HomeMy WebLinkAbout2014-06-25 CC & CC WS Handouts CITY OF CENTERVILLE 06/25/14 12:03 PM
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Check Detail - June 11, 2014 - Update
Check
Date Check# Vender Name Comments Amount
6/23/2014 028765 BONSAI MOTORS 2005 RANGER PICKUP $4,200.00
Check Nbr 028765 BONSAI MOTORS $4,200.00
6/25/2014 028766 ACR,INC. REPAIR WATER PUMP ON 2005 DUMP TRUCK $298.33
Check Nbr 028766 ACR,INC. $298.33
6/25/2014 028767 CITY OF HUGO STREET SWEEPING-2014 SPRING $1,800.00
Check Nbr 028767 CITY OF HUGO $1,800.00
6/25/2014 028768 COMCAST HIGH SPEED INTERNET $27.55
Check Nbr 028768 COMCAST $27.55
6/25/2014 028769 DELTA DENTAL JULY DENTAL INSURANCE $359.95
Check Nbr 028769 DELTA DENTAL $359.95
6/25/2014 028770 HAWKINS WATER TREATMENT CHEMICALS $1,149.00
Check Nbr 028770 HAWKINS WATER TREATMENT $1,149.00
6/25/2014 028771 RICE CREEK WATERSHED DISTRICT HOUSTON ENGINEERING CHARGES-TECHNICAL ASSISTANCE $9,412.50
Check Nbr 028771 RICE CREEK WATERSHED DISTRICT $9,412.50
6/25/2014 028772 SUN LIFE INSURANCE COMPANY LIFE INS-JULY 2014 $18.10
6/25/2014 028772 SUN LIFE INSURANCE COMPANY DISABILITY INS-JULY 2014 $127.64
Check Nbr 028772 SUN LIFE INSURANCE COMPANY $145.74
6/25/2014 028773 TRU GREEN -CHEM LAWN 1694 SOREL STREET-LAWN CARE $141.00
Check Nbr 028773 TRU GREEN-CHEM LAWN $141.00
6/25/2014 028774 VERIZION WIRELESS CELL PHONE-SERV THRU JUNE 9 2014 $39.76
6/25/2014 028774 VERIZION WIRELESS CELL PHONE-SERV THRU JUNE 9 2014 $39.79
6/25/2014 028774 VERIZION WIRELESS CELL PHONE-SERV THRU JUNE 9 2014 $119.30
6/25/2014 028774 VERIZION WIRELESS CELL PHONE-SERV THRU JUNE 9 2014 $39.76
6/25/2014 028774 VERIZION WIRELESS CELL PHONE-SERV THRU JUNE 9 2014 $39.76
Check Nbr 028774 VERIZION WIRELESS $278.37
Total Checks $17,812.44
77
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DRAFT DRAFT DRAFT
AGREEMENT FOR PHASED RETIREMENT BETWEEN THE CITY OF
CENTERVILLE AND DALLAS LARSON
This agreement is made and entered into this day of___________ , 2014
by and between the City of Centerville(City)and Dallas Larson(Larson):
WHEREAS,under legislation passed in 2010,PERA's normal termination requirements
and earning limits are waived for employees who are PERA Coordinated members age
62 and over and wish to ease into retirement;and,
WHEREAS,the impetus for the legislation is in recognition that many Minnesota public
employees are baby boomers preparing to retire in the near future,leaving a significant
gap in experienced,knowledgeable employees in critical positions;and,
WHEREAS,the position of City Administrator is a critical position for the City and the
City will reassign job duties and transfer knowledge during this transition period;and
WHEREAS, Larson qualifies for phased retirement in accordance with legislation
and the rules of PERA and is hereby requesting approval of a phased retirement in
order to assist the City with a smooth transition;and
WHEREAS, the attached PERA Phased Retirement Agreement must be filed with
PERA,to make a valid phased retirement option.
NOW,THEREFORE,BE IT RESOLVED that the parties mutually agree:
1. The duration of phased retirement is for one year commencing October 1,2014.
2. HOURS and COMPENSATION.Larson will work a maximum of two days
per week or 32 hours per pay period,with the schedule of hours worked left to
the discretion of the successor administrator and Larson.Compensation will
be at Larson's current rate, prorated to an hourly rate of pay. In lieu of comment[DLs]:$50.72/hr labor cost
immediate pay,Larson may convert some or all of the hours worked to PTO, 64 x$50.72=3264.24 per month
3 moonthnth s=$9792.72
to be used/paid in the manner provided in the City's personnel policy.These
converted hours may be accrued over and above the year-end maximum PTO
carryover.Variable hours may be agreed to by the administrator and Larson,
so long as the average hours do not exceed 80 hours in one month.
3. Larson will additionally be compensated as follows:
A. PTO time will be earned on a pro-rated basis with earnings and accruals
based on 20+years of full-time service.
B. Salary increase on January 1,2015 at the same rate as other employees.
C. One half of the normal employer contribution per month for insurance. comment[DL2]:$500/month msurance cost
x 3=$1500
DRAFT DRAFT DRAFT
D. To facilitate communication,Larson will keep his cellular phone with the
current service'plan and phone number for a minimum of 12 months,and at the comment luLsl:s35.12/month phone smice
cost
end of the term,may keep the cell phone. If the phone is replaced or upgraded x12=$421.44
during the term,costs(if any)of the phone hardware shall be paid by Larson.
This section will survive early termination or suspension of the agreement.
E. The City may terminate or suspend the agreement at any time,however the City
shall be obligated to the compensation and insurance for a minimum of three
months,and section D shall survive the tennination or suspension of the
agreement.
F. The parties will file the attached PERA Phased Retirement Agreement with
PERA prior to the Phased Retirement start date.
In witness whereof,the parties have hereunder set their hands on the dates written below.
Dallas Larson Tom Wilharber,Mayor
Date Date
EXCAVATING
IF IVC.
P.O. Box 90 Bloomer, WI 54724
715-568-4141 Fax: 715-568-4144
TRANSMITTAL LETTER
TO: City of Lino Lakes
ATTN: Engineering Department
600 Town Center Parkway
Lino Lakes,MN 55014
DATE: June 25,2014
PROJECT: LINO LAKES—21"Avenue Street&Utility Improvements
SUBJECT: Extended Work Hours
Due to the adverse weather from the spring/summer I would like to request the working hours to be
extended to 7:00 AM to 8:30 PM Monday thru Friday and Saturday from 9:00 AM to 5:00 PM on this
project. It would have been in no one's best interest for A-1 Excavating to start the project sooner than
June 23 due to the extreme amount of rain received this year. The extended hours are needed to stay on
schedule to meet the construction deadline.
Thank you for your time and attention concerning this matter.
Cordially,
Brad Nielsen
Project Manager
A-1 Excavating, Inc.
P:\2014\JOBS\LINO LAKES\#1407-21ST AVE UTILITY&STREET RECONSTRUCT\Trans-Letter.doc
An Equal Employment Opportunity Employer
Special
Street Capital Maintenance Fund #401 (Assessments _
-- - - -- - _ -- _ - 2015 2016 2017 2018 2019 -
2020
- -
Balance at 12-31-2013 $ 350,646 2014 _
Budget Allocation $169,000 4
-- -2014AvailableFunds $ 519,646
9Expenditures , - - �-
- -
- --- ----- -
2014Bud Budgeted _ $ 90,000
Mill &Overlay Labor $ 116,9.76
- - -- - 1- - - - - -
Mill &Overlay Materials I $ _231,124-1
Subtotal $ 348,100
- -
- - - - - -- - -- I - - - - -
Expenses to Prepare for work $ 70,000
--- -
Total Ex -Expenses 100 I -
Assessment Income $ 30,000 $ 30,00.0 - - -- - --
Budget Balance at End of Year $ 1-31,546 -
2015
Budget Allocation $ 200,000
- - - -
2015 Available Funds $ 331,546 - -
2015Bud eted Ex enditures $ - 277,000 $ 79,275
- 9 Exp
Income $ 56,425 $ 30,000 $ 26,425
Budget Balance at End of Year $ 110,971
------- -----
2016 - - -
Budget Allocation $ 210,_000
2016 Available Funds $ 320,971
2016 Budgeted Expenditures $ 326,400 - - - $ 77,000 t
9 p - - - - - - - - -- - - -�-
Assessment Income $ 82,092 $ 30,000 $ 26,425 $ 25,667 }
Budget Balance at End of Year $ 76,663
Special
Street Capital Maintenance Fund #401 Assessments _
2014 2015 2016' 2017 2018 2019 2020
20.17 - -
- -- -- -- ---�- -- - - - i -
Budget Allocation $ 220,000
�- -- - -- - I -- - --- -i
2017 Available Funds ± $ 296,663 - - -
2017 Budgeted Expenditures $ 3.37,6_20
y $ 68,425 - -- - i
g p _
Assessment Income $ 75,900 $ 26,425 $ 26,667 ' _
. -- $ 22,808
Budget Balance at End of Year $ 34,943
2018
Budget Allocation -i$ 230,000 -
2018 Available Funds $- 264,943-I ---- - -
- - - -- } I ---- - -
2018 Budgeted Expenditures $ 420,768 -__ - - $ 87,000
- - - - - -{ � - -
Assessment Income $ 78,470 _ _ $ 26,66-7 I $_ 22_,_8.03 ' $ 29,0-.0.0 _
Budget Balance at End of Year $ (77,355)
2019 ----
-Budget - -- - -- -- -- - - -- ---
Allocation $ _2.50,000
2019 Available Funds 1 $ 172,645
g p -- - -- - -- -}-- - - +-
2019 Budgeted eted Ex enditures- $ 373,920 ' 61875
Budget Balance at End of Year $ ) $29,000 $ 20,625
Assessment Income $ 72,325 ' $ 22,700
g (128,950
2020
g- -- - --- - - - - - -- - - - --- - — --
Bud et Allocation $ 270,000 '
2020 Available Funds ! $ 141,050
2020 Budgeted Expenditures $ 343,200 y - 0 $ 64,350
Assessment Income $ 71,075 $ 29,000 $ 20,625 $ 21,450
Budget Balance at End of Year $ (131,075)
City of Centerville
Capital Improvement-Streets
2014 through 2022
Year o
Planned Age in Continge Special
Improve Year last year of Cost per ncy Overlay Assessme Net Cost
ment Street improved overlay Footage Foot Sub Total (20%) Program #Lots nt to City
2014 Material Bid Labor Bid $ 500
73rd 1994 20 1,300 $ 60.00 78,000 15,600 93,600 22
Quebec 1994 20 1,050 $ 30.00 31,500 6,300 37,800 19
Old Mill Road 1996 18 900 $ 30.00 27,000 5,400 32,400 12
Lakeland Circle(M; 1997 17 1,850 $ 30.00 55,500 11,100 66,600 29
Lakeland Circle 1997 17 850 $ 30.00 25,500 5,100 30,600 11 $ 10,848 $ 6,882 $ 17,730
Dupre in Eagle Pas 1997 17 950 $ 30.00 28,500 5,700 34,200 17 $ -
Meadow Lane 1999 15 1,250 $ 30.00 37,500 7,500 45,000 17 $ -
Deer Pass Drive 2002 12 1,000 $ 30.00 30,000 6,000 36,000 14 $ -
Pioneer Lane 1997 17 400 $ 30.00 12,000 2,400 14,400 10 $ -
Steven Lane 1989 25 475 $ 30.00 14,250 2,850 17,100 5 $ 5,196 $ 4,396 $ 9,593
Revoir 1996 18 1,200 $ 30.00 36,000 7,200 43,200 13 $ -
Brian Court 1997 17 500 $ 30.00 15,000 3,000 18,000 7 $ 3,718 $ 3,548 $ 7,267
Old Mill Road 1996 18 400 $ 30.00 12,000 2,400 14,400 4 $ -
$ 211,361 $102,149 $ 313,510
Total 12,125 $ 483,300 180 $ 231,124 $116,976 $ 348,100 $ 90,000
$ 28.71
2015?? Special Assessment
Cedar Street 300 BC 1,200 60 72,000
Sorel Street 300 BC 1,000 220 220,000
Goiffon Road 300 BC 300 220 66,000
Heritage Street E. c 300 BC 700 220 154,000
Progress Road 300 BC 650 220 143,000
Downtown Watermain 2,650 95 251,750
5,300 906,750 181,350 $ 1,088,100 Assessment City Share
City of Centerville
Capital Improvement-Streets
2014 through 2022
Year o
Planned Age in Continge Special
Improve Year last year of Cost per ncy Overlay Assessme Net Cost
ment Street improved overlay Footage Foot Sub Total (20%) Program #Lots nt to City
2015 $ 525
Mill Road 1985 30 2,600 some commercial 37
Meadow Court 1999 17 550 11
Meadow Circle 1999 17 900 17
Dupre in Eagle Pas 1997 18 1,650 47
North Robin 1983 32 500 12
West Robin 1983 32 520 6
Cardinal Drive 1983 32 500 10
South Robin 1983 32 500 11
Total 7,720 30 231,600 46,320 $ 277,920 151 $ 79,275 $198,645
2016 $ 550
Eagle Trail in Cent( 1997 18 1,050 14
Eagle Trail 1997 19 2,850 54
Cottonwood Court 1997 19 1,000 18
Gateway Circle 2001 15 500 Commercial 12
Progress&Westvi4 1998 18 850 Commercial 12
Centerville Rd n of 1998 18 300 Commercial 5
Brian Dr. S of Main 2002 14 1,950 25
Total 8,500 32 272,000 54,400 $ 326,400 140 77000 $249,400
City of Centerville
Capital Improvement-Streets
2014 through 2022
Year o
Planned Age in Continge Special
Improve Year last year of Cost per ncy Overlay Assessme Net Cost
ment Street improved overlay Footage Foot Sub Total (20%) Program #Lots nt to City
2017
Hunters Trail 2001 15 1,150 16 $ 575
Deer Court 2001 16 500 8
Mound Court 2003 14 425 6
Portage Way 2002 15 450 7
Peltier Circle 2004 13 1,050 21
Dupre Road in Phe 2005 12 3,350 31
Beaver Pond Way 2005 12 2,500 46
Total 8,275 34 281,350 56,270 $ 337,620 119 68425 $269,195
2018 $ 600
Center Street W. of 2005 13 2,050 31
Dupre in Hunters C 2005 13 950 19
Grouse Hollow 2005 13 400 5
Mallard Way 2005 13 700 13
LaMotte Drive 2005 13 1,175 14
Heritage w of Centi 2005 13 700 9
Oak Circle 2005 13 500 6
Shad Ave. 2005 13 1,250 some commercial 24
Tourville Circle 2005 13 475 6
Widgeon Circle 2005 13 450 7
Pheasant Lane 2005 13 1,090 11
Total 9,740 36 350,640 70,128 $ 420,768 145 87000 $333,768
5 Year Total $ 1,710,808
Average Cost/yr $ 342,162
Average Cost/yr with Assessment $342,162
City of Centerville
Capital Improvement-Streets
2014 through 2022
Year o
Planned Age in Continge Special
Improve Year last year of Cost per ncy Overlay Assessme Net Cost
ment Street improved overlay Footage Foot Sub Total (20%) Program #Lots nt to City
2019 $ 625
Fairview Street 2007 12 700 Commercial 12
Hunters Ridge Lang 2007 12 1,400 20
Partridge Lane 2007 12 2,150 32
Old Mill Road 2008 11 600 10
Mound Trail 1990 29 3,350 25
Total 8,200 38 311,600 62,320 $ 373,920 99 61875 $312,045
2020 650
Commerce Drive 2007 13 1,300 13
Centerville Road N 2009 11 850 9
Peltier Lake Drive 2009 11 3,700 58
73rd E of Quebec 2009 11 1,300 19
7,150 40 286,000 57,200 $ 343,200 $ 99 $ 64,350 $278,850