HomeMy WebLinkAbout2014-07-02 P & R Packet CITY OF CENTERVILLE
PARKS & RECREATION AGENDA
Wednesday, July 2,2014—6:30 p.m.
I. CALL TO ORDER
1. Roll Call
II. SET AGENDA
III. APPEARANCES
IV. CONSIDERATION OF MINUTES
1. Parks & Recreation Committee Minutes of June 4, 2014
V. COMMITTEE BUSINESS
1. Park Benches/Installation/Labor
2. Basketball Information (P. Palzer)
VI. UPDATES
1. Council Updates—Council Member Steve King (Centerville Lions Donation)
2. Flag Football Tournament(s)—Teng Moua/P. Branch (City Did Not Receive Money for
Expenses or Waivers for May/June Tournament)
On-Going Items
VII. ACTION ITEM(S) REVIEW
VIII. ADJOURNMENT
*REMINDERS**
City Council Meeting—July 9, 2014, 6:30 p.m. (Council Chambers)
City Council Meeting—July 23, 2014, 6:30 p.m. (Council Chambers)
Planning&Zoning Commission Meeting—July 1, 2014, 6:30 p.m. (Council Chambers) - Cancelled
Parks& Recreation Committee Meeting—July 2, 2014, 6:30 p.m. (Council Chambers)
Register for the 5K/8K Run, Parade & Garage Sale Days on-line!
July 29, 2014—First day to File Affidavits of Candidacy for Municipal Office
August 12, 2014 — Last day to File Affidavits of Candidacy for Municipal Office (5:00 p.m.) & State Primary
Election, St. Genevieve Community Parish Center, 6995 Centerville Road (7:00 a.m. — 8:00 p.m.)
August 14, 2014—Last day to Withdraw(5:00 p.m.)
PARK USAGE RESERVATIONS
Ms. Jaci Smetana, Fitness Classes, Parking Lot, Football/Soccer Fields/Shelter, LaMotte Park—April 28
through October 31, 2014, Monday through Thursdays from 5:30-6:30 a.m.
Centennial Little League, Ball field#3, #4 and possibly#5, LaMotte Park—April 1 through August 1,
2014, Monday through Fridays from 4:00 p.m. to dark
Centennial Soccer Club, Fields#1,42 and 11, LaMotte Park—April 1 through July 26, 2014, 5:30 p.m. to
sunset&Acorn Creek
PARKS AND RECREATION COMMITTEE
Wednesday,June 4,2014 —6:30 p.m.
Pursuant to due call and notice thereof, the Parks & Recreation Committee of the City of
Centerville held a scheduled meeting on Wednesday, June 4, 2014 at City Hall location.
Present: Chairperson Patrick Branch
Vice-Chairperson Jon Grahek
Committee Member Kevin Amundsen
Committee Member Brian Peterson
Committee Member Suzanne Seeley
Committee Member Nick Twohy
Also Present: Council Member, Steve King
Absent: Committee Member Chris Bettinger
Committee Member Kevin Waeghe
Public Works Director, Paul Palzer
Linda Neudecker, Recording Secretary
I. CALL TO ORDER
Chairperson Branch called the June 4, 2014 meeting of the Parks & Recreation Committee to
order at 6:40 p.m. at the City Hall location.
Roll Call—see above
II. SET AGENDA
Motion was made by Committee Member Seeley, seconded by Committee Member Grahek
to set the agenda by adding Item #2. 5K18K Run under COMMITTEE BUSINESS and
Item 7 under Basketball Hoops under UPDATES All in favor. Motion carried
III. APPEARANCES—None
IV. CONSIDERATION OF MINUTES
Motion was made by Committee Member Peterson, seconded by Committee Member
Amundsen to approve the May, 2014 minutes with the following corrections: Under C
Committee Business, Item 7 (page 3 of 5) change Committee recommends "Dedicating" to
"Offering". VI UPDATES Item 2 Surplus City Owned Property for Sale-In the second line
add the following phrase after the word Committee " and City Engineer, as reflected on
City planning maps,...
V. COMMITTEE BUSINESS
I. City of Centerville Permit - Bald EagleWaterski Club, It was noted that the Bald
Eagle Waterski Club has agreed to pay the City $2,500 in September, 2014 and
again in 2015. It is assumed that the $5,000 is to be applied to the purchase of the
St Paul Water District land that abuts Trailside Park and Centerville Lake.
2. 5K/8K Run. Committee Chair Branch informed the Committee that he was late in
the annual efforts to set up the races and to solicit community sponsors for the
event. Committee Chair Branch asked for the assistance of Committee Members
to agree to take leadership for specific race related functions. The Committee
Members rapidly agreed to do .
VI. UPDATES
1. Council Updates - see Committee Business Item 41.
2. Music-In-The-Parks/Jam Update. Last night was the first of the 2014 season. There
was a fair turnout. However, the Committee needs to continue to work on
publicizing the concerts.
3. Anoka County Chain of Lakes - Bald Eagle Regional Trail Master Plan: Committee
Member Bettinger distributed an update master plan via e-mail this afternoon. The
trail location has been changed to transit through Lino Lakes park land know as Birch
Park. There will be a second public meeting at Wargo Nature Center June 24, 2014.
4. Flag Football Tournament — Saturday, May 31 was cut short by heavy rains in mid-
afternoon. The tournament organizer and the three team captains agreed not to
continue the tournament. There is a second tournament on the schedule for August
9-10. The event organizers will need to submit a special use permit for that event.
5. Basketball Hoops - Committee Member Peterson present three options of basketball
standards that could be used. No firm decisions were made, however the committee
is in general agreement that to have a safe basketball court on the hockey rink will
require the most robust standard available.
VII ACTION ITEM REVIEW
No new action items were added. The Committee agreed to close the following action
items: 14- 014 NHS Volunteers Thank You Letter, 14-015 Permits
Regarding Action Item 14-016 - Park Use Application forms - Uniformity. The
Committee continues to believe the Special Permit and Park Usage forms are confusing as to
which form applies to any given activity. The Park Usage form was put in place to give the
public a simplified form instead of the long complexity of the special use form. Those two
permit forms should be contained in the same chapter of the City Ordinance and at the form
should be a clear set of instructions for selecting the right form.
ACTION ITEMS
PARKS RECREATION
Assigned
# Item Person Date Status
Trailside Park Benches -Bald Eagle Ski
12-006 Club Landscaping P. Branch On-Going Oen
Nick Twohy
Kiosk - Cornerstone Park - Create Inserts for & Kevin
12-013a Kiosk Waeghe On-Going Open
Kiosk @ Cornerstone Park- Remove All
Outdated Materials &Replace Seasonal
12-013b Programs/Events Staff On-Going Open
Investigate Possibility of Hockey Rink as
Basketball Court in Summer(Need Approx. B. Peterson&
13-022 $3,000) Paul P. July, 2014 Open
13-028 Plan to Address Signage for Indian Mound S. Seeley On-Going Open
13-029 Plan for Parks Irrigation P & R On-Going Open
Send request to these organizationsfor
donation of funds (Dead Broke, Centennial
Youth Hockey, Shake Your Shamrock/Front
Runner& Centerville Lions Club)to be used
14-001 for basketball court P. Branch On-Going Open
14-004 Park Shoreline Clean-up @ Hidden Springs P. Branch On-Going Open
Fete des Lacs - Friday, July 25-Sunday, July
14-008 27 On-Going
14-010 Chain of Lakes - Master Plan On-Going Tabled
City/Ski Club Purchase of St. Paul Water
14-012 District Staff/Dallas On-Going Open
Determine Specific Locations for Park
Benches (2 @ LaMotte& 1 by Tennis Court
14-013 Eagle Park) ASAP Open
K.
Amundsen/Sta
14-016 Park Use Application Forms - Uniformity ff 6/4/2014 Open
Notify Centennial Soccer Club that LaMotte
Park Unavailable June 7 &Possibly June 14
14-017 Inclement Weather) Staff JASAP Open
Following June 4, 2014 Meeting Page 1
Parks&Rec balance thru 6-19-2014
Parks REVENUE ACTUAL BUDGET DIFFERENCE
R 101-45201-347 80 Recreation Fees - -
R 101-45201-34781 8K Run 200.00 2,50000 2,300.00
R 101-45202-36200 Miscellaneous Revenues
CENTERVILLE LIDNs R 101-45202-36230 Contributions and Donations 500.00 - (500.00)
TOTAL RECEIPTS 700.00 2,500.00 1,800.00
Parks/Rec Committee EXPENSES ACTUAL BUDGET DIFFERENCE
Mmute take,E 101 A5200-1 00 Wages and Salaries(GENERAL) 294.00 90000 606.00
E 101-45200-122 FICA 22.46 10000 7754
E 101-45200-438 Meeting Per Diem 460.00 1,80000 1,340.00
776.46 - 2,80000 2,023.54
Parks/Rec Programs EXPENSES DIFFERENCE
Warming House Attendants E 10145201-1 00 Wages and Salaries(GENERAL) 2,414.00 3,00000 586.00
E 101A5201-122 FICA 184.67 20000 15.33
E 101-45201-151 Worker s Comp Insurance Prem 232.71 20000 (32.71)
E 101-45201-370 Park Programs 870.59 2.35000 1,479.41
E 101-45201-371 Music in the Park 1,920.00 2,200 00 280.00
E 101-45201-373 8k Run/Walk - 2,30000 2,300.00
E 101-45201-374 Movies in the Park - - -
E 101-45201-374 Park and Rec Reserve 75000 750.00
E 101-45201-428 ACH Charges(on line fees) 1.00 - (1.00)
EXPENSES 5,622.97 11,000 00 5,37703
TOTAL EXPENSES 6,399.43 13,800 00 7,40057
Park Benches
E101-45202-500-Capital Outlay-park benches $ 2,679.00
Cement $ 556.82
Labor $ 1,141.22
Framing(2x4-2x8) $ 35.98
total cost for benches thru 6-19-2014 $ 4,413.02
$ 4,080.53 unspent budget for 2013 see below
$ (332.49)
Park&Rec-Year End-December 2013
2013 Actual 2013 Budget Variance
Revenue
R 101-45201-347818K run $ 4,63100 $ 2,30000 $ 2,33100
R 101-45202-36230-Donations $ 500.00 $ 500.00
TOTAL RECEIPTS $ 5,131.00 $ 2,300.00 $ 2,831.00
Expenditures
E 101-45200-100 Wages&Salaries $ 67800 $ (678 00)
E 101-45200-122 FICA $ 5187 $ (51.87)
E 10145200-438 Per Diem $ 1,460.00 $ 2,800 DO $ 1,34000
E 101-45201-100 Wages&Salaries $ 3,82501 3000 $ (825 01)
E 101-45201-122 FICA $ 292.61 200 $ (92.61)
E 101-45201-151 Worker's Comp $ 215.58 200 $ (15.58)
E 101-45201-370 Park Programs $ 1,76867 3100 $ 1,33133
E 101-45201-371 Music in Park $ 2,368.99 2200 $ (168.99)
E 101-45201-373 8K run $ 1,889.74 2300 $ 41026
TOTAL EXPENDITURES $ 12,550.47 $13,800.00 $ 1,249.53
Unspent budget and excess revenue $ 4,080.53
Res#13-025-committed revenue funds of$3041.26 for the purchase&installation of
5 park bences.A sponsorship of$200 in additional funding was received subsequent to
this resolution.
Excess $ 4,080.53
RES#14-021 Committed $ 4,080.53
Teresa Bender
From: Dallas Larson
Sent: Monday,June 23, 2014 2:58 PM
To: Pat Branch; Kris Sweeney
Cc: Paul Palzer;Teresa Bender; Steve King
Subject: RE: PARK BENCHES
Pat,with all due respect,the cost to install the benches was over$1500.Since you only planned on $200 each, I would
support finding another place to expense the difference.To assume that the public works crew would not be doing
other things, is not reasonable. Other work is being postponed while they installed the benches. At the end of the
season,there will likely be jobs that did not get done because of the time spent here.
DAVA4 uv"1041, A411 . ,.
City of Centerville
1880 Main Street
Centerville, MN 55038
651-429-3232
From: Pat Branch
Sent: Monday,June 23, 2014 2:11 PM
To: Kris Sweeney
Cc: Paul Palzer; Dallas Larson;Teresa Bender; Steve King
Subject: Re: PARK BENCHES
OK Everyone, Let's go back and read the attachments to Kris'two notes on this subject.
What I am try to do is to determine the funds remaining that could be spent on either installing water fountains
in the parks or could be put in a reserve account for a future basketball court on the hockey rink. Those should
be the options offered to the P&R Committee in July. Those are the top two items on the Committee's list of
desired improvements.
In my email note (attached to Kris' latest message), I agreed to pay out of P&R budget for the five park benches
and for the MATERIALS for installation. Estimated by Paul to be about $200 per bench. I did not agree to pay
Public Works labor cost. This information has been presented to the Committee and the Committee has also
agreed.
Using the figures from Kris' attachment to the first email note, the cost of the benches $2679 plus the cost of
materials (cement $557 and parts $21) totals to $3257. There is $4080 remaining from 2013. $4080 - 3257 = $
823
Do we agree that from the 2013 budget there is $823 that can be applied to future park improvements?
Teresa, Please make this an agenda item for the July 2nd P&R meeting.
Pat Branch
On Jun 23, 2014, at 11:10 AM, Kris Sweeney<ksweeney(a�centervillemn.com>wrote:
1
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Hi Pat,
Attached please find the emails that state park Et rec will pay for the installation of
the park benches. Dallas stated that per the email, Park Et Rec will pay the $200 per
park bench for installation (5 benches times $200 = $1000 for installation) and the
remaining balance the City will absorb elsewhere.
Kris Sweeney
Account Clerk 11
City of Centerville
651-429-3232
<2013-11-26-EMAIL RE_PARK BENCHES.pdf>
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RECEIVED OF 9915 AMOUNT
Centerville Lions Club $500.00
For:
Donation to Centerville CHECK# 2801
Parks & Recreation Surcharge N/A
Fund
June 12, 20141 BY Teresa Bender