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HomeMy WebLinkAbout2014-08-13 CC Minutes - Approved CITY OF CENTERVILLE CITY COUNCIL MEETING August 13, 2014 6:30 p.m. Pursuant to due call and notice thereof, the City of Centerville held their regularly scheduled meeting of August 13, 2014 at City Hall, 1880 Main Street. PRESENT: Mayor Tom Wilharber Council Member D. Love Council Member Jeff Paar Council Member Steve King Council Member Ben Fehrenbacher ABSENT: None. STAFF: City Administrator Dallas Larson City Engineer Lee Mann Legal Counsel Kurt Glaser I. CALL TO ORDER Mayor Wilharber called the meeting to order at 6:30 p.m. II. PLEDGE OF ALLEGIANCE III. AWARDS/PRESENTATIONS/APPEARANCES- Mayor Tom Wilharber presented a $500 donation on behalf of the Centerville Lions to . Park and Recreation for park benches IV. PUBLIC HEARING 1. None. V. APPROVAL OF AGENDA Mayor Wilharber stated that he would like to make a correction to page 6 of the minutes, Council Member Love’s seconded motion to adjourn the July 23, 2014 Council Meeting but he was absent. Council Member Fehrenbacher stated that he was the one that seconded the motion to adjourn. Mayor Wilharber added Centerville Claims (Check #28882-28899). Council Member Paar desires to add an item number 6 under New Business – Anoka County Radio Club payment of services provided/donation. Motion by Council Member Love, seconded by Fehrenbacher to approve the Agenda as presented with the addition of Centerville Claims (Check #28882 through #28899) as presented. All in favor. Motion passed. VI. APPROVAL OF MINUTES 1.July 23, 2014 City Council Meeting Minutes. Mayor Wilharber provided Council an opportunity to amend the presented minutes. Mayor Wilharber stated on page 6 of the minutes under the announcement section item number 6 commented on a letter that was received from Mr. Michael Recycle and Mayor Wilharber commented that Teresa Bender had been accommodated in the letter and this should reflect the minutes on what a good job she is doing being the Recycling Coordinator. Council Member Love stated on page 2 on the first paragraph, second line where it states a complaint of a dog bit and should be a dog bite. On page 6 of 7 in the motion it states Council Member Park and to correct his name. Motion by Council Member Fehrenbacher, seconded by Council Member Paar to approve the minutes of the July 23, 2014 City Council Meeting with the correction as stated. All in favor. Motion passed. VII. CONSENT AGENDA 1. City of Centerville July 24, 2014 through August 13, 2014 Claims (Check #28852- 28881) w/Voided Check #28818 & (Check28882 - #28899 with voided checks #28709 and #28879) 2. Centennial Police Department Claims through July 24, 2014 (Check #10009-10014) 3. Centennial Fire District Claims through July 21, 2014 (Check #6498-6506) w/Payroll Checks #6487-6497 4. Parks & Recreation Committee Recommendation to Approve Special Event Permit Application – Centennial Baseball Boosters – Use of Park & Walking/Biking Trails Within Community & Waiving Fees (5K & 10K Runs – September 27 w/Alternate Date September 28, 2014, 6:30 a.m. – 10:30 a.m.) 5. Parks & Recreation Committee Recommendation to Approve Special Event Permit Application – My First Tri – Use of Walking/Biking Trails Within Community (Run, Bike & Swim) August 23, 2014, 8:00 a.m. – 12:00 a.m.) 6. Res. #14-0XX – Constitution Week, September 17-23, 2014 7. Res. #14-0XX – Domestic Violence Awareness Month 8. Successful Performance Review of Account Clerk II, Ms. Kris Sweeney Council member King requested that item #5 be pulled from consent agenda for discussion. Motion by Council Member Fehrenbacher, seconded by Council Member Love to approve the Consent Agenda items 1 thorugh 4, and 6 thorugh 8 as presented. All in favor. Motion passed. Consent Agenda, Item 5. A discussion ensued regarding My First Tri use of the City Parks and the potential for additional rubbish services and costs incurred by the City for the event. It was noted that My First Tri paid $50 for the park usage fee however no security deposit was collected. Administrator Larson stated that it he wasn’t sure where they were going to be staging the race, if it was going to be in Anoka County Park or in Centerville. It looked like the starting point was in Laurie LaMotte Park. Council directed staff is to follow up on where they are going to start the race and require them to secure the park with the $100 deposit which is refunded if they leave the park and trails is in the same condition as it was when they started. Council Member King stated at that the Centennial Lakes Police Department should be aware of this race being that the application stated the wrong Police Department. Consensus of Council was to require the standard $100 deposit to ensure that the park is as it was. Motion by Council Member King and Seconded by Council Member Paar to approve the My First Tri request with the inclusion of the $100 deposit as presented. All in favor. Motion passed. VIII. OLD BUSINESS 1. None. IX. NEW BUSINESS Item #1 was moved to the end of meeting to providing ample time for an Anoka County Highway Department Representative to appear. The Anoka County Highway Department Representative did not appear at this meeting. 1.CSAH21/Centerville Road Project Bids – Administrator Larson stated to Council that he received an email from the County (in packet) and stating his concerns of the bids and how they were allocating the cost to the City. It was basically a $1,075,000 based upon their understanding of the Joint Powers Agreement. Mr. Paul Palzer, Public Works Director and Administrator Larson met with Anoka County on Friday and went through the proposal. Administrator Larson stated what he reviewed the joint powers agreement again to see how the distributions of the cost should and raised some questions for the County to consider. The County came back with a memo revising the estimated city share. Administrator Larson stated what they have done was seemed fair to him and adequately addressed his concerns. Administrator Larson thought the cost of this would be around $950,000 but their cost came back at $917,000. He felt that the county did a good job covering the cost as it was proposed. If you take out the water main the cost of the city share is $680.000 compared to $562,000 when we did the joint powers agreement. This amount includes the county engineering mark up. The amount is about $120,000 above where the cost was estimated. A lengthy discussion ensued as to how much the bids that came in for the water/sewer line. It was considerably higher than what Mr. Statz had thought. A suggestion was brought up as to how the City could cut back and save costs in this project. This was to cut back the water/sewer line south of Dupre Road, which is over $230,000. The County has delayed the decision on awarding the bid until the Council can review the matter. Mayor Wilharber thanked Administrator Larson for taking the time to look into the project and as to where the City could cut the cost due to how high the bids came in. The consensus of Council after a lengthy discussion was to withdraw the water/sewer line south of Dupre Road. Motion by Council Member Paar, seconded by Council Member Love to approve the CSAH21/Centerville Road Project Bids as presented with the exception of withdrawing the water/sewer work South of Dupre Road. Discussion ensued. Council Member Paar wanted to confirm the cost of this project. Administrator Larson stated that the total project cost is approximately $$680,000 plus the costs of the water main in looping which could bring the City share up to about $700,000. Administrator Larson stated that the City should get back about $30,000 in grant money for the trails, which is half the city share of the trails on the project. Council Member Fehrenbacher commented that the road could be torn up or bored underneath the road after the project is done to bring the water/sewer line south of Dupre. Engineer Mann stated yes and there may be other options to save costs. Upon vote, all voted in favor except Council Member King opposed. The motion passed. 2.1724 Heritage Street – Water Connection Deadline – Administrator Larson provided Council with research of similar connection on the same road and correspondence sent to the Lees regarding this item. Mr. Olaf Lee, 1724 Heritage Street, appeared before Council to discuss the item and believes that the mandatory connection date of December 31, 2017 should only apply to property owners that have water available along street frontage where connection is more feasible and cost effective. Mr. Lee believes in his case with a rather large rear yard, water accessibility, existing landscape features, lack of stub, costs would exceed the value provided by the service. Mr. Lee stated that his home is currently on the market and is having difficulty selling due to this deadline and its associated cost. Mr. Lee stated that he is not asking for an exception to the connection requirement, only that they be connected after putting a water main down Heritage Street. Lengthy discussion was had by Council regarding similar situations where connections were available in rear yards (Cottonwood Court and Brian Drive) and others made connection, the definitions of reasonable availability (120’, 150’, etc.) and pending assessments. Motion by Council Member Love, seconded by Council Member King to table this item to Council’s next regularly scheduled meeting of August 27, 2014. All in favor. Motion passed. 3.Removal of Mailboxes from Cul-de-Sac Draft Letter – Administrator Larson stated to Council that he is in the process of drafting a letter to residents in the removal of their mailboxes and paper boxes and grouping them together at the neck of the cul-de-sac. Administrator Larson stated that the letter would be sent out sometime next week and in the letter it would state the time frame on when the City would be moving the mail boxes which would be late September early October. This would give the resident time to contact the City if they had any concerns. The consensus of council was to send the letter out. No motion was made. 4.Commercial Asphalt Company, Change Order #1 - $14,026.50 Engineer Lee Mann explained to Council that the reason for the change order, and the one for Omann Brothers Paving, are for additional material and labor cost due to the discovery of additional areas that needed patching. Administrator Larson stated that there were places that the base material was short and this change order was to cover the cost to do the work. Motion by Council Member Paar seconded by Council Member Fehrenbacher to accept Commercial Asphalt Company, Change Order #1 for $14,026.50 as presented. All in favor. Motion passed. 5. Omann Brothers Paving, Inc., Change Order #1 - $17,398.50 Motion by Council Member Fehrenbacher seconded by Council Member Love to accept the changer order #1 from Omann Brothers Paving, Inc in the amount of $17,398.50 as presented. All in favor. Motion passed. 5.Anoka County Radio Club – Council Member Paar requested that the City of Centerville make a donation to the Radio Club being that they do not charge the City for use of the radios, ATVs, and additional man power for the City Celebration. The reason why Council Member Paar feels this should be done is because the Radio Club does not only help with the Parade but with all the events that are associated with the City Celebration. It was suggested by Administrator Larson to have a service contract drawn up for payment for the use of their equipment for events. With the service contract, the City would be able add the cost to the budget for next year. X. ANNOUNCEMENTS/UPDATES Administrator Larson updated Council that the mill and overlay project in in progress and hopefully this project will be done by next week weather permitting. Administrator Larson stated that T-Mobile has an antenna lease with the City to place antennas on our water tower. They would like to add 3 additional antennas and is will pay an additional $3,000 a year for these for the remainder of the lease which expires in 2017. There were no objections to amending the lease to include the additional antennas. Administrator Larson suggested to Council to have a work session after the next meeting to review the budget before Council adopts the preliminary levy in September, discuss the debt issue in regards to backage road and invited the bond consultant to discuss modification of the bond and look at other options. Planning and Zoning is have a public hearing on September 2, 2014 to consider the proposed development on the property where Waterworks is located for an 80 unit Senior Housing Coop. A notice has been published and a mailing will be going out to residents that live within 350 feet of that property. Council Member Paar thanked all of the sponsors, volunteers, businesses, fire department, police department and staff for all the help with the City Festival. He stated that the weather was great and heard nothing but good things. It was a great turn out for this event. And Thank You again to everyone! XI. ADJOURNMENT Motion by Council Member Paar, seconded by Council Member Love to Adjourn the regularly scheduled meeting at 8:18 p.m. All in favor. Motion passed. Transcribed by City Staff Member Kris Sweeney.