various categories of participants or spectators: Z �r 14. If a donation is requested on a purely voluntary basis, describe how you intend to inform participants /spectators or others that they may participate in the event whether they make a donation or not: Page 5 of 10 Centerville Special Event Permit LCtVVk?. _ - tV (Le j( Vk )V( NAME AND TYPE OF EVENT: 0 IL -- DAY, DATE AND TIME: I Z- r ' I LI Y . OU 1. PARKS AND RECREATION DEPARTMENT FINAL APPROVAL AND SIGN OFF Signature Title Date: Please check or use N/A (not applicable) where appropriate: 1. Final check has been made of application requirements. 2. Event is approved by City Council. 3. All required permits are issued and on file. 4. Refundable clean up fee has been paid. 5. Insurance Certificate is on file with City Clerk 6. Surety Bond is on file to secure payment for applicant's obligation to the City. 7. Application is complete. 8. Special conditions are attached. REVOCATION: Upon mutual consent, the City Council may revoke a special event permit if the conditions set fourth in the permit application are not being followed. Permit is hereby revoked: Signature Title Date: Reason(s) for revocation: TO BE REVIEWED /APPROVED AND SIGNED BY AFFECTED CITY DEPARTMENT HEADS Page 6 of 10 2. PARKS AND RECREATION DEPARTMENT Special Events Coordinator: Date: Initial/sign-off- 3. POLICE DEPARTMENT Approved by: Signature Title Date: 1. Emergency vehicle access. 2. Traffic /safety street closures. 3. Appropriate barricades. (# Required) 4. Police personnel required /available. 5. Portable toilet facilities. (# Required) 6. First aid facilities. 7. Internal security and crowd control. 8. nighttime lighting. 9. Other provisions as may be required by this department. 4. LICENSING AND INSURANCE Approved by: Signature Title Date: 1. Dance and /or live entertainment. List types or permits or licenses required: 2. Alcoholic beverages. 3. Peddlers. 4. Noise abatement. 5. Other provisions as may be required: INSURANCE: Your insurance coverage must be reviewed and approved by the City's insurance carrier. Page 7 of 10 I . Public liability insurance naming City of Centerville and other public agencies additionally insured is required. 2. Hold harmless forms executed and failed. 3. List and approve /disapprove other insurance coverage as may be required. 5. FIRE DEPARTMENT Approved by: Signature Title Date: 1. Emergency vehicle access. 2. Use of fireworks, pyrotechnics, vehicle fuel, open flame. 3. Cooking facilities. 4. Occupancy and spacing of tables, enclosures. 5. Parade, floats. 6. Tents, air supported structures, canopies. 7. Other provisions as my be required by this department: 6. BUILDING DEPARTMENT Approved by: Signature Title Date: Electrical: 1. Plan check/inspection of any wiring installed on a temporary or permit basis. 2. Permit(s) attached. Structural Plan: 1. Plan check/inspection of any temporary or permanent structures, including bleachers, scaffolding, grandstand, reviewing stands, stages, or platforms. 2. Permit(s) attached. 3. Other provisions as may be required by this department: Page 8 of 10 7. PARKS AND RECREATION DEPARTMENT Approved by: Signature Title Date: 1. Park permit(s) required. (to be attached) 2. Ballfield Usage Permit. 3. Beach permit required. (to be attached) 4. Trash containers required. (# ) 5. Portable toilets required. (# ) 6. Applicant's plan for cleanup, site restoration and material preservation (recycling) required and attached. 7. Other provisions as may be required by this department: 8. PUBLIC WORKS DEPARTMENT Approved by: Signature Title Date: 1. Trash containers required. (# ) 2. Portable toilets required. (# 3. Special animal clean up required. 4. Barricades provided, as available. (# 5. Cones provided, as available. (# ) 6. No parking signs provided, as available. (# ) 7. Applicant's plan for clean up and material preservation (recycling) required and attached. 8. Other provisions as may be required by this department: 9. STATE, COUNTY AND CITY HEALTH DEPARTMENT Approved by: Signature Title Date: 1. Food and/or beverage served. 2. Permit(s) attached. Page 9 of 10 a 3. Food cooked. 4. Permit(s) attached. 5. List other health licensing obligations as may be require: Page 10 of 10 MapMyRun run Mapping Editor I MapMyRun Page 1' of 2 Umy home /) (http: / /mvp.mapmmyrun.com) MY HOME (/) DISCOVER ( /US /) IMPROVE Ma[y(/my home /) (/IMPRQfi/E /) Choose map location `r" Ir�LRoute Genius for fresh local routes of your target distance (/maps /auto routeA Fa Get lake, center SEARCH ., r et Directions Import ( /workouVimoort/dashboardA Helo Route Details D STANCE a ;grid a Log as a Workout A'•L fox Directions / Notes — �. y .- wee «+artreldRd y t ' r Ce6tennlle „ $ Br y^ 0 ml Head north toward Lamotte Dr ESLS ' , iM �" ^ ' X ' ^ ' r '� (t Seen ary "a•w g+lrgr p 0.01 ml Turn right onto Lamotte Dr Main St x1 • Main St El 4] 21 Head west on Heritage St ;a w, ° •e ,,' r a 0.21 mi toward Golffon Rd ^ 1 ° ' £.d12 x , •r ,r ^, .iNtf RVIX 6f Hentage St turns right and GlnttlrvfNt Vey 0 24 ml s<dlt !pk! ° r w^ t Nenta9e St n. E O ^ gr becomes Golffon Rd ^ t •`••'' aayDr o� 9y 031 mi Turn left onto Sorel St gQ)S Head east on Sorel St toward 0.32 m Golffon Rd £i1S ' '•� y ° * "�.� ✓` . '* . ' s Mee('" P n 0 37 mi Head west on Sorel St toward tt �a,p< �,,;" a �, *•� a Eagte n��' Golffon Rd 0 38 mi Turn night onto Golffon Rd edit japchent=apivUsk 0.47 mi Turn right onto Main St !:JA 048 mi Head northwest on Main St 0 49 mi Slight [ left to stay on Main S t =m 1 =US tate= acnon^mps_dialog$apvef 186utput =c1assic) La- [ gQ(t (htCO• ► Elevation Show elevation with grades http: / /www.mapmyrun.com /routes /create/ 3/18/2014 MapMyKun run Mapping Editor I MapMyKun Page 1 of 2 (http: / /mvp.mapmyrun.com) Mary ( /my home /) Choose map location Umy ho iii-Route Genius for fresh local routes of your target distance! ( /maps /auto route /) - -- - - - - " - "" MY HOME (/) a, DIS - OVER ( /US /) IMPROV Centerville lake, center SEARCH O ( /IMP OVEN - x 2 Get Directions Import ( /workout/import/dashboard /) Help DISTANCE Route Details 5.2 M1 ► Log as a Workout Directions / Notes j :. A 4 0 mi Head north toward Lamotte Dr edit 0.01 mi Turn right onto Lamotte Dr edit s 0.21 mi Head west on Heritage St f • s §- '' K toward Goiffon Rd b ' Heritage St turns nght and 3 ffi ° • - .; bet2letYrtk ., - ' ` 0.24 mi o- becomes Goiffon Rd edit L#k! ` 0.31 mi Turn left onto Sorel St ed 0.32 mi Head east on Sorel St toward � d t L A K E t y Goiffon Rd 0.37 mi Head west on Sorel St toward edit Y <_ - > Goiffon Rd IL=�� ° , � � rx - • 0.38 mi Turn right onto Goiffon Rd edit �t� r R 0 0.47 mi Turn right onto Main St g Iii 0.48 mi Head northwest on Main St dg_it 0.49 mi Slight left to stay on Main St edit (htto: /i ► Elevation Show elevation with grades http: / /www.mapmyrun.com/routes /create/ 3/18/2014 Chain of Lakes-Bald Eagle Regional Trail Master Plan 2014 Anoka County Parks and Recreation 550 Bunker Lake Blvd Andover, MN 55304 ww.anokacountyparks.com Table of Contents SPECIAL ACKNOWLEDGEMENTS ............................................................................................. 2 MASTER PLAN REPORT ............................................................................................................ 3 Boundaries and Acquisition Costs ....................................................................................... 3 Demand Forecast .................................................................................................................. 8 Development Concept ......................................................................................................... 9 Conflicts ............................................................................................................................... 12 Public Services ..................................................................................................................... 13 Operations ........................................................................................................................... 13 Citizen Participation ........................................................................................................... 14 Public Awareness ................................................................................................................ 14 Accessibility ......................................................................................................................... 14 Joint Powers Agreements ................................................................................................... 15 1 SPECIAL ACKNOWLEDGEMENTS ANOKA COUNTY BOARD OF COMMISSIONERS Rhonda Sivarajah, Chair Julie Braastad Matt Look Jim Kordiak Carol LeDoux Scott Schulte Robyn West ANOKA COUNTY PARKS AND RECREATION COMMITTEE Commissioner Jim Kordiak, Chair Commissioner Carol LeDoux Commissioner Scott Schulte METROPOLITAN COUNCIL ANOKA COUNTY PARKS AND COMMUNITY SERVICES DIVISION John VonDeLinde, Division Manager ANOKA COUNTY PARKS AND RECREATION DEPARTMENT Jeff Perry, Planning and Resources Manager Karen Blaska, Park Planner 2 MASTER PLAN REPORT Boundaries and Acquisition Costs The proposed Chain of Lakes-Bald Eagle Regional Trail corridor is approximately 3 miles long and follows CSAH 21/Centerville Road north/south through the cities of Centerville and Lino Lakes. The trail provides a critical link between the counties of Anoka and Ramsey and the regional parks and trails system. The Chain of Lakes-Bald Eagle Regional Trail connects to the Central Anoka County and the Bunker- Chain of Lakes regional trails, as well as the Ramsey County bikeway system, Bald Eagle-Otter Lakes Regional Park and ultimately to Tamarack Nature Center. Refer to F1 IGURE Figures 1 and 2 for location. 3 F2 IGURE The northernmost portion of the trail, as shown in Figure 3, Exhibit A, provides an aerial view of the proposed trail route connecting to Bunker-Chain of Lakes Regional Trail on Heritage Street, two blocks south of CSAH 14/Main Street. This trail segment provides a link between numerous city trails, parks and regional facilities. 4 F3 IGURE The central portion of the trail, as shown in Figure 4, Exhibit B, illustrates the proposed city trails the regional trail will connect once constructed. The regional trail will also provide a valuable connection to a future recreation facility the City of Lino Lakes is proposing. 5 F4 IGURE The southern portion of the trail, as shown in Figure 5, Exhibit C, again illustrates the proposed city trails the regional trail will connect once constructed. The regional trail will also provide a future connection to the proposed Birch Lake Regional Trail via Otter Lake Road and ultimately to Bald Eagle-Otter Lake Regional Park and Tamarack Nature Center in Ramsey County, as shown in Figure 7. 6 F5 IGURE Anoka County will be building a portion of the Chain of Lakes-Bald Eagle Regional Trail in 2014/15 as part of a road reconstruction project along CSAH 21 between Dupre and Heritage Streets in Centerville. Refer to Figure 3 for extent of trail construction. The draft layout for the project is illustrated in the Appendix of this report. Any additional right of way needed for this reconstruction project will be acquired as part of the road project and will not be considered for reimbursement through a future Metropolitan Council’s Regional Parks Capital Improvement or Parks and Trails Legacy grant funding request. The remaining proposed trail will be completed when the rest of Centerville Road south of Dupre Street is reconstructed and expanded. Right of way acquisition for this segment of the trail would affect 22 parcels. A list of potentially affected parcels is shown in Table 1. Straight right of way acquisition is estimated to be $294,000, but, once this Master Plan is approved, the County will work with the cities to require future development of these parcels to include enough rights of way for the trail or to provide trail easements across the parcels to keep acquisition costs to a minimum. While it is not anticipated that right of way or easement acquisition will be an issue, if the small amounts of right of way or easement cannot be dedicated when development occurs or acquired, the County would then purchase the entire impacted parcel, designate the needed right of way and sell the remainder of the parcel at market value. If whole parcel acquisition is required, the estimated cost is approximately $4,367,800 based on the current assessed value for 2014. Market rate appraisals have not been conducted to date, but will be conducted prior to any acquisition or funding request to the Metropolitan Council. ASSESSED PARCEL MAX. ROW ASSESSED COST PER VALUE FOR ACREAGEREQUIREDVALUE ACREROW ONLY PINLOC_NLOC_NAMELOC_LOC_ADDRLOC_CITYLOC_SLOC_ZIPACT_CITY 3431221400036251CENTERVILLERD6251 CENTERVILLE RDHUGOMN55038LINO LAKES32.2700.8043939$367,600$11,391$9,163.16 3431221400016275CENTERVILLERD6275 CENTERVILLE RDHUGOMN55038LINO LAKES38.1600.7881805$413,100$10,825$8,532.43 353122230002HUGOMN55038LINO LAKES2.3200.4135622$11,200$4,828$1,996.51 353122320003HUGOMN55038LINO LAKES0.0700.0158415$700$10,000$158.41 3531223300041697ASHST1697 ASH STHUGOMN55038LINO LAKES2.5600.3160770$131,300$51,289$16,211.29 2631223400036410CENTERVILLERD6410 CENTERVILLE RDHUGOMN55038LINO LAKES1.2700.1400001$192,800$151,811$21,253.56 263122310004HUGOMN55038LINO LAKES18.2000.4488459$34,300$1,885$845.90 263122330002HUGOMN55038LINO LAKES7.2100.0937298$10,500$1,456$136.50 2631222400026634CENTERVILLERD6634 CENTERVILLE RDHUGOMN55038LINO LAKES9.7700.2669008$201,800$20,655$5,512.85 2631223100026510CENTERVILLERD6510 CENTERVILLE RDHUGOMN55038LINO LAKES10.5000.6271686$394,600$37,581$23,569.59 2631222400031709BIRCHST1709 BIRCH STHUGOMN55038LINO LAKES8.6000.2349764$204,600$23,791$5,590.25 3531223300056100CENTERVILLERD6100 CENTERVILLE RDHUGOMN55038LINO LAKES9.5200.4137227$313,900$32,973$13,641.55 3531223200026174CENTERVILLERD6174 CENTERVILLE RDHUGOMN55038LINO LAKES0.8700.1615419$195,500$224,713$36,300.51 3531222100021720MOLITORDR1720 MOLITOR DRHUGOMN55038LINO LAKES5.8600.9463456$489,500$83,532$79,050.54 263122340005MOLITORDRHUGOMN55038LINO LAKES1.4900.0860276$98,700$66,242$5,698.61 263122340001HUGOMN55038LINO LAKES30.7900.8421699$228,200$7,411$6,241.74 3531223300066102CENTERVILLERD6102 CENTERVILLE RDHUGOMN55038LINO LAKES5.0700.3152700$153,700$30,316$9,557.59 263122240001HUGOMN55038LINO LAKES19.5500.5266359$138,400$7,079$3,728.20 7 353122320001HUGOMN55038LINO LAKES19.1201.5927174$117,000$6,119$9,746.23 263122120006HUGOMN55038CENTERVILLE37.8800.3017731$225,800$5,961$1,798.85 2631222100016716CENTERVILLERD6716 CENTERVILLE RDHUGOMN55038CENTERVILLE1.1300.2484066$141,100$124,867$31,017.85 2631221200056756CENTERVILLERD6756 CENTERVILLE RDHUGOMN55038CENTERVILLE39.4700.5525554$303,500$7,689$4,248.81 TOTAL$4,367,800$294,000.94 T1 ABLE Demand Forecast Regional parks and trails have been increasing in popularity, and as the population grows the need for additional recreation sources and amenities grow as well. The populations in the City of Centerville and Lino Lakes are anticipated to grow steadily, as is the overall population in Anoka County. 1 Population Forecast Anoka Year Centerville Lino Lakes County 2010 4,918 20,216 330,844 2040 5,700 28,000 415,750 According to preliminary Metropolitan Council forecasts for 2040, the metro regional area is anticipated to grow by 31% between 2010 and 2040 and in the metropolitan area, seniors are expected to equal one-half of the total population growth. As the population increases and ages demand for easily accessible outdoor recreation opportunities and open spaces will increase. The outdoor recreational use patterns in the metropolitan area have also been growing steadily. Recreational visits to Anoka County regional trails have increased from 583,600 2 to just over 870,000 in 2012. In addition, according to the Outdoor Foundation: Outdoor recreation reached the highest participation level in five years. Outdoor recreation added three million participants in 2011 — a significant improvement over the past few years when 3 participation either dropped or remained stagnant. In addition, the Statewide Health Improvement Program (SHIP) is promoting living longer, healthier lives through the reduction in obesity and increased physical activity. Anoka 8 F6 IGURE 1 Metropolitan Council, 2040 Preliminary Forecasts, Released for Comments, September 11, 2013 2 Annual Use Estimate of the Metropolitan Regional Parks System for 2012, Metropolitan Council 3 Outdoor Recreation Participation Report 2012”, Outdoor Foundation County has received past SHIP grants to increase access to parks and trails and increase education regarding health, wellness and outdoor recreation. Refer to Figure 16 for an example of a SHIP funded project. This project, in cooperation with the Blue Cross Blue Shield “Do” campaign, provided park and trail wayfinding and healthy lifestyle information. In addition, user demand and the SHIP program has allowed the County to create the Go Anoka County website (goanokacounty.org), which is a site created to provide information related to parks and recreation facilities, promote access to those facilities to make is easier to recreate outdoors. Development Concept The proposed development concept for this trail corridor is to provide an 8 to 10 foot wide paved trail linking regional destinations in Anoka County and the metropolitan area. These destinations include downtown Centerville, Rice Creek Chain of Lakes Park Reserve, a future City of Lino Lakes recreation facility and Ramsey County’s Bald Eagle- Otter Lakes Regional Park, as well as Tamarack Nature Center, via a proposed 9 regional trail on Otter F7 IGURE Lake Road, as illustrated in Figure 7. The trail corridor currently follows CSAH 21/Centerville Road and the development concept for this trail is similar to Figure 8, which illustrates the roadway, a grade separation and then the paved trail and Figure 10 illustrates what the completed project could look like. F8 IGURE Trailhead signs, as illustrated in Figure 9, are proposed at a few of the major intersections along the trail. The County will work closely with the City of Lino Lakes to incorporate a trailhead at their proposed future recreation facility, which is approximate at the mid-point of the trail. Way-finding directional signs will be posted along the trail as well. No other development will be associated with this trail project. F9 IGURE 10 F10 IGURE The cost estimate for completion of this trail is $1,973,400. The cost breakdown is shown in Table 2. T2 ABLE Proposed Chain of Lakes-Bald Eagle Regional Trail Development Cost Estimate Description Total Right of Way/Easement Acquisition $294,000 Design/Engineering/Project $100,000 Management Archaeological Survey $50,000 Wetland Delineation $50,000 Topographic Survey/Construction $100,000 Staking Geotechnical Survey$50,000 Clearing and grubbing $100,000 Utility relocations, if required$100,000 Bituminous trail construction ($40/LF)$635,000 Trailhead Facility Development $100,000 Lighting $75,000 Landscaping and restoration $75,000 Signage and striping $40,000 Site Furnishings $25,000 Sub-Total $1,794,000 Contingency (10%) $179,400 Total $1,973,400 11 There may be some cost savings on this estimate, if this trail can be constructed as part of a future roadway reconstruction project or if right of way can be dedicated as part of the future parcel development. The schedule for construction of this trail will depend on right of way acquisition, roadway reconstruction, future development along the trail corridor and funding availability; therefore, no schedule for trail development has been determined. The Parks and Recreation Department will continue to work with local cities and the Anoka County Highway Department to implement this trail as development and redevelopment occurs. Conflicts Conflicts related to trail redevelopment will be kept to a minimum through proper planning and community involvement. With any new development or redevelopment in existing residential areas, there are common concerns among the area residents that are adjacent to the trail. One of these concerns is the effect the increased usage of the trail will have on their safety, security and privacy. Generally, regional trails in the metropolitan area do not have a high number of criminal activities related to use. A typical concern is vandalism and damage to vehicles. The County provides Park Ranger patrols and works with the local police and the Anoka County Sheriff’s Office to ensure the regional trails are safe and secure. Privacy is also a concern and Anoka County typically works with affected residents to minimize the perceived impacts. Because the majority of the trail is adjacent to county roads, development of this trail will most likely occur when the roadways are upgraded and resident concerns regarding the trail can be addressed with any concerns regarding the roadway construction. Anoka County does not anticipate there to be conflicts with the area residents. If issues do arise, a variety of methods for mitigation techniques can be utilized, with the best methods being determined by Anoka County. Conflicts between pedestrians and vehicular traffic will be kept to a minimum by working with the County Highway Department and the local cities to ensure safe crossings at road intersections and driveways for pedestrians and bicyclists. In addition, signing along the trail will alert users of potential conflict areas, i.e. street crossings, driveway crossings, pedestrian cross-traffic, etc., and will provide way-finding and interpretive information. 12 Public Services There are no new non-recreational related public services that will be required for the completion of this trail. Both local and regional parks in the north segment of the trail and the local and regional parks in Ramsey County will provide the necessary facilities required for trail users, i.e. parking lot, restrooms, drinking fountain and benches. Limited services will also be available at retail establishments near downtown Centerville. Operations th The Anoka County Park Ordinance, dated January 24, 2012 regulates parks and trails under the jurisdiction of Anoka County. Education and enforcement is provided through the Anoka County Park Rangers, the local police departments and the Anoka County Sheriff’s Department. Anoka County typically partners with the local cities through either a Memorandum of Understanding (MOU) or a Joint Powers Agreement (JPA) to provide for the maintenance of regional trails. Typically, the MOU or JPA is executed prior to trail construction and outlines what agency is responsible for general routine maintenance of the trail and what agency is responsible for capital improvements to the trail in their jurisdiction. The County is typically responsible for the daily and general routine maintenance of trails within regional or county parks. This includes mowing, sweeping, plowing, clearing, debris removal, etc. Outside of regional and county park facilities, the local cities are responsible for daily trail maintenance. Solid waste is typically collected from trash receptacles located along the trail at regular intervals by the local agencies. Anoka County will inspect the trail annually and will provide the capital improvements that are needed and will provide the long-term maintenance required, such as bituminous overlays, crack-sealing, etc. Trail signage is provided and maintained by the County. Annual maintenance costs for the Chain of Lakes-Bald Eagle Regional Trail are estimated to be about $10,000. This includes dollars for sign replacements, minor bituminous repair and crack-sealing. Revenue for the operation and maintenance of the trail comes from the Anoka County Parks and Recreation Department’s annual operations and maintenance budget, which includes revenues from picnic shelter rentals, room rentals, programs, parks entrance fees and the County general fund. Supplementary funding is provided through the Regional Park Operations and Maintenance Grant Program. 13 Citizen Participation Anoka County worked is currently working with regulatory agencies and local units of government in the master planning process of this trail. In addition, an open house is scheduled for March 25, 2014 to receive public comment on the proposed plan. A notice advertising the open house will be published in the local weekly newspaper and on the Anoka County website. Post card invitations will also be mailed out to adjacent residents and local city and county officials. Comments received from the public and the local and regulatory agencies will be incorporated into this master plan. Refer to Appendix for the public notices, letters requesting comments, comments received from the public and from the municipal and regulatory agencies that responded. Public Awareness Public awareness is an important component to regional park and trail systems. The County will provide public education efforts through the Metropolitan Council’s regional- wide awareness program, as well as, public information maps, websites (www.anokacountyparks.com & www.anokacounty.us), social media, publications and brochures provided by Anoka County Parks and Recreation Department. Accessibility Anoka County continually strives to provide equal access to all residents of Anoka County and the region. Park and trail use is open to any and all citizens. While there is a nominal parking fee in some of the regional parks, there is not a fee for trail use. This eliminates any economic barriers for trail users. A portion of the trail corridor is located along the 275 and 285 transit routes, with three park and ride lots along the trail corridor. See Figure x for map of transit access. In addition, the Anoka County Traveler Transit Link and 14 Metro Transit’s Mobility Link provide transportation services for a minimal fee. This service offers rides to specific locations and is available to those in need. The facilities and amenities along the trail will conform to the standards mandated by the Americans with Disabilities Act. Joint Powers Agreements Since regional trails cross multiple jurisdictions, a Joint Powers Agreement (JPA) or Memorandum of Understanding (MOU) is generally executed prior to construction of the trail. The JPA or MOU addresses who has control over the trail right-of-way, how that control is exercised, who will operate and maintain the trail and how operations and maintenance will be accomplished. The JPA outlines that the trail is open and available to all users (not restricted by residence) with only controls on the type of use and timing/season of the permitted use(s). JPA’s are in place for the duration of the trail’s life cycle. 15 Teresa Bender From: Pat Branch Sent: Wednesday, March 26, 2014 4:12 PM To: Teng Moua Subject: Centerville Football Tour. Teng, How are you doing on completing the Centerville Parks Special Use permit form? The April meeting is just a week away. You do not want that meeting to end without a firm commitment on your flag football tournament. And that will not happen without that form. I will help you fill out the form if you have questions. You may call me anytime at 703 - 501 -6815 Pat Branch Centerville Parks and Recreation Committee. 1 Parks and Recreation Programs Year Ended December 31, 2013 2013 2013 REVENUE ACTUAL BUDGET VARIANCE 101 - 45201 -34781 8K Run Fees 4,631.00 2,300.00 2,331.00 101 - 45202 -36230 Donations 500.00 - 500.00 TOTAL RECEIPTS 5,131.00 2,300.00 2,831.00 EXPENDITURES 101 - 45200 -100 Wages and Salaries 678.00 (678.00) 101 - 45200 -122 FICA 51.87 (51.87) 101 - 45200 -438 Per Diem 1,460.00 2,800.00 1,340.00 101 - 45201 -100 Wages and Salaries 3,825.01 3,000.00 (825.01) 101 - 45201 -122 FICA 292.61 200.00 (92.61) 101 - 45201 -151 Workers Comp 215.58 200.00 (15.58) 101 - 45201 -370 Park Programs 1,768.67 3,100.00 1,331.33 101 - 45201 -371 Music in the Park 2,368.99 2,200.00 (168.99) 101 - 45201 -373 8K Run 1,889.74 2,300.00 410.26 TOTAL EXPENDITURES 12,550.47 13,800.00 1,249.53 UNSPENT BUDGET AND EXCESS REVENUE 4,080.53 Res. #13 -025 - Committed revenue funds of $3,041.26 for the purchase and installation of 5 park benches. A sponsorship of $200 in additional funding was received subsequent to this resolution. Excess 4,080.53 Committed 3,041.26 Uncommitted Remaining Excess 1,039.27