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Home My WebLink About2014-06-11 CC Minutes - Approved CITY OF CENTERVILLE CITY COUNCIL MEETING June 11, 2014 6:30 p.m. Pursuant to due call and notice thereof, the City of Centerville held their regularly scheduled meeting of June 11, 2014 at City Hall, 1880 Main Street. PRESENT: Mayor Tom Wilharber Council Member Jeff Paar Council Member Ben Fehrenbacher Council Member D. Love Council Member Steve King ABSENT: City Engineer Mark Statz Legal Counsel Kurt Glaser STAFF: City Administrator Dallas Larson Public Works Director Paul Palzer I. CALL TO ORDER Mayor Wilharber called the meeting to order at 6:30 p.m. II. PLEDGE OF ALLEGIANCE III. AWARDS/PRESENTATIONS/APPEARANCES 1. Centerville Lions, Mr. Greg Kieselhorst – P & R Donation Mr. Kieselhorst stated that the Centerville Lions desired to make a monetary donation to the Parks & Recreation Committee and that the Club appreciates the Committee’s dedication and efforts in providing residents with recreation amenities. Council Member King, the Parks & Recreation Committee Liaison, accepted the donation and thanked the Club for their generosity. IV. PUBLIC HEARING 1. None. V. APPROVAL OF AGENDA Mayor Wilharber added Centerville Claims (Check #28732-28736) w/Voided Check #28732 and stated that there were replacement pages for New Business, Item #2. City of Centerville/Bald Eagle Waterski Show, Inc. Permit Use of City Property @ Trailside Park for Ski Shows 5/2014- 8/31/2019. . City of Centerville Council Meeting Minutes June 11, 2014 Motion by Council Member Love, seconded by Council Member Paar to Approve the Agenda as presented. All in favor. Motion passed. VI. APPROVAL OF MINUTES 1. May 28, 2014 City Council Meeting Minutes The Mayor provided Council Members with an opportunity to amend the presented minutes. Motion by Council Member King, seconded by Council Member Fehrenbacher to approve the minutes of the May 28, 2014 City Council Meeting as presented. All in favor. Motion passed. VII. CONSENT AGENDA 1. City of Centerville May 28, 2014 through June 11, 2014 Claims (Check #28711-28729) w/Voided Check #28687 & (Check #28732-28736) w/Voided Check #28732 2. Centennial Fire District Claims through June 5, 2014 (Check #6426-6439) 3. Encroachment Agreement ~ Fence, 1916 Eagle Trail rd 4. Encroachment Agreement ~ Fence, 1871 – 73 Street Mayor Wilharber provided Council Members with an opportunity to remove any item that they desired additional information on. Motion by Council Member Paar, seconded by Council Member Fehrenbacher to approve the Consent Agenda as presented. All in favor. Motion passed. VIII. OLD BUSINESS 1. Anoka County Fire Protection Council Joint Powers Agreement Administrator Larson requested that the item be again tabled due to additional discussions with all entities that have a vested interest. Motion by Council Member Love, seconded by Council Member Fehrenbacher to table the Anoka County Fire Protection Council Joint Powers Agreement to the June 25, 2014 Council Meeting. All in favor. Motion passed. IX. NEW BUSINESS 1. Purchase of Truck Under State Cooperative Purchasing Program (Tabled from Previous Meeting) (Equipment Replacement Schedule) Page 2 of 5 City of Centerville Council Meeting Minutes June 11, 2014 Administrator Larson stated that Council had concern for funding additional vehicle purchases other than the one-ton dump truck approved by Council at their previous meeting. Administrator Larson stated that he provided Council with a Capital Budget Replacement Plan that anticipated replacements for equipment, vehicles, computers, carpeting, HVAC, etc. that extended out to the year 2048. Administrator Larson stated that Council commenced annually budgeting $54,000 in 2013 and 2014 for this line item and that going forward, approximately $2,000 would be added to the $54,000 every two years. Administrator Larson stated that the Replacement Plan also shows rotation of vehicles being large plow truck every twenty years, the one-ton dump truck every six years, full-size pickup trucks every five years and compact pickup trucks every eight years. Administrator Larson stated funding is available for the replacement of 2008 Ford F250 with a 2015 Chevy 2500 and the purchase of an additional used pickup truck if Council desired. Lengthy discussion ensued regarding reasoning behind selling a newer vehicle versus an older vehicle, impact of the out-of-pocket expense, usage of vehicles during plowing season, age of hvac equipment, roof, etc., and measures to sustain additional life expectancy, guidance from Staff, and additional seasonal staff and associated needs. Motion by Council Member Paar, seconded by Council Member King to approve the purchase of a 2015 Chevy 2500 to replace the 2008 Ford F250 through the Cooperative Purchasing Program as presented. Discussion ensued regarding potential sale price/value of the 2008 Ford F250, plowing wear and tear on existing vehicles and consideration of replacing an older vehicle. All in favor. Motion Passed. Council discussed the purchase of a used pickup truck in an amount not to exceed $4,000 for use by seasonal and full-time Public Works Staff, increased insurance, gas and maintenance costs. Administrator Larson stated that the cost to purchase the vehicle is minimal versus the inefficiency of full-time staff having to leave their work to transport seasonal workers. Motion by Council Member Fehrenbacher, seconded by Council Member Paar to approve the purchase of a used, pickup truck in an amount not to exceed $4,000. All in Favor. Motion Passed. 2. City of Centerville/Bald Eagle Waterski Show, Inc. Permit Use of City Owned Property @ Trailside Park for Ski Shows 5/2014-8/31/2019 Administrator Larson reviewed minor modifications to the version handed out this evening as compared to the one distributed with the agenda (Section Four, A. ~ adding language “along with necessary practice sessions” and Section Five ~ adding language “If the City acquires the property owned by St. Paul Regional Water, then this section shall not apply.”). Administrator Larson stated that the agreement includes language regarding receiving two (2) payments from the club, one (1) in September, 2014 and an additional payment in September, 2015 of $2,500. Page 3 of 5 City of Centerville Council Meeting Minutes June 11, 2014 Administrator Larson stated that the St. Paul Water Service would be considering the City’s offer to purchase the abutting shoreland the following week. Council Member Love stated that the Planning & Zoning Commission considered and approved a lot split regarding the area assisting in the acquisition process. Motion by Council Member Love, seconded by Council Member King to approve The City of Centerville/Bald Eagle Waterski Show, Inc. Permit Use of City Owned Property @ Trailside Park for Ski Shows 5/2014-8/31/2019 as presented. All in favor. Motion passed. X. ANNOUNCEMENTS/UPDATES 1.Administrator Larson reported that due to foreclosure, the Trio Inn is no longer in operation, the current owners of Kelly’s Korner have purchased it and intend on opening it as soon as licensing and renovations are completed. Administrator Larson stated that Mountain Enterprises has not relinquished their liquor licenses and due to the fact that they no longer own or rent the location which their license is issued for, their licenses needs to be revoked. Staff will be commencing that process shortly. 2.Administrator Larson reported that the Cities of Centerville and Circle Pines desire to schedule a Joint Session to set goals for the CFD subsequent to the withdrawal by the City of Lino Lakes. Administrator Larson stated that the meeting will likely take place late in June or following Independence Day. 3.Administrator Larson stated that residents requested that the City consider drainage improvements in their rear yards (Brian Drive/Brian Court area just south of Main Street/CSAH14). Staff forwarded a survey regarding the cost sharing policy that Council established, the need for all residents to be in favor of the project and assume 75% of the costs. Administrator Larson stated that the City received the surveys back with less than 50% of property owners willing to participate in the cost. Several comments from the residents stated that they felt the City should incur 100% of the costs. 4.Administrator Larson stated that with graduation parties, college children home for the summer and driveway sealing, many residents are requesting parking permits. Administrator Larson stated that the staff would like to request that the Police Department make it a priority to enforce the existing no parking between the hours of 3:00 a.m. – 7:00 a.m. regulations, except where a permit has been issued. Consensus of Council was that the parking rules should be enforced. 5.Administrator Larson reported that Council should consider having a Work Session at their next meeting to discuss the first draft of the 2015 Budget. Council Member Paar questioned whether the City had received any contacts from the realtor regarding offers on City owned property listed for sale. Administrator Larson stated that he has not be in contacted by the realtor. 6.Administrator Larson stated that Council previously preferred obtaining the services from Brimeyer Fursman as the Executive Search firm for filling the Administrator position and he would attempt to arrange a work session with them. 7.Council Member Paar stated that the Parade and Run Registrations were available on the City’s web site and should be completed as soon as possible. Page 4 of 5 City of Centerville Council Meeting Minutes June 11, 2014 8.Council Member Love stated that a developer appeared before the Planning and Zoning Commission to discuss a proposed senior (age 62 and older) residential cooperative building project proposed for the vacant Defoe/(Waterworks) property along Main Street. Council Member Love stated that discussion took place regarding the potential for 80-90 units with sale prices ranging from $250,000 - $400,000/unit and the total project costing $20 million. Council Member Love stated that the developer would continue to work on plans and come before the Commission at a later date. 9.Public Works Director Palzer reported that Staff continues to work with the residents in the downtown area regarding property cleanup issues. XI. ADJOURNMENT Motion by Council Member Fehrenbacher, seconded by Council Member Paar to Adjourn the regularly scheduled Council meeting of June 11, 2014 at 7:15 p.m. All in favor. Motion passed. Transcribed by City Staff Member Teresa Bender, City Clerk Page 5 of 5