HomeMy WebLinkAbout2014-05-28 Handouts @ Meeting "4 tervi fe 1880 Wain Street,Centervi(fe. IWY1 '55038
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May 28, 2014
Memo to Council:
Due to personal commitments, I am unable to attend the council meeting. I do apologize
for missing the meeting. I am submitting this memo to offer some comments on agenda
items that might need background.
New Business.
L Contract for Storm Sewer Construction. Paul solicited quotes on constructing
a short section of storm sewer on Old Mill Road from 73' north about 600 feet.
This corrects a drainage problem at the intersection of Old Mill Road and 73'that
has caused premature failure of the pavement in that location. Quotes ranged from
550,550 to $62,111.83. Staff recommends awarding a contract to C&L
Excavating in the amount of $50,550, and costs would be paid from the
Stormwater Fund.
2. Church of St. Genevieve request for special event permits. This is an annual
event that has had no issues in the past. Staff recommends approval.
3. Purchase of trucks. Paul has asked for approval to replace two trucks through
the State Cooperative Purchasing Program (State Bid). The City is able to
purchase vehicles through the State Bid at significant discount over normal dealer
pricing.
You may recall that in 2012, the Council approved a capital equipment
plan that would provide funding for this kind of purchase as the equipment needs
to be replaced. Paul would like to replace the 2005 GMC one-ton dump truck and
one of the 2008 Ford F-250's.
The 2005 GMC at about 54,000 miles is the workhorse of the fleet and is
nearly ten years old. The vehicle is older than the miles would indicate, as
plowing snow puts a lot of stress on it. Repairs are becoming more frequent and
the vehicle was out of service for repairs during the snow plowing season. I
believe that Paul is suggesting that the 2008 Ford be replaced because it has a
higher value and will reduce the amount of net outlay to provide a new vehicle.
The replacement will be equipped to handle primary snow plowing duty.
Paul is also asking approval to purchase a used pickup truck to add to his
available vehicles. The city has moved in the past five years to more reliance on
seasonal summer workers. The truck would provide transportation to and from the
job site for workers and their tools. The cost is relatively low and can be
accommodated in the equipment fund.
1
Paul will be at your meeting and can explain more fully, but I believe that
the vehicle replacements are justified. The vehicles depreciate in value at a very
steady rate, so the cost per year of ownership is about the same whether you rotate
the vehicle on a short cycle or long, but we add to the depreciation the annual
maintenance costs which tend to increase as the vehicle ages. There probably is
no reason to keep the vehicles to the point where we risk major repairs and loss of
service. The funds are in the Capital Equipment Fund, so I believe that the
Council would be justified in approving the purchase.
4. Change Order#1, Royal Meadows. This work involves a variety of catch basin
and curb repairs as well as gate valve & manhole adjustments in conjunction with
street mill and overlay work. Paul solicited proposals from at least three
contractors and received proposals ranging from $82,550 to $113,862.70. Staff
recommends approving the lowest cost method of accomplishing the work, and
recommends approving a change order to add this amount to the contract for the
Royal Meadows Project.
Lake Shore Parcels. I can report that St. Paul Regional Water has indicate that they
could go either way with the northerly lake shore parcel along Main Street. If the City
wants to own it, they appear willing to include it at no extra cost, but they would not
require that it be part of the transaction. I suggest that you determine if the consensus
is still in favor of including it in the purchase. I would then work with St. Paul
Regional Water on the purchase along the lines of what was discussed at your last
meeting.
Dallas Larson, City Administrator
2
2005 GMC Duma truck
3/16/2010 Polar Chev Speedo Replace $ 523.46
2/28/2012 Key Automotive Center Rear Brakes/patch tire $ 392.26
11/19/2012 Discount Tire Rep)two tires $ 378.80
10/21/2013 Discount Tire Repl two tires $ 221.00
10/22/2013 Center Frame&Wheel Tie rods/idler/pitman arms&align $ 884.16
12/11/2013 Polar Chev Brake repair $ 140.00
12/24/2013 ACR, Inc, Motor Mounts/Front differential(used) $2,161.69
$4,701.37
Other considerations
Insurance Cost Per Year-existing Vehicle $ 247.00
Insurance Cost Per Year-new Vehicle $ 320.00
Excise tax on replacement vehicle $2,400.00
Annual license tabs $ 8.00
2008 Ford F-250
11/14/2012 Discount Tire Four tires 813.3
6/17/2013 Auto Value Battery 117.78
931.08
Other consideration
Insurance Cost Per Year-existing Vehicle $214.00
Insurance Cost Per Year-new Vehicle $280
Excise tax on replacement vehicle $2,000.00
Annual license tabs $ 8.00
SCHEDULE of VEHICLES - CENTERVILLE, CITY OF
COVENANT Number: CMC 36487
COVENANT Period: 03/01/2014 TO 03/01/2015
VEH# YR TRADE NM MODEL - ID - LIAB PHYD
HNO HIRED/NONOWNED $ 58 $
VOL AUTO COV FOR VOLUNTEERS $ 230 $
001 2001 STERLING PLOW TRUCK 5865 $ 153 $ 263
002 2005 GMC 1 TON PU 8649 $ 134 $ 93
003 2005 CHEV 3/4 T PICKUP 7621 $ 134 $ 67
004 2006 FELLING TRAILER 5370 $ $ 35
005 2007 STERLING PLOW TRUCK 8794 $ 153 $ 335
006 2008 FORD F250 3633 $ 134 $ 80
007 2008 FORD F250 3632 $ 134 $ 80
008 2000 FORD RANGER PICKUP 6309 $ 139 $ 35
TOTAL VEHICLES $ 1,269 $ 988
TOTAL AUTO PRM $ 2,257
Owner: City of Centerville, 1880 Main St.,Centerville,MN 55038 Date May 22,2014
®Stantec Contractor: C&L Excavating,Inc.,7939 Ridgewood Rd.,St.Joseph,MN 56374
Bond Company: Bond No:
CONSTRUCTION CHANGE ORDER NO. 1
2014 ROYAL MEADOWS WATERMAIN IMPROVEMENTS (LABOR BID)
STANTEC PROJECT NO. 193802483
Description of Work
This Change Order provides for additional work as follows:
Item No 1 provides for additional manholes,frame adjustments and castings.
Item No.2 provides for additional catchbasins,adjustments,and remove and replace all rings,and remove and replace
10'concrete curb each side of catchbasin,and install(2) No.4 steel reinforcing rods in the lower portion of the curb.
Item No.3 provides for adjusting valve box (within 6'of mill area).This involves two (2) adjustments.First lower box for
milling and then raise box to future pavement grade.
Item No.4 provides for reconstruction of storm sewer on West Robin Lane to include 80 If of concrete curb and gutter.
Item No.5 provides for remove and replace existing concrete curb and gutter.
Contract Unit Total
No. Item Unit Quantity Price Amount
CHANGE ORDER NO.1
1 MANHOLE,ADJUST FRAME AND CASTING EA 10 $500.00 $5,000.00
2 CATCHBASIN-PER ABOVE DESCRIPTION EA 22 $1,200.00 $26,400.00
3 ADJUST VALVE BOX-PER ABOVE DESCRIPTION EA 16 $450.00 $7,200.00
4 RECONSTRUCT STORM SEWER PER ABOVE LS 1 $12,000.00 $12,000.00
DESCRIPTION
5 REMOVE AND REPLACE CONCRETE CURB AND LF 1065 $30.00 $31,950.00
GUTTER
TOTAL CHANGE ORDER NO. 1: $82,550.00
193802483CH01 xlsm
Original Contract Amount $297,601.80
Previous Change Orders $0.00
This Change Order $82,550.00
Revised Contract Amount (including this change order) $380,151.80
CHANGE IN CONTRACT TIMES
Original Contract Times:
Substantial Completion (days or date):
Ready for final Payment (days or date):
Increase of this Change Order:
Substantial Completion (days or date):
Ready for final Payment (days or date):
Contract Time with all approved Change Orders:
Substantial Completion (days or date):
Ready for final Payment (days or date):
Recommended for Approval by:
STANTEC
Date:
Approved by Contractor: Approved by Owner:
C&L EXCAVATING, INC. CITY OF CENTERVILLE
Date Date
cc: Owner
Contractor
Bonding Company
Stantec
193802483CHOl.xlsm