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Home My WebLink About2014-05-28 CC Minutes - Approved CITY OF CENTERVILLE CITY COUNCIL MEETING May 28, 2014 6:30 p.m. Pursuant to due call and notice thereof, the City of Centerville held their regularly scheduled meeting of May 28, 2014 at City Hall, 1880 Main Street. PRESENT: Mayor Tom Wilharber Council Member Jeff Paar Council Member Ben Fehrenbacher Council Member D. Love Council Member King ABSENT: City Administrator Dallas Larson STAFF: City Engineer Mark Statz Public Works Director Paul Palzer Finance Director Ellen Paulseth Lead Project Coordinator Greg Burmeister I. CALL TO ORDER Mayor Wilharber called the meeting to order at 6:30 p.m. II. PLEDGE OF ALLEGIANCE III. AWARDS/PRESENTATIONS/APPEARANCES 1.None. V. APPROVAL OF AGENDA Mayor Wilharber requested adding Hmong Football Tournament under New Business and stated that Old Business, Item #1 would be placed on Council’s agenda for June 11, 2014 consideration. Motion by Council Member Paar, seconded by Council Member Love to Approve the Agenda as presented. All in favor. Motion passed. V. PUBLIC HEARING 1. None. VI. APPROVAL OF MINUTES City of Centerville Council Minutes May 28, 2014 1. May 14, 2014 City Council & Closed Executive Session Meeting Minutes The Mayor provided Council Members with an opportunity to amend the presented minutes. Motion by Council Member Love, seconded by Council Member King to approve the minutes of the May 28, 2014 City Council & Closed Executive Session Meeting Minutes as presented. All in favor. Motion passed. VII. CONSENT AGENDA 1. City of Centerville May 14, 2014 through May 28, 2014 Claims (Check #28687-28707) 2. Centennial Police Department Claims through May 22, 2014 (Check #9908-9934) 3. Centennial Fire District Claims through May 15, 2014 (Check #6404-6425) & Payroll (Check #6392-6403) 4. Pay Request #5 – 2013 Street & Utility Improvements, Northdale Construction ~ $11,880.20 Mayor Wilharber provided Council Members with an opportunity to remove any item that they desired additional information on. Motion by Council Member Fehrenbacher, seconded by Council Member King to approve the Consent Agenda as presented. All in favor. Motion passed. VIII. OLD BUSINESS 1. Anoka County Fire Protection Council Joint Powers Agreement Will be placed on June 11, 2014 City Council Agenda for consideration. IX. NEW BUSINESS 1. Approve Storm Sewer Construction Contract (C & L Excavating, Inc.) – (Storm Water Enterprise Funds) - $50,550 Engineer Statz stated that this item relates to work in addition to and prior to the 2014 Mill and Overlay Project. Engineer Statz explained the Public Works Director Palzer solicited quotes for rdrd storm sewer construction near the intersection of Mill Road/73 Street and Quebec/73 Street. Engineer Statz recommended that the construction occur prior to the Mill & Overlay project assisting in the longevity of the project. Council Member Paar questioned repairs to storm sewers that have heaved in other areas of the community such as Dupre Road and Meadow Lane. Public Works Director Palzer stated that his staff would be completing most of those repairs; however, the contractor would be completing the patch and overlay to those areas. Page 2 of 5 City of Centerville Council Minutes May 28, 2014 Finance Director Paulseth stated that the Stormwater Fund has adequate cash balance to incur the cost of this project. Motion by Council Member Fehrenbacher, seconded by Council Member Paar to enter into an agreement with C & L Excavating to install storm sewer at the intersections of Old rdrd Mill Road/73 Street and Quebec Street/73 Street with funds to be expended from the Stormwater Fund as presented. All in favor. Motion passed. 2. Church of St. Genevieve Request for Special Event Permit ~ Private Property (Annual Parish Festival, Sunday, August 17, 2014) a. Temporary Charitable Gambling Permit (Bingo, Raffle, Paddlewheels & Pull- Tabs b. Temporary/Event On-Sale Liquor License Mayor Wilharber stated that this is an annual event and there have been no issues in the past. Motion by Council Member Paar, seconded by Council Member King to approve St. Genevieve’s Request for Temporary Charitable Gambling Permit (Bingo, Raffle, Paddlewheels & Pull-Tabs, a Temporary/Event On-Sale Liquor License and waive all associated fees as presented. All in favor. Motion passed. 3. Purchase of Trucks Under State Cooperative Purchasing Program Public Works Director Palzer requested that this item be placed on the agenda stating that he desires to replace two (2) City vehicles through the Cooperative Purchasing Program, sell two (2) used vehicles out-right and purchase an additional small truck outside of the program in an amount not to exceed $4,200. Public Works Director Palzer explained that there was $48,000 in the budget for such purchases, he estimated that with the funds from the sale of the two (2) used trucks, total out of pocket cost would be between $40,000 to $49,000. Discussion ensued regarding previous methods for disposal of used vehicles, the length of time for the sales, the need for an additional vehicle when the Cushman has been utilized in the past for small jobs and seasonal staff, the anticipated costs associated with maintaining newer vehicles, unwillingness to increase taxes, adequacies/deficiencies in the Capital Equipment Fund, and the potential for replacement of other items if funding is inadequate due to these purchases. Public Works Director Palzer stated that the Cushman is currently consuming a large amount of oil, should only be utilized for dragging baseball fields and that if continued use in its present capacity and new motor costing approximately $2,000 would be needed. Mayor Wilharber questioned whether the item could be tabled until the next meeting where Administrator Larson would be present. Public Works Director Palzer explained that it would take four (4) months if he ordered the 1 ton, snowplow/dump truck the following day and by the time the box and plow were installed it would be street ready in late October to early November. Page 3 of 5 City of Centerville Council Minutes May 28, 2014 Motion made by Council Member Love, seconded by Council Member Paar to approve the purchase of one (1) new 1 ton, snowplow/dump truck through the State Cooperative Purchasing Program in an amount not to exceed $47,500 as presented and table the additional items. Council Member Fehrenbacher desired to table the entire consideration of the agenda item until the next meeting. Mayor Wilharber reminded Council of early snow fall and the effectiveness of either not having the proper equipment available or equipment that is in disrepair. Council Member Fehrenbacher opposed. Motion carried. 4. Change Order #1 – Royal Meadows Watermain Improvements – (Labor), C & L Excavating ~ $82,550 Engineer Statz stated that the Public Works Director solicited quotes from at least three (3) contractors for this work, C & L Excavating submitted the lowest bid at $82,550 and being that they are the same contractor for the Royal Meadows Watermain Improvements Project, for ease of administration the Change Order was initiated in this matter. Engineer Statz stated that only Item #4 involved the Royal Meadows Development. Engineer Statz stated that the work to be performed would involve catch basins, curb and gutter, gate valves and manhole adjustments prior to the 2014 Mill & Overlay Project. Motion by Council Member Paar, seconded by Council Member Love to approve the submitted Change Order #1 as presented. All in favor. Motion passed. 5. Special Event Permit – Hmong Flag Football Tournament Mayor Wilharber stated that both local papers had reported that the Hmong Flag Football Tournament would be held at Laurie LaMotte Memorial Park for only one day and that the event had been scaled back per the organizer. Mayor Wilharber stated that the City is allowing this event in an attempt to recoup the financial obligations from the organizers associated with damages caused last year by them to the turf. X. ANNOUNCEMENTS/UPDATES 1. Administrator Larson – Lake Shore Parcel(s) Administrator Larson was not available to discuss negotiation of the lakeshore parcels owned by St. Paul Water District. Engineer Statz reported that he and Staff had met with Anoka County Highway Department Staff regarding the reconstruction of Centerville Road and the inclusion of municipal services, stated that residents had been receiving notices regarding setbacks and offers for right-of-way Page 4 of 5 City of Centerville Council Minutes May 28, 2014 purchases. Engineer Statz reported that the County is targeting a late season bid process for the project with the potential for delay until 2015. Mayor Wilharber stated that he has received several telephone calls from residents regarding staking and letters that have been received. Mayor Wilharber reported that he contacted the County regarding his own property, they were very helpful and recommended that if residents had questions or concerns to contact them directly. Council Member King stated that there would be time-sensitive material that would need to be discussed in the near future regarding a new franchise agreement between the cable company and North Metro Telecommunications Commission. Council Member Paar reported that the Fire Steering Committee had met recently and reviewed appraisals of equipment and assets, Lino Lakes’ confidence in commencing their own fire service and discussed procedures for disbursing assets (i.e. existing equipment, building ownership, etc.). XI. ADJOURNMENT Motion by Council MemberPaar, seconded by Council Member Fehrenbacher to Adjourn the regularly scheduled Council meeting of May 28, 2014 at 7:10 p.m. All in favor. Motion passed. Transcribed by City Staff Member Teresa Bender, City Clerk Page 5 of 5