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HomeMy WebLinkAbout2014-07-02 P & R Minutes - Approved PARKS AND RECREATION COMMITTEE Wednesday, July 2, 2014 ~ 6:30 p.m. Pursuant to due call and notice thereof, the Parks & Recreation Committee of the City of Centerville held a scheduled meeting on Wednesday, July 2, 2014 at the City Hall location. Present: Chairperson Patrick Branch Committee Member Kevin Amundsen Committee Member Brian Peterson Committee Member Nick Twohy Committee Member Kevin Waeghe Also Present: Council Member, Steve King Absent: Vice-Chairperson Jon Grahek Committee Member Chris Bettinger Committee Member Suzanne Seeley Public Works Director, Paul Palzer I. CALL TO ORDER Chairperson Branch called the July 2, 2014 Meeting of the Parks & Recreation Committee to order at 6:32 p.m. at the City Hall location. Roll Call – see above II. SET AGENDA Motion was made by Committee Member Branch, seconded by Committee Member Waege to set the agenda. Under COMMITTEE BUSINESS: by adding number 3. Budget Projections and under UPDATES: by adding number 3. Run update, number 4 Anoka County Master Plan and number 5. Movies in the park. All in favor. Motion carried. III. APPEARANCES ~ NONE IV. CONSIDERATION OF MINUTES Motion was made by Committee Member Amundsen, seconded by Committee Member Twohy to approve the June 4, 2014 minutes as written except to add Pat Branch as the transcriber. All in favor. Motion carried. V. COMMITTEE BUSINESS 1.Park Benches/Installation/Labor – Pat Branch 1 The actual cost of the five benches was $2679, materials (lumber & cement) for installation was $578 and the cost for labor to install them was $1141. There was some concern regarding the cost of the labor and whose responsibility it should be to pay for the labor costs for the installation of park projects. In the future, when a motion is made, the motion should include a request to the city to budget and to pay for the labor for the installation of park projects. This item was tabled to the August meeting. 2.Basketball Court/Backboard – Paul Palzer Mr. Palzer was not in attendance at this meeting, but information was provided to the Committee for several options for backboards. The Committee prefers the gooseneck style and would cost approximately $1500 each, for a total of $3000, plus the cost of materials to install them. This item was tabled to the August meeting. 3.Budget Projections – Pat Branch The 2014 project that the Committee is planning and obtaining bids for include a basketball court in the area of the ice arena. Other projects for the future include Water Fountains in the Laurie LaMotte and Acorn Parks, Electrical Drops at the Laurie LaMotte Park, Tree Trimming in Hidden Spring Park and a new Popcorn Machine. Currently there is $901 that can be earmarked for the Basketball Court. It is expected (or hoped) that additional donations will be received before the end of summer to allow the completion of the Basketball Court. VI. UPDATES 1.Council Updates – Council Member Steve King Mr. King reported that an additional $500 donation was recently received by the Lions. There is a purchase agreement between the city and the St. Paul Water District for the purchase of the land by Trailside Park. The City Council adopted the third revision of the Chain of Lakes-Bald Eagle Trail Plan. 2. Flag Football Tournament - Pat Branch The second half of the tournament was rained out. To date, none of the waivers have been turned in for the May/June tournament and no money has been received to cover the cities expenses. No permit request has been received for the August 9/10 tournament. Committee Member Branch has emailed Mr. Teng Moua twice requesting an update and to date has not received a response; he will follow up and if no response the August date may not be approved. 3. Festival of the Lakes Runs – Pat Branch 2 th The runs are scheduled for July 26 with the 8K & 5K starting at 8:00 am and the th Kids Run starting at 9:00 am. Teams of 5 will pay for 4 members and the 5 member is free. Several sponsors have made a commitment and Committee Member Branch will follow up with them. Mr. Greg Berger will oversee all recycling with Waste Management providing recycling containers. He will also place the signage. Discussed purchasing a business card size ad for $100 to be included with the th Lions ad in PUBLICATION?; it will be distributed on July 24, but need to find out the submission date. The Committee approved this by consensus. The Teams of 5 discount will be included in this ad. The Lions Club and Kelly’s have teamed up to sponsor the street dance in Kelly’s parking lot with free parking at the school. 4. Chain of Lakes – Bald Eagle Regional Tail Master Plan The City Council adopted the Chain of Lakes-Bald Eagle Trail. VII. OTHER 1. Movies in the Park – Brian Peterson This activity is scheduled for September, 2014. Committee Member Peterson asked for additional ideas for movies; Frozen & the Lego Movie are two options. 2. Jam Session The average attendance for the Music in the Parks has been approximately 30 each week. Discussed serving ice cream at the Jam Session, which is the last event. VIII. ACTION ITEMS REVIEW Items that have been completed will be removed; some are still open and additional items discussed at this meeting will be added. A revised Action Item List, as of the March 5, 2014 meeting will be included with the minutes to be approved. Items that have been completed as of July 2, 2014 will be removed:  These include item numbers: 14-013 & 14-017 Items that are to be deleted as of July 2, 2014 will be removed:  These include item numbers: NONE Corrections/Revisions: NONE 3 Items to be added are: 14-018 – Obtain estimates on cost of installation of the Basketball Court hoops/backboard. 14-019 - Obtain estimates on cost of installation of Water Fountains in Laurie LaMotte and Acorn Parks. 14-020 – Obtain estimates on cost of installation of Electrical Service in Laurie LaMotte pavilion. The person assigned to these above 3 items is Paul Palzer, Date: ASAP, Status: Open Items that are priority items and need to be done ASAP are item numbers: NONE Change dates to Ongoing: 13-022 & 14-016 IX. ADJOURNMENT Motion was made by Committee Member Amundsen, seconded by Committee Member Twohy to adjourn the meeting. Meeting was adjourned at 7:29 p.m. All in favor. Motion carried. Submitted by: Linda Neudecker, Secretary 4