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HomeMy WebLinkAbout2014-06-25 CC Minutes - Approved CITY OF CENTERVILLE CITY COUNCIL MEETING June 25, 2014 6:30 p.m. Pursuant to due call and notice thereof, the City of Centerville held their regularly scheduled meeting of June 25, 2014 at City Hall, 1880 Main Street. PRESENT: Mayor Tom Wilharber Council Member King Council Member Jeff Paar Council Member Ben Fehrenbacher Council Member D. Love ABSENT: None STAFF: City Administrator Dallas Larson City Engineer Mark Statz Legal Counsel Kurt Glaser Finance Director, Ellie Paulseth I. CALL TO ORDER Mayor Wilharber called the meeting to order at 6:30 p.m. II. PLEDGE OF ALLEGIANCE III. AWARDS/PRESENTATIONS/APPEARANCES 1.Centerville Lions, Mr. Greg Kieselhorst reviewed the scheduled 2014 Fete des Lacs activities stating that the Lions and Kelly’s Korner would be co-sponsoring the street dance within Kelly’s parking lot, and fencing will be installed around the outside perimeter, port-a-potties, tables and chairs will be set up within that area. The Lions are requesting that the City waive the fees for their requested On- Sale Temporary Liquor License, Noise and Raffle permits. Mr. Kieselhorst stated that there was concern for mingling of patrons between the bar and the parking lot where the Lions would be selling their alcohol. Attorney Glaser stated that the Lions could apply for a temporary license that would cover the interior of the building and the parking lot allowing patrons to mingle between the two locations. Mr. Kieselhorst stated that parking would be at the Centerville Elementary School for the event. Council Member King questioned police presence at the event. Mr. Kieselhorst stated that the police department would provide a Community Service Officer/Reserve and the patrol officer would be aware of the event similar to if the dance was held at the park. Mr. Kieselhorst stated that all 21 and over clients would be wristbanded inside and outside of the premises. City of Centerville Council Meeting June 25, 2014 V. APPROVAL OF AGENDA Mayor Wilharber added Centerville Claims (Check #28765-28774) w/Voided Check #28740. Council Member Fehrenbacher, seconded by Council Member Love to Approve the Agenda as presented. All in favor. Motion passed. IV. PUBLIC HEARING 1. None. VI. APPROVAL OF MINUTES 1. June 11, 2014 City Council Meeting Minutes The Mayor provided Council Members with an opportunity to amend the presented minutes. Motion by Council Member Love, seconded by Council Member King to approve the minutes of the June 11, 2014 City Council Meeting as presented. All in favor. Motion passed. VII. CONSENT AGENDA 1. City of Centerville June 12, 2014 through June 25, 2014 Claims (Check #28737-28764) w/Voided Check #28720 & 28264 and (Check #28765-28774 w/Voided Check #28740 2. Centennial Fire District Claims through June 18, 2014 (Check #6451-6470) & Payroll (Check #6440-6450) 3. Centennial Police Department Claims through June 12, 2014 (Check #9935-9962) 4. After the Fact Encroachment Agreement – 6879 Mallard Way ~ Retaining Wall/Gravel Parking Area (Front Corner) 2.5’ in Drainage/Utility Easement Mayor Wilharber provided Council Members with an opportunity to remove any item that they desired additional information on. Motion by Council Member Fehrenbacher, seconded by Council Member Paar to approve the Consent Agenda as presented. All in favor. Motion passed. VIII. OLD BUSINESS 1. Anoka County Fire Protection Council Joint Powers Agreement City Attorney Glaser requested that this item be removed the agenda at this time, stating that the Committee would be requesting Requests for Proposals (RFPs) for the new document. Council questioned the costs associated with hiring a private attorney to formulate the agreement. Attorney Glaser stated that the Fire Council has a minimal budget and once the agreement is effective funds will be available. Page 2 of 5 City of Centerville Council Meeting June 25, 2014 Motion by Council Member King, seconded by Council Member Paar to remove the Anoka County Fire Protection Council Joint Power Agreement from the Agenda until a further notice. All in favor. Motion Passed. IX. NEW BUSINESS 1. Centerville Lions Fete des Lacs Celebration (Kickball/Baseball Tournament, Dance @ Kelly’s ~ Waive Fees a. Special Event Permit & Noise LaMotte Park, July 25, 2014 (8:00 a.m. to Midnight) LaMotte Park, July 26, 2014 (8:00 a.m. to 6:00 p.m.) Kelly’s Korner, July 26, 2014 (6:00 p.m. to Midnight) LaMotte Park, July 27, 2014 (8:00 a.m. to 6:00 p.m.) b. Temporary On-Sale Liquor License LaMotte Park, July 25, 2014 (10:00 a.m. to Midnight) LaMotte Park, July 26, 2014 (10:00 a.m. to 6:00 p.m.) Kelly’s Korner Parking Lot, July 26, 2014 6:00 p.m. to Midnight) LaMotte Park, July 27, 2014 (10:00 a.m. to 6:00 p.m.) c. Temporary Gambling Permit – Raffle, LaMotte Park, July 27, 2014 Discussion ensued regarding the type of temporary liquor license the City would issue which would allow for patrons to mingle throughout the premises. Attorney Glaser stated that a Temporary On-Sale license would allow for this. Motion by Council Member Paar, seconded by Council Member Fehrenbacher to approve the requested permits and waiving of associated fees as presented. All in favor. Motion Passed. 2. Ms. Karen Blaska, Park Planner, Anoka County Parks Res. #14-0XX – Supporting the Development of the Chain of Lakes-Otter Lake Regional Trail Ms. Blaska introduced herself to Council and requested their support for the Chain of Lakes- Otter Lake Regional Trail Plan. Ms. Blaska stated that the trail has been a vision of the since 1996. Ms. Blaska stated that there have been several public meetings with City Officials and the public regarding the trail. Ms. Blaska also stated that the County has slightly modified the proposed location of the trail subsequent to these meetings. Discussion ensued regarding construction timing with the County installed trail, City installed trail and reconstruction of Centerville Road, maintenance responsibilities, City reimbursement for half of the City’s trail installation, proposed route through the City of Lino Lake’s park on the corner of Birch Street and Centerville Road, and future Centerville development along Centerville Road and its impact on the trail location. Page 3 of 5 City of Centerville Council Meeting June 25, 2014 Ms. Blaska stated that it will be quite some time before the County commences construction of the segments not part of the Centerville Road (CSAH 21) project, due to securing funding from the Metropolitan Council and waiting on development. Ms. Blaska also stated that as all joint trail projects in the past have had Joint Powers Agreements for ownership and maintenance responsibilities this would also. Ms. Blaska addressed that once the City has constructed the portion of trailway in conjunction with the Centerville Road Project and funds have been secured from Metropolitan Council, the City would be reimbursed for half of the associated costs. Ms. Blaska also stated that the County has been working closely with the City of Lino Lakes regarding their desired location through their park and costs. Mayor Wilharber requested that the County provide combined maps of the trail system throughout Ramsey, Washington and Anoka Counties for residents. Ms. Blaska felt that the County would be providing such mapping shortly. Motion by Council Member Fehrenbacher, seconded by Council Member Love to adopt Res. #14-022 – Supporting the Development of the Chain of Lakes-Otter Lake Regional Trail as presented. Council Member King opposed. Motion carried (4/1). 3. Res. #14-023 – Appointing Election Judges for the Upcoming Primary & General Elections and Deputy Municipal Clerk for the Purpose of Accepting Affidavits of Candidacy, Issuing Absentee Ballots & Accepting/Rejecting Absentee Ballots as Part of the Absentee Ballot Board Administrator Larson stated that this is a route item in preparation for the upcoming elections. Motion by Council Member Fehrenbacher, seconded by Council Member Paar to adopt Res. #14-023 – Appointing Election Judges for the Upcoming Primary & General Elections andDeputy Municipal Clerk for the Purpose of Accepting Affidavits of Candidacy, Issuing Absentee Ballots & Accepting/Rejecting Absentee Ballots as Part of the Absentee Ballot Board as presented. All in favor. Motion carried. 4. Consider Draft Agreement for Phased Retirement of City Administrator Mayor Wilharber stated that Staff forwarded the draft agreement via email on Tuesday to Council Members for their review. Attorney Glaser stated that an agreement similar to this should be a part of the City’s succession plan, is critical for the transition of a new City Administrator and that Mr. Larson has a vast amount of institutional knowledge which would assist a new Administrator. Attorney Glaser also stated that the agreement allows Administrator Larson to continue to be available to City Staff, continue to contribute to PERA while receiving PERA benefits. Attorney Glaser stated that during this evenings work session Council would be discussing hiring a consultant for securing candidates for the vacated position upon Administrator Larson’s retirement and that this agreement would aid in a candidate’s comfort in knowing that he can rely on Mr. Larson’s expertise. Page 4 of 5 City of Centerville Council Meeting June 25, 2014 Discussion ensued regarding Mr. Larson’s desired completion of a full-time work schedule being October 1, 2014, necessity of 60 days’ notice for PERA notification of phased retirement and a new Administrator’s ability to determine usefulness of continuing contract. Motion by Council Member Love, seconded by Council Member Fehrenbacher to approve the Agreement for Phased Retirement of City Administrator Dallas Larson with a commencing date of October 1, 2014 as presented. All in favor. Motion carried. X. ANNOUNCEMENTS/UPDATES Administrator Larson stated that he had met with representative from St. Paul Water and discussed the asking price for the property abutting Trailside Park and the smaller piece just north of that parcel. Administrator Larson stated that St. Paul Water gave tentative approval of the City’s offer of $7,500. The purchase will be finalized around the end of 2014, or very early in 2015. Administrator Larson suggested that the City Councils of Circle Pines and Centerville (remaining Centennial Fire District members) should have a joint meeting and would like to invite firefighters to discuss the future of the District, their roles, etc. in an attempt to put them at ease. Administrator Larson stated that the proposed date is July 16 at 6:30 p.m., and, due to the size of the group, the meeting would be in Circle Pines City Hall. Administrator Larson also stated that an agenda would be provided prior to the meeting. Consensus of the Council was that the proposed meeting time would work for everyone. Council Member King stated that Comcast has requested transfer of its franchise and the North Metro Telecommunications Commission’s attorney would be reviewing the submitted documents. Council Member Paar stated that there would be a Fire Steering meeting the following evening where they would be discussing equipment costs. Mayor Wilharber stated that the City had received notification from the contractor working on st the Park-n-Ride/21 Avenue that they desired to extend their working hours to 7:00 a.m. to 8:30 p.m. week days and on Saturday from 9:00 a.m. to 5:00 p.m. due to adverse weather that has been experienced. Mayor Wilharber stated that Council would begin the scheduled Work Session following the Council meeting and a five minute break. XI. ADJOURNMENT Motion by Council Member King seconded by Council Member Paar to Adjourn the regularly scheduled Council meeting at 7:18 p.m. All in favor. Motion passed. Transcribed by Teresa Bender, City Clerk Page 5 of 5