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HomeMy WebLinkAbout2014-08-27 CC Minutes - Approved CITY OF CENTERVILLE CITY COUNCIL MEETING August 27, 2014 6:30 p.m. Pursuant to due call and notice thereof, the City of Centerville held their regularly scheduled meeting of August 27, 2014 at City Hall, 1880 Main Street. PRESENT: Mayor Tom Wilharber Council Member Jeff Paar Council Member Steve King Council Member D. Love Council Member Ben Fehrenbacher ABSENT: None STAFF: City Administrator Dallas Larson City Engineer Mark Lee Mann Legal Counsel Kurt Glaser Public Works Director Paul Palzer INTERVIEW CANDIDATES FOR PLANNING & ZONING COMMISSION Council had arranged two interview two (2) candidates for a vacancy on the Planning & Zoning Commission (Mr. Charles Reinhardt and Mr. Nick Twohy). Council briefly interviewed Mr. Charles Reinhardt prior to commencing the City Council meeting. The Council asked several questions of Mr. Reinhardt and reviewed his presented application for appointment. Mr. Nick Twohy was not present for an interview. I. CALL TO ORDER Mayor Wilharber called the meeting to order at 6:30 p.m. II. PLEDGE OF ALLEGIANCE III. AWARDS/PRESENTATIONS/APPEARANCES IV. PUBLIC HEARING 1. None. V. APPROVAL OF AGENDA City of Centerville Council Meeting Minutes August 27, 2014 Mayor Wilharber added Centerville Claims (Check #28924-28927). Mayor Wilharber stated that the Set Agenda added clarification for Item #9 – Centerville Lions ~ Temporary Liquor License & Event Permit for Octoberfest, September 27, 6-10 p.m. at LaMotte Park and Under Old Business, Item #1., 1724 Heritage Street – Water Connection Deadline, Res. #14-0XX – A Resolution Determine Water Service Availability for Certain Properties. Motion by Council Member Love, seconded by Council Member Paar to approve the Agenda as presented with the addition as stated above. All in favor. Motion passed. VI. APPROVAL OF MINUTES 1. August 13, 2014 City Council Meeting Minutes The Mayor provided Council Members with an opportunity to amend the presented minutes. Mayor Wilharber requested that the spelling of “apposed” be corrected to “opposed” on page 4. Motion by Council Member Fehrenbacher, seconded by Council Member King to approve the minutes of the August 13, 2014 City Council Meeting Minutes with the stated correction. All in favor. Motion passed. VII. CONSENT AGENDA 1. City of Centerville August 14, 2014 through August 27, 2014 Claims (Check #28900- 28923 w/Voided Check #28763 & (Check #28924-28927) 2. Centennial Police Department Claims through August 14, 2014 (Check #10015-10035) 3. Centennial Fire District Claims through August 19, 2014 (Check #6517-6532) 4. Encroachment Agreement, 7055 Cottonwood Court – Accessory Structure ~ Drainage/Utility Easement 5. Centerville Elementary PTA – Charitable Gambling (Bingo) Request ~ November 14, 2014 6. Corrpro Waterworks – Maintenance Agreement Contract (Annual Service Agreement) 7. C & L Excavating, Inc. – 2014 Royal Meadows Watermain Improvement, Pay Request 1 ~ $178,265.66 8. C & L Excavating, Inc. – 2014 Mill & Overlay Project ~ $40,440 9. Centerville Lions – Special Event Permit ~ Oktoberfest, September 27, 2014 from 5:00 p.m. – 11:00 p.m. – LaMotte Park (Waver of Fees) a. Noise b. Temporary On-Sale Liquor License Council Member King desired to pull Item #9 for further discussion. Motion by Council Member Love, seconded by Council Member Paar to approve the Consent Agenda Items 1-8 as presented. All in favor. Motion passed. Page 2 of 7 City of Centerville Council Meeting Minutes August 27, 2014 Council Member King questioned whether or not there would be a live band for the requested Oktoberfest event. Centerville Lion Greg Keiselhorst stated that they would be playing music but a live band would not be present. Motion by Council Member Paar, seconded by Council Member Fehrenbacher to approve Consent Agenda Item #9 as presented. All in favor. Motion passed. VIII. OLD BUSINESS 1. 1724 Heritage Street – Water Connection Deadline Administrator Larson reported that subsequent to additional research; two residents had connected to the watermain in the rear of the properties (one due to well failure and the other met income guidelines for grant funding), the existing location of the watermain versus availability is fairly unique due to the watermain’s location generally abuts the front yard roadway and a shorter distance to the home than in this case, and future downtown redevelopment. Motion by Council Member Paar, seconded by Council Member Fehrenbacher to Adopt Res. #14-0XX – A Resolution Determining Water Service Availability for Certain Properties as presented. Discussion ensued regarding language contained in the resolution which potentially could allow residents to repair their existing wells due to availability not being in the roadway which abuts their front yard(s). Consensus of the Council was that Attorney Glaser would draft new language which would ensure that connection would be from the existing watermain location in the rear of the properties if well repairs are in excess of $1,000 until such time as the watermain became available along Heritage Street. Council Member Paar withdrew the motion. 2. Lou Suski, Gaughan Realty, (Possible Offer & Update) ~ City Owned Surplus Property Mr. Lou Suski introduced himself to Council and stated that Administrator Larson requested an update. Mr. Suski stated that he had an offer from Mr. Robert Scott for 1691 & 1695 Main Street in the amount of $110,000. Mr. Scott desired to construct a restaurant/bar at the location. Mr. Suski suggested/recommended that Council consider adjusting the listing prices of all properties due to the delay in recovery of the market, reduced pricing may spark attention and the original th listing prices may have been slightly high. Mr. Suski also recommended marketing 7030 – 20 Avenue as two separate lots with one parcel being 2.3 acres and the other 5 acres due to the location of easements/utilities/drainage. Mr. Suski reviewed listing prices and recommendations for listing price reductions as follows: 1738 Main Street was $145,000 desired to reduce to $135,000 (Council consensus was $135,000); th marketing 7030 – 20 Avenue as two parcels 2.3 acres and 5 acres for $1,395,000 which increased by $1,000 (Council consensus was fine with the modification); 7073 Centerville Road th was $395,000 desired to reduce to $295,000 (Council consensus was $349,000); 7087 – 20 Page 3 of 7 City of Centerville Council Meeting Minutes August 27, 2014 Avenue South was $425,000 desired to reduce to $325,000 (Council consensus was $325,000); and 7212 Old Mill Road was $65,000 desired to reduce to $50,000 (Council consensus was $50,000). Lengthy discussion took place regarding deviation from the original marketing prices, residential/commercial property values in other communities, potential development with regard to the individual properties and zoning, Mr. Robert Scott addressed Council stated that he had placed an offer with Mr. Suski for the purchase of 1691 & 1695 Main Street in the amount of $110,000 with the anticipation of closing on the property by October 21, 2014. Mr. Scott stated that he desired to construct a building that he would operate a restaurant/bar out of. Lengthy discussion ensued regarding the City’s current distance requirements from the school and church buildings. Mr. Suski felt that the offer of $110,000 was a fair offer and better than market value. Discussion ensued regarding potential for City Code amendment for liquor licensing requirements, additional requirement of hours of serving, parking requirements, building size, traffic, etc. Mr. Scott stated that he felt comfortable purchasing the property knowing that he may not have the ability to secure a liquor license and that there would be parking difficulties. Mr. Scott felt that the City would be eager to work with him to assist in a business venue of some sort. Mr. Scott stated that he currently owns two IT companies so he is familiar with owning and operating businesses. Motion by Council Member Fehrenbacher, seconded by Council Member Love to accept Mr. Scott’s offer to purchase 1691 & 1695 Main Street for $110,000 with a closing date of October 21, 2014. All in favor. Motion passed. Administrator Larson stated that he had been in discussions with Miller Mobile Marine regarding th a short-term lease for the use of 7087 – 20 Avenue South as cold storage through the winter months. Administrator Larson stated that the firm is currently renting a building further down the street and anticipated purchasing it following the Flood Plain Study if there was a desirable outcome. Administrator Larson stated that Miller Mobile Marine desires to remain in Centerville and desires to purchase the existing building along with constructing additional buildings if the Flood Plain Study is desirable for reduction in that area. Administrator Larson stated that an Interim Use Permit would need to be obtained through Planning & Zoning, research regarding how a short-term lease would affect the City’s property taxes and the lease agreement would need to be secured. Administrator Larson stated that Miller has agreed upon a monthly rental amount of $1,150 if Council concurs. Council Member Love stated that the business is currently directly behind his home and had not been bothered by any of their business. Administrator Larson stated that the old fire truck is parked inside the building and either it would have to be moved by them or they would have to work around it. Motion by Council Member Love, seconded by Council Member King to authorize Administrator Larson and Legal Counsel Glaser to verify that the lease would not trigger the property being taxed by Anoka County, to commence negotiations and procedures to secure the agreement. All in favor. Motion passed. Page 4 of 7 City of Centerville Council Meeting Minutes August 27, 2014 3. Approve Revised Change Order #1 ~ 2014 Royal Meadows Watermain Improvement Project (Org. Approved 5/28/2014) Administrator Larson stated that the change order was previously approved and with the new modifications, it is being slightly decreased ($2,000) due to unit price changes. Motion by Council Member Fehrenbacher, seconded by Council Member Paar to approve the Revised Change Order #1 ~ Royal Meadows Watermain Improvement Project as presented. All in favor. Motion passed. IX. NEW BUSINESS 1. Request from Mr. William Bowen for Consideration of Extra Costs Incurred Due to Watermain Lacked Service Line Stub Administrator Larson stated that at the time of watermain installation and road reconstruction in 2007, there was a lack of a stub for connection to Mr. Bowen’s property located at 7397 Old Mill Road and that Mr. Bowen is required to connect his home to municipal water if available by December 31, 2017. Administrator Larson stated that Mr. Bowen is interested in connection and has received a bid for the project, however, his bid included the stub that should have been installed at the time of the 2007 project but was not and Mr. Bowen is requesting that the City consider paying for the stub as it should have been installed similar to others with the project. Mr. Palzer and Administrator Larson both felt that the Engineer likely assumed that due to the size of the lot at some point it would be developed into several lots and one stub would not be sufficient. Consensus of Council was that Mr. Bowen should have received a stub at the time of the original project similar to others in the area and that he should be made whole. Administrator Larson advised caution due to other areas where the same issues could arise and that this situation was different due to the close proximity to the roadway. Discussion was had regarding existing pipe size and ability to service additional parcels, error during construction, potential for connection to hydrant line, Engineer’s opinion whether bid was accurate, and alternative options. Motion by Council Member Love, seconded by Council Member Paar to authorize Administrator Larson and Engineer Mann to research options for connection that may be more cost effective but to provide the resident with the necessary stub in an amount not to exceed $5,676.99. All in favor. Motion passed. th 2. Consider Short-Term Lease of Old Public Works Site – 7087 – 20 Avenue South Previously discussed. 3. Appointment to the Planning & Zoning Commission Page 5 of 7 City of Centerville Council Meeting Minutes August 27, 2014 Mr. Twohy arrived at 6:45 p.m. Administrator Larson apologized for the error in scheduling of the interview. Both Council and Mr. Twohy concurred that they desired to hold the interview at the regular Council Meeting. Council briefly interviewed Mr. Twohy, asked several questions and reviewed his presented application for appointment. Motion by Council Member Love, seconded by Council Member King to offer P & Z seat to Mr. Nick Twohy and to extend the P & R vacancy to Mr. Reinhardt. All in favor. Motion passed. The Mayor Recalled Old Business, Item #1, Res. #14-028 – Water Service Availability for Certain Properties Attorney Glaser added the following paragraph to the resolution – “This Resolution still requires any property to follow the provisions of City Code Chapter 51, Section 51.08(b) in the event a private well on the property falls into disrepair.” Motion by Council Member Fehrenbacher seconded by Council Member Paar to Adopt Resolution Number 14-028 as modified by the City Attorney. All in favor. Motion passed. X. ANNOUNCEMENTS/UPDATES Administrator Larson reported that Anoka County had awarded the Centerville Road Reconstruction project the day prior, however, issues remain regarding right-of-way and utilities relocation. The Contractor, Arnt Construction, is eager to commence the project. Council Member Love questioned resident comment regarding municipal services not being provided along with the reconstruction of Centerville Road. Administrator Larson stated that several residents were disappointed in the city’s decision; however, it is not economically feasible at this time. Concern for the need of a second representative from the city to attend an upcoming Fire Steering Committee Meeting was needed due to a scheduling conflict with the appointed representative. Mayor Wilharber stated that critical items could be tabled until such time as the city has full representation. Mayor Wilharber reported that he had attended the Centennial Fire District meeting on August 28, 2014 where equipment disbursement was determined. Mayor Wilharber also stated that several members from the City of Lino Lakes were represented along with City Administrator, Mr. Jim Keinath form Circle Pines. Mayor Wilharber also reported that he felt the remaining communities (Centerville and Circle Pines) were well represented and the process was well organized. Council Member King reported that the North Metro Cable Commission’s attorneys are continuing to work with Comcast regarding the franchise transfer. Page 6 of 7 City of Centerville Council Meeting Minutes August 27, 2014 Mayor Wilharber also reported that he had attempted to attend a Rush Line Corridor meeting but the meeting had been cancelled due to lack of quorum and attended a Water Sustainability meeting presented by the Metropolitan Council which had many representatives present from communities such as Hugo, White Bear Lake, Mahtomedi, Minnetonka, Minneapolis, Anoka and others. Engineer Mann reported that there were only a couple of weeks left until the 2014 Royal Meadow Project should be complete, that Center Street was receiving its final lift with the punch list being completed Mayor Wilharber stated that Council would be going into a Work Session following a five minute break. XI. ADJOURNMENT Motion by Council Member Fehrenbacher, seconded by Council Member King to Adjourn the regularly scheduled meeting Council Meeting of August 27, 2014 at 8:42 p.m. All in favor. Motion passed. Transcribed by City Staff Member Teresa Bender, City Clerk Page 7 of 7