The URL can be used to link to this page

Home My WebLink About2014-09-03 P & R Packet CITY OF CENTERVILLE PARKS & RECREATION AGENDA Wednesday,September 3,2014—6:30 p.m. I. CALL TO ORDER 1. Roll Call H. SET AGENDA III. APPEARANCES 1. Oath of Office—Mr. Charles Reinhardt IV. CONSIDERATION OF MINUTES 1. Parks & Recreation Committee Minutes of July 2,2014 V. COMMITTEE BUSINESS 1. Nominations for Chair& Vice Chair 2. Special Event Permit/Park Facility Usage Form—Cub Scout Pack 232 Annual Rocket Launch, October 11,2014 a. Email to Brian Sauer Regarding Use 3. Tree Maintenance 4. Mr. Nick Twohy Resignation (Move to Planning& Zoning Commission) 5. Estimates for: Installation of Basketball Court(Hoops/Backboards—LaMotte),Water Fountains (LaMotte & Acorn Creek Park) & Electrical Services (LaMotte Pavilion)—P. Palzer—To be Discussed VI. UPDATES 1. Council Updates—Council Member Steve King(Centerville Lions Donation) 2. Promotion of Music in the Park—Mr. John VonDeLinde & Mr. Andy Soltvedt Desire to See Flyers & They Ensure They Are Placed—Flyer Must Be Completed By February,2015 3. Movie in the Park—Flyers @ School,Kiosk, Corner Express, Friday Flash (School Newsletter) & Web Site On-Going Items VII. ACTION ITEM(S) REVIEW VIII. ADJOURNMENT *REMINDERS** Planning&Zoning Commission Meeting—October 1, 2014, 6:30 p.m. (Council Chambers) Parks &Recreation Committee Meeting—September 3, 2014, 6:30 p.m. (Council Chambers) Special Council Meeting to Review Applications for Administrator—September 4, 2014 6:30 p.m. (Council Chambers) City Council Meeting— September 10, 2014, 6:30 p.m. (Council Chambers) Interview Candidates - September 12-13, 2014 City Council Meeting—September 24, 2014, 6:30 p.m. (Council Chambers) PARK USAGE RESERVATIONS Ms. Jaci Smetana, Fitness Classes, Parking Lot, Football/Soccer Fields/Shelter, LaMotte Park—April 28 through October 31, 2014, Monday through Thursdays from 5:30-6:30 a.m. Centennial Youth Football, LaMotte Park, Fields #1, #2 and 11 —August 1 through October 30,2014 5:00 p.m. to dark(Tuesday& Thursday evenings & Saturdays late morning/early afternoon) Centennial Soccer Club, LaMotte Park, Fields#1, #2, #11 & Baseball Outfields—August 1, through October 30, 2014, 5:30 p.m. to sunset(Monday &Wednesday evenings) &Acorn Creek Park Centennial Little League, Ball field#3, #4 and possibly#5, LaMotte Park—August I through October 30, 2014, Monday through Fridays from 4:00 p.m. to dark Centennial Baseball Boosters—September 27, 2014 w/Alternate Date September 28, 2014 (5K& l OK Run Through Park on Trails & Through Town), 6:30 a.m. — 11:00 a.m. PARKS AND RECREATION COMMITTEE Wednesday,August 6,2014—6:30 p.m. Pursuant to due call and notice thereof, the Parks & Recreation Committee of the City of Centerville held a scheduled meeting on Wednesday, August 6, 2014 at the City Hall location. Present: Vice-Chairperson Jon Grahek Committee Member Kevin Amundsen Committee Member Chris Bettinger p Committee Member Brian Peterson rn Committee Member Suzanne Seeley Committee Member Nick Twohy Committee Member Kevin Waeghe Also Present: Public Works Director, Paul Palzer Council Member, Steve King Linda Neudecker, Recording Secretary Absent: Chairperson Patrick Branch I. CALL TO ORDER Vice-Chairperson Grahek called the August 6, 2014 Meeting of the Parks & Recreation Committee to order at 6:36 p.m. in the Council Chambers at City Hall. Roll Call—see above II. SET AGENDA Motion was made by Committee Member Seeley, seconded by Committee Member Amundsen to set the agenda. Under UPDATES: by adding number 2 Movies in the Park All in favor. Motion carried. III. APPEARANCES—Tom Lee See Committee Business #4 - Music in the Park&Jam 1 IV. CONSIDERATION OF MINUTES Motion was made by Committee Member Amundsen, seconded by Committee Member Waezhe to approve the July 2 2014 minutes, as amended—VI Updates 1. Council Updates add "the third revision of between the words "adopted" & "the" of the last sentence. All in favor, with the exceptions of Committee Members Grahek, Seeley and Bettinger who abstained. Motion carried. V. COMMITTEE BUSINESS 1. Centennial High School Baseball Booster Request for Sponsorship This request was reviewed and it was declined due to the fact that this Committee does not have budgeted funds to donate money to other organizations. 2. Special Event Permit Application for Tri Fitness "My First Tri"—requesting use of trails It was moved by Committee Member Grahek, seconded by Committee Member Amundsen to recommend to the City Council to approve this application to use the trails through Laurie LaMotte Park and around the Lake. All in favor. Motion carried It was moved by Committee Member Grahek, seconded by Committee Member Seeley to state: to include contacting the Lino Lakes &Centennial EMS &police departments & apply appropriate fees and damage deposit as deemed necessary. All in favor. Motion Carried. 3. Festival of the lakes 5K,8K and Kid Free % Mile Runs (ReCap) Approximately 150 people were in attendance; the men's restroom was vandalized; there is still a$200 sponsorship that has not yet been received. Additional updates to be provided at the September 3rd meeting. 4. Music In The Park/Jam Recap—Tom Lee Music In The Park: Nine bands were contracted to play; some were local and/or had a resident as a member. The cost for the bands was $2200.00. There were no rain-outs this summer. Jam: This was held at the warming house and there was no stage. There was discussion of possibly incorporating a talent show into this activity. The committee would like to focus more towards the children of the community. 2 Street Dance: Mr. Lee stated he would like to coordinate the street dance in 2015. Equipment: Mr. Lee stated that 6 additional 20' length XLR cords will be needed for the 2015 event. Also discussed was the purchase of cases to store the cords and equipment and also that all the equipment should be stored in the city garage, not the warming house. Lights for the stage were rented at a cost of $298.20. It was moved by Committee Member Seeley, seconded by Committee Member Peterson to recommend to the council to reimburse Tom Lee in the amount of$298.20, for the rental of lights for Jam, 2014. All in favor. Motion carried. 2015 Planning: Purchase of cases for storage of equipment (per Tom Lee) and one or two 8' banners for promotion. Promotion: In February make the annual request to Anoka County for permission to put up flyers for P & R events. These flyers need to be up by the end of May. Also, it was suggested to hand out flyers at each of the water ski shows. Additional means of promotion as in 2014 will continue to be utilized. 5. Special Event Permit/Park Facility Usage Form—Private Birthday Party Aug 2 noon to 3pm at LaMotte Park Pavilion—Staff approved 6. Estimates for: (Paul Palzer) a. Installation of Basketball Court/Hoops/Backboards at LaMotte—no new or additional information has been received b. Water Fountains at LaMotte & Acorn Creek Park—there was review and discussion on the types and number of drinking fountains and possible locations. There are bubblers, single and double fountains with various price ranges. Laurie LaMotte Park may have two or three near the ball fields and/or by the warming house. Acorn Park may have a free standing single bubbler near the trail by the play area, not by the road. Will need bids for installation at each location. c. Electrical Services at LaMotte Pavilion—bids have not yet been received VI. UPDATES 1. Council Updates—Council Member Steve King Mr. King reported that there were complaints about the noise levels for the Street Dance at Kelly's Bar. It was suggested that a decibel meter be available for the 3 future and also to add specific language to the permit application regarding decibel levels for this or other similar events. Mr. King also made the suggestion that instead of spending $4,000.00 for the fireworks each year that those funds are transferred to the P &R budget. 2. Movies in the Park—Brian Peterson This activity is scheduled for 7:15pm on September 13, 2014 with a rain date of September 20th. The movie selected is Frozen and it was discussed to have karaoke for the attendees before the movie begins. Free popcorn will be werved. The license fee to show this movie is $400.00. Committee Member Peterson has a 3000 lumens projector that he will loan to the committee to show this movie, thus saving the cost of renting a projector. Flyers will be placed in the Anoka County Parks. VII. OTHER 1. Flag Football Tournament/Reimbursement Owed for 2013 damage- STATUS To date, none of the waivers have been turned in for the May/June tournament and no money has been received to cover the cities expenses. Committee Member Branch and City Administrator have emailed Mr. Teng Moua on several occasions requesting an update and to date neither has received a response; the City Attorney will now be contacting Mr. Teng. VIII. ACTION ITEMS REVIEW Items that have been completed will be removed; some are still open and additional items discussed at this meeting will be added. A revised Action Item List, as of the March 5, 2014 meeting will be included with the minutes to be approved. Items that have been completed as of August 6,2014 will be removed: • These include item numbers: 14-008 Items that are to be deleted as of August 6, 2014 will be removed: • These include item numbers: NONE Corrections/Revisions: • These include item numbers: 13-022 add: waiting for quotes 14-010 revise: Bald Eagle Chair of Lakes rail—Master Plan/change Tabled to Open 14-012 add: -in 2015 budget? 14-020 add: waiting on bids 4 Items to be added are: 14-021 —Inform My First Tri Triathlon contact person to contact Lino& Centennial EMS &Police that they also will need to be on notice—T. Bender 14-022—Music in the Park—Purchase cords,equipment cases & 8' banner. Open 14-023 - Promotion for MitP — request permission from Anoka County to place flyers in the parks in 2015—FEBRUARY Open 14-024—Promotion for MitP—distribution of flyers in Anoka County & Centerville Parks - end of May,2015 14-025 — Promotion for MitP — distribution of flyers at Water Ski Shows — June & July, 2015 Items that are priority items and need to be done ASAP are item numbers: NONE Change dates to Ongoing: NONE IX. ADJOURNMENT Motion was made by Committee Member Seeley, seconded by Committee Member Bettinger to adiourn the meeting. Meeting was adjourned at 8.26 p.m. All in favor. Motion carried. Submitted by: Linda Neudecker, Secretary 5 ACTION ITEMS PARKS RECREATION Assigned # Item Person Date Status Trailside Park Benches - Bald Eagle Ski 12-006 Club Landscaping P. Branch On-Going Open Nick Twohy Kiosk- Cornerstone Park - Create Inserts for & Kevin 12-013a Kiosk Waeghe On-Going Open Kiosk @ Cornerstone Park- Remove All Outdated Materials &Replace Seasonal 12-013b Programs/Events Staff On-Going Open Investigate Possibility of Hockey Rink as Basketball Court in Summer(Need Approx. B. Peterson& 13-022 $3,000) - Waiting for Quotes Paul P. On-Going Open 13-028 Plan to Address Signage for Indian Mound S. Seeley On-Going Open 13-029 Plan for Parks Irrigation P &R On-Going Open Send request to these organizationsfor donation of funds (Dead Broke, Centennial Youth Hockey, Shake Your Shamrock/Front Runner& Centerville Lions Club) to be used 14-001 for basketball court P. Branch On-Going Open 14-004 Park Shoreline Clean-up @ Hidden Springs P. Branch On-Going Open 14-010 Chain of Lakes - Master Plan On-Going Open City/Ski Club Purchase of St. Paul Water 14-012 District - in 2015 budget? Staff/Dallas On-Going Open K. Amundsen/Sta 14-016 Park Use Application Forms -Uniformity ff On-Going Open Estimate of Cost- Installation of Basketball 14-018 Court (Hoops/Backboard) P. Palzer ASAP Open Estimate of Cost- Installation of Water 14-019 Fountains in LaMotte&Acorn Creek Parks P. Palzer ASAP Open Estimate of Cost- Electrical Services at 14-020 LaMotte Pavilion- Waiting on bids P. Palzer ASAP Open My First Tri - Inform Contact Person to 14-021 Contact Centennial PD &FD ASAP T. Bender ASAP Completed Music in the Park- Purchase cords, 14-022 equipment cases & 8'banner Open Promotion for Music in the Park -Request to Place Flyers in Anoka County Park 14-023 (Wargo, Campground&Beach) for 2015 Feb. - 2015 Open Following August 6, 2014 Meeting Page 1 ACTION ITEMS PARKS RECREATION Promotion for Munic in the Park- Distribution of Flyers in Anoka County Park (Wargo, Campground &Beach) & 14-024 Centerville Parks May- 2015 Open Promotion for Music in the Park- June&July- 14-025 Distribution of Flyers @ Water Ski Shows 2015 Open Following August 6, 2014 Meeting Page 2 PARK FACILITY PERMIT APPLICATION I. Name/Address/Phone Number of Individual or Organization responsible for making this application: Cub Scout Pack 232 6606 Wild Turkey Trail Name Address 651-248-2850 Lino Lakes,MN 55014 Telephone Number City,State&Zip 2. Please describe your event/activity and identify the specific facility/field within the park you wish to use along with what you are asking from the City: The Cub Scouts will be holding their annual Rocket Launch. Last year we were in the open space just east of the main parking lot. 3. What is the number of people that are involved in your event/activity? 30-40 4. What City facilities do you wish to use Acorn Creek Park Eagle Park Laurie LaMotte Memorial Park X Hidden Spring Park (Lighting&Warming House) Trailside Park An adult may be requested to take responsibility to tock&unlock restrooms Cornerstone Park Royal Meadows Park Tracie McBride Memorial Park City Hall 5. Please list the date or dates and times you propose to use the facilities: Saturday October 11,2014 6. Is anyone charged a fee to watch or participate in your event? no 7. Have you used these facilities before? yes If so,when? October 2013- 8. Are you requesting additional permits or City services? Yes X No (i.e., Road Closure(s), Temporary Liquor License(s), Fireworks Permit or Burning Permit, Use of lights, bathrooms or porta potties, Park Buildings) Please describe Depending upon the nature of your event,or if you are requesting City services,you may be required complete a different application and/or make a deposit to cover city costs. Chris Kufner 5 f 2..cj by Printed Name of Person Signing Date LJ� Signature ■•arraasaaaaaaaarrrrraaraaaraaraaaaraaaaaaaaru aaaaaaau•ataaaaaaauaaaaar Office Use Only Permit approved by: Date: Deposit required: $ Receipt# Form number: 2013.01 PU Teresa Bender From: Teresa Bender Sent: Friday,August 29, 2014 11:16 AM To: Brian Sauer(brian j.sauer@gmail.com) Subject: Use of LaMotte Park Dear Brian: I have had a request for use of I believe field#11 for October 11,2014 for a Cub Scout Rocket Launch. Will you be utilizing the field that morning/afternoon? 7e,—,tisae'ot, Teresa Bender City of Centerville City Clerk (651)429-3232 x 13.-c-6: tbender@centervillemn,com 1880 Main Street Centerville,MM 55038 http://ce me rvi llem n,c o m 1