HomeMy WebLinkAbout2014-05-28 CC Packet
CITY OF CENTERVILLE COUNCIL MEETING AGENDA
Wednesday, May 28, 2014
6:30 p.m. or shortly thereafter
OPEN FORUM 6:30 P.M.: An opportunity for members of the public to address the City Council on items not on
the current agenda. Items requiring Council action may be deferred to Staff or Boards and Commissions for research
and future Council Agendas if appropriate. You will be limited to two (2) minutes and we ask that you conduct
yourself in a professional, courteous manner and refrain from the use of profanity. Failure to abide by this policy
may result in the loss of your privilege to speak. Persons wishing to speak will be required to complete a sign-up
sheet and give it to the Mayor or a Staff person prior to 6:00 p.m.
COUNCIL MEETING
I. CALL TO ORDER
1. Roll Call
III. AWARDS/PRESENTATIONS/APPEARANCES
IV. PUBLIC HEARING
1. None.
V. APPROVAL OF AGENDA
VI. APPROVAL OF MINUTES
1. May 14, 2014 City Council/Closed Executive Session Meeting Minutes (Pages 1-7)
VII. CONSENT AGENDA
1. City of Centerville May 14, 2014 through May 28, 2014 Claims (Check #28687-
28707) (Page 8)
2. Centennial Police Department Claims through May 22, 2014 (Check #9908-9934)
(Page 9)
3. Centennial Fire District Claims through May 15, 2014 (Check #6404-6425)
w/Check #6392-6403) Payroll (Page 10)
4. Pay Request #5 – 2013 Street & Utility Improvements, Northdate Construction ~
$11,880.20 (Pages 11-14)
VIII. OLD BUSINESS
1. Anoka County Fire Protection Council Joint Powers Agreement
**Tabled 4/23/14 & 5/14/2014** WILL BE PLACED ON YOUR JUNE 11,
2014 CC AGENDA
IX. NEW BUSINESS
1. Approve Storm Sewer Construction Contract(C & L Excavating,Inc)-(Storm
Water Enterprise Funds) (Pages 15-18)
2. The Church of St. Genevieve Request for Special Event Permit-Private Property
(Annual Parish Festival, Sunday,August 17,2014) (Pages 19-25 )
a. Temporary Charitable Gambling Permit(Bingo, Raffle, Paddlewheels,
Pull-Tabs) (Pages 26-27)
b. Temporary/Event On-Sale Liquor License(Pages 28-29)
3. Purchase of Trucks Under State Cooperative Purchasing Program (Pages 30-31)
4. Change Order#1 -Royal Meadows Watermain Improvements-(Labor), C & L
Excavating-$82,550 **TO BE AVAILABLE FOR MEETING**
X. ANNOUNMENTS/UPDATES
1. Administrator Larson
XI. ADJOURNMENT
"REMINDERS"
Planning& Zoning Commission Meeting-June 3, 2014, 6:30 p.m. (Council Chambers)
Parks &Recreation Committee Meeting-June 4, 2014, 6:30 p.m. (Council Chambers)
City Council Meeting-June 11, 2014, 6:30 p.m. (Council Chambers)
City Council Meeting-June 25, 2014, 6:30 p.m. (Council Chambers)
City Hall Closed in Observance of Memorial Day-May 26, 2014
Garage Sale Days-June 13 & 14, 2014, 8:00 a.m. -4:00 p.m.
Clean Up Day-June 21, 2014, 8:00 a.m. - 1:00 p.m. (LaMotte Park Parking Lot- Waste Management,
Electronic Recycling, Florescent Bulb Recycling, Paper Shredding & Bicycle Recycling)
Register for the 5K/8K Run, Parade & Garage Sale Days on-line!
PARK USAGE RESERVATIONS
Ms. Jaci Smetana, Fitness Classes, Parking Lot, Football/Soccer Fields/Shelter, LaMotte Park-April 28
through October 31, 2014, Monday through Thursdays from 5:30-6:30 a.m.
Centennial Little League, Ball field#3, #4 and possibly#5, LaMotte Park-April 1 through August 1,
2014, Monday through Fridays from 4:00 p.m. to dark
Centennial Soccer Club, Fields#1, #2 and 11, LaMotte Park-April 1 through July 26, 2014, 5:30 p.m. to
sunset&Acorn Creek
Hmong Flag Football Tournament, LaMotte Park-May 31,through June 1, 2014, 9:00 a.m. to 6:00 p.m.
(Set up on Friday evening)
Cub Scout Pack 432 Picnic & Rocket Launch-LaMotte Park, June 7, 2014, 8:00 a.m. to 1:00 p.m.
(Mutually Agreed Use w/Wu Long Karate, LLC for Use)
Wu Long Karate-LaMotte Park, June 7, 2014, 8:00 a.m. to 12:00 p.m. (Mutually Agreed Use w/Cub
Scout Pack 432)
"entennial Soccer Club, Soccer, Fields#l, #2 and 11, LaMotte Park—August 1 through October 31,
J14, 5:30 p.m. to Sunset(Monday, Wed. & Fridays) (Mutually Agreed Use w/CYF)
Centennial Youth Football, Fields #1, #2 and 11, LaMotte Park—August 1 through October 31, 2014,
5:00 p.m. to 7:30 p.m. (Tues., Thurs. & Saturday Early Morning/Late Afternoon(Mutually Agreed Use
w/CSC)
Centennial Baseball Boosters, 5K/8K Run- LaMotte Park Trails— September 27, 2014, 6:30 a.m. to 11:00
a.m.
MUSIC IN THE PARK— Hidden Spring, 6:30 p.m.
June 3, 2014 — Dirty Shorts (New Orleans System Brass)
June 10, 2014 BBB Combo (Jazz)
June 17, 2014 — Porch Pickers (Blue Grass/Country)
June 24, 2014 Until Then (Acoustic Pop/Rock/Alt. Country)
July 1, 2014— Capt'n Thomas Black (Acoustic Rock/Indie/Story)
July 8, 2014 — Seven Cats Swing (Swing/Jazz)
July 15, 2014 — Mean Gene & The Woodticks (Acoustic Folk/Rock/Blues)
July 22, 2014 — Mike Conlon (Acousic Rock/Country)
July 29, 2014 — Maple Street Ramblers (Dixie Land)
CITY OF CENTERVILLE
CITY COUNCIL MEETING
May 14,2014
6:30 p.m.
Pursuant to due call and notice thereof, the City of Centerville held their regularly scheduled
meeting of May 14, 2014 at City Hall, 1880 Main Street.
PRESENT: Mayor Tom Wilharber
Council Member Jeff Paar
Council Member Steve King
Council Member D. Love
ABSENT: Council Member Fehrenbacher
STAFF: City Administrator Dallas Larson
City Engineer Mark Statz
Legal Counsel Kurt Glaser
I. CALL TO ORDER
Mayor Wilharber called the meeting to order at 6:30 p.m.
II. PLEDGE OF ALLEGIANCE
III. AWARDS/PRESENTATIONS/APPEARANCES
1. Mr. Kenneth Tolzmann, SAMA (City Assessor)
Mr. Tolzmann stated that the Board of Equalization/Open Book procedure is the first process in
establishing a tax levy for next year. Next the City will prepare a budget and once that is
completed, Truth in Taxation Notices will be forwarded to residents in November. Mr.
Tolzmann explained that he advocates on behalf of taxpayers while maintaining a duty
upholding property tax laws. Mr. Tolzmann also explained how the valuation of homes are
derived; by stating that "qualified sales" (not bank sales, relative sales, foreclosure sales or any
other type of sales that would not be representative of market value (short sales)) are utilized and
compared with unsold properties to establish the upcoming years values.
Mr. Tolzmann reported that the current period will use sales from October, 2012 to October,
2013 in which 47 homes were qualified sales and used as comparables which was a 30%increase
from the previous year. Mr. Tolzmann felt that this was a representation of improvement in the
real estate market. Mr. Tolzmann stated that the taxable market value of homes increased by
12.8% rather than last years' decline of 2.1%. Mr. Tolzmann reported that there have been 8
foreclosure sales and 28 good sales in 2014.
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City of Centerville
Council Meeting Minutes
May 14,2014
Mr. Tolzmann stated that if any resident feels that their market value is inaccurate, they have the
opportunity to contact him to schedule an appointment. They had the opportunity to participate
in the Open Book Meeting held at the Government Center in Anoka until June and if they did
participate in that, they can file an appeal with the Courts.
Mayor Wilharber stated that he is asked on many occasions why Centerville property taxes are
so high. Mr. Tolzmann explained that Centerville's residential stock is 96.1% of the entire stock
of parcels, residential parcels are a stable property tax base where commercial is not, commercial
values stayed steady and lag behind in increases and if there was more commercial
parcels/development it would relieve the residential tax base some.
Mr. Tolzmann commented that most of the values in Centerville had increased for residential
parcels.
2. Mr. Lou Suski, Gaugh Companies (City Surplus Property)
Mr. Lou Suski introduced himself to Council and stated that he is a Broker/Real Estate Agent
that has been secured by the City to list/sell numerous properties owned by the City. Mr. Suski
stated that commercial real estate market has gotten stronger recently and reviewed
showings/inquiries with Council. Mr. Suski stated that the parcels at 1691 & 1697 Main Street
are larger than originally thought, sales price has been adjusted from $75,000 to $125,000 and
that the parcels would be extra green space or parking for abutting developable land.
Mr. Suski had concern over what was originally thought of as being a musty basement odor at
1737 Main Street. Administrator Larson stated that the Public Works Staff has looked at the
property, and recommended to remove paneling, carpeting and wet carpet in the poorly finished
basement. Mr. Suski stated that the condition of the furnace and water softener are of concern
also. Mr. Suski felt that it would not be in the City's best interest to have the home moved or
demolished, it would be better to sell as is and market it as being commercial redevelopment.
Mr. Suski also stated that the home has a nice layout for a small real estate office/insurance
office, etc. and not a large investment.
Council Member Paar felt that the immediate removal by Public Works Staff of those items, (i.e.
carpeting, ceiling tiles, paneling, etc.) that hold moisture be removed from the basement to assist
in alleviating additional problems in the future.
Mr. Suski stated that the market is doing very well and he anticipated that he would be in contact
with the City regarding any of the parcels with potential offers soon.
V. APPROVAL OF AGENDA
Mayor Wilharber added Centerville Claims (Check#28676-28686) should be added.
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City of Centerville
Council Meeting Minutes
May 14,2014
Motion by Council Member Love, seconded by Council Member Paar to Anarove the
Agenda as presented. All in favor. Motion passed.
IV. PUBLIC HEARING
1. None.
VI. APPROVAL OF MINUTES
1. April 23, 2014 City Council Meeting Minutes
The Mayor provided Council Members with an opportunity to amend the presented minutes.
Motion by Council Member Love, seconded by Council Member Paar to approve the
minutes of the April 23, 2014 City Council Meeting as presented.
The Mayor stated that he had received numerous inquiries due to his absence at the last meeting
and stated that he attended a wake for a prominent Lion Member, Mr. Lynn Johnson.
All in favor. Motion passed.
2. April 9, 2014 City Council Joint Work Session Meeting Minutes
The Mayor provided Council Members with an opportunity to amend the presented minutes.
Motion by Council Member Paar, seconded by Council Member Love to approve the
Council Work Session meeting minutes of the April 9, 2014 City Council Meeting as
presented. All in favor. Motion passed.
VII. CONSENT AGENDA
1. City of Centerville April 24, 2014 through May 14, 2014 Claims (Check #28649-28675)
& (Check#28676-28686)
2. Centennial Police Department Claims through May 8, 2014 (Check#9872-9907)
3. Centennial Fire District Claims through May 1, 2014 (Check #6346-6391) & Payroll
(Check#6335-6345)
4. Successful Performance Review, Mr. Paul Palzer, Building Official/Public Works
Director(Completes 20 Years)
Mayor Wilharber provided Council Members with an opportunity to remove any item that they
desired additional information on.
Motion by Council Member King, seconded by Council Member Paar to approve the
Consent Agenda as presented. All in favor. Motion passed.
VIII. OLD BUSINESS
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City of Centerville
Council Meeting Minutes
May 14,2014
1. Anoka County Fire Protection Council Joint Powers Agreement
Legal Counsel Glaser requested that this item be tabled due to additional review and possible
modification by the Executive Committee.
Motion by Council Member Love, seconded by Council Member Paar to Table the Anoka
County Fire Protection Council Joint Powers Agreement until May 28, 2014. All in favor.
Motion passed.
2. Centerville Road - Utilities
Administrator Larson stated that Anoka County is waiting for the City to determine whether they
desire to provide municipal water and sewer with the project prior to receiving bids.
Administrator Larson stated that four (4) property owners are interested in having the services
available but only two (2) desired to connect right away. Discussion ensued regarding the
potential for development in the areas where individuals have more than one lot, future
development of the Vickers property, benefits of installation being anticipated costs of$200,000,
which includes all costs associated with Engineering and in the future it would be more, healthy
sewer and water enterprise funds, ability to be reimbursed by a developer associated with the
Vickers property, the need for individual property owners to install/repair existing equipment if
there were failure and costs associated with restoration would not be incurred due to the
construction of the roadway. It was also noted that one of the property owners complained that
he had been unable to sell his property because it is not served by municipal sewer and water.
Lengthy discussion ensued regarding the Vickers property, its current designation of Green
Acres, potential for increased market value/property taxes, removal of the existing home if/when
development occurs and bypassing that property with stubs until such time as it is developed.
Engineer Statz stated that one home's basement would have to be served by a pump versus the
first floor of the same building being served by gravity and all others along the roadway being
serviced by gravity feed.
Engineer Statz also stated that the watermain would be installed on the east side of the roadway
and run under the roadway to service those properties on the west side. Administrator Larson
felt that with the presence services in the roadway there would be potential for phasing the
development of the Vickers property and new development along the roadway.
Lengthy discussion ensued regarding budget reserves, "healthy balances", connection fees from
those interested and future development (cost recoupment), two other areas of town that lack
services, and clarification of that this part of the project is mill, reclaim, and pave of the existing
roadway and addition of a 4' shoulder and concerns for future bonding for funds.
Motion by Council Member Paar, seconded by Council Member Love to authorize Staff to
Include Utility (Sewer/Water) services in Anoka County's Road Reconstruction Bid
Process. All in favor. Motion passed.
IX. NEW BUSINESS
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City of Centerville
Council Meeting Minutes
May 14,2014
1. Approval of Special Assessment Agreement with R & R Leasing for Reimbursement of
Flood Plain Study Costs
Administrator Larson stated that the Federal Emergency Management Agency (FEMA) has been
completing a new flood map for Centerville and has determined that a large portion of R & R
Leasing's property east of 201h Avenue to the freeway should have an elevation four (4) feet
lower than the current flood map, based upon work done by Rice Creek Watershed District
(RCWD). Administrator Larson reported that he has discussed this with FEMA and they are
willing to consider the mapping supplied by RCWD; however, RCWD would need to supply
additional information through their engineer as a consultant. Administrator Larson stated that
property owner has signed a Special Assessment Agreement with the City to allow the City to
recoup costs associated with the work. Administrator Larson also stated that the agreement
provides repayment over a five year period at 5% interest in an amount not to exceed $36,000
and development of the area would be in the best interest of the City due to potential tax base.
Motion by Council Member King, seconded by Council Member Paar to approve the
Agreement as presented. All in favor. Motion passed.
2. Consider Acquiring of Vacant Shoreline Abutting Trailside Park (Centerville Lake) from
St. Paul Regional Water Services
Administrator Larson reported that he had recently met with members of the Bald Eagle Water
Ski Club who desired to contribute $5,000 to the City to assist with the purchase of the property
that abuts Trailside Park where they have been offering their shows during the summer for the
last few years. Administrator Larson stated that several years ago, the City considered
purchasing the property from St. Paul Water; however, an acceptable purchase price was not
negotiated, and a lease agreement was entered into instead. Administrator Larson stated that he
believes that following several years of usage by the Ski Club, parcels unbuildable status and the
economy St. Paul Water may consider selling for a more acceptable price and if desire by
Council he would again enter into negotiations to purchase the parcel.
Lengthy discussed ensued regarding ownership, amount of land, maintenance, trees, entrance to
the community, retaining the Ski Club, Parks & Recreation's desire to have the City own the
property, previous negotiations had included more than just the parcel that abuts Trailside Park
and the financial offer from the Ski Club.
Motion by Council Member Paar, seconded by Council Member King to Staff to enter into
negotiations with St. Paul Water to purchase shore land that abuts Trailside Park.
Council Member Paar made a friendly amendment to negotiate the addition of the lake shore
north of the park if ownership is transferred at no cost and Staff will forward information to
Council for consideration of acquisition subsequent to negotiations.
All in favor. Motion passed.
Page 5 of 7
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City of Centerville
Council Meeting Minutes
May 14,2014
X. ANNOUNCEMENTS/UPDATES
1. Administrator Larson stated that the wetness of the basement at 1737 Main Street should
be rectified either by Staff or an outside contractor.
Motion by Council Member Paar, seconded by Council Member Love to contract removal
of items that are holding moisture in the basement of the residence at a cost of up to $5000
All in favor. Motion passed.
Council Member Paar stated that registration is available for the parade and 5K/8K Walk/Runs
on the City's website.
Mayor Wilharber stated that at the recent Police Commission meeting their audit was presented
and there were no issues encountered during 2013. Mayor Wilharber reported that the City
recently received Met Council's annual population statistics (pop. 3,953, 1,370 households with
2.936/household.
Attorney Glaser stated that his assistant, Mrs. Sami Corlew, had recently passed the bar
examination and was sworn in on Friday. Attorney Glaser stated that she may work on issues for
the City from time to time.
Mayor Wilharber convened the Council into Closed Executive Session at 7:51 p.m. for the
purpose of providing Administrator Larson with his annual performance review.
XI. CLOSED EXECUTIVE SESSION (Administrator Performance Review) (Closed
unless otherwise Opened)
The City Council of Centerville, Minnesota met in a closed session on Wednesday, May 14,
2014, at 8:10 p.m. in City Hall. Present were Mayor Tom Wilharber, Council Members Steve
King, D Love and Jeff Paar. Absent was Council Member Ben Fehrenbacher. Also present were
City Attorney Glaser and Administrator Dallas Larson. The purpose of the closed meeting was
to complete the annual performance evaluation of City Administrator Dallas Larson.
The Council shared their individual evaluations of Administrator Larson. All members offered
positive reviews, but Council Member Love noted that the Street Mill and Overlay Project did
fall short of expectations, though not necessarily Larson's fault, requiring special assessments
and Council Member King indicated that he would prefer not to see the occasional last—minute
additions to agenda. Overall, Council Members felt Larson's performance was exceptional. In
areas of Human Resource Management, Operational Behavior, and Self-Management the
Council consistently rated his performance in the highest category.
The meeting was reopened to the public at 9:15 p.m.
Motion by Council Member Paar, second by Council Member Love to grant 100 hours
additional PTO for 2014 and that Council would work on a phased retirement agreement
Page 6 of 7
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City of Centerville
Council Meeting Minutes
May 14,2014
that would include three months of part-time work commencing about October 1, 2014.
All in favor. Motion passed.
XII. ADJOURNMENT
Motion by Council Member Paar, seconded by Council Member Love to Adiourn the
regularly scheduled Council meeting of May 14, 2014 at 9:17 p.m. All in favor. Motion
passed.
Transcribed by City Staff Member Teresa Bender, City Clerk and Dallas Larson, City
Administrator
Page 7 of 7
7
CITY OF CENTERVILLE 05/22/14 8:21 AM
Page 1
Check Detail - May 28, 2014
Check
Date Check# Vender Name Comments Amo_
5/22/2014 000589E PERA PERA W/H- PAY PERIOD 10
Check Nbr 000589 PERA $2,553.39
5/22/2014 000590E MINNESOTA DEPT OF REVENUE STATE W/H PAY PERIOD 10
Check Nbr 000590 MINNESOTA DEPT OF REVENUE $1,031.22
5/22/2014 000591E IRS/EFTPS FED W/H-PAY PERIOD 10 $2,512.99
5/22/2014 000591E IRS/EFTPS FICA W/H-PAY PERIOD 10 $3,228.24
Check Nbr 000591 IRS/EFTPS $5,741.23
5/22/2014 000592E WELLS FARGO H.S.A.W/H-PAY PERIOD 10
Check Nbr 000592 WELLS FARGO $1,170.83
5/28/2014 028687 AMERICAN WATER WORKS ASSOCIATI MEMBERSHIP DUES-RENEWAL-CUST400591274-8-1-14
Check Nbr 028687 AMERICAN WATER WORKS ASSOCIATI $76.00
5/28/2014 028688 ANOKA COUNTY TREASURY BROADBAND-JUNE 2014 $37.50
5/28/2014 028688 ANOKA COUNTY TREASURY BROADBAND-JUNE 2014 $37.50
5/28/2014 028688 ANOKA COUNTY TREASURY BROADBAND-JUNE 2014 $37.50
Check Nbr 028688 ANOKA COUNTY TREASURY $112.50
5/28/2014 028689 ANOKA COUNTY TREASURY DEPT.* ANNUAL FEE-JOINT POWERS AGREEMENT#2012-0362-2014
Check Nbr 028689 ANOKA COUNTY TREASURY DEPT.* $590.60
5/28/2014 028690 CITY OF HUGO BALD EAGLE LAKE OUTLET STRUCTION -EMERGENCY
Check Nbr 028690 CITY OF HUGO $2,500.00
5/28/2014 028691 CITY OF ST. PAUL ASPHALT MIX-7A
Check Nbr 028691 CITY OF ST. PAUL $139.68
5/28/2014 028692 COMCAST HIGH SPEED INTERNET-CITY HALL
Check Nbr 028692 COMCAST $27.55
5/28/2014 028693 DELTA DENTAL JUNE-2014 DENTAL INS.
Check Nbr 028693 DELTA DENTAL $359.95
5/28/2014 028694 EMBEDDED SYSTEMS INC 6 MONTHS SIREN MAINTENANCE FEE
Check Nbr 028694 EMBEDDED SYSTEMS INC $502
5/28/2014 028695 ICC MEMBERSHIP DUES
Check Nbr 028695 ICC $125.OU
5/28/2014 028696 INTERNATIONAL UNION OF OPERATI JUNE 2014 UNION DUES
Check Nbr 028696 INTERNATIONAL UNION OF OPERATI $98,25
5/28/2014 028697 IRRIGATION BY DESIGN,INC. SERVICE TECH-SPORTS-SERV SPORTS TRIP CHARGE-
Check Nbr 028697 IRRIGATION BY DESIGN,INC. $384.59
5/28/2014 028698 KONICA MINOLTA BUSINESS SOLUTI SERV THRU-2-12-14 THRU 5-11-14
Check Nbr 028698 KONICA MINOLTA BUSINESS SOLUTI $495.86
5/28/2014 028699 MCMA MEMBERSHIP DUES THRU 4-30-2015
Check Nbr 028699 MCMA $126.00
5/28/2014 028700 MET.COUNCIL ENV.SERV.(SDS) WASTEWATER CHARGES-JUNE 2014
heck Nbr 028700 MET.COUNCIL ENV.SERV. (SDS) $16,252.55
5/28/2014 028701 NATIONWIDE RETIREMENT SOLUTION DEF COMP W/H- PAY PERIOD 10
heck Nbr 028701 NATIONWIDE RETIREMENT SOLUTION $400.28
5/28/2014 028702 PETERSON,TEDD MILEAGE REIMBURSEMENT-SEMINAR-SAFETLY LOSS
heck Nbr 028702 PETERSON,TEDD $22.34
5/28/2014 028703 SEH 2014 GIS SERVICES
heck Nbr 028703 SEH $94.90
5/28/2014 028704 STANTEC CONSULTING SERVICES IN 2014 ROYAL MEADOWS-SERV THRU 792764 $756.06
5/28/2014 028704 STANTEC CONSULTING SERVICES IN GENERAL ENGINEERING-THRU 5-2-14 $613.15
heck Nbr 028704 STANTEC CONSULTING SERVICES IN $1,369.21
5/28/2014 028705 SUN LIFE INSURANCE COMPANY LIFE INS.JUNE 2014 $18.10
5/28/2014 028705 SUN LIFE INSURANCE COMPANY DISABILITY INS-JUNE 2014 $127.64
:heck Nbr 028705 SUN LIFE INSURANCE COMPANY
$145.74
5/28/2014 028706 VERIZION WIRELESS CELL PHONE SERV THRU 5-9-14 $39.84
5/28/2014 028706 VERIZION WIRELESS CELL PHONE SERV THRU 5-9-14 $39.84
5/28/2014 028706 VERIZION WIRELESS CELL PHONE SERV THRU 5-9-14 $39.84
5/28/2014 028706 VERIZION WIRELESS CELL PHONE&SERVICE THRU 5-9-2014 $238.-
5/28/2014 028706 VERIZION WIRELESS CELL PHONE SERV THRU 5-9-14 39
:heck Nbr 028706 VERIZION WIRELESS $397 b
5/28/2014 028707 XCEL ENERGY 1880 MAIN ST-SERV THRU5-6-14 $1,035.80
5/28/2014 028707 XCEL ENERGY 1880 MAIN ST-CITY HALL-FIRE STATION-SERV THRU 5-6 457.11
;heck Nbr 028707 XCEL ENERGY $1,492.91
Total Checks $36,210.27
8
CENTENNIAL LAKES POLICE DEPT Check Register-Police GL without invoice numbers Page: 1
Check Issue Dates:5/9/2014-5/22/2014 May 22,2014 02:31 PM
Report Criteria:
Report type: Summary
GL Check Ck No Description Check
Period Issue Date Payee Amount
05/14 05/22/2014 9866 O'REILLY AUTOMOTIVE, INC VEH SUPPLIES WIPER FLUID 39.60- V
05/14 05/22/2014 9908 PATRICK ALDRICH BOOTS REIMB 119.98
05/14 05/22/2014 9909 ANOKA CO TREASURY DEPT. JUNE BROADBAND 75.00
05/14 05/22/2014 9910 BCA LIQ LICENSE APPL FINGERPRINT CA 24.25
05/14 05/22/2014 9911 CENTENNIAL UTILITIES APRIL UTILITIES 435.23
05/14 05/22/2014 9912 CENTURY LINK COMMUNICATIONS 174.18
05/14 05/22/2014 9913 CONNEXUS ENERGY APRIL ELECTRIC 2,420.39
05/14 05/22/2014 9914 DELTA DENTAL JUNE DENTAL INS 1,303.65
05/14 05/22/2014 9915 DEPUTY REGISTRAR#150 FORFEITURE VEH TRANSFER 2005 H 20.75
05/14 05/22/2014 9916 DON'S CIRCLE SERVICE, INC VEH REPAIRS&MTC 1,563.42
05/14 05/22/2014 9917 EMERGENCY AUTO TECH ,INC VEH MTC 108.80
05/14 05/22/2014 9918 EMERGENCY MEDICAL PRODUCTS,I MEDICAL SUPPLIES HEARTSTART FR 170.33
05/14 05/22/2014 9919 ENVENTIS TELECOM, INC PHONES 405.23
05/14 05/22/2014 9920 GLOBAL GATE CONTROLS, INC SALES TAX 312.50
05/14 05/22/2014 9921 GRAFIX SHOPPE, INC GRAPHICS 2014 TAURUS 1,500.00
05/14 05/22/2014 9922 HEALTH PARTNERS JUNE HEALTH INS 9,897.50
05/14 05/22/2014 9923 HOLIDAY FLEET APIRL FUEL 4,311.22
05/14 05/22/2014 9924 HOLIDAY INN&SUITES LODGING CONFERENCE AK 267.51
05/14 05/22/2014 9925 JEFF'S BOBBY&STEVES FORFEITURE EXPENSE 2003 NEON 327.02
05/14 05/22/2014 9926 J.N.JOHNSON FIRE&SAFETY, INC FIRE EXTINGUISHER MTC 188.58
05/14 05/22/2014 9927 KEEPRS, INC UNIFORMS RN 179.96
05/14 05/22/2014 9928 LEAGUE OF MN CITIES INS TRUST WORKERS COMP INS 4/2014-4/1/2015 47,672.00
05/14 05/22/2014 9929 MALLOY,MONTAGUE,KARNOWSKI, FINAL BILLING 2013 AUDIT 5,820.00
05/14 05/22/2014 9930 METRO SALES, INC COPIER QTRLY MTC FEE 31.84
05/14 05/22/2014 9931 PURCHASE POWER POSTAGE 208.99
05/14 05/22/2014 9932 QUILL CORPORATION OFFICE SUPPLIES 75.06
05/14 05/22/2014 9933 TIRE KINGDOM, INC 16 TIRES 2,324.43
05/14 05/22/2014 9934 TRI-COUNTY LAW ENFORCEMENT AS 2014 AGENCY DUES 75.00
Grand Totals: 79,973.22
Check#9866 was voided
M=Manual Check,V=Void Check
9
CENTENNIAL FIRE DISTRICT Check Register-FIRE GL Page: 1
Check Issue Dates:5/3/2014-5/15/2014 May 15,2014 04:08PM
Report Criteria:
Report type: Summary
GL Check Check Vendor Description Check
Period Issue Date Number Number Payee Amount
05/14 05/15/2014 6404 10290 ALEX AIR APPARATUS, INC FEMA-TURNOUT GEAR 15,045.00
05/14 05/15/2014 6405 10665 ANOKA CHAMPLIN FIRE DEPT TRAINING 100.00
05/14 05/15/2014 6406 10850 ANOKA COUNTY TREASURY D JUNE BROADBAND 187.50
05/14 05/15/2014 6407 11565 ASPEN MILLS, INC BOOTS 368.40
05/14 05/15/2014 6408 30480 CENTENNIAL UTILITIES APRIL UTILITIES STATION 1 269.45
05/14 05/15/2014 6409 30490 CENTERPOINT ENERGY STATION 2 GAS CHARGES 307.18
05/14 05/15/2014 6410 30575 CITY OF CIRCLE PINES 1ST QTR ACCOUNTING SERVIC 1,575.00
05/14 05/15/2014 6411 60300 FIRE SAFETY USA, INC EQUIPMENT HELMET 260.00
05/14 05/15/2014 6412 60650 FRATTALLONE'S HARDWARE S MISC SUPPLIES 55.03
05/14 05/15/2014 6413 70578 GRAINGER SALES TAX 562.98
05/14 05/15/2014 6414 90151 IMAGE PRINTING&GRAPHICS SAFETY CAMP SUPPLIES 36.50
05/14 05/15/2014 6415 120331 LEAGUE OF MN CITIES INS TR EXCESS LIABILITY INS 4/14-4/1 15,955.00
05/14 05/15/2014 6416 120450 CITY OF LINO LAKES APRIL FEMA-INSURANCE 59,690.61
05/14 05/15/2014 6417 130450 METRO CHIEF FIRE OFFICERS 2014 MEMBERSHIP DUES 100.00
05/14 05/15/2014 6418 160050 PAETEC PHONES STATION 2 159.93
05/14 05/15/2014 6419 160493 PREMIUM WATERS, INC BOTTLED WATER 11.14
05/14 05/15/2014 6420 180600 CITY OF ROSEVILLE SALES TAX JAN-MAY 1,155.00
05/14 05/15/2014 6421 190075 SHI INTERNATIONAL CORP FEMA-ADMIN EXPENSE 259.71
05/14 05/15/2014 6422 190820 BENJAMIN J.STEPAN EMS INSTRUCTOR HOURS 301.50
05/14 05/15/2014 6423 220200 VERIZON WIRELESS COMMUNICATIONS 105.82
05/14 05/15/2014 6424 220250 VIKING TROPHIES, INC OFFICE SUPPLY 57.07
05/14 05/15/2014 6425 240100 XCEL ENERGY STATION 2 ELECTRIC 532.33
Grand Totals: 97,095.15
Payroll Checks 6392-6403
M=Manual Check,V=Void Check
10
Owner: City of Centerville 1880 Main St.,Centerville MN 55038 Date: May 19 2014
0 For Period: 10/17/2013 to 5/19/2014 Request No 5
Shffriee Contractor: Northdale Construction Co. Inc. 9760 71st St. NE Albertville MN 55301
CONTRACTOR'S REQUEST FOR PAYMENT
2013 STREET AND UTILITY IMPROVEMENTS
STANTEC PROJECT NO. 193801520
SUMMARY
1 Original Contract Amount $ 1,533,650.86
2 Change Order-Addition $ 12,545.39
3 Change Order- Deduction $ 0.00
4 Revised Contract Amount $ 1,546,196.25
5 Value Completed to Date $ 1,325,334.01
6 Material on Hand $ 0.00
7 Amount Earned $ 1,325,334.01
8 Less Retainage 5% $ 66,266.70
9 Subtotal $ 1,259,067.31
10 Less Amount Paid Previously $ 1,247,187.11
11 Liquidated damages- $ 0.00
12 AMOUNT DUE THIS REQUEST FOR PAYMENT NO. 5 $ 11,880.20
Recommended for Approval by:
STANTEC
Approved by Contractor: Approved by Owner:
NORTHDALE CONSTRUCTION CO., CITY OF CENTERVILLE
Specified Contract Completion Date: Date:
193801520RE05.)dsm y y
1 1
Contract Unit Current Quantity Amount
No. Item Unituanti
Q ty Price Quantity to Date to Date
PART 1A:CENTER OAKS 2 AREA STREET IMPROVEMENTS
1 MOBILIZATION LS 1 54172.50 1 $54,172.50
2 TRAFFIC CONTROL LS 1 2826.75 1 $2,826.75
3 TEMPORARY ROCK CONSTRUCTION ENTRANCE TN 220 30.89 73.18 $2,260.53
4 SILT FENCE LF 500 2.80 452 $1,265.60
5 BIOLOGS LF 40 6.69 396 $2,649.24
6 TEMPORARY MAILBOXES LS 1 2044.80 1 $2,044.80
7 REMOVE BITUMINOUS PAVEMENT SY 10040 3.14 9853 $30,938.42
8 REMOVE CONCRETE CURB AND GUTTER LF 5450 1.60 5450 $8,720.00
9 REMOVE BITUMINOUS DRIVEWAY SY 2370 2.34 844 $1,974.96
10 REMOVE CONCRETE DRIVEWAY PAVEMENT SY 470 6.39 172 $1,099.08
11 SALVAGE AND REINSTALL SIGN EA 8 90.53 $0.00
12 SALVAGE AND REINSTALL MAIL BOX EA 39 41.54 19 $789.26
13 SALVAGE AND REINSTALL IRRIGATION LINES LF 200 10.50 $0.00
14 SALVAGE AND REINSTALL IRRIGATION HEADS EA 10 133.13 $0.00
15 ADJUST EXISTING SANITARY SEWER MANHOLE RINGS
AND CASTING EA 9 300.00 9 $2,700.00
16 RECONSTRUCT EXISTING SANITARY SEWER MANHOLE LF 9.5 285.00 $0.00
17 ADJUST EXISTING CATCH BASIN CSATING AND RINGS EA 6 150.00 6 $900.00
18 RECONSTRUCT EXISTING STORM MANHOLE EA 2 350.00 $0.00
19 EXTERNAL MANHOLE SEAL EA 24 236.53 11 $2,601.83
20 SAWING BITUMINOUS PAVEMENT LF 650 3.25 695 $2,258.75
21 SAWING CONCRETE PAVEMENT LF 130 4.75 116 $551.00
22 CONNECT DRAIN TILE TO EXISTING STORM SEWER
STRUCTURE EA 13 125.00 13 $1,625.00
23 CONNECT TO EXISTING STORM SEWER STRUCTURE EA 1 450.00 1 $450.00
24 4"PERFORATED POLYETHYLENE DRAINTILE PIPE WITH
SOCK WRAP LF 5480 2.19 5580 $12,220.20
25 12"RCP STORM SEWER,CLASS 5 LF 380 34.05 418 $14,232.90
26 2'X T CATCH BASIN EA 2 1343.00 2 $2,686.00
27 4'DIA CATCH BASIN MANHOLE EA 3 1583.00 6 $9,498.00
28 12"RCP FLARED END SECTION,INCL.TRASH GUARD EA 1 805.71 1 $805.71
29 CLASS III RANDOM RIPRAP CY 5 125.00 4.1 $512.50
30 IMPROVED PIPE FOUNDATION,PER 6"INCREMENT LF 380 1.75 $0.00
31 COMMON EXCAVATION(EV) CY 10053 14.22 10053 $142,953.66
32 SUBGRADE EXCAVATION(EV) CY 900 14.22 $0.00
33 GEOTEXTILE FABRIC,TYPE V SY 11510 1.44 11510 $16,574.40
34 SELECT GRANULAR BORROW(CV) CY 7380 11.93 6800 $81,124.00
35 AGGREGATE BASE,CLASS 5 TN 5800 9.32 5056 $47,121.92
36 AGGREGATE BASE,CLASS 5-DRIVEWAYS TN 782 10.38 625 $6,487.50
37 TYPE LV4 WEARING COURSE MIXTURE(B)-DRIVEWAYS TN 340 101.18 200.55 $20,291.65
38 TYPE LV 3 NON WEARING COURSE MIXTURE(B) TN 1200 63.15 1198.16 $75,663.80
39 TYPE LV 3 WEARING COURSE MIXTURE(B)-2014 TN 900 66.46 $0.00
40 BITUMINOUS MATERIAL FOR TACK COAT-2014 GAL 759 2.93 100 $293.00
41 SAW AND SEAL TRANSVERSE JOINTS IN BITUMINOUS
WEAR-2014 LF 1710 4.49 $0.00
42 B618 CONCRETE CURB AND GUTTER LF 5440 9.11 5406 $49,248.66
43 6"CONCRETE DRIVEWAY PAVEMENT SY 390 42.39 204 $8,647.56
44 MILL BITUMINOUS CONSTRUCTION JOINT LF 160 2.40 $0.00
45 TOPSOIL BORROW(LV) CY 665 0.01 316 $3.16
46 SODDING,LAWN TYPE SY 12090 6.07 6385 $38,756.95
47 CONSTRUCT RAIN GARDEN SF 6100 5.59 1340 7135 $39,884.65
48 PROTECTION OF CATCH BASIN IN STREET EA 10 125.00 9 $1,125.00
49 STREET SWEEPER(PICKUP BROOM W/OPERATOR) HR 10 125.00 12 $1,500.00
TOTAL PART IA:CENTER OAKS 2 AREA STREET IMPROVEMENTS $689,458.94
PART 1B:CENTER OAKS 2 AREA STREET IMPROVEMENTS
50 CONNECT TO EXISTING 12"WATERMAIN EA 2 2072.70 2 $4,145.40
51 12"PVC C900 WATER MAIN,DR 18 LF 2100 35.77 2075 $74,222.75
52 6"PVC C900 WATER MAIN,DR 18 LF 800 23.84 734 $17,498.56
53 12"BUTTERFLY VALVE AND BOX EA 6 1786.28 6 $10,717.68
54 6"GATE VALVE AND BOX EA 1 1350.58 1 $1,350.58
55 HYDRANT WITH VALVE EA 6 4520.65 6 $27,123.90
56 DUCTILE IRON FITTINGS LB 2600 6.98 2043 $14,260.14
57 CONNECT WATER SERVICE TO EXISTING PLUMBING
INSIDE HOME EA 18 879.38 4 $3,517.52
58 1"CORPORATION STOP WITH 12"SADDLE EA 20 207.75 20 $4,155.00
59 1"CORPORATION STOP WITH 6"SADDLE EA 16 181.23 16 $2,899.68
60 1"CURB STOP AND BOX EA 36 254.53 36 $9,163.08
61 1"WATER SERVICE-MAIN TO CURB STOP LF 1800 19.08 1636 $31,214.88
193801520REQ5)dsm
12
Contract Unit Current Quantity Amount
No. Item Unit Quantity Price Quantity to Date to Date
62 1"WATER SERVICE DIRECTIONAL DRILLED-CURB STOP
TO HOME LF 630 50.23 2010 $100,962.30
63 INSULATION,4"THICK SY 290 38.82 275.4 $10,691.03
TOTAL PART 1B:CENTER OAKS 2 AREA STREET IMPROVEMENTS $311,922.50
PART 1C:CENTER OAKS 2 AREA STREET IMPROVEMENTS
64 LIFT STATION MODIFICATIONS LS 1 8797.50 0.65 $5,718.38
TOTAL PART 1C:CENTER OAKS 2 AREA STREET IMPROVEMENTS $5,718.38
PART 2:CENTERVILLE HEIGHTS AREA STREET IMPROVEMENTS
65 MOBILIZATION LS 1 10036.24 1 $10,036.24
66 TRAFFIC CONTROL LS 1 1176.00 1 $1,176.00
67 REMOVE BITUMINOUS PAVEMENT SY 10270 3.14 9250 $29,045.00
68 ADJUST EXISTING VALVE BOX EA 11 235.00 8 $1,880.00
69 ADJUST EXISTING SANITARY SEWER MANHOLE CASTING
AND RINGS EA 13 300.00 13 $3,900.00
70 ADJUST EXISTING CATCH BASIN CASTING AND RINGS EA 10 150.00 9 $1,350.00
71 EXTERNAL MANHOLE SEAL EA 23 236.53 13 $3,074.89
72 MILL BITUMINOUS CONSTRUCTION JOINT LF 200 2.40 $0.00
73
CONNECT DRAINTILE TO EXISTING STORM STRUCTURE EA 8 125.00 6 $750.00
74 4"PERFORATED POLYETHYLENE DRAINTILE PIPE WITH
SOCK WRAP LF 1000 2.19 1050 $2,299.50
75 COMMON EXCAVATION(EV)-STORM SEWER CROSSINGS CY 2850 15.44 1463 $22,588.72
76 SELECT GRANULAR BORROW(CV) CY 462 12.25 370 $4,532.50
77 AGGREGATE BASE,CLASS 5 TN 1993 10.12 968 $9,796.16
78 TYPE LV 3 NON WEARING COURSE MIXTURE(B) TN 1314 62.09 1338 $83,076.42
79 TYPE LV 3 WEARING COURSE MIXTURE(B)-2013 TN 985 65.18 1046 $68,178.28
80 BITUMINOUS MATERIAL FOR TACK COAT-2013 GAL 831 2.93 600 $1,758.00
81 REMOVE AND REPLACE CONCRETE CURB AND GUTTER LF 790 26.11 687 $17,937.57
82 SAW AND SEAL TRANSVERSE JOINTS IN BITUMINOUS
WEAR-2013 LF 2218 3.66 2190 $8,015.40
83 STREET SWEEPER(PICKUP BROOM W/OPERATOR) HR 10 125.00 2 $250.00
TOTAL PART 2:CENTERVILLE HEIGHTS AREA STREET IMPROVEMENTS $269,644.68
PART 3:OFF PROJECT SERVICE CONNECTIONS
84 CONNECT WATER SERVICE TO EXISTING PLUMBING
INSIDE HOME EA 29 879.38 6 $5,276.28
85 1"WATER SERVICE DIRECTIONAL DRILLED-CURB STOP
TO HOME LF 1450 50.23 43 569 $28,580.87
TOTAL PART 3:OFF PROJECT SERVICE CONNECTIONS $33,857.15
CHANGE ORDER NO.1
1 ROCK USED FOR TEMPORARY RESIDENT ACCESS TN 405.51 13.50 211.48 666.99 $9,004.37
2 2'X 3'CATCHBASIN EA 2 1343.00 1 $1,343.00
3 4'DIA.CATCHBASIN MANHOLE EA 2 1583.00 2 $3,166.00
4 4'DIA.CATCHBASIN MANHOLE,WITHOUT CASTING
(EXISTING TO BE SALVAGED) EA 1 1219.00 1 $1,219.00
TOTAL CHANGE ORDER NO. 1 $14,732.37
TOTAL PART 1A:CENTER OAKS 2 AREA STREET IMPROVEMENTS $689,458.94
TOTAL PART 1B:CENTER OAKS 2 AREA STREET IMPROVEMENTS $311,922.50
TOTAL PART 1C:CENTER OAKS 2 AREA STREET IMPROVEMENTS $5,718.38
TOTAL PART 2:CENTERVILLE HEIGHTS AREA STREET IMPROVEMENTS $269,644.68
TOTAL PART 3:OFF PROJECT SERVICE CONNECTIONS $33,857.15
TOTAL CHANGE ORDER NO.1 $14,732.37
TOTAL WORK COMPLETED TO DATE $1,325,334.01
193801520RE05&m
13
PROJECT PAYMENT STATUS
OWNER CITY OF CENTERVILLE
STANTEC PROJECT NO. 193801520
CONTRACTOR NORTHDALE CONSTRUCTION CO.,
CHANGE ORDERS
No. Date Description Amount
1 6/4/2013 This Change Order provides for additional work on this $12,545.39
project. See Change Order.
Total Change Orders $12,545.39
PAYMENT SUMMARY
No. From To Payment Retains a Completed
1 05/01/2013 06/06/2013 221 525.31 11,659.23 233 184.54
2 06/07/2013 07/10/2013 333 337.38 29 203.30 584 065.99
3 07/11/2013 08/22/2013 555 606.93 58 445.77 1 16819 15311.1
4 08/23/2013 10/16/2013 136 717.49 65 641.43 1,31282854
5 10/17/2013 05/19/2014 11 880.20 66 266.70 1,325,334.01
Material on Hand
Total Payment to Date $1,259,067.31 Original Contract $1,533,650.86
Retainage Pay No. 5 66 266.70 Change Orders $12,545.39
Total Amount Earned $1,325,334.01 Revised Contract $1,546,196.25
193801520REQ5 xlsm
14
STANDARD FORM OF AGREEMENT
THE CITY OF CENTERVILLE
THIS AGREEMENT is by and between City of Centerville,Minnesota (hereinafter referred to
as the"City") and C&L Excavating, Inc. (hereinafter referred to as the"Contractor"). City and
Contractor, in consideration of the mutual covenants hereinafter set forth, agree as follows:
ARTICLE 1. The Agreement
1.1. Contractor shall complete all work as specified in the following Contract Document:
1.1.1. This Agreement.
1.1.2. The Proposals dated 5/20/2014. (conformed copy)
1.2. After being reduced to writing and signed by the Contractor and the City certain documents can
become Contract Documents, and are incorporated into this Agreement by reference. These are
documents which may be delivered or issued on or after the Effective Date of the Agreement
and are not attached hereto.These documents can include:
1.2.1. Contract Bonds
1.2.2. Insurance Certificate
1.2.3. Notice to Proceed
1.2.4. Work Change Directives
1.2.5. Change Order(s)
1.3. These are all of the documents which form this Agreement. No verbal agreements exist outside
of the Contract Documents, and nothing shall modify the terms of this Agreement unless the
modification is in writing and signed by all parties.
ARTICLE 2. The Project
2.1. The Project for which the work under the Contract Documents is generally described as
follows:
Construct approximately 600 LF feet of storm sewer on Old Mill Road,north of 73rd Street
together with draintile,two catch basins, 3 each- 4' diameter manholes,remove and replace
300 LF concrete curb and gutter and topsoil/sod restoration.
ARTICLE 3. The Engineer
3.1. The Project will be monitored by Paul Palzer, Public Works Director(hereinafter referred to as
"Engineer"), who is to act as City's representative, assume all duties and responsibilities, and
will have the rights and authority assigned to Engineer in the Contract Documents in connection
with the completion of the work in accordance with the Contract Documents.
ARTICLE 4. Deadlines
4.1. Dates for Substantial Completion and Final Payment
4.1.1. The work will be completed and ready for Final Payment on or before August 1, 2014.
AGREEMENT BETWEEN CITY OF CENTERVILLE AND
C & L Excavating, Inc.
PAGE NO. 1 of 4
15
4.2. Liquidated Damages
4.2.1. City and Contractor agree that as Liquidated Damages for delay (but not as a penalty),
Contractor shall pay City $150 for each day that expires after the time specified in
Paragraph 4.1.
ARTICLE 5. Contract Price
5.1. City shall pay Contractor for completion of the work in accordance with the Contract
Documents an amount in current funds as follows:
Lump-sum for as follows:
$50,550.00
ARTICLE 6. Payment
6.1. Progress Payments
6.1.1 The City shall pay for 90% of completed work each month as approved by Engineer.
Contractor shall submit a request for progress payment to Engineer by the last day of
each month,which shall be processed and paid by the City within 30 days.
6.2. Final Payment
6.2.1. The City shall pay the remainder of the Contract Price upon final completion of the work
once the Engineer recommends acceptance of the work, and the City Council adopts the
recommendations of the Engineer. The City will not adopt the Engineer's
recommendations until the Contractor supplies the City with:
6.2.1.1. Lien waivers executed by the Contractor and any Subcontractors who have worked
on the project, and
6.2.1.2. A signed copy of Minnesota Department of Revenue Form IC-134. (This form can
be found at www.taxes.state.mn.us/forms/icl34.pdD.
ARTICLE 7. Contractor's Representations
7.1. In order to induce City to enter into this Agreement, Contractor makes the following
representations:
7.1.1. Contractor has examined and carefully studied the Contract Documents and the other
related data identified in the Bidding Documents or Request for Proposal.
7.1.2. Contractor has visited the Project Site and become familiar with and is satisfied as to the
general, local, and Project Site conditions that may affect cost, progress, and
performance of the work.
7.1.3. Contractor is familiar with and is satisfied as to all federal, state, and local Laws and
Regulations that may affect cost,progress,and performance of the work.
7.1.4. Contractor has obtained and carefully studied (or assumes responsibility for having done
so) all subsurface conditions reports, investigations, explorations, tests, studies, and data
concerning conditions (surface, subsurface, structural and/or Underground Facilities) at
or contiguous to the Project Site which may affect cost, progress, or performance of the
work or which relate to any aspect of the means, methods, techniques, sequences, and
procedures of construction to be employed by Contractor, including applying the specific
means, methods, techniques, sequences, and procedures of construction or demolition, if
any, expressly.required by the Contract Documents to be employed by Contractor, and
safety precautions and programs incident thereto.
7.1.5. Contractor does not consider that any further examinations, investigations, explorations,
AGREEMENT BETWEEN CITY OF CENTERVILLE AND
C & L Excavating, Inc.
PAGE NO. 2 of 4
16
tests, studies,or data are necessary for the performance of the work at the Contract Price,
within the Contract Deadlines, and in accordance with the other terms and conditions of
the Contract Documents.
7.1.6. Contractor is aware of the general nature of work to be performed by City and others (if
any)at the Project Site that relates to the work as indicated in the Contract Documents.
7.1.7. Contractor has correlated the information known to Contractor, information and
observations obtained from visits to the Project Site, reports and drawings identified in
the Contract Documents, and all additional examinations, investigations, explorations,
tests, studies,and data with the Contract Documents.
7.1.8. Contractor has given Engineer written notice of all conflicts, errors, ambiguities, or
discrepancies that Contractor has discovered in the Contract Documents, and a written
resolution has been received from the Engineer which is acceptable to Contractor. In all
other respects Contractor affirms that the Contract Documents are sufficient to indicate
and convey an understanding of all terms and conditions for performance and furnishing
of the work. Contractor fully accepted the Bid Proposal and Contract Documents
authored by the City.
7.1.9. Contractor warrantees that its work, including that of any subcontractor or agent
hired to perform work, will be free from defects and done in a workmanlike manner
conforming to the standard of care in the industry. That all work performed and
products installed are guaranteed to perform as intended or as designed for a period
of no less than two years from the final payment date of the project, unless a longer
period of warrantee is provided by a product manufacturer, service provider, or by
operation of law.
7.1.10. Contractor agrees to hold the city harmless from all damages and claims for damages that
may arise by reason of any negligence or violation of the law on the part of the
contractor, contractors agents, subcontractors or employees, while engaged in the
performance of this contract and agrees to take all precautions necessary to protect the
public against injury, and to keep danger signals out at night and at such other times and
such places as public safety may require. In addition, contractor agrees to keep in force
statutory workers' compensation insurance. Additionally, the Contractor shall maintain
liability coverage for all work covered under the contract naming the city as an additional
insured in at least the amount of$300,000 per claimant and$1,000,000 for each incident.
ARTICLE 8. Miscellaneous
8.1. Assignment of Contract
No party may assign any rights under or interests in the Contract without the written consent of
the party sought to be bound; and, specifically but without limitation, moneys that may become
due and moneys that are due may not be assigned without such consent (except to the extent
limited by law). Unless specifically stated to the contrary no assignment will release or discharge
the assignor from any duty or responsibility under the Contract Documents or applicable law.
8.2. Severability
Should any part of this Agreement or the Contract Documents be voided or found unenforceable
as a matter of Law or Regulation, all remaining provisions shall continue to be valid and binding
upon City and Contactor.In this event,the Parties now agree that this Agrem-=t and the Cor±W Docs writs
shall be reformed to replace such stricken provision or part thereof with a valid and enforceable
provision that comes as close as possible to expressing the intention of the stricken provision.
AGREEMENT BETWEEN CITY OF CENTERVILLE AND
C & L Excavating, Inc.
PAGE NO. 3 of 4
17
8.3. Forum
The laws of the State of Minnesota and the United States of America shall apply to the
Agreement and the Contract Documents.
IN WITNESS WHEREOF,City and Contractor have signed this Agreement in duplicate.One counterpart each has been
delivered to City and Contractor. All portions of the Contract Documents have been signed or identified by City and
Contractor or on their behalf.
This Agreement will be effective on June 1, 2014.
City: City of Centerville Contractor: C&L Excavating, Inc.
(Signature) (Signature)
(Printed name and title) (Printed name and title)
No.
(License No. —if applicable)
(Signature Attest By) (Signature Attested By)
Address For Sending Notices To:
1880 Main Street P.O.Box 99
Centerville,MN 55038 St. Joseph,MN 56374
Designated Representatives:
Owner: Contractor:
Mr.Dallas Larson
City Administrator (Printed Name)
(Printed title)
This agreement drafted by:
City of Centerville
1880 Main Street
Centerville,MN 55038
AGREEMENT BETWEEN CITY OF CENTERVILLE AND
C&L Excavating, Inc.
PAGE NO. 4 of 4
18
THE CHURCH OF
t. enevieve
7087 GOIFFON ROAD
CENTERVILLE, MN 55038 (651)429-7937
May 14, 2014
City of Centerville
1880 Main Street
Centerville, MN 55038
Subject: St. Genevieve's Parish Festival
Sunday, August 17, 2014
Liquor License
Enclosed is the completed Application for a temporary license for sale of liquor.
This year's event will take place on our Parish Community Center grounds,
6995 Centerville Road.
Please feel free to contact the undersigned with any questions.
Sincerely,
Andrew A. Melcher
St. Genevieve Festival Coordinator
952-927-2431 days
19
THE CHURCH OF
t. enevteve
7087 GOIFFON ROAD
CENTERVILLE, MN 55038 (651)429-7937
May 14, 2014
Centerville City Council
City of Centerville
1880 Main Street
Centerville, MN 55038
Subject: St. Genevieve's Parish Festival
Sunday, August 17, 2014
Dear Council Members:
We are requesting your support in approving our gaming permit for our annual Parish
Festival. Enclosed is the completed form. We respectfully request your signature and the
return of the form to us.
Please feel free to contact the undersigned with any questions.
Sincerely,
Andrew A. Melcher
St. Genevieve Festival Coordinator
952-927-2431 days
20
Centerville
Special Event Permit Application—on Private Property
1. TITLE, PURPOSE, AND BRIEF DESCRIPTION OF EVENT:
St. Genevieve Parish Picnic
New Application: X Renewal of or Change in Application:
Has this event been held in the past? F�] Yes n No If so, when? annually
CONTACT PERSON: Janet Tyndell
TELEPHONE: 651-429-7937 OR EMAIL: jtyndell(astgens.org
2. IDENTIFYING INFORMATION:
Attach a written communication from the organization(s) in whose name the event will be advertised which
authorizes you,the applicant,to apply for this special event permit on its/their behalf.
Applicant's Name: Janet Tyndell Title: Business Administrator
Address: 7087 Goiffon Rd Centerville
Mailing Address: 7087 Goiffon Rd Centerville MN 55038
Affiliation: church
Day Phone: 651-429-7937 Evening Phone:
Emergency Phone:
3. EVENT PRINCIPALS:
Following, please list the names, addresses and telephone numbers of all the principals involved in any of the
proposed special event. Include professional event organizers,event promoters,financial underwriters, commercial
sponsors, charitable agencies for whose benefit the event is being produced,the organization(s) in whose name the
event is being advertised, and all others administratively, financially and organizationally involved as principals in
the production of the proposed special event. Make additional copies of the following as needed to include as of the
principals involved in the proposed special event.
Name: Fr. Greg Esty, pastor
Organization/Business/Agency/Affiliation:
Church of St. Genevieve
Is this a non-profit organization? Yes No
If you are making application under non-profit status,proof of non-profit status must be attached to this annlication
Mailing Address: 7087 Goiffon Rd Centerville,MN 55038
Day Phone: 651-429-7937 Evening Phone:
Title and functional responsibility with regard to the event:
Pagel of 5
21
4. INSURANCE:
Attach to this application either an insurance policy or a certificate of insurance including the
policy number, amount, and the provisions that the City of Centerville is included as an
additional insured. (Please note that insurance requirements depend upon the risk level of the
event.
5. AVAILABILITY OF FOOD, BEVERAGES AND/OR ENTERTAINMENT:
If there will be music, sound amplification or any other noise impact, please describe, including
the intended hours of the music, sound or noise: none
Will alcoholic beverages be served? Yes Pr] No
If yes, describe what system will be used to ensure that alcoholic beverages will be consumed by
persons 21 years and older:
If a casino party, a dance, or live entertainment is part of your event,please describe: none
Please note that certain licensing may be required by City, Countv and State agencies, such
as a Large Assembly License for gatherings over 1,000 people, some types of food handling
licensing, Gambling License, Cabaret License, etc. It is your responsibility to check with
the City Clerk or local authorities to determine what licensing is required prior to
submitting this application. Attach all required licenses to this application.
Will food and/or non-alcoholic beverages be served? Yes _� No
If yes, describe the nature of the food (such as pre-packaged foods, hot dogs, pre-mixed soda,
unpeeled fruit, raw meats, vegetables, fish or peeled and cut fruit.)
on-site running water in parish community center, gill/griddle for cooking hot dogs/hamburgers
If yes, you may need a permit from the Anoka County Department of Environmental
Health. Please attach a copy of the permit to this application.
Page 2 of 5
22
6. SECURITY AND SAFETY PROCEDURES:
Describe your proposed procedures for set up, operation, internal security and crowd control: _
Attach to this application a copy of your building permit(s) if you are installing any electrical
wiring on temporary or permanent basis and/or if you are building any temporary or permanent
structures such as bleachers, scaffolding, a grandstand, stages or platforms.
Attach a copy of your fire department permit(s) to this application if you will use parade floats;
an open flame; fireworks or pyrotechnics; vehicle fuel; cooking facilities; enclosures (and tables
within those closures); tents, air supported structures, canopies, or fabric shelters.
7. FEE STRUCTURE/EVENT CHARGES:
If there is a fee or donation required as a condition of attendance or participation of this event,
please describe the amounts to be collected from various categories of participants or spectators:
dinner cost
8. If a donation is requested on a purely voluntary basis, describe how you intend to inform
participants/spectators or others that they may participate in the event whether they make a
donation or not:
Signature of Individual Submitting Application
Date of Application: 05/14/14 '
- - - - - - - - - - - - - - - - - - - - - - - -- - - - - - - - - - - - - - - - -- -- - - - -- - - - - - - - - - - - - - - - - - -
(Office Use Only)
NAME AND TYPE OF EVENT:
DAY, DATE AND TIME:
1. LICENSING AND INSURANCE
Approved by:
Signature Title
Date:
1. Dance and/or live entertainment.
Page 3 of 5
23
List types or permits or licenses required:
2. Alcoholic beverages license and insurance required.
3. Peddlers.
4. Noise abatement.
5. Other provisions as may be required:
6. Final check has been made of application requirements.
7. Event is approved by City Council.
8. All required permits are issued and on file.
9. Application is complete.
10. Special conditions are attached.
INSURANCE: Insurance coverage must be reviewed and approved by the City's
insurance carrier.
1. Public liability insurance certificate naming City of Centerville and other
public agencies additionally insured is required.
2. Hold harmless forms executed and filed.
3. List other insurance certificates (ie: liquor liability)
2. POLICE DEPARTMENT
Approved by:
Signature Title
Date:
1. Emergency vehicle access.
2. Traffic/safety street closures.
3. Appropriate barricades. (# Required)
4. Police personnel required/available.
5. Portable toilet facilities. (# Required)
6. First aid facilities.
7. Internal security and crowd control.
8. nighttime lighting.
9. Other provisions as may be required by this department.
3. FIRE DEPARTMENT
Approved by:
Signature Title
Page 4 of 5
24
Date:
1. Emergency vehicle access.
2. Use of fireworks, pyrotechnics, vehicle fuel, open flame.
3. Cooking facilities.
4. Occupancy and spacing of tables, enclosures.
5. Parade, floats.
6. Tents, air supported structures, canopies.
7. Other provisions as my be required by this department:
4. BUILDING DEPARTMENT
Approved by:
Signature Title
Date:
Electrical:
1. Plan check/inspection of any wiring installed on a temporary or permit basis.
2. Permit(s) attached.
Structural Plan:
I. Plan check/inspection of any temporary or permanent structures, including
bleachers, scaffolding, grandstand, reviewing stands, stages, or platforms.
2. Permit(s) attached.
3. Other provisions as may be required by this department:
Page 5 of 5
25
MINNESOTA LAWFUL GAMBLING 3/14 Page 1 of 2
LG220 Application for Exempt Permit
An exempt permit may be issued to a nonprofit organization that: Application fee (non refundable)
- conducts lawful gambling on five or fewer days, and
- awards less than $50,000 in prizes during a calendar year. If application is postmarked or received 30 days or
If total prize value for the year will be$1,500 or less,contact the licensing more before the event$50; otherwise$100.
specialist assigned to your county.
ORGANIZATION INFORMATION
Organization name Previous gambling permit number
Church of St. Genevieve X-98008
Minnesota tax ID number, if any Federal employer ID number (FEIN), if any
4361808 41-1417861
Type of nonprofit organization. Check one.
Fraternal X Religious Veterans Other nonprofit organization
Mailing address City State Zip code County
7087 Goiffon Rd Centerville MN 55038 Anoka
Name of chief executive officer [CEO] Daytime phone number E-mail address
Fr. Greg Esty 651-429-7937 info@stgens.org
NONPROFIT STATUS
Attach a copy of ONE of the following for proof of nonprofit status.
Nonprofit Articles of Incorporation OR a current Certificate of Good Standing.
Don't have a copy? This certificate must be obtained each year from:
Secretary of State, Business Services Div., 60 Empire Drive, Suite 100, St. Paul, MN 55103
Phone: 651-296-2803
IRS income tax exemption [501(c)] letter in your organization's name.
Don't have a copy? To obtain a copy of your federal income tax exempt letter, have an organization officer contact
the IRS at 877-829-5500.
IRS - Affiliate of national, statewide, or international parent nonprofit organization [charter]
If your organization falls under a parent organization, attach copies of both of the following:
a. IRS letter showing your parent organization is a nonprofit 501(c) organization with a group ruling, and
b. the charter or letter from your parent organization recognizing your organization as a subordinate.
GAMBLING PREMISES INFORMATION
Name of premises where the gambling event will be conducted. For raffles, list the site where the drawing will take place.
Church of St. Genevieve Parish Grounds
Address [do not use PO box] City or township Zip code County
6995 Centerville Rd Centerville 55038 Anoka
Date[s] of activity. For raffles, indicate the date of the drawing.
August 17, 2014
Check each type of gambling activity that your organization will conduct.
X Bingo* X Raffle[total value of raffle prizes awarded for year$ I X Paddlewheels* X Pull-tabs* _Tipboards*
*Gambling equipment for bingo paper, paddlewheels, pull-tabs, and tipboards must be obtained from a distributor
licensed by the Minnesota Gambling Control Board. EXCEPTION: Bingo hard cards and bingo number selection devices
may be borrowed from another organization authorized to conduct bingo.
To find a licensed distributor, go to www.gcb.state.mn.us and click on Distributors
under the WHO'S WHO?LIST OF LICENSEES, or call 651-539-1900.
26
LG220 Application for Exempt Permit 3/14 Page 2 of 2
LOCAL UNIT OF GOVERNMENT ACKNOWLEDGMENT
CITY APPROVAL COUNTY APPROVAL
for a gambling premises for a gambling premises
located within city limits located in a township
_The application is acknowledged with no waiting period. The application is acknowledged with no waiting period.
_The application is acknowledged with a 30 day waiting The application is acknowledged with a 30 day waiting
period, and allows the Board to issue a permit after 30 days period, and allows the Board to issue a permit after 30
[60 days for a 1st class city]. days.
The application is denied. The application is denied.
Print city name Print county name
Signature of city personnel Signature of county personnel
Title Date Title Date
TOWNSHIP.If required by the county.
On behalf of the township, I acknowledge that the organization
is applying for exempted gambling activity within the township
limits.
[A township has no statutory authority to approve or deny
an application, per Minnesota Statutes 349.166.]
Print township name
Signature of township officer
Title Date
CHIEF EXECUTIVE OFFICER'S SIGNATURE
The information provided in this application is complete and accurate to the best of my knowledge. I acknowledge that the financial
report will be completed and returned to the Board within 30 days Qfthe event,dat'
Chief executive officer's signatur4 - Date
Print name Fr. Greg Esty
REQUIREMENTS
Complete a separate application for: Financial report and recordkeeping required
• all gambling conducted on two or more consecutive days, or A financial report form and instructions will be sent with your
• all gambling conducted on one day. permit, or use the online fill-in form available at
Only one application is required if one or more raffle drawings www.gcb.state.mn.us.
are conducted on the same day Within 30 days of the event date, complete and return
Send application with: the financial report form to the Gambling Control Board.
_a copy of your proof of nonprofit status, and Questions?
_application fee (non refundable). Make check payable to Call the Licensing Section of the Gambling Control Board
"State of Minnesota." at 651-539-1900.
To: Gambling Control Board This form will be made available in alternative format(i.e.large print,Braille)
1711 West County Road B, Suite 300 South upon request.
Roseville, MN 55113
Data privacy notice: The information requested on this All other information provided will be pri- General; Commissioners of Administration,
form(and any attachments)will be used by the Gambling vate data about your organization until the Minnesota Management&Budget,and
Control Board(Board)to determine your organization's Board issues the permit. When the Board Revenue; Legislative Auditor,national and
qualifications to be involved in lawful gambling activities in issues the permit,all information provided international gambling regulatory agencies;
Minnesota. Your organization has the right to refuse to will become public. If the Board does not anyone pursuant to court order;other indi-
supply the information; however, if your organization issue a permit,all information provided viduals and agencies specifically authorized
refuses to supply this information,the Board may not be remains private,with the exception of your by state or federal law to have access to
able to determine your organization's qualifications and, organization's name and address which will the information; individuals and agencies
as a consequence, may refuse to issue a permit. If your remain public. Private data about your for which law or legal order authorizes a
organization supplies the information requested,the Board organization are available to: Board mem- new use or sharing of information after this
will be able to process the application. Your organization's bers,Board staff whose work requires notice was given; and anyone with your
name and address will be public information when received access to the information; Minnesota's written consent.
by the Board. Department of Public Safety; Attorney
27
teryiffe
•r:u.ar,rrd,.•.r�.�•:
CITY OF CENTERVILLE
APPLICATION FOR A 1 TO 4 DAY TEMPORARY/EVENT ON SALE LIQUOR LICENSE
(Organization or location limited to 3 permits in a 12 month period)
Type or Print Information
Name of Organization Date Organized Tax Exempt Number
Obt'Ll'e-h f $}. G ene v-c V'1C r 2-!S7(o Z-O
Street AddressCity State Zip Code
ceVtAe-64 i�e- M I-) I u-�b-S V
Name of Person Completing Application Business Phone Home Phone
Dates�Liquor Will Be Sold(1 to 4 days) Type of Organization
1�w u0t (1 z,31,I 0 CLUB 0 CHARITABLE' ELIGIOUSD OTHER NON-PROFIT
Or anizati n Officer's Name Address
�, Gr� � s�,LtAe-
Organization fficer's Name Address
Organization Officer's Name Address
Location where license will be used. If an outdoor area,describe:
to t 4
Will the applicant contract for intoxicating liquor services? If so,give the name and address of the
Liquor license providing the service.
Will the appil nt carry liquor liability insurance? If so, the carrier's name and amount of
Covera e. �' '3u3 (it)c>
APPROVAL
APPLICATION MUST BE APPROVED BY CITY COUNCIL PRIOR TO SUBMISSION TO LIQUOR CONTROL
CITY OF CENTERVILLE DATE APPROVED
FEE AMOUNT LICENSE DATES
DATE FEE PAID
Ci!y Clerk
NOTE: Submit to the City of Centerville.at least thirty(30)days prior to event.
Signature of Applicant:
-5c 00av
28
ki� -777'777-7-;1
Certificate of Coverage
Cerilficaic Holder Tills Certificate Is Issued its$I Matter of information only and
Archdiocese of St.Paul-Minneapolis confers no rights upon the holder of this carlifical e.This certificate
Chancery Office does not amend,extend or alter the coverage afforded below.
226 Surninit Avenue
St.Paul,MN 55102 Company Affording Coverage
THE CATHOLIC MUTUAL RELIEF
Covered Location SOCIETY OF AMERICA
10843 OLD MILL RD
St.Genevieve Caholio Church OMAHA, NE 68154
7087 Goiffon Street
Centerville,MN 55038
era ges-
�j
Tills is to certify that the coverages listed below have been Issued to the certificate holder named above for the certificate
Indicated,notwithstanding any requirctrient,term or condition of any contract or other document with respect to which tills
certificate may be Issued or may pertain,the coverage afforded described herein Is subject to all the terms,exclusions and
conditions of such coverage.Limits sbolvii may have been reduced by paid claims.
Coverage Effective Coverage Expiration
Type of Coverage CerlificsiteNumber Date Dale Limits
Property Real&Personal Property
D.General Whilky Each Occurrence 500,000
General Aggregate
Occurrence 8589 7/V2013 7/1/2014 Products-Conip/011 Agg
Claims blade I'monal&Adv Injury
Fire Damage(Any one fire)
Mcd Exp(Any one person)
Excess TARbility Each Occurrence 500000
8589 711/2013 711/2014 Annual Aggicgrntc
other Fach Occurrence
Claims Made
Annual AgFrograle
Limit/Coverage
lk3cripilonof0pentions/LocalloiisNehiclesNi)"Inlitems (the following Ismitu Ric supersedes any other language In tills tnilorsemeni or the Certificate In
conflict Willi ills language)
Coverage is verified with regard to Covered Location's Annual Chicken Dinner and Picnic,to be hold on parish grounds,August 18,
2013.
Includes Liquor Liability and Fidelity for Charitable Gambling,
llolderorcertin 4
Should any of the above described coverages be cancelled
before the expiration date thereof,the Issitingcompliny will
City of Centerville endeavor to mail 30 days written notice to the holder of
1880 Main Street certificate named'to the left,but failure to inaft such notice shall
Centerville,MN 55038 impose no obligation or liability of any)Intl upon the company,
its agents or representatives,
Rcprescnlalive
10-11-10--13-3
Authorized
00
29
April 301h 2014
To: Dallas Larson,city Administrator
Re: 2014 Vehicle replacement
From: Paul Palzer, Public works Director/Building Official
Dallas-
I have put together pricing for new 2015 Chevy%and a One ton with a plow&dump box. I also
researched pricing on Craigslist list for a 98-01 ranger for summer staff use and for comps on selling our
2005 GMC dump and 2008 Ford%ton. Below is a chart of the costs and price range for selling the
vehicles. The budget for replacement is$48,000.00.
2015 Chevy 2500 $29,500.00
2015 Chevy 3500,dump box&v-plow 47,500.00
98-01 Ranger PU 4,200.00
Total $81,200.00 $81,000.00
2005 GMC with dump box& plow-54k $16,000-21,000.00
2008 Ford F250-34k $16,000-20,000.00
Total $32,000-41,000.00 32,000.00 41,000.00
Exchange cost $49,200 $40,000
1 propose we sell the two city vehicles out right and purchase the three vehicles above not to exceed the
price stated.
Paul
30
Teresa Bender
From: Paul Palzer
Sent: Thursday, May 22, 2014 10:46 AM
To: Dallas Larson
Cc: Teresa Bender
Subject: FW:2014 Truck replacement
Attachments: April 30th 2014 truck replacement.pdf
Hi Dallas—I did send my recommendation to purchase three vehicles. I also discussed the value of the existing trucks
with an auto sales person I know and sent an email on the 5th with the results. Here is a copy of the email.
Hello Dallas- I met John Hendrich with K&L Auto sales today and asked him what he would buy our vehicles for
today. This is the amounts he would give:
2004 Chevy with plow $16,000.00
2005 GMC with plow& dump box $20,500.00
2008 Ford F250 $14,500.00
He also would sell them at the dealer auction for$250.00 each and recommend we have them detailed for
$125.00 each. The auction price can be a reserved number so the city can make a determination if you want to sell for
the going price or relist the vehicle.
I also asked him for a number on the 2015 Chevy truck I priced out to be bought in September of 2015 with
6000 or less miles on it. He said he would be in the $29,500-31,500.00 range and is going to try to get a firm price from
his boss.
This should give the Council a little confidence on the current values of the vehicles at wholesale.
Paul
My proposed purchase seems reasonable within the budget, but as always with selling anything,conditions can change
with vehicle's condition and market issues. Let me know if you need anything else. Thanks, Paul
From: Paul Palzer
Sent:Wednesday,April 30, 2014 9:33 AM
To: Dallas Larson
Subject: 2014 Truck replacement
1
31