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Home My WebLink About2014-02-26 CC Minutes - Approved CITY OF CENTERVILLE CITY COUNCIL MEETING February 26, 2014 6:30 p.m. Pursuant to due call and notice thereof, the City of Centerville held their regularly scheduled meeting of February 26, 2014 at City Hall, 1880 Main Street. PRESENT: Mayor Tom Wilharber Council Member Ben Fehrenbacher Council Member Steve King Council Member D. Love Council Member Jeff Paar ABSENT: None STAFF: City Administrator Dallas Larson City Engineer Mark Statz Legal Counsel Kurt Glaser I. CALL TO ORDER Mayor Wilharber called the meeting to order at 6:30 p.m. II. PLEDGE II. PUBLIC HEARING(S) 1. None. III. APPROVAL OF AGENDA Mayor Wilharber added Centerville Claims (Check #28536-28546), stated that replacement pages for the Royal Meadows bids had been passed out and added Item #4. Well Head Protection Joint Powers Agreement First Addendum and #5. Res. #14-0XX – Calling for a st Public Hearing to Modify the Assessment for 21 Avenue/Backage Road/Commerce Drive Project under New Business. Motion by Council Member Paar, seconded by Council Member Love to approve the agenda as stated. All in favor. Motion carried. IV. APPROVAL OF MINUTES 1. February 12, 2014 City Council Meeting Minutes The Mayor provided Council Members with an opportunity to amend the presented minutes. City of Centerville Council Meeting Minutes February 26, 2014 Motion by Council Member Love, seconded by Council Member Fehrenbacher to approve the minutes of the February 12, 2014 City Council Meeting as presented. All in favor. Motion passed. V. CONSENT AGENDA 1. City of Centerville February 13, 2014 through February 26, 2014 Claims (Check #28525-28535) & (Check #28536-28546) 2. Centennial Police Department Claims through February 13, 2014 (Check #9778-9810) 3. Centennial Fire District Claims through February 10, 2014 (Check #6205-6267) Motion by Council Member Fehrenbacher, seconded by Council Member Paar to approve the Consent Agenda as presented. All in favor. Motion passed. VI. AWARDS/PRESENTATIONS/APPEARANCES 1. None. VII. OLD BUSINESS 1. Res. #14-0XX – Awarding Bids ~ Royal Meadows Improvement Project (Watermain) Materials & Labor Administrator Larson stated that there were two components to the watermain project; materials and labor with additional costs for engineering, legal and administrative fees. Administrator Larson felt that the total project cost would be approximately $409,000. Administrator Larson stated that the majority of property owners qualify for grant funding; however, there will not be enough grant funding to cover all watermain costs. Lengthy discussion ensued regarding offering residents reduced fees to connect at the time of the project, average cost of Center Street Street/Water Improvements ($15,000), length of assessment similar to Center Street/Water Improvement (15 years), high density area in Wellhead Protection Zone, 6” water main installation rather than 8” required in other larger developments, sunset date of 2021 for mandatory connection to municipal service, no assessments unless resident chooses to connect, City’s portion of project being funded from the water enterprise fund and its adequate balance, process for public input and awarding the project. Consensus of Council was to provide an opportunity to residents to obtain input by holding a public hearing at the March 26, 2014 Council Meeting Motion by Council Member Fehrenbacher, seconded by King to approve Res. #14-010- Calling for A Public Hearing at the March 26, 2014 Meeting on the Royal Meadows Improvement Project as presented. All in favor. Motion carried. Page 2 of 5 City of Centerville Council Meeting Minutes February 26, 2014 VIII. NEW BUSINESS 1. Res. #14-011 – Supporting Legislation Allowing Cities to Designate Their City Website to Publish Public Notice Administrator Larson stated that in 2013, the City expended approximately $3,000 on legal notice publications and that it has been an on-going item at the legislative level for the past several years. Administrator Larson stated that the current bill that is before the house and senate allows communities to decide how to provide their residents with legal notices such as publishing on their City’s web site rather than in the paper or in some instances both if that is the desired practice of the City. Lengthy discussion ensued regarding types of notices (public hearings for project, assessments, construction bids, TIF reporting, Budget and Financial Reports, etc.) and the best avenue for viewing, the City’s requirement of provided hard copies of requests for information, attempts to make government more efficient, an alternative for Cities to decide where to publish notices for specific audiences. It was pointed out that the legislation if passed, the city would have the option of using different means of providing notice, but the Council would decide the best method pf providing that notice. Motion by Council Member Love, seconded by Council Member King to approve Res. #14- 011 – Supporting Legislation Allowing Cities to Designate Their City Website to Publish Public Notice. All in favor. Motion passed. 2. Flag Football Tournament(s)/Parks & Rec. – (J. Paar) Council Member Paar stated that the Parks and Recreation Committee is desiring to allow the individuals that held the flag football tournament last year (that damaged the park) to hold two or three tournaments this year in an attempt to raise the funds that they owe the City for damages ($6,000). Council discussed the length between the scheduled tournaments, restroom facilities, garbage services, waivers signed by participants, application submission, cancellation rights, community benefits and annual field reservation by other local organizations. Consensus of the Council was to allow the Parks and Recreation Committee to entertain discussions with the two individuals that organized the event last year allowing one or two tournaments to be scheduled with appropriate time between events, supplying port-a-potties and rubbish removal and following all requirements of the permitting process, further subject to the Centennial Lakes Police or City Staff’s cancellation of the event due to weather/field conditions or ordinance violations. 3. Schedule Joint Work Session with Committee/Commission Administrator Larson stated that on an annual basis Council has met with the Planning & Zoning Commission and the Parks & Recreation Committee to discuss goals and objectives for the Page 3 of 5 City of Centerville Council Meeting Minutes February 26, 2014 upcoming. Administrator Larson suggested commencing the meeting at 7:00 p.m. or shortly thereafter allowing the Council ample time to discuss their needed Council items. Consensus of the Council was to schedule the Joint Work Session for April 9, 2014. 4. Well Head Protection Joint Powers Agreement First Addendum Administrator Larson stated several additional communities within the Anoka County area desired to enter into the cooperative and the Addendum, allows them to participate. Administrator Larson stated that the communities of Anoka, Blaine, Centerville, Circle Pines, Lexington and Spring Lake Park are members in conjunction with Anoka. Administrator Larson stated that to date, there have been no costs due to receiving a grant which allowed for developing a web site which is providing public information and publishing public relations information for member cities’ uses. Motion by Council Member Fehrenbacher, seconded by Council Member Love to approve the Well Head Protection Joint Powers Agreement - First Addendum as presented. Council Member King questioned expenditures associated with the group. Administrator Larson stated that all expenditures to date have been covered by a grant. All in favor except, Council Member King abstained. Motion carried. st 5. Res. #14-012 – Calling for a Public Hearing to Modify the Assessment for 21 Avenue/Backage Road (Commerce Drive) Project Legal Counsel Glaser stated that he is requesting Council to consider adopting the presented resolution which would allow the City, subsequent to the Hearing, to collect interest on the st special assessment associated with the 21 Avenue/Backage Road (Commerce Drive) Project. Legal Counsel stated that he has been in contact with Sheehy’s new attorney who suggested the hearing date of March 26, 2014. Motion by Council Member Paar, seconded by Council Member Fehrenbacher to approve st Res. #14-012 – Calling for a Public Hearing to Modify the Assessment for 21 Avenue/Backage Road (Commerce Drive) Project as presented. All in favor. Motion Passed. IX. ANNOUNCEMENTS/UPDATES Legal Counsel Glaser stated that the 2014 Legislative session has commenced and two bills (house and senate may affect the Ticket Education Program) Engineer Statz stated that it is anticipated that the sales tax exemption provided to government entities will be more defined in this legislative session. Page 4 of 5 City of Centerville Council Meeting Minutes February 26, 2014 Council Member King reported that the North Metro Cable Telecommunication Commission has entered into discussions with Time Warner and Comcast relating to rates. Council Member Paar reported that there would be a Fire Steering meeting tomorrow evening. Mayor Wilharber reported that there would be a Special Meeting for the Fire Steering Committee to consider hiring a facilitator to work with staff, volunteers and Committee members along with an appraiser being hired to appraise the Fire Districts assets for the impending Lino Lakes withdrawal. Mayor Wilharber stated that the Public Works Staff did a tremendous job keeping the streets clean during the most recent snow accumulation of one foot. X. ADJOURNMENT Motion by Council Member Paar, seconded by Council Member Fehrenbacher to Adjourn the regularly scheduled Council meeting of February 26, 2014 at 7:42 p.m. All in favor. Motion passed. Transcribed by City Staff Member Teresa Bender, City Clerk Page 5 of 5