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HomeMy WebLinkAbout2014-04-23 CC Minutes - Approved CITY OF CENTERVILLE CITY COUNCIL MEETING April 23, 2014 6:30 p.m. Pursuant to due call and notice thereof, the City of Centerville held their regularly scheduled meeting of April 23, 2014 at City Hall, 1880 Main Street. PRESENT: Acting Mayor Jeff Paar Council Member Ben Fehrenbacher Council Member D. Love ABSENT: Mayor Tom Wilharber Council Member King STAFF: City Administrator Dallas Larson City Engineer Mark Statz (Arrived at 6:35 p.m.) Legal Counsel Kurt Glaser Public Works Director Paul Palzer I. CALL TO ORDER Acting Mayor Paar called the meeting to order at 6:30 p.m. Acting Mayor Paar requested that item V. Approval of Agenda, be the next item of discussion. V. APPROVAL OF AGENDA Acting Mayor Paar added Centerville Claims (Check #28641-28648) and requested that the Centerville Lions’ Request for a Raffle Permit be placed on the Consent Agenda as Item #8, that Street Dance be Item #3 under New Business and suggested Tabling the Closed Executive Session due to several missing Council Members. Motion by Council Member Love, seconded by Council Member Fehrenbacher to Approve the Agenda as presented. All in favor. Motion passed. Acting Mayor Paar stated that an instrumental Lion member, City resident, volunteer and past honorary Grand Marshall of the Fete des Lacs parade had passed away, Mr. Lynn Johnson, and Council desired to forward their condolences to the Johnson family and thanked them for his services. II. PLEDGE OF ALLEGIANCE III. AWARDS/PRESENTATIONS/APPEARANCES City of Centerville Council Meeting Minutes April 23, 2014 1. Sergeant Pat Aldrich, Centennial Lakes Police Department (2013 Annual Report and 2014 Management Plan & Quarterly Update) Sergeant Aldrich reviewed the 2013 Annual Report with Council highlighting Problem Oriented Policing (POP), crime statistics, investigations, community events, drug take back program, police reserves, Community Emergency Response Team, and Chaplain Services provided throughout the year. Sergeant Aldrich also reviewed the 2014 Management Plan with council highlighting strategic framework/principle focus areas (fight crime and enhance community safety, improve organizational effectiveness and professionalism, promote community support and involvement and enhance innovation and technology); and organizational goals and objectives. Acting Mayor Paar thanked Sergeant Aldrich for his report and stated that Council feels that the Centennial Lakes Police Department is doing a great job of policing the community. V. APPROVAL OF AGENDA Previously discussed. IV. PUBLIC HEARING 1. None. VI. APPROVAL OF MINUTES 1. April 9, 2014 City Council Meeting Minutes The Acting Mayor provided Council Members with an opportunity to review the presented minutes. Motion by Council Member Fehrenbacher, seconded by Council Member Love to approve the minutes of the April 9, 2014 City Council Meeting as presented. All in favor. Motion passed. 2. April 9, 2014 City Council Joint Work Session Meeting Minutes Administrator Larson stated that the minutes to the Joint Work Session were incomplete and requested that they be deferred to the next meeting. Council concurred. VII. CONSENT AGENDA 1. City of Centerville April 10, 2014 through April 23, 2014 Claims (Check #28631-28640) w/Voided Check #28592 & 28605 & (Check #28641-28648) 2. Centennial Police Department Claims through April 10, 2014 (Check #9856-9871) 3. Centennial Fire District Claims through April 4, 2014 (Check #6326-6334) & Payroll (Check #6318-6325) Page 2 of 6 City of Centerville Council Meeting Minutes April 23, 2014 4. Res. #14-0XX – Reserving Unspent Budget & Revenue Excesses from Year 2013 & Committing Them for Park Purposes to be Expended in 2014 5. P & R Recommendation to Approve Special Event Permit Application ~ Centennial Baseball Booster 5K/8K Run, Anoka County Trails w/Laurie LaMotte Park – September 27, 2014 (6:30 a.m. – 11:00 a.m.) w/Park Use Fee Waiving but not $100 Deposit (They have submitted permit to Anoka County for Rice Creek Chain of Lakes Permit, will Provide Police at Intersections, Trash Removal, Port-a-Potties, First-Aid & Etc.) 6. P & R Recommendation to Approve Special Event Permit Application ~ Hmong Flag Football Tournament, Laurie LaMotte Park – May 31 – June 1, 2014 (5:00 p.m. May 30 – 7:00 p.m. June 1, 2014) w/$50 Usage Fee and Deposit Determined by Staff 7. Encroachment Agreement ~ Mr. & Mrs. Zachary Handahl, 1937 Eagle Trail – Fence & After the Fact Pool (Installed by Previous Owner) in Drainage/Utility Easement 8. Centerville Lions Request for Raffle Permit – Kelly’s Korner Benefit for Austin Klecker, May 31, 2014 Acting Mayor Paar provided Council Members with an opportunity to remove any item that they desired additional information on. Motion by Council Member Fehrenbacher, seconded by Council Member Paar to approve the Consent Agenda as presented. All in favor. Motion passed. VIII. OLD BUSINESS 1. Anoka County Fire Protection Council Joint Powers Agreement City Attorney Glaser stated that there have been several drafts and many questions regarding the need of the agreement, additional duties of elected officials and Staff, duplication of agreements versus combining existing agreements, protection of funding for services offered, costs associated with the agreement and the ramifications of the City of Lino Lakes request to not be included in the agreement even though they are currently a member of the Centennial Fire District. Attorney Glaser stated that Council needs to agree with and feel comfortable with the Agreement prior to making a decision and he is not sure that the document addresses all concerns. Attorney Glaser and Administrator Larson both stated that the item could be tabled to the next meeting. Council questioned who was leading the passage of the agreement. Administrator Larson stated that Fire Chiefs and the new radio communication system where driving the agreement and its passage. Council stated that there was concern regarding the current position of the Centennial Fire District and the timing of the agreement along with funding, potential for loss of funding, protection of Fire District’s interests and potential for cooperative endeavors in the future; however, desired to table the item at this time. 2. Downtown Concrete Intersection Administrator Larson stated that the recently completed Downtown Color Concrete Study unveiled no new information and their suggested remedy was to completely remove the existing Page 3 of 6 City of Centerville Council Meeting Minutes April 23, 2014 concrete and replace it with asphalt. Administrator Larson stated that he has discussed with Anoka County that potential for this work to be completed at the same time as the Centerville Road Project, however, the County has requested that the City provide design and specification sheets for that portion of the roadway with financial implications for the City. Concensus of Council was not to complete a quick fix by continuously patching the area but to promptly rectify the issue by replacing the concrete with asphalt. Engineer Statz stated that he would gather cost estimates and believed the previous time he looked into the issue it would cost approximately $80,000 which included all of his fees. Discussion ensued regarding the commencement of the Centerville Road Project in the fall and waiting for the project to save money was too lengthy of a time period, whether the City would need to solicit for bids if completing on own, best interest of the City to wait, repair and save funding or initiate repairs now. Motion by Council Member Fehrenbacher, seconded by Council Member Love to authorize Staff to make a decision to either add to the County Centerville Road Reconstruction Project or to reconstruct the intersections under a separate contract. All in favor. Motion passed. 3. Hugo Request for Funding Assistance – Bald Eagle Lake Dam Administrator Larson stated that the Dam is located at the headwaters of the lake, if the dam failed others downstream including: Centerville, Lino Lakes, White Bear Township and others could be affected, the City of Hugo does not own the dam, would be applying for funding through MNDot, the lake association’s unwillingness to contribute funding and his belielf that once several neighboring communities show support others will follow. Administrator Larson discussed the relationship that has been formed with the City of Hugo by stating they assist with storage of salt in the winter months, sweep our streets, etc. Lengthy discussion ensued regarding the responsibility of the lake association, waiting for all members of the Council to be present for action on the item, funding from excess 2013 budget, consideration of a one-time donation, potential for additional requests due to funding shortfalls and timing of payment. Motion by Council Member Fehrenbacher, seconded by Council Member Love to authorize $2,500 to the City of Hugo as a one-time donation for improvements associated with the stabilization of the Bald Eagle Lake Dam. All in favor. Motion passed. IX. NEW BUSINESS 1. Consider Entering into Agreement with Minnesota Department of Health for Source Water Protection Implementation Grant Administrator Larson had previously reported that the City of Centerville was awarded a $10,000 grant for expenditures associated with the sealing of wells within the Royal Meadows Development/wellhead protection area. Administrator Larson stated that if the entire grant can Page 4 of 6 City of Centerville Council Meeting Minutes April 23, 2014 be spent down before the end of the summer, in conjunction with the water project, the City will again apply for another grant in the fall. Motion by Council Member Fehrenbacher, seconded by Council Member Love to authorize the City to enter into the presented agreement. All in favor. Motion passed. 2. Centerville Road - Utilities Administrator Larson stated that surveys had been obtained from residents that would be affected by municipal services (water/sewer) and the results are as follows: 6759 Centerville Road & vacant lot next door – willingness to connect home immediately upon availability. 6756 Centerville Road – had concerns regarding how these improvements would affect their property taxes, stated that they would not connect the existing home due to the potential for demolition associated with future development of the property and understands that connection fees would be likely when development of their property happens. 6719 Centerville Road & vacant lot next door – would like W/S improvements to be available but would not connect at this time. 6716 Centerville Road & (possibly three vacant lots next door – willingness to contact home immediately upon availability. 6709 Centerville Road – would like it to be available but would not connect at this time. (Additional equipment would be needed to service basement of home). Administrator Larson stated that funding for the improvements could come from both the sewer and water funds which are healthy; offer an opportunity for connection when available with assessments but defer connection fees and associated assessments until desired connection or sunset date, lack of providing stub to Vickers property, reimbursement by developer once the Vickers property is developed, cost savings associated with piggy-backing on the CSAH21 Street Improvement Project, other areas of town that need services (downtown and LaValle Drive) and gravity fed sewer. Lengthy discussion ensued regarding the deadline for County to include in their project (end of May), drilling of services, widening of CSAH21. Consensus was to table the item until the May 14, 2014 Council meeting. 3. Street Dance Council Member Paar reported that the Centerville Lions would not be organizing or having their annual street dance on Saturday, July 26, 2014 due to numerous factors (such as weather, volunteers, etc.) Council Member Paar stated that Mr. Tom Lee has organized a music event “The Jam” for Friday, July 25, 2014. Council Member Paar stated that he was unsure whether the Lions desired to sell concessions at the music event and would be contacting them regarding this item. City Attorney Glaser stated that either Kelly’s Korner or Trio Inn could provide something similar to the street dance within the confines of their businesses if desired. It was felt Page 5 of 6 City of Centerville Council Meeting Minutes April 23, 2014 that involvement of the City would have to be discussed in more detail; however, both businesses could be approached for their consideration. X. ANNOUNCEMENTS/UPDATES 1. Administrator Larson – None. 2. Council Member Paar stated that an upcoming Centennial Fire Steering Committee would entail reviewing appraisals of the existing equipment. XI. ADJOURNMENT Motion by Council Member Paar, seconded by Council Member Love to Adjourn the regularly scheduled 8:36 p.m. Council meeting of April 23, 2014 as presented. All in favor. Motion passed. Transcribed by City Staff Member Teresa Bender, City Clerk Page 6 of 6