HomeMy WebLinkAbout2014-06-11 CC Packet CITY OF CENTERVILLE COUNCIL MEETING AGENDA
tervi��e Wednesday, June 11, 2014
6:30 p.m. or shortly thereafter
OPEN FORUM 6:30 P.M.: An opportunity for members of the public to address the City Council on items not on
the current agenda. Items requiring Council action may be deferred to Staff or Boards and Commissions for research
and future Council Agendas if appropriate. You will be limited to two (2) minutes and we ask that you conduct
yourself in a professional, courteous manner and refrain from the use of profanity. Failure to abide by this policy
may result in the loss of your privilege to speak. Persons wishing to speak will be required to complete a sign-up
sheet and give it to the Mayor or a Staff person prior to 6:00 p.m.
COUNCIL MEETING
I. CALL TO ORDER
1. Roll Call
III. AWARDS/PRESENTATIONS/APPEARANCES
1. Centerville Lions, Mr. Greg Kieselhorst—P & R Donation
IV. PUBLIC HEARING
1. None.
APPROVAL OF AGENDA
VI. APPROVAL OF MINUTES
1. May 28,2014 City Council Meeting Minutes (Pages 1-5)
VII. CONSENT AGENDA
1. City of Centerville May 29,2014 through June 11,2014 Claims (Check#28711-
28729)w/Voided Check#28687 (Pages 6-7)
2. Centennial Fire District Claims through June 5,2014 (Check#6426-6439) (Page 8)
3. Encroachment Agreement—Fence, 1916 Eagle Trail (Page 9)
4. Encroachment Agreement—Fence, 1871 —73rd Street (Page 10)
VIII. OLD BUSINESS
1. Anoka County Fire Protection Council Joint Powers Agreement
**Tabled 4/23/14 & 5/14/2014** (Pages 11-35)
IX. NEW BUSINESS
1. Purchase of Truck Under State Cooperative Purchasing Program (Tabled from
Previous Meeting) (Pages 36-40)
(Equipment Replacement Schedule) (Pages 41-44)
2. City of Centerville/Bald Eagle Waterski Show,Inc.Permit Use of City Owned
Property @ Trailside Park for Ski Shows 5/2014-8/31/2019 (Pages 45-48)
X. ANNOUNMENTS/UPDATES
1. Administrator Larson
XI. ADJOURNMENT
**REMINDERS**
Garage Sale Days-June 13 & 14, 2014, 8:00 a.m. -4:00 p.m.
Clean Up Day-June 21, 2014, 8:00 a.m. - 1:00 p.m. (LaMotte Park Parking Lot- Waste Management,
Electronic Recycling, Florescent Bulb Recycling, Paper Shredding & Bicycle Recycling)
Planning & Zoning Commission Meeting-July 1, 2014, 6:30 p.m. (Council Chambers)
City Council Meeting-June 25, 2014, 6:30 p.m. (Council Chambers)
Parks & Recreation Committee Meeting-July 2, 2014, 6:30 p.m. (Council Chambers)
City Hall Closed in Observance of Independence Day-July 4, 2014
City Council Meeting-July 9, 2014, 6:30 p.m. (Council Chambers)
Register for the 5K/8K Run, Parade & Garage Sale Days on-line!
PARK USAGE RESERVATIONS
Ms. Jaci Smetana, Fitness Classes, Parking Lot, Football/Soccer Fields/Shelter, LaMotte Park-April 28
through October 31, 2014, Monday through Thursdays from 5:30-6:30 a.m.
Centennial Little League, Ball field#3, #4 and possibly#5, LaMotte Park-April 1 through August 1,
2014, Monday through Fridays from 4:00 p.m. to dark
Centennial Soccer Club, Fields #1, #2 and 11, LaMotte Park-April 1 through July 26, 2014, 5:30 p.m. to
sunset&Acorn Creek
Cub Scout Pack 432 Picnic & Rocket Launch-LaMotte Park, June 7, 2014, 8:00 a.m. to 1:00 p.m.
(Mutually Agreed Use w/Wu Long Karate, LLC for Use)
Wu Long Karate-LaMotte Park, June 7, 2014, 8:00 a.m. to 12:00 p.m. (Mutually Agreed Use w/Cub
Scout Pack 432)
Centennial Soccer Club, Soccer, Fields #1, #2 and 11, LaMotte Park-August 1 through October 31,
2014, 5:30 p.m.to Sunset(Monday, Wed. &Fridays) (Mutually Agreed Use w/CYF)
Centennial Youth Football,Fields#1, #2 and 11, LaMotte Park-August 1 through October 31, 2014,
5:00 p.m. to 7:30 p.m. (Tues., Thurs. & Saturday Early Morning/Late Afternoon(Mutually Agreed Use
w/CSC)
Centennial Baseball Boosters, 5K/8K Run - LaMotte Park Trails- September 27, 2014, 6:30 a.m. to 11:00
a.m.
MUSIC IN THE PARK- Hidden Spring, 6:30 p.m.
June 10, 2014- BBB Combo (Jazz)
Tune 17, 2014—Porch Pickers (Blue Grass/Country)
me 24, 2014—Until Then (Acoustic Pop/Rock/Alt. Country)
July 1, 2014 —Capt'n Thomas Black (Acoustic Rock/Indie/Story)
July 8, 2014 — Seven Cats Swing (Swing/Jazz)
July 15, 2014—Mean Gene & The Woodticks (Acoustic Folk/Rock/Blues)
July 22, 2014— Mike Conlon(Acousic Rock/Country)
July 29, 2014— Maple Street Ramblers (Dixie Land)
CITY OF CENTERVILLE
CITY COUNCIL MEETING
May 28, 2014
6:30 p.m.
Pursuant to due call and notice thereof,the City of Centerville held their regularly scheduled
meeting of May 28, 2014 at City Hall, 1880 Main Street.
PRESENT: Mayor Tom Wilharber
Council Member Jeff Paar
Council Member Ben Fehrenbacher
Council Member D. Love
Council Member King
ABSENT: City Administrator Dallas Larson
STAFF: City Engineer Mark Statz
Public Works Director Paul Palzer
Finance Director Ellen Paulseth
Lead Project Coordinator Greg Burmeister
I. CALL TO ORDER
Mayor Wilharber called the meeting to order at 6:30 p.m.
II. PLEDGE OF ALLEGIANCE
III. AWARDS/PRESENTATIONS/APPEARANCES
1. None.
V. APPROVAL OF AGENDA
Mayor Wilharber requested adding Hmong Football Tournament under New Business and stated
that Old Business, Item #1 would be placed on Council's agenda for June 11, 2014
consideration.
Motion by Council Member Paar, seconded by Council Member Love to Approve the
Agenda as presented. All in favor. Motion passed.
V. PUBLIC HEARING
1. None.
VI. APPROVAL OF MINUTES
1
City of Centerville
Council Minutes
May 28,2014
1. May 14, 2014 City Council & Closed Executive Session Meeting Minutes
The Mayor provided Council Members with an opportunity to amend the presented minutes.
Motion by Council Member Love, seconded by Council Member King to approve the
minutes of the May 28, 2014 City Council & Closed Executive Session Meeting Minutes as
presented. All in favor. Motion passed.
VII. CONSENT AGENDA
1. City of Centerville May 14, 2014 through May 28, 2014 Claims (Check #28687-28707)
2. Centennial Police Department Claims through May 22, 2014 (Check#9908-9934)
3. Centennial Fire District Claims through May 15, 2014 (Check #6404-6425) & Payroll
(Check#6392-6403)
4. Pay Request #5 — 2013 Street & Utility Improvements, Northdale Construction
$11,880.20
Mayor Wilharber provided Council Members with an opportunity to remove any item that they
desired additional information on.
Motion by Council Member Fehrenbacher, seconded by Council Member King to approve
the Consent Agenda as presented. All in favor. Motion passed.
VIII. OLD BUSINESS
1. Anoka County Fire Protection Council Joint Powers Agreement
Will be placed on June 11, 2014 City Council Agenda for consideration.
IX. NEW BUSINESS
1. Approve Storm Sewer Construction Contract (C & L Excavating, Inc.) — (Storm Water
Enterprise Funds) - $50,550
Engineer Statz stated that this item relates to work in addition to and prior to the 2014 Mill and
Overlay Project. Engineer Statz explained the Public Works Director Palzer solicited quotes for
storm sewer construction near the intersection of Mill Road/73rd Street and Quebec/73rd Street.
Engineer Statz recommended that the construction occur prior to the Mill & Overlay project
assisting in the longevity of the project.
Council Member Paar questioned repairs to storm sewers that have heaved in other areas of the
community such as Dupre Road and Meadow Lane. Public Works Director Palzer stated that his
staff would be completing most of those repairs; however, the contractor would be completing
the patch and overlay to those areas.
Page 2 of 5
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City of Centerville
Council Minutes
May 28,2014
Finance Director Paulseth stated that the Stormwater Fund has adequate cash balance to incur the
cost of this project.
Motion by Council Member Fehrenbacher, seconded by Council Member Paar to enter
into an agreement with C & L Excavating to install storm sewer at the intersections of Old
Mill Road/73rd Street and Quebec Street/73rd Street with funds to be expended from the
Stormwater Fund as presented. All in favor. Motion passed.
2. Church of St. Genevieve Request for Special Event Permit — Private Property (Annual
Parish Festival, Sunday, August 17, 2014)
a. Temporary Charitable Gambling Permit (Bingo, Raffle, Paddlewheels &Pull-
Tabs
b. Temporary/Event On-Sale Liquor License
Mayor Wilharber stated that this is an annual event and there have been no issues in the past.
Motion by Council Member Paar, seconded by Council Member King to approve St.
Genevieve's Request for Temporary Charitable Gambling Permit (Bingo, Raffle,
Paddlewheels & Pull-Tabs, a Temporary/Event On-Sale Liquor License and waive all
associated fees as presented. All in favor. Motion passed.
3. Purchase of Trucks Under State Cooperative Purchasing Program
Public Works Director Palzer requested that this item be placed on the agenda stating that he
desires to replace two (2) City vehicles through the Cooperative Purchasing Program, sell two
(2) used vehicles out-right and purchase an additional small truck outside of the program in an
amount not to exceed $4,200. Public Works Director Palzer explained that there was $48,000 in
the budget for such purchases, he estimated that with the funds from the sale of the two (2) used
trucks, total out of pocket cost would be between $40,000 to $49,000.
Discussion ensued regarding previous methods for disposal of used vehicles, the length of time
for the sales, the need for an additional vehicle when the Cushman has been utilized in the past
for small jobs and seasonal staff, the anticipated costs associated with maintaining newer
vehicles,unwillingness to increase taxes, adequacies/deficiencies in the Capital Equipment Fund,
and the potential for replacement of other items if funding is inadequate due to these purchases.
Public Works Director Palzer stated that the Cushman is currently consuming a large amount of
oil, should only be utilized for dragging baseball fields and that if continued use in its present
capacity and new motor costing approximately$2,000 would be needed.
Mayor Wilharber questioned whether the item could be tabled until the next meeting where
Administrator Larson would be present. Public Works Director Palzer explained that it would
take four (4) months if he ordered the 1 ton, snowplow/dump truck the following day and by the
time the box and plow were installed it would be street ready in late October to early November.
Page 3 of 5
3
City of Centerville
Council Minutes
May 28,2014
Motion made by Council Member Love, seconded by Council Member Paar to approve the
purchase of one (1) new 1 ton, snowplow/dump truck through the State Cooperative
Purchasing Program in an amount not to exceed $47,500 as presented and table the
additional items.
Council Member Fehrenbacher desired to table the entire consideration of the agenda item until
the next meeting.
Mayor Wilharber reminded Council of early snow fall and the effectiveness of either not having
the proper equipment available or equipment that is in disrepair.
Council Member Fehrenbacher opposed. Motion carried.
4. Change Order #1 — Royal Meadows Watermain Improvements — (Labor), C & L
Excavating—$82,550
Engineer Statz stated that the Public Works Director solicited quotes from at least three (3)
contractors for this work, C & L Excavating submitted the lowest bid at $82,550 and being that
they are the same contractor for the Royal Meadows Watermain Improvements Project, for ease
of administration the Change Order was initiated in this matter. Engineer Statz stated that only
Item /t4 involved the Royal Meadows Development. Engineer Statz stated that the work to be
performed would involve catch basins, curb and gutter, gate valves and manhole adjustments
prior to the 2014 Mill & Overlay Project.
Motion by Council Member Paar, seconded by Council Member Love to approve the
submitted Change Order#1 as presented. All in favor. Motion passed.
5. Special Event Permit—Hmong Flag Football Tournament
Mayor Wilharber stated that both local papers had reported that the Hmong Flag Football
Tournament would be held at Laurie LaMotte Memorial Park for only one day and that the event
had been scaled back per the organizer. Mayor Wilharber stated that the City is allowing this
event in an attempt to recoup the financial obligations from the organizers associated with
damages caused last year by them to the turf.
X. ANNOUNCEMENTS/UPDATES
1. Administrator Larson—Lake Shore Parcel(s)
Administrator Larson was not available to discuss negotiation of the lakeshore parcels owned by
St. Paul Water District.
Engineer Statz reported that he and Staff had met with Anoka County Highway Department Staff
regarding the reconstruction of Centerville Road and the inclusion of municipal services, stated
that residents had been receiving notices regarding setbacks and offers for right-of-way
Page 4 of 5
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City of Centerville
Council Minutes
May 28,2014
purchases. Engineer Statz reported that the County is targeting a late season bid process for the
project with the potential for delay until 2015.
Mayor Wilharber stated that he has received several telephone calls from residents regarding
staking and letters that have been received. Mayor Wilharber reported that he contacted the
County regarding his own property, they were very helpful and recommended that if residents
had questions or concerns to contact them directly.
Council Member King stated that there would be time-sensitive material that would need to be
discussed in the near future regarding a new franchise agreement between the cable company and
North Metro Telecommunications Commission.
Council Member Paar reported that the Fire Steering Committee had met recently and reviewed
appraisals of equipment and assets, Lino Lakes' confidence in commencing their own fire
service and discussed procedures for disbursing assets (i.e. existing equipment, building
ownership, etc.).
XI. ADJOURNMENT
Motion by Council MemberPaar, seconded by Council Member Fehrenbacher to Adjourn
the regularly scheduled Council meeting of May 28, 2014 at 7:10 p.m. All in favor.
Motion passed.
Transcribed by City Staff Member Teresa Bender, City Clerk
Page 5 of 5
5
CITY OF CENTERVILLE 06/06/14 10:52 AM
Page 1
Check Detail -JUNE 11, 2014
Check
Date Check# Vender Names Comments Amount
6/6/2014 000593E PERA PERA W/H-PAY PERIOD 11
Check Nbr 000593 PERA $2,577.37
6/6/2014 000594E WELLS FARGO H.S.A.W/H-PAY PERIOD 11
Check Nbr 000594 WELLS FARGO $1,170.83
6/6/2014 000595E MINNESOTA DEPT OF REVENUE STATE W/H- PAY PERIOD 11
Check Nbr 000595 MINNESOTA DEPT OF REVENUE $1,187.26
6/6/2014 000596E IRS/EFTPS FED W/H PAY PERIOD 11 $3,076.43
6/6/2014 000596E IRS/EFTPS FICA W/H PAY PERIOD 11 $3,764.52
Check Nbr 000596 IRS/EFTPS $6,840.95
6/11/2014 028711 ALL SAFE INC. FIRE EXTINGUISHERS CERTIFICATION $54.00
6/11/2014 028711 ALL SAFE INC. FIRE EXTINGUISHERS CERTIFICATION $4.00
Check Nbr 028711 ALL SAFE INC. $58.00
6/11/2014 028712 CENTER POINT ENERGY 1880 MAIN ST-SERV THRU 5-27-14 $153.90
6/11/2014 028712 CENTER POINT ENERGY 7087-20TH AVE S-SERV THRU 5-27-14 $12.59
6/11/2014 028712 CENTER POINT ENERGY 1785 PELTIER LAKE DR-SERV THRU 5-27-14 $14.66
6/11/2014 028712 CENTER POINT ENERGY 1737 MAIN ST-SERV THRU 5-27-14 $8.39
6/11/2014 028712 CENTER POINT ENERGY 2085 W CEDAR ST-SERV THRU 5-27-14 $215.22
6/11/2014 028712 CENTER POINT ENERGY 6970 LAMOTTE DR-SERV THRU 5-27-14 $45.94
Check Nbr 028712 CENTER POINT ENERGY $450.70
6/11/2014 028713 CITIES DIGITAL CANON ROLLER KIT FOR SCANNER
Check Nbr 028713 CITIES DIGITAL $77.00
6/11/2014 028714 CITY OF CENTERVILLE-MASTERCA FUEL $424.69
6/11/2014 028714 CITY OF CENTERVILLE-MASTERCA MARKER PAINT&12 X 4 GASKETS $861.16
6/11/2014 028714 CITY OF CENTERVILLE-MASTERCA SUPPLIES $201.20
6/11/2014 028714 CITY OF CENTERVILLE-MASTERCA POSTAGE&PRE-STAMP ENVELOPES $851.90
6/11/2014 028714 CITY OF CENTERVILLE-MASTERCA CREDIT FOR COMPUTER SOFTWARE -$75
6/11/2014 028714 CITY OF CENTERVILLE-MASTERCA WORK BOOTS-D.SCHMITZ $151
6/11/2014 028714 CITY OF CENTERVILLE-MASTERCA SUPPLIES $90.4-,
6/11/2014 028714 CITY OF CENTERVILLE-MASTERCA CREDIT-SUPPLIES -$31.21
6/11/2014 028714 CITY OF CENTERVILLE-MASTERCA FUEL $930.06
6/11/2014 028714 CITY OF CENTERVILLE-MASTERCA REPAIR&MAINT SUPPLIES $607.86
6/11/2014 028714 CITY OF CENTERVILLE-MASTERCA COMPUTER SOFTWARE $75.99
6/11/2014 028714 CITY OF CENTERVILLE-MASTERCA MEMBERSHIP DUES $76.00
Check Nbr 028714 CITY OF CENTERVILLE-MASTERCA $4,164.09
6/11/2014 028715 CONNEXUS ENERGY STREET LIGHTS-395653-219699-SERV THRU 5-21-14 $109.12
6/11/2014 028715 CONNEXUS ENERGY 6800 20TH RADIO FOR SCADA-SERV THRU 5-21-14 $9.49
6/11/2014 028715 CONNEXUS ENERGY 6800 20TH RADIO FOR SCADA-SERV THRU 5-21-14 $9.50
6/11/2014 028715 CONNEXUS ENERGY 7087-20TH AVE N-SERV THRU 5-16-14 $93.03
6/11/2014 028715 CONNEXUS ENERGY 7100 20TH AVE TRAFSG-SERV THRU 5-22-14 $73.86
6/11/2014 028715 CONNEXUS ENERGY STREET LIGHTS-395653-219678-SERV THRU 5-21-14 $76.76
6/11/2014 028715 CONNEXUS ENERGY 2085 W CEDAR ST-SERV THRU 5-16-14 $326.60
6/11/2014 028715 CONNEXUS ENERGY 6900-20TH AVE-LIFT STATION-SERV THRU 5-16-14 $62.07
heck Nbr 028715 CONNEXUS ENERGY $760.43
6/11/2014 028716 E. H. RENNER&SONS PUMP INSPECTIONS(2)
:heck Nbr 028716 E. H. RENNER&SONS $200.00
6/11/2014 028717 EARL F.ANDERSEN INC 28 TRAFFICE CONES
heck Nbr 028717 EARL F.ANDERSEN INC $448.50
6/11/2014 028718 GOPHER STATE ONE CALL INC SERVICE THRU MAY 2014 $42.05
6/11/2014 028718 GOPHER STATE ONE CALL INC SERVICE THRU MAY 2014 $42.05
:heck Nbr 028718 GOPHER STATE ONE CALL INC $84.10
6
CITY OF CENTERVILLE 06/06/14 10:52 AM
Page 2
Check Detail —JUNE 11, 2014
Check
Date Check# Vender Name Comments Amount
6/11/2014 028719 HARDWOOD CREEK LUMBER, INC. HUBS(STAKES-MARKERS)ROYAL MEADOWS
Check Nbr 028719 HARDWOOD CREEK LUMBER,INC. $19.80
6/11/2014 028720 HD SUPPLY WATERWORKS LTD IRRIGATION WATER METERS FOR TWIN TOWNHOMES OF
Check Nbr 028720 HD SUPPLY WATERWORKS LTD $1,092.87
6/11/2014 028721 INTEGRA PHONE SERVICE P.W.
Check Nbr 028721 INTEGRA $33.92
6/11/2014 028722 JOYCE KRAMER PORCH PICKERS MUSIC IN THE PARK-JUNE 17,2014
Check Nbr 028722 JOYCE KRAMER $210.00
6/11/2014 028723 LEAGUE OF MN CITIES INS TRUST VEHICLE&PROPERTY LIABILITY INSURANCE $904.00
6/11/2014 028723 LEAGUE OF MN CITIES INS TRUST VEHICLE&PROPERTY LIABILITY INSURANCE $3,098.17
6/11/2014 028723 LEAGUE OF MN CITIES INS TRUST VEHICLE&PROPERTY LIABILITY INSURANCE $6,909.00
6/11/2014 028723 LEAGUE OF MN CITIES INS TRUST VEHICLE&PROPERTY LIABILITY INSURANCE $8,009.67
6/11/2014 028723 LEAGUE OF MN CITIES INS TRUST VEHICLE&PROPERTY LIABILITY INSURANCE $201.00
6/11/2014 028723 LEAGUE OF MN CITIES INS TRUST VEHICLE&PROPERTY LIABILITY INSURANCE $14,660.00
6/11/2014 028723 LEAGUE OF MN CITIES INS TRUST VEHICLE&PROPERTY LIABILITY INSURANCE. $3,594.16
Check Nbr 028723 LEAGUE OF MN CITIES INS TRUST $37,376.00
6/11/2014 028724 LIMITLESS EXTERIORS&REMODELI 1737 MAIN ST-DEMO BASEMENT PER CONTRACT
Check Nbr 028724 LIMITLESS EXTERIORS&REMODELI $1,095.00
6/11/2014 028725 MN DEPARTMENT OF HEALTH SAFE DRINKING WATER TEST
Check Nbr 028725 MN DEPARTMENT OF HEALTH $1,842.81
6/11/2014 028726 NATIONWIDE RETIREMENT SOLUTION DEF COMP W/H PAY PERIOD 11
Check Nbr 028726 NATIONWIDE RETIREMENT SOLUTION $400.28
6/11/2014 028727 PORTA-POT LAURIE LAMOTTE PARK $133.00
6/11/2014 028727 PORTA-POT EAGLE PARK $133.00
6/11/2014 028727 PORTA-POT ACORN CREEK PARK $133.00
6/11/2014 028727 PORTA-POT ROYAL MEADOWS PARK $133.00
6/11/2014 028727 PORTA-POT TRACIE JOY MCBRIDE PARK $133.00
0i__.Nbr 028727 PORTA-POT $665.00
6/11/2014 028728 PRESS PUBLICATIONS INFORMATIONAL MEETING $41.35
6/11/2014 028728 PRESS PUBLICATIONS 2013 ANNUAL DISCLOSURE $66.16
:heck Nbr 028728 PRESS PUBLICATIONS $107.51
6/11/2014 028729 TOM SORENSEN UNTIL THEN-MUSIC IN THE PARK-6/24/14
7.heck Nbr 028729 TOM SORENSEN $210.00
6/11/2014 028730 CENTENNIAL LAKES POLICE DEPT POLICE SERVICES-JUNE 2014
:heck Nbr 028730 CENTENNIAL LAKES POLICE DEPT $57,321.25
6/11/2014 028731 CITY OF CIRCLE PINES JUNE 2014 POLICE BLDG PYMT $5,000.00
6/11/2014 028731 CITY OF CIRCLE PINES JUNE 2014 POLICE BLDG PYMT $496.46
heck Nbr 028731 CITY OF CIRCLE PINES $5,496.46
TOTAL CHECKS $123,890.13
✓OIDED CHECK #28687
7
CENTENNIAL FIRE DISTRICT Check Register-FIRE GL Page: 1
Check Issue Dates:6/1/2014-6/5/2014 Jun 05,2014 01:57PM
Report Criteria:
Report type: Summary
GL Check Check Vendor Description Check
Period Issue Date Number Number Payee Amount
06/14 06/05/2014 6426 11565 ASPEN MILLS, INC UNIFORMS 225.40
06/14 06/05/2014 6427 20353 BLAINE BROTHERS, INC El1 REPAIR 1,136.89
06/14 06/05/2014 6428 20355 BLAINE EYE CLINIC SAFETY GLASSES 202.06
06/14 06/05/2014 6429 30220 CAPITAL CITY FIREFIGHTERS 2014 DUES 50.00
06/14 06/05/2014 6430 30495 CITY OF CENTERVILLE STATION 3 APRIL UTILITIES 756.64
06/14 06/05/2014 6431 30500 CENTURY LINK STATION 3 PHONE 57.20
06/14 06/05/2014 6432 31137 CONNEXUS ENERGY ELECTRIC STATION 1 487.19
06/14 06/05/2014 6433 60050 FISDAP EMT BASIC TESTS 80.00
06/14 06/05/2014 6434 70578 GRAINGER SALES TAX 32.04
06/14 06/05/2014 6435 90120 IKE'S PLUMBING& DRAIN FLOOR DRAIN CLEANING STAT 125.00
06/14 06/05/2014 6436 130205 MMKR, INC FINAL 2013 AUDIT BILLING 5,670.00
06/14 06/05/2014 6437 130855 MN FIRE CHIEF'S ASSOCIATIO TRAILER RENTAL FEE 50.00
06/14 06/05/2014 6438 190175 ST CLOUD TECH & COMM COL FIRE COURSE PD/DB 100.00
06/14 06/05/2014 6439 220200 VERIZON WIRELESS COMMUNICATIONS 96.06
Grand Totals: 9,068.48
M=Manual Check,V=Void Check
8
/t
en)
TO: Honorable Mayor and Council Members
FROM: Staff
SUBJECT: 1916 Eagle Trail
DATE: June 5, 2014
The property owner has submitted all applicable permit application for the fence, sketch
plan showing the fence, agreements and fees. The Building Official has concluded that
the construction of the fence will not impose harm on neighboring properties.
9
$
TO: Honorable Mayor and Council Members
FROM: Staff
SUBJECT: 1871 —73rd Street
DATE: June 5, 2014
The property owner has submitted all applicable permit application for the fence, sketch
plan showing the fence, agreements and fees. The Building Official has concluded that
the construction of the fence will not impose harm on neighboring properties.
10
To: Attorneys of;
Anoka, Champlin,Andover, Bethel, Circle Pines, Centerville, Lino Lakes,Coon Rapids,
Columbia Heights, Hilltop, East Bethel, Fridley, Ham Lake, Lexington,Oak Grove,
Ramsey, Nowthen, St. Francis, Spring Lake Park, Blaine, Mounds View, Linwood
From: Harlan Lundstrom, President Anoka County Fire Protection Council
Date: May 23, 2014
Re: Anoka County Fire Protection Council creation of JPA& bylaws
The Anoka County Fire Protection Council was never formed as a legal entity and the time has now come
to where it is needed. The two major reasons for forming the JPA is the ability to enter into contracts
for the new CAD/RMS project and the Fire Training Academy along with other programs sponsored by
the Council.
The Anoka County Attorney, Tony Palumbo drafted the framework of the JPA along with Ramsey Fire
Chief Dean Kapler,Andover Fire Chief Dan Winkel, and Spring Lake Park, Blaine, Mounds View Deputy
Fire Chief Harlan Lundstrom. The first draft of the JPA was sent out and then revised based on the
comments that were returned. The second draft was once again sent out which is currently where we
are at. We had consensus at our last meeting that we seek one of you to take the lead on finalizing the
JPA and the bylaws. We have received responses from 50%of the attorneys on the last draft of the JPA
that have no further comments. There are some that do still have concerns and because of this we are
looking for one of the city attorneys to take the lead on finalizing the documents.
The first draft of the bylaws have been written by the same committee minus Mr. Palumbo. The bylaws
also need to be reviewed.
We are under a tight timeline for completion of the JPA since it impacts the$8,000,000 County
Computer Aided Dispatch and Records Management System. The timeline is;
• June 6—deadline for comments
• July 1—Final Documents
• July 31— Anoka County Fire Protection Council Meeting Approval
• September 1—Signatures from all cities/townships
Ideally with having the approval of all the attorneys the city councils will sign off on the JPA without any
further delay.
If you have any comments or questions please contact me at hlundstrom@sbmfire.com or call 763-786-
4436.
11
Updated 5-19-14
ANOKA COUNTY
FIRE PROTECTION COUNCIL
JOINT POWERS AGREEMENT
THIS AGREEMENT is made and entered into this_ day of , 2014, by and between the
following governmental entities: the cities of Anoka, Champlin, Andover, Bethel, Centerville, Lino
Lakes, Circle Pines, Coon Rapids, Columbia Heights, East Bethel, Fridley, Ham Lake, Hilltop, Lexington,
Nowthen, Oak Grove, Ramsey, St. Francis, Spring Lake Park, Blaine, Mounds View and the Township of
Linwood (Government Units").
WHEREAS,the Government Units have determined that it is mutually beneficial for them to
cooperatively address their long term needs for fire-fighting equipment, fire records data systems,
fire-fighter training, fire prevention, inspection and public education; and
WHEREAS,the above named Governmental Units may enter into this joint powers agreement
pursuant to the authority set forth in Minn. Stat. §471.59; and
WHEREAS, the above named Governmental Units have previously participated in mutual aid
agreements which have been successful in light of encouraging cooperation among the group but do
not provide sufficient legal authority for the group to meet upcoming needs and desires; and
WHEREAS, the creation of a joint powers agreement will meet the legal needs for the
Governmental Units to accomplish the goals as set forth herein, including interaction with the Anoka
County Joint Law Enforcement Council; and
WHEREAS,each of the Governmental Units have considered the alternatives and do agree that
creation of this Agreement is in the Governmental Unit's best interest,
THEREFORE, in consideration of the mutual promises and benefits that each Member shall
derive from this Agreement, and other good and valuable consideration,the Members agree as
follows:
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ARTICLE I
Definitions
In the interpretation of this Agreement, the following definitions shall have the meanings given to
them.
(1) "Member" shall mean the following:
Anoka-Champlin Fire District
City of Andover
City of Bethel
Centennial Fire District
City of Coon Rapids
City of Columbia Heights
City of East Bethel
City of Fridley
City of Ham Lake
City of Lexington
City of Oak Grove
Ramsey Fire Department
City of St. Francis
Spring Lake Park Fire Department, Inc.
Township of Linwood
(2) "Anoka County Fire Protection Council" or "ACFPC" is the name of the cooperative joint powers
body created by this Agreement.
(3) "Centennial Fire District" is an entity created by a joint powers agreement among the cities of
Centerville, Lino Lakes, and Circle Pines for the purpose of providing firefighting services to
those cities.
(4) The "Spring Lake Park Fire Department, Inc." or "SBM Fire Board" is a duly formed Minnesota
non-profit corporation providing contractual firefighting services to the cities of Spring Lake
Park, Blaine and Mounds View, Minnesota.
(5) "Anoka/Champlin Fire District" is an entity created by a joint powers agreement between the
cities of Anoka and Champlin.
(6) "Ramsey Fire Department" is an entity created by a joint powers agreement between the cities
of Nowthen and Ramsey.
(7) "City of Columbia Heights" shall include the City of Hilltop.
(8) "Governmental Unit" shall mean each of the municipalities who are represented by the
Members.
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(9) "Agreement" shall mean this Joint Powers Agreement between and among the Governmental
Units as defined herein.
ARTICLE II
Purpose
This Agreement has been executed for the purpose of joining together to improve the efficiency and
effectiveness of fire and emergency services to the public within the geographic service area of the
Members. This purpose will include, but not limited to, cooperatively addressing the Members' long
term needs for fire-fighting equipment, fire records data systems, fire-fighter training, fire prevention,
inspection and public education.
ARTICLE III
Term
The term of this Agreement shall commence on , 2014, (Effective Date)
notwithstanding the dates of the signatures of the parties, and shall continue in full force and effect
unless and until terminated as set forth herein.
ARTICLE IV
Delegation of Authority
The Members hereby delegate to the ACFPC all authority necessary and convenient to accomplish the
purposes of this Agreement including, but not limited to,the ability to obtain grant monies, finance,
develop, design, construct, equip, own, staff and operate any Member-approved mutual programs in
accordance with the terms of this Agreement. The ACFPC shall have all authority necessary or
convenient to accomplish the purpose of this Agreement in accordance with law.
Notwithstanding, this organization shall not be allowed to incur debt, acquire capital assets or enter
into multi-year contracts on behalf of itself or it's member communities without approval of its
Members, according to the By-laws set forth in Attachment A.
ARTICLE V
Composition of the FPC
Each member of the ACFPC, except that: the membership of the cities of Centerville, Lino Lakes, and Circle
Pines shall be represented only by the Centennial Fire District; membership of the cities of Anoka and
Champlin shall be represented only by the Anoka/Champlin Fire District; membership of the cities of Spring
Lake Park, Blaine, and Mounds View shall be represented only by the SBM Fire Board; and membership of
the cities of Ramsey and Nowthen shall be represented only by a representative of the
Nowthen/Ramsey joint powers agreement.
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Each Member shall be represented by 1) one of its elected officials and 2) its fire chief, or their
designee in the fire chief's absence. Member fire departments which represent multiple jurisdictions
shall designate which elected official from their participating jurisdictions shall be entitled to vote on
behalf of that Member fire department. Each so designated elected official and each fire chief (or in
the chief's absence,the chief's designee) shall have one vote each.
ARTICLE VI
By-laws
The by-laws of the ACFPC shall be as set forth in Attachment A, and incorporated herein.
ARTICLE VII
Withdrawal and Termination
7.1 Withdrawal.
A Member may withdraw from this Agreement effective January 1 of any year subsequent to the
Effective Date, after having provided to the ACFPC a minimum of one year's written notice to the Chair
of the ACFPC. In the event of withdrawal by any Member,this Agreement shall remain in full force and
effect as to all remaining Members.
7.2 Termination of the Agreement.
This Agreement shall terminate upon the occurrence of any one of the following events:
(1) When any Governmental Unit withdraws pursuant to this Article VII, so that in the
judgment of the remaining Governmental Units, as evidenced by a unanimous vote of its
Members, it becomes impractical or uneconomical to continue.
(2) When necessitated by operation of law or as a result of a decision by a court of
competent jurisdiction;
(3) When all of the Governmental Units agree, by resolution,to terminate the Agreement;
7.3 Termination of Member.
If a Member fails to perform any material obligation as required by this Agreement or the
By-laws, then the ACFPC, upon 60 days written notice, may terminate the membership of
such non-performing Member.
7.4 Effect of Termination or Withdrawal.
Termination shall not discharge any liability incurred by any of the Governmental Units prior to
termination of 1) its membership pursuant to 7.3, or 2)this Agreement. Withdrawal shall not act to
discharge any liability incurred or chargeable to any member city or township before the effective date
of withdrawal. Such liability shall continue until appropriately discharged by law or agreement.
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ARTICLE VIII
Liability and Insurance
8.1 The ACFPC is a separate and distinct public entity to which the Government Units have transferred
all responsibility and control for actions taken pursuant to this Agreement.
The ACFPC shall purchase and maintain such insurance as will protect ACFPC and its Government Units
against risk of loss or damage to any ACFPC property, personal or real, and any improvements located
thereon and against claims which may arise from the activities of the ACFPC and the construction,
operation, use or maintenance of any ACFPC property and any other activities contemplated by this
Agreement. The cost of any such insurance shall be included in the annual operating budget
established pursuant to Attachment A hereto.
The ACFPC shall defend and indemnify the Government Units, Members, and their officers, employees,
and volunteers from and against all claims damages, losses, and expenses, including attorney fees,
arising out of the acts or omissions of the ACFPC, Government Units or Members carrying out the
terms of this Agreement.
Nothing contained herein shall be deemed a waiver by any Member or Government Unit of any
governmental immunity defenses, statutory or otherwise. Further, any and all claims brought against any
Government Unit or Member shall be subject the maximum liability limits provided in Minnesota Statute,
Section 466.04.
Nothing herein shall be construed to provide insurance coverage or indemnification to an officer to an
officer, employee, or volunteer of any party for any act or omission for which the officer, employee, or
volunteer is guilty of malfeasance in office, willful neglect of duty, or bad faith.
To the fullest extent permitted by law, action by the Government Units, Members and parties to this
Agreement are intended to be and shall be construed as a "cooperative activity" and it is the intent of
the Government Units and Members that they shall be deemed a "single governmental unit" for
purposes of liability as set forth in Minnesota Statutes Section 471.59, Subd. 1a(a), provide further that
for purposes of that statute, each Member and party to this Agreement expressly declines
responsibility for the acts or omissions of another party. The members and parties to this Agreement
are not liable for the acts or omissions of another Member and party to this Agreement except to the
extent that they have agreed in writing to be responsible for the acts or omissions of the other
Members.
Any excess or uninsured liability shall be borne equally by all Members, but this does not include the
liability of any individual officer, employee, or volunteer, which arises from his or her own
malfeasance, willful neglect of duty or bad faith.
8.2 Liability. Each party shall be responsible for its own acts and those of its elected officials, employees,
agents, and subcontractors and the results thereof, and shall not be responsible for the acts of any other
party, its elected officials, employees,agents, or subcontractors and the results thereof, except as otherwise
provided in this Agreement. Claims, liabilities, obligations, losses, expenses (including reasonable attorney
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and other professional fees), judgments, and costs paid or incurred by ACFPC, which arise out of its
performance or failure to perform its duties under this Agreement, shall be included in the annual
operating budget for the next calendar year, to the extent not covered by insurance proceeds or a self-
insurance risk pool dedicated to the Facility. Amounts included in the annual operating budget under this
section shall be pro-rated so that the total costs passed through to the member cities and township do not
exceed 10%of the annual operating budget.
8.3 Insurance. The ACFPC shall purchase and maintain such insurance as will protect ACFPC and
other member Governmental Units against risk of loss or damage to the ACFPC, and to any ACFPC
property, personal or real, and any improvements located thereon and against claims which may arise
from the construction, operation, use or maintenance of the ACFPC property and any other activities
contemplated by this Agreement. The cost of any such insurance shall be included in the annual
operating budget established pursuant to Attachment A hereto.
ARTICLE IX
ACFPC Property
See Attachment B.
The list of equipment as set forth in Attachment B is currently owned by the ACFPC. Any equipment
contributed by a Member after the Effective Date shall be set forth in a separate writing and shall be
attached hereto as Attachment C. Upon withdrawal pursuant to 7.1, or termination pursuant to 7.3, of
any Member,the equipment listed on Attachment C which was contributed by that withdrawing or
terminated Member, shall be returned to that withdrawing or terminated Member.
Upon the termination of the Agreement pursuant to Section 7.2, the personal property contributed to
the ACFPC by the remaining Members shall be disposed of by public auction and the net proceeds
therefrom shall be distributed according to the fee formula described in Attachment A.
ARTICLE X
General Provisions
10.1 Entire Agreement,Amendment.
This Agreement contains the entire agreement of the Members and shall supersede all oral and written
agreements and negotiations by the Government Units relating to the subject matter of this
Agreement. This Agreement may be amended only by written agreement of all Government Units.
10.2 Severability.
The provisions of this Agreement are severable. If any paragraph, section, subdivision, sentence,
clause, or phrase of the Agreement is for any reason held to be contrary to law, or contrary to any rule
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or regulation having the force and effect of law, such decision shall not affect the remaining portions of
this Agreement.
10.3 Notice.
All notices or communications required or permitted pursuant to this Agreement shall be either hand
delivered or mailed by U.S. Mail,to the following addresses:
Anoka/Champlin Fire District: Fire Chief
275 Harrison Street
Anoka Minnesota 55303
763-576-2860
City of Andover Fire Chief
13875 Crosstown Blvd.
Andover, Minnesota 55304
763-755-9825
City of Bethel Fire Chief
139 Broadway Street NW
Bethel, Minnesota 55005
763-434-4366
Centennial Fire District Fire Chief
7741 Lake Dr.
Lino Lakes, Minnesota 55014
651-792-7901
City of Columbia Heights Fire Chief
and Hilltop 825-41St Avenue NE
Columbia Heights, Minnesota
763-706-8152
City of Coon Rapids Fire Chief
11155 Robinson Drive NW
Coon Rapids, Minnesota
763-767-6471
City of East Bethel Fire Chief
2241-221St Avenue NE
East Bethel, Minnesota 55011
763-367-7886
City of Fridley Fire Chief
6431 University Avenue NE
Fridley, Minnesota 55432
763-572-3602
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City of Ham Lake Fire Chief
15544 Central Avenue NE
Ham Lake, Minnesota 55304
763-434-9555
City of Lexington Fire Chief
9180 Lexington Avenue
Lexington, Minnesota 55014
763-784-2792
Township of Linwood Fire Chief
22817 Typo Creek Drive NE
Stacy, Minnesota 55079
651-462-0502
City of Oak Grove Fire Chief
19900 Nightingale Street NW
Cedar, MN 55011
763-404-7000
Cities of Ramsey and Nowthen Fire Chief
7550 Sunwood Drive NW
Ramsey, Minnesota 55303
763-433-9886
City of St. Francis Fire Chief
23340 Cree Street NW
St. Francis, Minnesota 55070
763-441-4452
Spring Lake Park Fire Dept., Inc. Fire Chief
(SBM Fire Board) 1710 County Hwy 10
Spring Lake Park, MN 55432
763-786-4436
The addressees listed in this section shall be the authorized representatives of the Members for
purposes of sending and receiving notices and communications required or permitted pursuant to this
Agreement. Any Member may change its address or authorized representative by written notice
delivered to the other parties pursuant to this section. Mailed notice shall be deemed complete two
business days after the date of mailing.
10.4 Independent Contractor.
For the purposes of the Agreement, each of the Government Units shall be deemed to be independent
contractors and not employees of any of the other Government Units. Any and all agents, servants, or
employees of a Government Unit or other persons, while engaged in the performance of any work or
services required to be performed by a Government Unit under the Agreement, remains an employee
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of their Government Unit but shall not be considered an employee of any other Government Unit for
any purpose. This paragraph shall not prohibit an employee of any Government Unit from contracting
with the ACFPC to provide services outside their normal employment.
10.5 Damages.
In the event of a Governmental Unit's failure to perform obligations under this Agreement,that
Governmental Unit shall be liable to the other parties for any and all damages reasonably sustained by
the other Governmental Unit as a result of such failure.
10.6 Remedies Cumulative.
All remedies provided for herein or otherwise available at law or equity shall be cumulative. The
election of any remedy shall not bar other remedies available to the party.
10.7 Waiver of Default.
The waiver of any default by any Governmental Unit, or the failure to give notice of any default, shall
not constitute a waiver of any subsequent default or be deemed to be a failure to give such notice with
respect to any subsequent default. The making or acceptance of a payment by any Governmental Unit
with knowledge of the existence of a default shall not operate or be construed to operate as a waiver
of any subsequent default.
10.8 Subcontracts, Assignment. A Governmental Unit may not subcontract, assign or otherwise
transfer its rights or obligations under this Agreement.
10.9 Successors.
Each Governmental Unit binds itself and its successors, legal representatives, and assigns to the other
parties and to the partners, successors, legal representatives, and assigns of such other parties, in
respect to all rights and obligations under this Agreement.
IN WITNESS WHEREOF, the parties to this Agreement have hereunto set their hands on the dates
written below.
CITY OF ANOKA CITY OF CHAMPLIN
By: By:
Phil Rice, Mayor ArMand Nelson, Mayor
Dated: Dated:
ATTEST: ATTEST:
By: By:
Tim Cruikshank, City Manager Bret Heitkamp, City Administrator
Dated: Dated:
Approved as to Form and Execution: Approved as to Form and Execution:
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By: By:
Scott Baumgartner, City Attorney Darrell Jensen, City Attorney
Dated: Dated:
CITY OF ANDOVER CITY OF BETHEL
By: By:
Mike Gamache, Mayor Todd Miller, Mayor
Dated: Dated:
ATTEST: ATTEST:
By: By:
Jim Dickinson, City Administrator Ginger Berg, City Clerk
Dated: Dated:
Approved as to Form and Execution: Approved as to Form and Execution:
By: By:
Scott Baumgartner, City Attorney Bill Goodrich, City Attorney
Dated: Dated:
CITY OF BLAINE CITY OF COLUMBIA HEIGHTS
By: By:
Tom Ryan, Mayor Gary Peterson, Mayor
Dated: Dated:
ATTEST: ATTEST:
By: By:
Clark Arneson, City Manager Walt Fehst, City Manager
Dated: Dated:
Approved as to Form and Execution: Approved as to Form and Execution:
By: By:
Patrick Sweeney, City Attorney Jim Hoeft, City Attorney
Dated: Dated:
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CITY OF CENTERVILLE CITY OF CIRCLE PINES
By: By:
Thomas Wilharber, Mayor David Bartholomay, Mayor
Dated: Dated:
ATTEST: ATTEST:
By: By:
Dallas Larson, City Administrator James Keinath, City Administrator
Dated: Dated:
Approved as to Form and Execution: Approved as to Form and Execution:
By: By:
Kurt Glaser, City Attorney Kim Kozar, City Attorney
Dated: Dated:
CITY OF COON RAPIDS CITY OF EAST BETHEL
By: By:
Tim Howe, Mayor Richard Lawrence, Mayor
Dated: Dated:
ATTEST: ATTEST:
By: By:
Steve Gatlin, City Manager Jack Davis, City Administrator
Dated: Dated:
Approved as to Form and Execution: Approved as to Form and Execution:
By: By:
David Brodie, City Attorney Mark Vierling, City Attorney
Dated: Dated:
CITY OF FRIDLEY CITY OF HAM LAKE
By: By:
Scott Lund, Mayor Mike Van Kirk, Mayor
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Dated: Dated:
ATTEST: ATTEST:
By: By:
Wally Wysopal, City Manager Doris Nivala, City Administrator
Dated: Dated:
Approved as to Form and Execution: Approved as to Form and Execution
By: By:
Darcy Erickson, City Attorney Wilbur Dorn, City Attorney
Dated: Dated:
CITY OF HILLTOP CITY OF LEXINGTON
By: By:
Jerry Murphy, Mayor Michael Pitchford, Mayor
Dated: Dated:
ATTEST: ATTEST:
By: By:
Ruth J. Nelson, City Clerk Bill Petracek, City Administrator
Dated: Dated:
Approved as to Form and Execution: Approved as to Form and Execution:
By: By:
Carl J. Newquist, City Attorney Kurt Glaser, City Attorney
Dated: Dated:
CITY OF LINO LAKES TOWNSHIP OF LINWOOD
By: By:
Jeff Reinert, Mayor Phillip Osterhus, Chair, Board
of Supervisors
Dated: Dated:
ATTEST: ATTEST:
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By: By:
Jeff Karlson, City Administrator Judy Hanna, Town Clerk
Dated: Dated:
Approved as to Form and Execution: Approved as to Form and Execution:
By: By:
Kurt Glaser, City Attorney Mike Haag, City Attorney
Dated: Dated:
CITY OF MOUNDS VIEW CITY OF NOWTHEN
By: By:
Joe Flaherty, Mayor William Schulz, Mayor
Dated: Dated:
ATTEST: ATTEST:
By: By:
James Ericson, City Administrator Corrie LaDoucer, City Clerk
Dated: Dated:
Approved as to Form and Execution: Approved as to Form and Execution:
By: By:
Scott Riggs, City Attorney Robert Ruppe, City Attorney
Dated: Dated:
CITY OF OAK GROVE CITY OF RAMSEY
By: By:
Mark Korin, Mayor Sarah Strommen, Mayor
Dated: Dated:
ATTEST: ATTEST:
By: By:
Rick Juba, City Administrator Kurt Ulrich, City Administrator
Approved as to Form and Execution: Approved as to Form and Execution:
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By: By:
Robert Vose, City Attorney Joseph Langel, City Attorney
CITY OF SPRING LAKE PARK CITY OF ST. FRANCIS
By: By:
Cindy Hansen, Mayor Jerry Tveit, Mayor
Dated: Dated:
ATTEST: ATTEST:
By: By:
Daniel Buchholtz, City Administrator Matthew Hylen, City Administrator
Dated: Dated:
Approved as to Form and Execution: Approved as to Form and Execution
By: By:
Jeffrey Carson, City Attorney Scott Lepak, City Attorney
Dated: Dated:
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Bylaws of the Anoka County Fire Protection Council
Article I
Organization
Section 1. Name of the Organization.
The name of this organization shall be the Anoka County Fire Protection Council,
hereinafter referred to as ACFPC
Section 2. Purpose of the Organization.
The general purposes of the organization shall be as follows:
a. Improve safety conditions for firefighters.
b. Promote fire safety through education, inspections, investigations and
general protection of citizens.
c. Exchange ideas among ACFPC members in areas related to all
aspects of fire emergency services.
d. Enhance overall communications.
e. Strive to provide to the communities the best overall fire emergency
services that can be jointly made available.
f. Serve in an advisory capacity on matters related to fire emergency
services.
g. Serve as an appropriate representative of firefighting emergency
services within Anoka County.
h. Coordinate efforts for the mutual exchange of equipment and services.
i. To provide appropriate training through the Anoka County Training
Academy.
j. Participate in the creation and on-going management of the Records
Management and Computer Aided Dispatch systems.
k. Establish and maintain cooperative relationships with Joint Law
Enforcement Council.
I. Ability to enter into contracts for the benefit of all members of the
ACFPC.
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Article II
Meetings
Section 1. Regular Meetings
The ACFPC typically holds regular meetings on the last Thursday of January,
April, July and October of each year. The first meeting of the calendar year shall
be known as the annual meeting and shall include the election of both officers
and trustees whose terms have expired. When warranted, meeting dates and
times may be changed/altered at the direction of the Chair.
Section 2. Special Meetings
Meetings other than regular meetings of the ACFPC are termed special meetings
and may be called for any date either by the ACFPC Chair or when requested by
at least four (4) ACFPC members. All special meetings must have five (5) days
advance notice given to ACFPC members prior to the holding of a special
meeting.
Section 3. Location and Time of Meetings
The location and time for regular meetings shall be as established by the ACFPC
members as an item of business at any regular meeting. The location and time
for special meetings shall be at the discretion of the caller for any suitable place
and reasonable time. When warranted, meeting locations and times may be
altered by the direction of the Chair.
Section 4. Quorum
At all regular and special meetings of the ACFPC, a quorum shall be defined as
"the simple majority of active members" for the conducting of business.
Section 5. Voting
Each member of the ACFPC, except that: the membership of the cities of
Centerville, Lino Lakes, and Circle Pines shall be represented only by the
Centennial Fire District; membership of the cities of Anoka and Champlin shall be
represented only by the Anoka/Champlin Fire District; membership of the cities of
Spring Lake Park, Blaine, and Mounds View shall be represented only by the SBM
Fire Board; and membership of the cities of Ramsey and Nowthen shall be
represented only by a representative of the Nowthen/Ramsey joint powers
agreement.
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Each Member shall be represented by 1) one of its elected officials and 2) its fire
chief, or their designee in the fire chiefs absence. Member fire departments
which represent multiple jurisdictions shall designate which elected official from
their participating jurisdictions shall be entitled to vote on behalf of that Member
fire department. Each so designated elected official and each fire chief (or in the
chief's absence, the chief's designee) shall have one vote each.
Section 6. Order of Business
The order of business at a regular meeting of the ACFPC shall be according to
Robert's Rules of Order. The order of business at a special meeting of the
ACFPC shall be at the discretion of the conductor of such a meeting.
Article Ill
Membership
Section 1. Categories
a. Active Members
An Active Member, defined as the fire chief and one elected person from each
fire agency, pays an annual membership fee and has voting privileges. A
designated person from Central Communications will also be considered an
Active Member, but will not be required to pay annual dues.
b. Associate Members
An Associate Member does not pay an annual membership fee, does not have
voting privileges at ACFPC meetings, cannot be an officer of the ACFPC and
cannot be a trustee on the Board of Directors, but an associate member has all
other rights and privileges of an active member including being a member of
committees and voting on committee business matters as a member of that
committee.
Section 2. Eligibility to be an Active Member
Any organized fire department which provides fire protection to an area within
Anoka County is eligible to be an active member of the ACFPC upon payment of
an annual membership fee. Any such department may apply for membership in
the ACFPC by declaring their desire for active membership to the ACFPC in
writing a minimum of 30 days prior to the next scheduled ACFPC meeting.
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When considering a new Active Member, a sub-committee of the ACFPC will be
formed to review the application. This sub-committee will bring a
recommendation back to the next regular meeting of the ACFPC for formal
acceptance.
Section 3. Termination of an Active Member
If a Member fails to perform any material obligation as required by this
Agreement or the By-laws, then the ACFPC, upon 60 days written notice, may
terminate the membership of such non-performing Member.
Section 4. Eligibility to be an Associate Member
Any person, firm, organization or government official whose interests are deemed
to be consistent with the purposes of the ACFPC as stated in Article I, Section 2
of the Bylaws is eligible to be an associate member of the ACFPC except when
eligible to be an active member. An application for associate membership in the
ACFPC can be made by either declaring their desire for associate membership in
writing to the ACFPC or by appearing in person or by representative before the
ACFPC at any meeting of the ACFPC and declaring their desire for associate
member ship.
Section 5. Officers and Conduct
The three (3) elected officers of the ACFPC shall be the Chair, Secretary, and
the Treasurer-Vice Chair. Officers are elected at the annual meeting from the
active membership of the ACFPC for a term of two (2) years each and shall hold
office until the next election for that position. The Chair and Treasurer-Vice Chair
are to be elected in even-numbered calendar years and the Secretary is to be
elected in odd-numbered calendar years. In the event of a tie for the election of
an officer, a flip of the coin will decide the winner.
Any vacancy of an officer's position shall be filled by means of an elective
procedure at any meeting of the ACFPC.
All officers shall perform the functions of each positions described in Article 4 of
the Bylaws. If any officer is either misusing that office or failing to properly
perform the functions of that office, a recommendation for either vacating that
office or other corrective action shall be made in writing by three (3) or more
ACFPC members at a meeting of the ACFPC for such action as it is deemed
necessary and appropriate. The affected person shall be notified by the Board of
Directors of any pending action and shall be given a chance to appear at the next
meeting of the ACFPC to state a defense and/or a position regarding that
pending action.
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Section 6. Board of Directors
The Board of Directors of the ACFPC shall consist of five (5) persons composed
of the three (3) elected ACFPC officers and two (2) trustees. The trustees are to
be elected at the annual meeting from the active membership of the ACFPC for a
term of two (2) years each and shall hold office until the next election for that
position. One (1) trustee is to be elected in even-numbered calendar years and
one (1) trustee is to be elected in odd-numbered calendar years. In the event of a
tie for the election of a trustee, a flip of the coin shall decide the winner.
Any vacancy of a trustee's position shall be filled by means of an elective
procedure at any meeting of the ACFPC.
The Board of Directors shall meet whenever deemed necessary, as determined
by the Board of Directors, by giving five (5) days advance notice to ACFPC
members. All meetings of the Board of Directors shall be open to members of the
ACFPC.
Section 7. Budget
An operating budget for the ACFPC will be adopted one year in advance of the
effective date. Example: the proposed 2016 budget will be discussed at the
regular October 2014 ACFPC meeting and adopted at the January meeting of
2015. The period of time covered by the annual fee is from January 1 to
December 31 of the same calendar year. Expenses incurred by the ACFPC will
be distributed among its members by using the established Cost Share Model:
Cost Share Model
Sum of: Fire Year Average Runs
Market Value Divided by 1,000,000
Population Divided by 100
Each Cities share will be their percentage of the total of all agencies sum (above)
The annual budget will include an annual fee for an active membership as
determined by the ACFPC. Central Communications will not be required to pay
the annual fee.
There shall be no annual fee for associate members.
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Section 8. Financial Responsibility
a. Active Members
At the regular October meeting of the ACFPC, a Notice of Dues will be
distributed to each Active Member. The notice will include: Annual Dues and that
agencies share of the budget.
It shall be the responsibility of each member of the ACFPC to remain in good
standing by timely payment of their Notice of Dues. An Active Member shall be in
good standing when their annual fee has been fully paid to the ACFPC by
December 1st. An Active Member whose annual fee has not been fully paid to the
ACFPC by December 1st shall not be in good standing, and said member shall
forfeit their voting privileges on all business items at meeting of the ACFPC until
such time as their annual fee has been fully paid or termination (Section 3)
b. Fiscal Agent
Any and all funds that come to the ACFPC of are subject to its control, for its use
in furthering and promoting the Purpose of the Organization, shall be received,
disbursed, controlled, and accounted for by the Chair and Treasurer-Vice Chair
who shall utilize Spring Lake Park Fire Department Inc. as the depository of all
funds.
Section 9. Attendance Responsibility
An Active Member of the ACFPC must attend 50% of the regular meetings of the
ACFPC in each calendar year, with mandatory attendance at the proposed
budget meeting in October. An active member failing to meet said requirement
shall be notified by the Secretary, and a review of that member's status with the
ACFPC shall be conducted at the next regular meeting of the ACFPC for
whatever action may be deemed necessary and appropriate.
There are no attendance responsibilities for an associate member of the ACFPC.
21
32
Article IV
Duties of Officers
Section 1. Chair's Duty
It shall be the duty of the Chair to attend and preside at all meetings of both the
ACFPC and the Board of Directors. The Chair shall enforce the due observance
of these bylaws and see that the officers and committees properly perform the
duties assigned to them. The Chair shall function as the ACFPC's executive
person, shall perform all duties incidental to that position, and shall exercise a
careful supervision over the business affairs of the ACFPC. The Chair shall sign
all papers requiring the signature of the ACFPC's executive person.
The Chair shall serve without bond and shall receive no salary from the ACFPC
for services and efforts as Chair.
Section 2. Secretary's Duty
It shall be the duty of the Secretary to keep a true and accurate record of the
proceedings of all meeting of both the ACFPC and the Board of Directors within
the County Records Management System and to provide a timely copy of all
such minutes to members of the ACFPC. The Secretary shall cause a due notice
of both all regular meetings of the ACFPC and all meetings of the Board of
Directors to be given to members of the ACFPC.
The Secretary shall keep separate from the minutes of the ACFPC meetings, a
roll of membership in the ACFPC and a current copy of the Joint Powers
Agreement and Bylaws of the organization. The records of the Secretary shall be
open to the inspection by the Board of Directors at reasonable times.
The Secretary shall serve without bond and shall receive no salary from the
ACFPC for services and efforts as Secretary.
Section 3. Treasurer-Vice Chair Duty
It shall be the duty of the Treasurer-Vice Chair to receive all monies belonging to
the ACFPC and hold them subject to both these bylaws and the action of the
ACFPC at its official meetings. The monies may be held in any combination of a
checking account, a passbook savings account, or Certificates of Deposit.
Appropriate oversight of financial records shall be kept by the Treasurer-Vice
Chair of all monies received, transferred, and/or disbursed, and a current
financial report shall be available at both regular meetings of the ACFPC and
meeting of the Board of Directors. The Treasurer-Vice Chair shall perform all
22
33
duties incidental to the position of Treasurer. The Treasurer-Vice Chair shall
oversee payments by signed check, electronic transfer, and all disbursements
approved for payment by the ACFPC.
The Treasurer-Vice Chair shall submit to each active member of the ACFPC at
the October meeting, a Notice of Dues for the annual dues.
The records of the Treasurer-Vice Chair shall be open to the inspection by the
Board of Directors at reasonable times, and said records shall be audited at, or
prior to, each annual meeting.
The Treasurer-Vice Chair shall serve without bond and shall receive no salary
from the ACFPC for services and efforts as Treasurer-Vice Chair.
Section 4. Absence of Elected Officers
In the absence of in capacitance of the Chair, it shall be the duty of the
Treasurer-Vice Chair to perform all duties that would normally be performed by
the Chair. In the absence of both the Chair and Treasurer-Vice Chair, it shall be
the responsibility of the ACFPC to designate a Chair pro-tem who shall perform
the duties incidental to the position of Chair.
Article V
Miscellaneous
Section 1. Authority
Except for the control of the monetary funds by the Treasurer-Vice Chair as
defined in article II, Section 3 of these bylaws, no member of the ACFPC shall
have the authority to make any binding contract or incur any liability on behalf of
the ACFPC without authorization by the ACFPC.
Section 2. Designation of Committees
All committee appointments shall be made by the person conducting a meeting
of the ACFPC.
23
34
Article VI
Bylaws
Section 1. Interpretation
If any question should arise concerning the intended meaning of these bylaws,
the true meaning shall be decided by the Board of Directors who have full power
and authority to see that the purposes of the ACFPC are carried out in
accordance with these Bylaws.
Section 2. Amendment Procedure
The contents of these Bylaws may be amended or repealed in whole or in part by
the majority of the active member of the ACFPC present at any regular meeting
of the ACFPC after the proposed changes have been presented and approved
by a majority vote at the previous regular meeting of the ACFPC.
Revision Dated
Adoption Date of Bylaws
24
35
April 30th 2014
To: Dallas Larson,city Administrator
Re: 2014 Vehicle replacement
From: Paul Palzer, Public works Director/Building Official
Dallas-
1 have put together pricing for new 2015 Chevy' and a One ton with a plow&dump box. I also
researched pricing on Craigslist list for a 98-01 ranger for summer staff use and for comps on selling our
2005 GMC dump and 2008 Ford 3 ton. Below is a chart of the costs and price range for selling the
vehicles. The budget for replacement is$48,000.00.
2015 Chevy 2500 $29,500.00
2015 Chevy 3500,dump box&v-plow 47,500.00
98-01 Ranger PU 4,200.00
Total $81,200.00 $81,000.00
2005 GMC with dump box&plow-54k $16,000-21,000.00
2008 Ford F250-34k $16000-20,000.00
Total $32,000-41,000.00 32,000.00 41,000.00
Exchange cost $49,200 $40,000
I propose we sell the two city vehicles out right and purchase the three vehicles above not to exceed the
price stated.
Paul
36
Teresa Bender
From: Paul Palzer
Sent: Thursday, May 22,2014 10:46 AM
To: Dallas Larson
Cc: Teresa Bender
Subject: FW:2014 Truck replacement
Attachments: April 30th 2014 truck replacement.pdf
Hi Dallas—I did send my recommendation to purchase three vehicles. I also discussed the value of the existing trucks
with an auto sales person I know and sent an email on the 5th with the results. Here is a copy of the email.
Hello Dallas- I met John Hendrich with K&L Auto sales today and asked him what he would buy our vehicles for
today. This is the amounts he would give:
2004 Chevy with plow $16,000.00
2005 GMC with plow&dump box $20,500.00
2008 Ford F250 $14,500.00
He also would sell them at the dealer auction for$250.00 each and recommend we have them detailed for
$125.00 each. The auction price can be a reserved number so the city can make a determination if you want to sell for
the going price or relist the vehicle.
I also asked him for a number on the 2015 Chevy truck I priced out to be bought in September of 2015 with
6000 or less miles on it. He said he would be in the$29,500-31,500.00 range and is going to try to get a firm price from
his boss.
This should give the Council a little confidence on the current values of the vehicles at wholesale.
Paul
My proposed purchase seems reasonable within the budget, but as always with selling anything,conditions can change
with vehicle's condition and market issues. Let me know if you need anything else. Thanks, Paul
From:Paul Palzer
Sent:Wednesday,April 30,2014 9:33 AM
To: Dallas Larson
Subject:2014 Truck replacement
37
2005 GMC Duma truck
3/16/2010 Polar Chev Speedo Replace $ 523.46
2/28/2012 Key Automotive Center Rear Brakes/patch tire $ 392.26
11/19/2012 Discount Tire Repl two tires $ 378.80
10/21/2013 Discount Tire Repl two tires $ 221.00
10/22/2013 Center Frame&Wheel Tie rods/idler/pitman arms&align $ 884.16
12/11/2013 Polar Chev Brake repair $ 140.00
12/24/2013 ACR, Inc, Motor Mounts/Front differential(used) $2,161.69
$4,701.37
Other considerations
Insurance Cost Per Year-existing Vehicle $ 247.00
Insurance Cost Per Year-new Vehicle $ 320.00
Excise tax on replacement vehicle $2,400.00
Annual license tabs $ 8.00
38
2008 Ford F-250
11/14/2012 Discount Tire Four tires 813.3
6/17/2013 Auto Value Battery 117.78
931.08
Other consideration
Insurance Cost Per Year-existing Vehicle $214.00
Insurance Cost Per Year-new Vehicle $280
Excise tax on replacement vehicle $2,000.00
Annual license tabs $ 8.00
39
SCHEDULE of VEHICLES - CENTERVILLE, CITY OF
11111117.11/r
COVENANT Number: CMC 36487
COVENANT Period: 03/01/2014 TO 03/01/2015
VEH# YR TRADE NM MODEL - ID - LIAB PHYD
HNO HIRED/NONOWNED $ 58 $
VOL AUTO COV FOR VOLUNTEERS . $ 230 $
001 2001 STERLING PLOW TRUCK 5865 $ 153 $ 263
002 2005 GMC 1 TON PU 8649 $ 134 $ 93
003 2005 CHEV 3/4 T PICKUP 7621 $ 134 $ 67
004 2006 FELLING TRAILER 5370 $ $ 35
005 2007 STERLING PLOW TRUCK 8794 $ 153 $ 335
006 2008 FORD F250 3633 $ 134 $ 80
007 2008 FORD F250 3632 $ 134 $ 80
008 2000 FORD RANGER PICKUP 6309 $ 139 $ 35
TOTAL VEHICLES $ 1,269 $ 988
TOTAL AUTO PRM $ 2,257
40
Teresa Bender
From: Dallas Larson
Sent: Monday,June 02, 2014 4:12 PM
To: Ben Fehrenbacher; D Love;Jeff Paar; Kurt B. Glaser; Steve King; Tom Wilharber
Cc: Teresa Bender; Paul Palzer; Ellie Paulseth
Subject: Capital Equipment
Attachments: 2014-06-02 Capital Equip Schedule.pdf
Attached is a capital equipment schedule that implements what was approved by the council as part of the 2013 Budget
process.The past two years, the City included $54,000 in the budget to finance the capital equipment replacements.
Funding is proposed to increase at about$1000 per year, beginning in 2015.The replacement amount is the estimated
net cost for the replacement vehicle,adjusted for the estimate value to sell or trade in the vehicle that is being replaced.
The schedule shows replacing the large plow trucks on a twenty year rotation, the one-ton dump truck every six years,
the larger pickup trucks every five years and the compact pickup truck(s) every eight years. I have run the schedule out
to 2048 to demonstrate that the funding stream supports the equipment replacement rotation. Building roofs, carpets
and HVAC replacements are among the financed items.
Because dump trucks have significant cost to outfit them, short rotations do not work very well.The smaller trucks have
a predictable depreciation in value that is roughly the same each year, whether you rotate them on a short or longer
schedule. The point of the exercise is not to decide the rotation, but rather to prove that the funding stream generally
supports the equipment rotation on a long-term basis and avoids budget shocks.The Council can decide what
equipment to actually replace in a given year, based upon needs and conditions at that time. The schedule requires
regular updating to reflect actual costs and to adjust for vehicle residual values and inflation.
While the schedule does not generally support payment for equipment additions, I did include the proposed addition of
a used compact pickup truck, since the dollars were small. I included the replacements requested by Paul at your last
meeting.You approved replacement of the one-ton dump truck. Other expenses that will come from the fund in 2014
were computers that needed to be updated.The schedule shows that the funding is available to support the requested
equipment, if the Council wishes to allow it.
Please let me know if you should have any questions.
Dallas Larson,Administrator
City of Centerville
1880 Main Street
Centerville, MN 55038
651-429-3232
1
41
City Capital Budget Replacement DetailR PLAMENT SCHEDULE
1
EQUIPMENT C Ii
ITEM _.._. -
_._ - _ f _
_ REPLACE- _
_.�_ --_ `--___,I� COST-_.2013 - 2014• 2018$ 2010- 2017 2018� 2019 2020 2021 2022 2023 2024 20251 2026 2027
-- _ - ___ ___ �___ �...__� -._ -_ 1
Public Works _
Replace 2005 OMC 1 Ton $40,000 31,500 --- f--24,000 - 25,000
Replete 2008 Ford F250 $25,000 _ 13_,500 -}{ 15,000 15,000 i
Replace 2005 Chevrolet 314 Ton -- $25,000 20, 15.000 15,000 _
Replace 2008 Ford F250 $25,000 l- ___ 26,000 _ ---1--- 15,000 15,000
�_ - -
Replace 2004 Ford Ranger $18,000 16,000 12,000 j
2001 Ranger $18,000 4,200 f. -
t ., _.T---_ 15,000!
Bot lees Pubic Works Director Computer $1,2001,coo -1,200 1.200
Replace Bulking inspector Computer $1,200 _ 1,000 y _ 1, __- _-_ _ .._� 1,200
Staff Computers $2,400 - r - 2,000 2,000
Replace 2001 Sterling Pk►w Teak $100,000 . _ 120.000
Mace 2007 Sterling Plow Truck $100,000 _ _ - --1.-.„ - _ _ - 120,000
Fispiace $30,000
-Roof Carpet $5,000 t _ _--�r 15,000 _
HVAC $50,000 _"_ -._.. _ ._._�..._ _
Total Public Works $450,800 - s0 s63 200 $20,000 $25,000 ; $15,000 $0 $19,400 $39,000 $135,000 $15,000 $15,000 $31,400 $15,000 $40,000 $120,000
Annual Funding $30,000 $30,000 $32,000 $32,000 $34,000 $34,000 $38,000 $38,000 $38,000 $38,000 $40,000 $41,000 $42,000 $43,000 $44,000
Pro ed Balance $30,000 $8,800 $18,800 $25,800 $44,800 $78,800 $95,400 $92.400 ($4,800) $18,400( $43,400 $53,000 j $80,000 $83,000 $7,000
Administration •
I
Replace Finance Director Computer 1200_- 1,200 L__ ___ - _ 1800
Replace Accounting cltrk Computer 1200 __. _ 1.200 4 - 1,600 - _.1_- ' 1,500
1,800
Replace City Clerk Computer 1200 1,376 - 900 t .
00
Replace City Administrator Computer + 1200 P 900'1- - 1,000 �- ry _ 1,200 -- i
-P. Replace Copy Machine 15000 j"-- -,_ __ ._ -__12,000 _ _. _ -,- _- 14,000
Na ,Server 12000 �__ _.___ _ 12,000 15,000-�- 15,000
`s - $3 - - - --
Telephone System 8000 4,600 -
Total Administration _ _ $1,37 $7,500 $1,2oo a �;000- 6,000 L. 9,000
8 " ,500 SO $7,600 $15,000, $14.000 $3,900 1 $0 $1,800 $24,000 so
Annual Funding `-- $9,000 $9,000 . $9,000. --$9,000: $9,000 $9,000 $9,000, $9,000 $9,000 $9,000 $9,000 $9,000 $9,000 $9,000 $9,000
Projected Balance $7,824 - $9,124 $16 a24 $1,924 $10,924 $18,424 $25,4241_-$28.824 $20,824 $18,824 I $20,924 $29,924 $37,324 $22.324 j $31,324
44 City Hail _ __
,Fire Hai Roof Replacement _- 20,000 20 000 ' _.. _ _ _.-
City Hal Roof Replacement 20,000 _._. ., .. - ___..._ . ----
HVAC UpgradelReplacement 0,000 Y 5010
_ .
Generator Replacement 50,000 10,097 _.._. _ 60,000
Sidewalk Rs - - -. _...__
Civil Defense Siren Replacement - $30,000 _ -. - - -- - 35,000
Carpet Replacement $20,000 _ 20,000
--1-. - _
Total City Hal $210,000 $10,897 i $0 $20 000 $20,000 $60,000 $0 $0 -- $0 $0 $80,000 $0 1 $0 $35,000 l $0 $0
Annual Funding $15,000 $18,000 $15,000 $15,000 $16,000 $15,000 $15,000 $15,000 $15,000 $15,000 $16,000 $16,000 $18,000 $18,000 $18,000
Projected Balance $4,303 - $19,303 $14,303 I $9,303 ($25,897) ($10,897) $4,303 $19,303 $34,303 ($10,897) $8,303 $21,303 $2,303 $18,303 I $34,303
TOTAL COST for REPLACEMENTS $810,800 $12,073 $80,700 $41,200 $59,000 $85,000 $3,500 $19,400 $48,800 $150,000 $89,000 $18,900 $31,400 $51,800 $64,000 $120,000
AMOUNT TO INCLUDE IN BUDGET $54,000 554,000 $56,000 _ $58,000 $58,000 $58,000 $80,000 $80,000 I $82,000 $82,000 $85,000 $88,000 $87,000 $68,000 $89,000
Current Year Balance 14 $41,927 $35,227 $50,027 $37,027 $30,027 $84,527 $126,127 $138,627 $50,527( $23,527 $89,827 $104,227 $119,827 $123,827 $72,627
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City Capital Budget Replacement-Detail
EQUIPMENT _.�_ -
ITEM. "_- -_- I_. _- ...........
REPLAO-P w_. -.-. f -.---
..._. .....�,,...____COST 2043_ _2044_ 2045 2046, 20471 2048
Public Works --_ - --- - -__-. --- .._
Replace 2005 GMC 1 Ton - $40,000 - 28,000 -__._._-., --.--
Replace 2008 Ford F250 $25,000 . _20,000 --
Replace 2005 Chevrolet 3/4 Ton $26,000 __.__- _ 20,000 _, •
2008 Ford F260 $26,000 ___-_?4.09i____.
�_
Replace 2004 Ford Ranger -. _--- X18,000 J - {` 14000 20.000'
2001 Ranger ____. _ __ _ .- ._
318,000 i - 14,000_}
Replace Public Works Director Computer $1,200 I _ ._ - _ - + __ _
Replace Building Inspector Computer 1,200' - . -__-..1.e00.1,800 - _
Staff Computers $2,400 -- 2,600--- - .- �_ - - - -
aa place 2001 Sterling Plow Trak $100,000 _ -- _.._ _
Replace 2007 Sterling Plow Truck $100,000 - 120,000 -
Replace-Roof $30,000 - r_ -.80,000
_
Carpet $15,000 . - . -,
HVAC l $50,000 . _..- _^ - _-_ - ..___ _1 _
Total Public Works $450,800 $28,000 a$28 000 $34,000;-_ $34,000` $120'.-0-6 aso,aio
Annual Funding $80,000 581,000__ $82,000 $83,000 _$64,000 585,000
Projected Balance $302,200 $337,200!_$385,200 $394,200 $338,200 00
i $343,2
Administration
Replace Finance Director Computer 1200 I -_ • _ . __.___ __. . _
Replace Accounting Clerk Computer 1200 s 1,800 4 _ 2.000
place City Clerk Computer 1200 1,. .. •-l- 1.800
Replace City Administrator Computer 1 r r1,500- 1,666
- _
�•� 1,800
R�apiece Copy Machine 16000-F. Server r'rnl , __... _w_._20 ,
24,x.
Telephone System -.� 6000 , 14,000 __-_,_ -
Total Administration _ $0 $44,000 SO•
. S,aoo
, $ _
Annual Funding � $4,800 $14,000,$11,000 11000 $11,000' $12,000 $12,000 I J$12,000
a_lectetl Balance -i- $28,924 $25.924 $36,924 $4,924 -$t, 8,924.1 _,$23.724
_ - ---_ City Hall
Fire Hep Roof Replacement _ $20,000 i- _ _
City Hall Roof Replacement $$20,000 - �,
000
MVAC Upgrade/Repkcement $50 000 - _ - ... _ -_
Generator Replacement 50,000
Sidewalk Replacement 20,000 _ +._ . . . . _
CM Defense Siren Replacement 30,000 - _._
Carpet Replacement $20000 --._ 4-
Total City Hall 5
$210,000 SO L $0 _ SO SO 1-$40,060-
Annual Funding $20,000 $20,000 $20,000 _ $21,000 $21,000 rr $21,000
Projected Balance - $100,303 $120,303 $140,303 $181,303 $182,303.l_ $183,303
TOTAL COST for REPLACEMENTS $660,800 $32,800 $40,000 $34,000 j__$78,000 $120,000' $105,200
AMOUNT TO INCLUDE IN BUDGET $91,000 $92,000; $93,000 1 $98,000 $97,000 $98,000
Current Year Balance $431,427• $483,427 __$542,427 $580,427,_ $537,427 $530,227
I
6/2/2014 x ---� '_` _
City of Centerville
Permit
The City of Centerville hereby grants a PERMIT to the Bald Eagle Waterski Show, Inc.,
(d/b/a/Bald Eagle Waterski Club) and its members or employees,having a principal place of
business at 6521 White Oak Road, Lino Lakes, Minnesota 55038 (hereinafter referred to as
"Permittee"). This Permit is subject to the rights,privileges and limitations set forth herein.
SECTION ONE
PROPERTY
Permittee shall have the right of use and access to public property located at 7121 Main
Street and its shoreline adjacent to Centerville Lake(hereinafter referred to as "Property").
SECTION TWO
TERM
The term of this Permit shall begin on May 15, 2014 and shall expire on August 31, 2019
unless revoked or voided for reasons otherwise specified in this document. Thereafter,unless
notice of termination is received sixty-days (60)prior to this annual deadline,the Permit shall
self-renew for up to five additional one-year terms.
SECTION THREE
PERMIT CONSIDERATION
It is understood that Permittee does not charge spectators to view its waterski shows. As
long as that condition exists the permit fee shall be $1.00 per year,however, Permittee shall pay
City$2500.00 on September 30, 2014 and an additional $2500 on September 30, 2015 as
additional consideration for the issuance of this Permit.
SECTION FOUR
PERMITTED USE OF THE PROPERTY
Pursuant to Code Section 92.30, Permittee is granted variances from Chapter 92 of the
Centerville Code to accomplish the purposes set forth in the Permit:
A. Permittee will use the Property for the purpose of conducting waterski shows and
accommodating public viewing of these shows. Permittee may install a dock into
Centerville Lake, subject to approval of St. Paul Regional Water Services and
subject to permits from Minnesota Department of Natural Resources,if any are
required. No other improvements may be attached to the Property.
B. The Property is designated as an area where vehicles may be driven by Permittee
(in variance of Code Section 92.06);
C. Permittee may locate and park a 10 x 12 equipment trailer on the Property at a
location to be agreed upon by the parties and that trailer may be present on the
Property during times when public grounds are closed(in variance of Code
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Sections 92.07 & 92.08);
D. Permittee may post up to two signs advertising its waterski shows on the Property
(in variance to Code Section 92.12), however said signage must otherwise comply
applicable law;
E. Permittee may swim from the Property(in variance to Code Section 92.18);
F. Permittee may launch a boat from the Property(in variance to Code Section
92.20); and
G. Permittee may use the protected shoreline areas of the Property extending fifteen
feet from the high water mark of the Lake(in variance to Code Section 92.21)but
must maintain and protect the shoreline from erosion or damage.
SECTION FIVE
OTHER APPROVALS
Permittee understands that part of the underlying Property is owned by St. Paul Regional
Water Service and a condition of this Permit is that approval must be obtained from St. Paul
Regional Water Service.
SECTION SIX
CITY'S INSPECTION
City shall have the right at any time to inspect and examine the Property to insure
compliance by Permittee with its obligations under this Permit and its obligations under the law.
SECTION SEVEN
MAINTENANCE OF THE PROPERTY
City will mow the grass on the Property in accordance with the City's normal
maintenance schedule. If more frequent mowing is required,Permittee agrees it will do so at its
sole cost and expense. Permittee will pick up trash that is left on or around the Property
immediately after each waterski show or other sponsored event. Permittee may provide portable
toilets for its use and for use of spectators and patrons,however they shall be placed in a location
to be mutually agreed upon by the parties.
SECTION EIGHT
ALTERATIONS
Permittee shall not make any alterations, additions, or improvements to the Property
without City's prior written consent and the consent of St. Paul Regional Water Services.
SECTION NINE
LOSS AND DAMAGE
Permittee assumes and shall bear the entire risk of loss, damage to, theft or destruction of
its dock, trailer and any personal property or equipment that is located on the Property.
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SECTION TEN
INDEMNITY
Permittee hereby assumes entire responsibility and liability for any and all damage of any
kind or nature whatsoever to all persons resulting from, arising out of, or occurring in connection
with its use of the Property. If any person shall make a claim for damage or injury here above
described, whether such claim may be based upon the City's alleged breach of any duty or
obligation on the part of the City, Permittee agrees to indemnify and save harmless City and St.
Paul Regional Water Services(SPRWS), its agents, servants and employees from and against
any and all losses, expense, damage or injury that the either might sustain as a result of any such
claims and Permittee agrees to assume, on behalf of City and SPRWS,the defense of any action
at law or equity, which may be brought against the City or SWRWS upon such claims and pay
on behalf of City or SPRWS,upon its demand, the amount of judgment that may be entered into
against City or SPRWS in such action.
SECTION ELEVEN
INSURANCE
Permittee, at its sole cost and expense, shall procure and maintain insurance coverage
which is acceptable to the City Administrator which accomplishes the following: (a) coverage
for the risk of harm or negligence to any person due to operations subject to this Permit or
Permittee's use of the Property, (b) coverage for the risk of physical damage to its owned
personal property and equipment, and(c) coverage for the risk of public liability and property
damage, and as to all aspects of insured loss said insurance coverage shall not be in an amount
less than $1,000,000. Permittee shall provide proof of insurance for workers compensation
insurance as required by Minnesota Law. Moreover, Permittee shall name the City(and if
requested, SPRWS) as additional insured on said insurance policies.
Continuation of these insurance requirements are an on-going condition of this Permit.
As a further condition of insurance coverage, USA Water Ski, Entertainment & Sports Insurance
eXperts (ESIX), or any insurance company issuing coverage under this Permit shall be required
to notify the City in the event of any notice or intent to discontinue coverage. This Permit is void
at such time as Permittee's insurance coverage is not effective. However, Permittee's legal
obligations to assume the entire responsibility and liability for any and all damage of any kind or
nature whatsoever to all persons resulting from, arising out of, or occurring in connection with its
use of the property, continues in perpetuity regardless of the terms of cancellation or termination
of this Permit.
SECTION TWELEVE
CONDITIONS OF PERMIT
Permittee shall,without exception, obtain an executed document entitled,"Participant
Waiver and Release of Liability, Assumption of Risk and Indemnity Agreement" (hereinafter
referred to as a"Waiver") from each member of its organization who will participate in any
activity held at, or staged from,the Property. If such member is a minor, then Permittee shall,
without exception, obtain a signed Waiver from a duly authorized parent or guardian. Permittee
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assumes all risks and waives liability in the event that any such Waiver is not effective or
binding. Permittee shall supply a copy of each executed Waiver to the City before any person
may participate in activities authorized under this Permit. Only members of Permittee's
organization may participate in activities authorized under this Permit.
SECTION THRITEEN
NON-WAIVER
By executing this document Permittee specifically affirms that the City is not waiving or
otherwise limiting any of its legal rights or defenses, or otherwise expanding its liability for
activities related to the operation of this Permit.
SECTION FOURTEEN
NOTICES
All notices required or permitted under this Permit shall be sufficient if delivered
personally or mailed to the party at the address set forth in this Agreement, or at such other
address as either party may designate in writing from time to time. Any such notice mailed to
such address shall be effective twenty four(24) hours after it has been deposited in the United
States mail, properly addressed and with postage fully prepaid.
SECTION FIFTEEN
APPLICABLE LAW AND ENFORCEMENT
The validity, enforcement, and performance of this Permit shall be governed and
determined by the laws of the State of Minnesota and the City of Centerville.
SECTION SIXTEEN
TERMINATION OF PERMIT
All of the conditions, standards or other requirements set forth in this document are
continuing obligations of this Permit. This Permit is only valid so long as all of the obligations
set forth herein are met. The City retains the right to amend, revoke or void this Permit at will,
without notice or without affording a hearing to Permittee.
IN WITNESS WHEREOF, Permittee has caused this Permit to be executed by an
authorized representative on the date appearing below.
PERMITTEE:
BALD EAGLE WATERSKI SHOW,
INC.
Dated: , 2014 By:
Its
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