HomeMy WebLinkAbout2014-09-24 CC Agenda Packet tervift CITY OF CENTERVILLE COUNCIL MEETING & WORK
SESSION MEETING AGENDA
Wednesday, September 24, 2014, 6:30 P.M.
OPEN FORUM 6:30 P.M.: An opportunity for members of the public to address the City Council on items not on
the current agenda. Items requiring Council action may be deferred to Staff or Boards and Commissions for research
and future Council Agendas if appropriate. You will be limited to two (2) minutes and we ask that you conduct
yourself in a professional, courteous manner and refrain from the use of profanity. Failure to abide by this policy
may result in the loss of your privilege to speak. Persons wishing to speak will be required to complete a sign-up
sheet and give it to the Mayor or a Staff person prior to 6:00 p.m.
COUNCIL MEETING
I. CALL TO ORDER
1. Roll Call
II. PLEDGE OF ALLEGIANCE
III. AWARDS/PRESENTATIONS/APPEARANCES
1. Centennial School District Superintendent Mr. Brian Dietz
IV. PUBLIC HEARING
V. APPROVAL OF AGENDA
.Z. APPROVAL OF MINUTES
1. September 10,2014 City Council Meeting Minutes (Pages 1-6)
2. September 10,2014 City Council Work Session Meeting Minutes (Pages 7)
3. September 13,2014 City Council Special Council Meeting Minutes (Page 8)
VII. CONSENT AGENDA
1. City of Centerville September 10,2014 through September 24,2014 Claims (Check
#28966-28982)w/Voided Check#28972 (Pages 9-10)
2. Centennial Lakes Police Department Claims through September 11,2014 (Check
#10049-10065) (Page 11)
3. Centennial Fire District Claims through September 19,2014 (Check#6549-6558)
w/Payroll(Check#6549-6558) (Page 12)
4. Successful Performance Review,Mr. Greg Burmeister—Lead Project Coordinator
VIII. OLD BUSINESS
1. Matthew Montain Proposal for Purchase of City's 1950s Studebaker and Pull
Behind Water Cart (Page 14)
IX. NEW BUSINESS
1. Res. #14-OXX—Approving Preliminary 2015 Budget & Tax Levy (Page 13)
2. Consideration of Anoka County Multi-Jurisdictional Hazard Mitigation Plan
(Pages 15-50)
3. Approval of Employment Contract—Selected Candidate (City Administrator)
X. ANNOUNMENTS/UPDATES
1. Administrator Larson
XI. CLOSED EXECUTIVE SESSION
1. Labor Negotiation Strategy(Local 49ers)
XII. ADJOURNMENT
"REMINDERS"
Planning & Zoning Commission Meeting-October 7, 2014, 6:30 p.m. (Council Chambers)
Parks &Recreation Committee Meeting-October 1, 2014, 6:30 p.m. (Council Chambers)
City Council Meeting-October 8, 2014, 6:30 p.m. (Council Chambers)
City Council Meeting-October 22, 2014, 6:30 p.m. (Council Chambers)
Absentee Voting September 19, 2014-November 3, 2014-City Hall Regular Hours Except Saturday,
November 1, 2014 (10:00 a.m. - 3:00 p.m.) & Monday, November 3, 2014 (7:30 a.m. - 5:00 p.m.)
PARK USAGE RESERVATIONS
Ms. Jaci Smetana, Fitness Classes, Parking Lot, Football/Soccer Fields/Shelter, LaMotte Park-April
28 through October 31, 2014, Monday through Thursdays from 5:30-6:30 a.m.
Centennial Youth Football, LaMotte Park, Fields #1, #2 and 11 -August 1 through September 30,
2014 5:00 p.m. to dark(Tuesday & Thursday evenings & Saturdays late morning/early afternoon)
Centennial Soccer Club, LaMotte Park, Fields#1, #2, #11 & Baseball Outfields-August 1,through
October 30, 2014, 5:30 p.m. to sunset(Monday& Wednesday evenings) &Acorn Creek Park
Centennial Little League, Ball field#3, #4 and possibly#5, LaMotte Park-August 1 through October
30, 2014, Monday through Fridays from 4:00 p.m. to dark
Centennial Baseball Boosters- September 27, 2014 w/Alternate Date September 28, 2014 (5K& l OK
Run Through Park on Trails & Through Town), 6:30 a.m. - 11:00 a.m.
Centennial Youth Football "Broncos"-September 28, 2014 LaMotte Park Pavillion, 4:00 p.m. -8:00
p.m.
Cub Scout Rocket Launch, Pack 232-Field#11 - Saturday, October 4, 2014 morning hours, prior to
noon.
CITY OF CENTERVILLE
CITY COUNCIL MEETING
September 10, 2014
6:30 p.m.
Pursuant to due call and notice thereof, the City of Centerville held their regularly scheduled
meeting of September 10, 2014 at City Hall, 1880 Main Street.
PRESENT: Mayor Tom Wilharber
Council Member D. Love
Council Member Jeff Paar
Council Member Steve King
Council Member Ben Fehrenbacher
ABSENT: None.
STAFF: City Administrator Dallas Larson
City Engineer Lee Mann
Legal Counsel Kurt Glaser
I. CALL TO ORDER
Mayor Wilharber called the meeting to order at 6:30 p.m.
II. PLEDGE OF ALLEGIANCE
III. AWARDS/PRESENTATIONS/APPEARANCES
1. Sup at next meeting.
IV. PUBLIC HEARING
1. None.
V. APPROVAL OF AGENDA
Mayor Wilharber removed Centennial School District Superintendent appearance, stating that he
would be attending the next scheduled meeting, added Centerville Claims (Check #28963-
28965), and Item #4 under New Business, Proposal from Mr. Matthew Montain to purchase the
1950's Studebaker fire truck and pull behind water tank.
Motion by Council Member Love, seconded by Fehrenbacher to approve the Aeenda as
presented with the additions as stated. All in favor. Motion passed.
VI. APPROVAL OF MINUTES
1. August 27, 2014 City Council Meeting Minutes
1
City of Centerville
Council Meeting Minutes
September 10,2014
The Mayor provided Council Members with an opportunity to amend the presented minutes.
Mr. Wilharber requested that Mr. Scott be substituted for Mr. Watts within the text on Page 3,
Item#2.
Motion by Council Member Fehrenbacher, seconded by Council Member King to approve
the minutes of the August 27, 2014 City Council Meeting with the above stated correction.
All in favor. Motion passed.
2. August 27, 2014 City Council Work Session Meeting Minutes
The Mayor provided Council Members with an opportunity to amend the presented minutes.
Motion by Council Member King, seconded by Council Member Love to approve the
minutes of the August 27, 2014 City Council Work Session Meeting as presented. All in
favor. Motion passed.
3. September 4, 2014 City Council Special Session Meeting Minutes
The Mayor provided Council Members with an opportunity to amend the presented minutes.
Mayor Wilharber requested that the text"closed"be removed from the first sentence.
Motion by Council Member Paar, seconded by Council Member King to approve the
minutes of the September 4, 2014 City Council Special Session Meeting as presented. All in
favor. Motion passed.
VII. CONSENT AGENDA
1. City of Centerville August 28, 2014 through September 10, 2014 Claims (Check #2928-
28962) & (Check#28963-28965)
2. Centennial Police Department Claims through August 28, 2014 (Check#10036-10048)
3. Centennial Fire District Claims through September 2, 2014 (Check #6544-6548)
w/Payroll (Check#6533-6543)
4. Encroachment Agreement, 7035 Eagle Trail—Fence in Drainage/Utility Easement
5. Encroachment Agreement, 6987 Brian Drive — Accessory Structure/Shed in
Drainage/Utility Easement
6. C & L Excavating, Inc. Change Order#2 —Additional Watermain Connections/CDBG
$68,512
Motion by Council Member Fehrenbacher, seconded by Council Member Paar to approve
the Consent Agenda as presented. All in favor. Motion passed.
Page 2 of 6
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City of Centerville
Council Meeting Minutes
September 10,2014
VIII. OLD BUSINESS
1. Agreement for Services—Anoka County Radio Club &Emergency Services, Inc.
Administrator Larson stated that for numerous years the city has been utilizing the services of the
Anoka County Radio Club for assisting in public safety during the Fete des Lacs events.
Administrator Larson also stated that the Club is a non-profit organization of volunteers and
operates on a very limited budget secured by grants and donations. Council member Paar
explained that the city would like to continue to utilize their services for not only the Fete des
Lacs events but severe storms, emergencies, etc. Both Administrator Larson and Council
Member Paar felt that securing an agreement for services would be in the best interest of the city
and give the radio club revenue to help them replace equipment.
Motion by Council Member Fehrenbacher, seconded by Council Member Paar to approve
the agreement as submitted.
Mayor Wilharber questioned the ability to reimburse/offset expenditures for 2014 and a dollar
amount.
Legal Counsel Glaser felt that slight language modification was needed to allow payment in
2014. Legal Counsel suggested the inclusion of"Except in the first year of the contract"prior to
"in each year, not later than July 1St.... in Article 2. The Project and Contract Term.
Council Member Fehrenbacher, and Council Member Paar accepted the amendment to the
motion by the addition of"Except in the first year of the contract" prior to "in each year,
not later than July ls..." in Article 2. All in favor. Motion passed.
IX. NEW BUSINESS
I. P & Z Recommendation for Preliminary Approval Senior Housing Cooperative —Hearth
Development(Old Waterworks Site)
Administrator Larson stated that he anticipated the attendance of representatives from Hearth
Development but it appeared that they were delayed.
Administrator Larson reported that the Planning & Zoning Commission held a public hearing to
receive public input regarding the proposed Planned Unit Development/subdivision for
Preliminary Approval Senior Housing Cooperative planned for 7281 Main Street. Administrator
Larson stated that several residents were present, felt that it was a nice project, expressed minor
concerns about height, but for the most part supportive of the project. Administrator Larson
stated that in order for the developer to secure financing they needed to secure 70% sales of the
units prior to construction.
Council Member Love, P & Z Liaison, reported that the developer is proposing to construct 80
units that would sell from $200,000 to $380,000 and concurred that the project appeared to be
well received by neighboring property owners.
Page 3 of 6
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City of Centerville
Council Meeting Minutes
September 10,2014
Administrator Larson stated that items such as driveway, access and turn lanes to and from
CSAH 14, height, lake access, landscaping, connection and park fees would all be addressed in
the PUD agreement.
Mayor Wilharber stated that he was aware of an upcoming meeting on September 16, 2014 in
Lino Lakes where a presentation would be given regarding the proposed development and to
gauge interest in units.
Council Member Paar questioned whether putting something on the City's web site regarding the
meetings held by Gladstone Cooperative of Centerville to gauge public interest would be
acceptable and Legal Counsel Glaser confirmed.
Motion by Council Member Love, seconded by Council Member Paar accept the
recommendation and grant preliminary approval for land subdivision and the proposed
PUD for Senior Housing Cooperative Proiect (Hearth Development/Gladstone Cooperative
of Centerville) at 7261 Main Street as presented. All in favor. Motion passed.
2. Petition for Recommendations Regarding Regulating Music @ Outside Public Events
Mayor Wilharber stated that the City had received a petition of sorts regarding regulating music
at outside public events and offered Council Member King an opportunity to discuss the issue.
Council Member King stated that the petition had been submitted by his spouse after the Fete des
Lacs street dance that was held in the parking lot of Kelly's Korner on July 27, 2014. Council
Member King stated that he was not home at the time of the event but his wife and several
residents felt that the bass and loud music was excessive, primarily to those that live in close
proximity to the event. Council Member King stated that his spouse had supplied Council with
information regarding the City's noise ordinance, examples of other communities' rules and state
statutes that pertain to noise emissions. Council Member King suggested that a decibel meter be
on site or another device to measure emissions, should be available to the band which ensures
code compliance. Council Member King stated he is aware that the Centerville Lions obtained a
noise permit which allowed for the band to play between specific hours and outdoors, however,
he felt steps should be taken to minimize the impact on residents in close proximity. Council
Member King stated that residents in the downtown area do not feel that they are a part of the
community or heard regarding noise from the bars or similar functions as the Fete des Lacs street
dance.
Lengthy discussion ensued regarding past complaints and the lack thereof, that the event is an
annual one evening event, emergency vehicle sirens exceeding the band's bass, following the
existing noise ordinance rather than granting a noise permit, being mindful of those resident near
the area of the event, future music events, notification of residents of events, shortening the
duration of events, and the acceptance of the petition. No action was taken.
3. Third Amendment to Site Lease Agreement — T-Mobile/Water Tower Antenna Lease
(Allows three added antennas & Increases Rent Accordingly
Page 4 of 6
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City of Centerville
Council Meeting Minutes
September 10,2014
Administrator Larson stated the item had been discussed prior with Council and T-Mobile
desired to construction three additional antennas on the existing water tower and location of their
other antennas. Administrator Larson also stated that he had negotiated an increase of$3,000
annually (about $18,000/year to $21,000) for the new antennas. Administrator Larson stated that
T-Mobile desired to extend the term of their existing lease at this time but decided that the
additional issues would delay installation of the antennas. Administrator Larson reported that
Legal Counsel provided him with a name of a firm that the City may enlist in negotiating an
extension to the contract as the existing contract will expire in 2016.
Council questioned whether other entities could install antennas on the tower. Larson noted that
it may be difficult to put other antennas on the tower due to the space already occupied by T-
Mobile, but another user would need to do an engineering evaluation to determine how that
might be done.
Motion by Council Member Fehrenbacher, seconded by Council Member Love to approve
the Third Amendment to Site Lease Agreement as presented. All in favor. Motion passed.
4. Mr. Matthew Montain — Purchase of the City's 1950's Studebaker and Tow Behind
Water Cart
Mayor Wilharber stated that the City had received an offer for purchase of the 1950's Studebaker
fire truck and pull behind water cart for $2,500 from Mr. Matthew Montain. Mayor Wilharber
stated that Mr. Montain and his brother are firefighters housed out of Station #3. Mayor
Wilharber stated that Mr. Montain desired to restore both items, and would make the items
available for use in festivals and parades. Mayor Wilharber stated Mr. Montain is willing to
offer to the City purchase of the items when he is no longer a firefighter or resides in the
community.
Administrator Larson stated that the truck is inoperable, has flat tires and is being stored in the
old Public Works building. Mayor Wilharber stated that it has been quite some time since the
vehicle has been in running order.
Lengthy discussion ensued regarding previous offers for purchase, desire to retain in the
community, legal concerns for selling surplus items unless there is a unique situation similar to
this, selling price, financial assistance, fair market value versus offered amount, etc.
Motion by Council Member Fehrenbacher, seconded by Council Member King to table this
item until such time as Mr. Matthew Montain is presented. All in favor. Motion passed.
X. ANNOUNCEMENTS/UPDATES
1. Administrator Larson stated that Council Members would be receiving emailed
versions of applicant's resumes Thursday and if any member desired paper copies to
notify him. Council Member King requested paper copies. Administrator Larson
stated that candidates would be touring the City on Friday and attending a dinner
hosted by the City in the evening. Administrator Larson stated that interviews would
Page 5 of 6
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City of Centerville
Council Meeting Minutes
September 10,2014
be taking place on Saturday at City Hall. Mayor Wilharber reported that one
candidate dropped out but Mr. Fursman moved the next highest scored candidate into
that spot.
2. Mayor Wilharber reported that he had recently attended a Met Council meeting
regarding ground water sustainability where their final draft report was reviewed.
Mayor Wilharber reported that costs were exorbitant to purchase water from St. Paul
Regional Water rather than obtaining it from the Prairie du Chien aquifer.
Administrator Larson stated that estimated costs per household would be
approximately$230-$240 per year to operate necessary facilities and piping.
3. Administrator Larson stated that he had been recently interviewed by Channel 5
News regarding the city's colored concrete in the downtown area.
4. Engineer Mann reported that he had included his monthly report in Council's packet,
stated that the contractor is installing water services in the Royal Meadows
Development and off project sites. Engineer Mann also reported that the Mill and
Overlay project has been delayed due to weather, however it was felt that the fall
would bring days that would allow temperatures warm enough to finish the project
prior to winter.
5. Mayor Wilharber requested an update on the CSAH21/Centerville Road Project from
Administrator Larson or Engineer Mann. Administrator Larson stated that formal
start has been delayed for a permit through RCWD.
6. Council Member King stated that the Parks & Recreation Committee discussed
requesting additional funding ($10,000 to $15,000 per year) to accomplish tree
trimming and park amenities that they are unable to secure through events, donations
or sponsorships (drinking fountains, basketball courts, electricity, etc.). Council
Member King also reported that Chairperson Branch has submitted his resignation
from the Committee. Council agreed that he would be sorely missed.
Mayor Wilharber stated that the Council would be taking a 5 minute break following the
adjournment of the Council meeting and prior to the commencement of the scheduled work
session.
XI. ADJOURNMENT
Motion by Council Member Paar, seconded by Council Member Fehrenbacher to Adiourn
the rep-ularly scheduled meeting of September 10. 2014 at 8:05 p.m. All in favor. Motion
passed.
Transcribed by City Staff Member Teresa Bender, City Clerk
Page 6 of 6
6
City Council 2014-09-10
Minutes of Work Session
City Council 2014-09-10 8:10 p.m.
Minutes of Work Session
Present were Mayor Tom Wilharber, Council members Jeff Paar, Steve King, D Love,
and Ben Fehrenbacher. Also present were Kurt Glaser, City Attorney, and Lee Mann of
Stantec.
The purpose of the work session was to cover two agenda items:
Budget 2014. The Council reviewed draft budget for 2015. It was noted that the
levy would increase by 4.25% as it is proposed. The Centennial Fire District budget
was presented, noting that the budget omitted the capital equipment amount that has
been in there in previous years. The reduction would be about $20,000. Since the
CFD budget is likely to go up by at least $75,000 in 2016, the consensus was to not
reduce the budgeted amount for fire protection.
Council discussed the request by Park and Rec for an additional $15,000 per year
for programs and projects. Several pending projects were cited. Consensus was to
increase the budget to add $15,000 for Park and Rec, however, it was pointed out that
the amount could change after the public hearing in December, and that it should be
clear that no promise is being made about future budgets, noting the significant
increase that is anticipated in fire department costs in 2016. The levy would go up by
about 4.89% with the added amount for Park and Rec. The preliminary budget and
levy will be on the next council meeting agenda for action.
Franchise fees. Administrator Larson reported that Finance Director Ellie Paulseth
was unable to be here, but that revenue of$1004120,000 per year based upon a rate
$7 per household is estimated. It was noted that Forest Lake recently adopted a
franchise fee that did not receive significant objection from the public. In that case,
the city committed the revenue to street reconstruction, with the understanding that it
would reduce the need for special assessments. Several future expenses were noted as
possible uses for the revenue. These included the increased cost of fire protection
following Lino Lakes' departure from the fire district in 2016, trail reconstruction,
street construction and debt service. Council was concerned that it would be viewed
as just another tax,but it was noted that when business looks at locations, the tax rate
is a significant consideration. Having more costs go into the levy only makes the city
less competitive to business and the city is already among the highest tax rate cities in
the metro area. Consensus was that staff should identify what steps would be needed
to implement a franchise fee of$7 per household.
The meeting was adjourned at approximately 9:00 p.m.
Dallas Larson, Administrator
Page 1 of 1
7
City of Centerville
Special Council Meeting Minutes
September 13,2014
City Council and Staff members assembled at 7:30 a.m. to perform interviews for City
Administrator position which began at 8:00 a.m.
"Interview" Roll Call: Mayor Wilharber, Council Members King, Fehrenbacher, Love
(arrived @ approx. 1:00 p.m.) and Paar along with Centennial Lakes Police Chief Jim
Coan, Interim Fire Chief Pat Devaney, Lead Project Coordinator Greg Burmeister and
City Clerk Teresa Bender
Council Meeting called to order at 3:01 p.m.
Meeting Roll Call: Mayor Wilharber, Council Members King, Fehrenbacher, Love
(arrived @ approx. 1:00 p.m.) and Paar along with Centennial Lakes Police Chief Jim
Coan, Interim Fire Chief Pat Devaney, Lead Project Coordinator Greg Burmeister and
City Clerk Teresa Bender.
Motion by Council Member Paar, seconded by Council Member Love to extend an
offer of employment as City Administrator to Mr. Mike Erickson. All in favor.
Motion carried.
Motion by Council Member Fehrenbacher, seconded by Council Member Love to
extend an offer of employment as City Administrator to Chris Eng in the event that
Mr. Erickson does not accept the position. All in favor. Motion carried.
Motion by Council Member Paar, seconded by Council Member Love to adiourn
the scheduled meeting of September 13, 2014 at 3:45 p.m. All in favor. Motion
carried.
Kurt Glaser, City Attorney
Page 1 of 1
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CITY OF CENTERVILLE 09/19/14 11:39 AM
Page 1
Check Detail - September 24, 2014
Check
Date Check# Vender Name Comments Amount
9/24/2014 028966 BRANCH, PATRICK MOVIE IN THE PARK-POPCORN&OIL
Check Nbr 028966 BRANCH,PATRICK $32.14
9/24/2014 028967 BRIMEYER FURSMAN EXECUTIVE SEARCH-CITY ADMINISTRATOR
Check Nbr 028967 BRIMEYER FURSMAN $3,300.00
9/24/2014 028968 CITY OF ST. PAUL ASPHALT MIX
Check Nbr 028968 CITY OF ST. PAUL $68.14
9/24/2014 028969 COMCAST HIGH SPEED INTERNET
Check Nbr 028969 COMCAST $27.55
9/24/2014 028970 FIRST ADVANTAGE ANNUAL ENROLLMENT-DRUG TESTING
Check Nbr 028970 FIRST ADVANTAGE $32.00
9/24/2014 028971 GOETZ LANDSCAPE&IRRIG. LAURIE LAMOTTE PARK $757.26
9/24/2014 028971 GOETZ LANDSCAPE&IRRIG. 1737 MAIN ST LOT $48.66
9/24/2014 028971 GOETZ LANDSCAPE&IRRIG. 7212 MILL RD LOT $16.21
9/24/2014 028971 GOETZ LANDSCAPE&IRRIG. ACORN CREED PARK $133.56
9/24/2014 028971 GOETZ LANDSCAPE&IRRIG. CITY HALL $98.07
9/24/2014 028971 GOETZ LANDSCAPE&IRRIG. CLEARWATER BUSINESS LTOS $184.50
9/24/2014 028971 GOETZ LANDSCAPE&IRRIG. COMMERCE DRIVE LOT $303.75
9/24/2014 028971 GOETZ LANDSCAPE&IRRIG. CORNER STONE PARK $41.82
9/24/2014 028971 GOETZ LANDSCAPE&IRRIG. DOWNTOWN SITES $63.96
9/24/2014 028971 GOETZ LANDSCAPE&IRRIG. DUPRE ROAD LOTS $250.00
9/24/2014 028971 GOETZ LANDSCAPE&IRRIG. HIDDEN SPRINGS PARK $86.19
9/24/2014 028971 GOETZ LANDSCAPE&IRRIG. PELTIER LAKE LOT $16.22
9/24/2014 028971 GOETZ LANDSCAPE&IRRIG. ROYAL MEADOWS PARK $34.98
9/24/2014 028971 GOETZ LANDSCAPE&IRRIG. TRACIE MCBRIDE PARK $92.85
9/24/2014 028971 GOETZ LANDSCAPE&IRRIG. TRAIL EDGES $100.88
9/24/2014 028971 GOETZ LANDSCAPE&IRRIG. TRAILSIDE PARK $41.64
9/24/2014 028971 GOETZ LANDSCAPE&IRRIG. WATER TOWER-OLD P.W. SITE $13.94
9/24/2014 028971 GOETZ LANDSCAPE&IRRIG. WESTVIEW LOTS $48.66
9/24/2014 028971 GOETZ LANDSCAPE&IRRIG. EAGLE PARK $29.00
Check Nbr 028971 GOETZ LANDSCAPE&IRRIG. $2,362.15
9/24/2014 028973 HD SUPPLY WATERWORKS LTD WATER METERS &PARTS
Check Nbr 028973 HD SUPPLY WATERWORKS LTD $2,086.73
9/24/2014 028974 HEALTH PARTNERS OCTOBER 2014 HEALTH INSURANCE
Check Nbr 028974 HEALTH PARTNERS $3,967.67
9/24/2014 028975 INTERNATIONAL UNION OF OPERATI UNION DUES-OCTOBER 2014
Check Nbr 028975 INTERNATIONAL UNION OF OPERATI $99.00
9/24/2014 028976 MET. COUNCIL ENV. SERV.(SDS) WASTEWATER FOR OCTOBER 2014
Check Nbr 028976 MET.COUNCIL ENV. SERV. (SDS) $16,252.55
9/24/2014 028977 NATIONWIDE RETIREMENT SOLUTION DEF COMP W/H- PAY PERIOD 19
Check Nbr 028977 NATIONWIDE RETIREMENT SOLUTION $400.28
9/24/2014 028978 NORTH STAR PUMP SERVICE SERVICE TRIP TO PULL PUMP#2 AT CREEK LIFT STATION
Check Nbr 028978 NORTH STAR PUMP SERVICE $2,758.00
9/24/2014 028979 PORTA-POT ROYAL MEADOWS PARK $133.00
9/24/2014 028979 PORTA-POT LAURIE LAMOTTE PARK $133.00
9/24/2014 028979 PORTA-POT TRACIE MCBRIDE PARK $133.00
9/24/2014 028979 PORTA-POT EAGLE PARK $133.00
9/24/2014 028979 PORTA-POT ACORN CREEK PARK $133.00
Check Nbr 028979 PORTA-POT $665.00
9/24/2014 028980 PRESS PUBLICATIONS PUBLIC HEARING ON 7055-21ST AVE-ZONING COMMERCIAL
heck Nbr 028980 PRESS PUBLICATIONS $49 62
9
CITY OF CENTERVILLE 09/19/14 11:39 AM
Check Detail - September 24, 2014 Page 2
Check
Date Check# Vender Name Comments Amount
9/24/2014 028981 XCEL ENERGY 1601 LAMOTTE DR-SERV THRU 9-6-14 $31.55
9/24/2014 028981 XCEL ENERGY 1600 LAMOTTE DR-BALL FIELD LIGHTS-SERV THRU 9-6-14 $128.74
9/24/2014 028981 XCEL ENERGY STREET LIGHTS-SERV THRU 9-6-1 $2,190.10
9/24/2014 028981 XCEL ENERGY 1875 FOX RUN-SERV THRU 9-6-14 $132.34
9/24/2014 028981 XCEL ENERGY 1600 LAMOTTE DR-WARMING HOUSE-SERV THRU 9-6-14 $11.60
9/24/2014 028981 XCEL ENERGY 7300 MILL RD-SERV THRU 9-6-14 $165.54
9/24/2014 028981 XCEL ENERGY 1889 CENTER ST-SEWER LIFT-SERV THRU 9-6-14 $19.31
9/24/2014 028981 XCEL ENERGY 7285 MAIN ST-SERV THRU 9-6-14 $49.61
9/24/2014 028981 XCEL ENERGY 6970 LAMOTTE PARK-SERV THRU 9-6-14 $236.84
9/24/2014 028981 XCEL ENERGY 1745 MAIN ST-SERV THRU 9-6-14 $11.60
9/24/2014 028981 XCEL ENERGY 7098 CENTERVILLE RD-SERV THRU 9-6-14 $11.60
9/24/2014 028981 XCEL ENERGY 1737 MAIN ST-SERV THRU 9-6-14 $80.30
9/24/2014 028981 XCEL ENERGY 1880 MAIN ST-CITY HALL/FIRE STAT-SERV THRU 9-6-14 $559.62
9/24/2014 028981 XCEL ENERGY 1880 MAIN ST-SERV THRU 9-6-14 $1,520.87
9/24/2014 028981 XCEL ENERGY 1682 MAIN ST-SERV THRU 9-6-14 $119.69
Check Nbr 028981 XCEL ENERGY $5,269.31
9/24/2014 028982 GOPHER STATE ONE CALL INC SERV THRU AUGUST 2014 $41.33
9/24/2014 028982 GOPHER STATE ONE CALL INC SERV THRU AUGUST 2014 $41.32
Check Nbr 026982 GOPHER STATE ONE CALL INC 82.65
Total checks $37,452.79
Voided check #28972
10
CENTENNIAL LAKES POLICE DEPT Check Register-Police GL without invoice numbers Page: 1
Check Issue Dates: 8/29/2014-9/11/2014 Sep 11,2014 03:48PM
Report Criteria:
Report type: Summary
GL Check Ck No Description Check
Period Issue Date Payee Amount
09/14 09/08/2014 10049 BREEZY POINT RESORT CONF LODGING RN 585.00
09/14 09/08/2014 10050 GTS EDUCATIONAL EVENTS 2014 AMEM FALL TRAINING CONF 255.00
09/14 09/11/2014 10051 ABRAMS&SCHMIDT LLC LABOR RELATIONS FEES 145.00
09/14 09/11/2014 10052 ANOKA COUNTY JULY INTERNET ACCESS 399.99
09/14 09/11/2014 10053 COVERALL OF THE TWIN CITIES SEPT CLEANING SERV 796.22
09/14 09/11/2014 10054 DELTA DENTAL OCT DENTAL INS 1,303.65
09/14 09/11/2014 10055 DEPUTY REGISTRAR#150 FORFEITURE VEH TITLE TRANSFER 0 20.75
09/14 09/11/2014 10056 DON'S CIRCLE SERVICE, INC VEH REPAIRS&MTC 2,932.59
09/14 09/11/2014 10057 EMERGENCY AUTO TECH ,INC SALES TAX 1,492.41
09/14 09/11/2014 10058 FRATTALLONES HARDWARE, INC. CLEANING/BLDG SUPPLIES 26.37
09/14 09/11/2014 10059 KFD TRAINING& TRAINING AK 339.00
09/14 09/11/2014 10060 LEAGUE OF MN CITIES TRAINING ML 15.00
09/14 09/11/2014 10061 NEAL A. NOREN BLDG MTC HOURS 135.00
09/14 09/11/2014 10062 PETTY CASH/JOE WRESSELL POSTAGE 74.26
09/14 09/11/2014 10063 QUILL CORPORATION OFFICE SUPPLIES 116.78
09/14 09/11/2014 10064 SUMMIT FIRE PROTECTION FIRE SPRINKLER INSPECTION 260.00
09/14 09/11/2014 10065 VERIZON WIRELESS CELL PHONES 578.49
Grand Totals: 9,475.51
M=Manual Check,V=Void Check
11
CENTENNIAL FIRE DISTRICT Check Register-FIRE GL Page: 1
Check Issue Dates:9/3/2014-9/19/2014 Sep 19,2014 11:50AM
Report Criteria:
Report type: Summary
GL Check Check Vendor Description Check
Period Issue Date Number Number Payee Amount
09/14 09/19/2014 6559 11565 ASPEN MILLS, INC UNIFORMS 456.82
09/14 09/19/2014 6560 30040 CDW GOVERNMENT, INC TABLET FOR MOBILE PLATFOR 2,978.13
09/14 09/19/2014 6561 30490 CENTERPOINT ENERGY STATION 2 GAS CHARGES 34.17
09/14 09/19/2014 6562 31137 CONNEXUS ENERGY AUG ELECTRIC STATION 1 522.04
09/14 09/19/2014 6563 40100 PAT DEVANEY JULY/AUG CELL PHONE STIPE 100.00
09/14 09/19/2014 6564 60650 FRATTALLONE'S HARDWARE S BLDG SUPPLIES 108.72
09/14 09/19/2014 6565 110300 KIRVIDA FIRE, INC 1991 FORD TANKER PUMP TES 3,125.74
09/14 09/19/2014 6566 130840 MFSCB HAZ MAT OPER CERTIFICATIO 450.00
09/14 09/19/2014 6567 160050 PAETEC PHONES STATION 2 159.63
09/14 09/19/2014 6568 160150 PEARSON EDUCATION, INC EMS TRAINING WORKBOOKS 4,610.67
09/14 09/19/2014 6569 160160 KATHY PEIL JULY/AUG CELL PHONE STIPE 100.00
09/14 09/19/2014 6570 160493 PREMIUM WATERS, INC BOTTLES WATER 11.14
09/14 09/19/2014 6571 180600 CITY OF ROSEVILLE SEPT PHONE 1,155.00
09/14 09/19/2014 6572 220200 VERIZON WIRELESS COMMUNICATIONS 284.68
09/14 09/19/2014 6573 240100 XCEL ENERGY STATION 2 ELECTRIC 603.36
Grand Totals: 14,700.10
#65-19-6558
M=Manual Check,V=Void Check
12
RESOLUTION NUMBER 14-0
Resolution Approving Preliminary 2015 Budget and Tax Levy
IT IS HEREBY RESOLVED by the City Council of the City of Centerville, County
of Anoka State of Minnesota,
1) That the attached proposed budget is tentatively approved subject to review
and final approval.
2) That the following preliminary tax levies are hereby adopted for taxes payable
in 2015 in the City of Centerville for the following purposes:
General Levy
General Levy $1,796,858.00
Debt Service Levies
2012 Capital Improvement Bonds $70,000.00
2009A Improvement Bonds $230,000.00
2011A Improvement Bonds $273,000.00
2013A Improvement Bonds $18,200.00
Total Levies $2,388,058.00
3) That a public budget meeting will be set for the 10th day of December, 2014 at
6:30 p.m. in the Centerville City Hall for the purpose of obtaining input on
said budget.
4) That the City Administrator is hereby instructed to transmit a certified copy of
this resolution to the county auditor of Anoka County, Minnesota.
Adopted by the City Council this 24th day of September, 2014.
Tom Wilharber, Mayor
Attest:
Teresa Bender, City Clerk
13
9/5/2014
City of Centerville-
My apologies, but I am unable to attend this meeting. I am teaching an EMT class for the fire
departments EMS program this evening.
Recently it has come up in a meeting and in conversation that the City of Centerville has their old fire
engine sitting in storage and possibly for sale. I am submitting the following proposal for the sale of the
engine.
The engine along with the tow behind cart would be sold for a price of$2500. Then engine would then
be restored to its original look and shine, with the Centerville Fire Department to remain on the engine,
along with restored equipment(currently on the machine). The engine would be in full working order
restored by both myself and outside sources. Upon completion of the restoration,the engine would be
available for all City and Centennial Fire functions with prior notification and scheduling that works for
both parties. The cart which is already in working order would be available now. These functions are
not limited to, but include parades and festivals.
This proposal gives full ownership to me, but to ensure that the history of the Centerville Fire
Department stays, it would be written in that if I leave the city and the fire department,the restored
truck would be offered back to the city before anyone else.
Thank you
Matthew Montain
6709 Centerville Rd
Centerville, MN 55038
651-492-5979
14
CITY OF CENTERVILLE, MINNESOTA
RESOLUTION NUMBER 14-0
A RESOLUTION ADOPTIONG ANOKA COUNTY MULTI-JURISDICTIONAL
HAZARD MITIGATION PLAN
WHEREAS, the State of Minnesota has ordained that every county and incorporated
municipality in the state is required to have a Hazard Mitigation Plan approved by the
Minnesota Department of Homeland Security and Emergency Management, to maintain
eligibility for state disaster assistance after November 2004; and
WHEREAS, the Federal Emergency Management Administration (FEMA) under the Disaster
Mitigation Act of 2000 has ordained that every county and incorporated municipality Within
the county is required to have a Hazard Mitigation Plan approved by FEMA in order to be
eligible for Hazard Mitigation Grant Program Funding for Presidential disasters declared after
Novemer 2004; and
WHEREAS, under the Disaster Mitigation Act of 2000, the Federal Emergency Management
Agency (FEMA) has issued an Interim Final Rule that details the minimum criteria for local
hazard mitigation plans; and
WHEREAS, the City of Centerville agrees with the concept of and necessity for hazard
mitigation planning; and
WHEREAS, The Anoka County Hazard Mitigation Planning Committee recommends the
adoption of the Anoka County Multi jurisdictional Hazard Mitigation Plan; and
WHEREAS, the Minnesota Department of Homeland Security and Emergency Management
and the Federal Emergency Management Agency have conducted a review of and approved the
Anoka County Multi-Jurisdictional Hazard Mitigation Plan.
NOW THEREFORE BE IT RESOLVED by the City Council of Centerville, Anoka County,
Minnesota, that the Anoka County Multi-Jurisdictional Hazard Mitigation Plan is hereby
adopted as submitted.
Adopted by the City Council this the_day of September, 2014.
Tom Wilharber, Mayor
Attest:
Teresa Bender, Clerk
15
CITY OF CENTERVILLE, MINNESOTA
RESOLUTION NUMBER 14-0
A RESOLUTION ADOPTIONG ANOKA COUNTY MULTI-JURISDICTIONAL
HAZARD MITIGATION PLAN
WHEREAS, the State of Minnesota has ordained that every county and incorporated
municipality in the state is required to have a Hazard Mitigation Plan approved by the
Minnesota Department of Homeland Security and Emergency Management, to maintain
eligibility for state disaster assistance after November 2004; and
WHEREAS, the Federal Emergency Management Administration (FEMA) under the Disaster
Mitigation Act of 2000 has ordained that every county and incorporated municipality Within
the county is required to have a Hazard Mitigation Plan approved by FEMA in order to be
eligible for Hazard Mitigation Grant Program Funding for Presidential disasters declared after
Novemer 2004; and
WHEREAS, under the Disaster Mitigation Act of 2000, the Federal Emergency Management
Agency (FEMA) has issued an Interim Final Rule that details the minimum criteria for local
hazard mitigation plans; and
WHEREAS, the City of Centerville agrees with the concept of and necessity for hazard
mitigation planning; and
WHEREAS, The Anoka County Hazard Mitigation Planning Committee recommends the
adoption of the Anoka County Multi-jurisdictional Hazard Mitigation Plan; and
WHEREAS, the Minnesota Department of Homeland Security and Emergency Management
and the Federal Emergency Management Agency have conducted a review of and approved the
Anoka County Multi-Jurisdictional Hazard Mitigation Plan.
NOW THEREFORE BE IT RESOLVED by the City Council of Centerville, Anoka County,
Minnesota, that the Anoka County Multi-Jurisdictional Hazard Mitigation Plan is hereby
adopted as submitted.
Adopted by the City Council this the_day of September, 2014.
Tom Wilharber, Mayor
Attest:
Teresa Bender, Clerk
16
Centennial Lakes Police Department
Emergency Operations Plan
a
17
November 2013
Centennial Lakes PD
Emergency Operations Plan
Updates for the Basic Plan and Emergency Support Functions
Date Page # Revision
2
18
TABLE OF CONTENTS
Basic Plan page #
I. Reason for Plan 6
II. Purpose of Plan 6
III. Legal Basis of Plan 7
IV. Organization 7
V. Responsibility 7
VI. Emergency Responsibility Assignments 8
VII. Operations Policies 8
VIII. Support 9
IX. Plan Development/Maintenance and Training 10
X. Vital Records 11
XI. Direction and Control 12
XII. Location of the Direction and Control Facility 16
XIII. Functions of the EOC 17
XIV. EOC Activation 17
XV. Staffing of the EOC 1$
XVI. EOC Communications Capabilities 19
XVII. Emergency Power and Utilities 20
XVIII. Warning and Notification 20
Emergency Support Functions (ESF's)
ESF #1 Transportation and Evacuation
ESF #2 Communications Systems
ESF #3 Public Works
ESF #4 Firefighting
ESF #5 Emergency Management
ESF #6 Mass Care
ESF #7 Logistics Management
ESF #8 Public Health and Medical
ESF #9 Search and Rescue
ESF #10 Hazardous Materials
ESF #11 Agriculture and Environment
ESF #12 Public Safety and Security
ESF #13 Long Term Recovery
ESF #14 External Affairs
SUPPORT DOCUMENTS
Department Policy Manual County Resource Manual
Pipeline Safety Emergency Response Manual Emergency Resource Guide
Emergency Book-Central Communications
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Approval for the Basic Plan and Annexes
Approved by: Date:
Joint Governing Board Chair
Approved by: Date:
Centennial Lakes Emergency Manager
Approved By: Date:
Anoka County Emergency Management
Authentication- Each Annex has the department head's signature, title, and date
who have accepted responsibility for that Annex.
Plan Distribution
COPY# ASSIGNED TO: TITLE
Centennial Lakes PD Emergency
1 Management EM Program Manager
2 Governing Board Governing Board Chair
3 City of Centerville City Administrator
4 City of Circle Pines City Administrator
5 City of Lexington City Administrator
6 Centennial Fire Department Fire Chief
7 Lexington Fire Department Fire Chief
8 City of Centerville Public Works Public Works Director
9 City of Circle Pines Public Works Public Works Director
io City of Lexington Public Works Public Works Director
ii MN HSEM HSEM Regional Coordinator
12 Anoka County Emergency Management EM Program Manager
4
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FORWARD
The primary purpose of this plan is to provide a guide for emergency operations.
It is intended to assist key city officials and emergency organizations to carry out
their responsibilities for the protection of life and property under a wide range of
emergency conditions.
Although an organization may have the foresight to plan for anticipated
situations, such planning is of little worth if the planning is not reduced to
written form. Personnel familiar with unwritten "plans" may be unavailable at
the very time it becomes necessary to implement them. A written plan will
furnish a documentary record which can be referred to as needed. This
documentary record will serve to refresh the knowledge of key individuals and
can be used to inform persons who become replacements.
TRANSFER OF OFFICE
THIS DOCUMENT SHALL REMAIN THE PROPERTY OF:
Copy No. 1 Assigned to: Jim Coan, Chief of Police
Director of Emergency Management
for the cities of: Centerville
Circle Pines
Lexington
Upon termination of office by reason of resignation, election, suspension, or
dismissal; the holder of this document shall transfer it to his successor or to the
Centennial Lakes PD Emergency Manager.
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21
I. REASON FOR PIAN
Tornadoes, floods, blizzards, droughts and other natural disasters can affect the
cities of Centerville, Circle Pines and Lexington. In addition, major disasters
such as train wrecks, plane crashes, explosions, hazardous materials incidents,
terrorism, pipeline leaks, nuclear power plant incidents, and national security
emergencies pose a potential threat to public health and safety within our cities.
An emergency plan is needed to enable government to continue to operate and
carry out emergency functions, and to protect the public, and in some cases the
environment, from the effects of the above-mentioned hazards.
II. PURPOSE, FORMAT, AND SUMMARY OF PIAN
A. PURPOSE
The cities of Centerville, Circle Pines and Lexington have many capabilities
and resources which could be used in response to any major disaster.
These include the facilities, equipment, personnel, and skills of both
government and non-government professions and groups in our
jurisdiction, Anoka County, as well as other neighboring Counties. The
purpose of this plan is to ensure the effective, coordinated use of these
resources so as to:
1. Maximize the protection of life and property.
2. Ensure the continuity of government.
3. Provide support to all areas and political subdivisions in the
county which requires assistance.
B. FORMAT AND SUMMARY
The Centennial Lakes Police Department Emergency Operations Plan has
three primary parts: an all-hazard basic plan with 14 supporting
annexes, a series of standard operating procedures (SOP's), and a
resource manual. The basic plan focuses primarily on the assignment of
emergency responsibilities and on general operations policies. It is
directed at those officials who have overall direction and control
responsibilities - the Centennial Lakes Governing Board and the Police
Chief. The annexes elaborate on the responsibility assignments made in
the basic plan. They are of primary value to agency and department heads.
The SOP's are detailed procedural documents to be used by the personnel
who are expected to carry out the responsibility assignments contained
in the basic plan and annexes. The resource manual is an inventory of
materials, equipment, supplies, and organizations that could be
needed in the event of a major emergency/disaster. It contains
information that may be helpful to a variety of government officials.
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III. LEGAL BASIS AND REFERENCES
A. Public Law 920, as amended.
B. Public Law 99-499, Superfund Amendments and Re-authorization
Act (SARA) of 1986.
C. Minnesota Statutes, Chapter 12, as amended. (The Minnesota Civil
Defense Act, now The Minnesota Emergency Management Act of
1996)
D. Minnesota Statutes, Section 299K.o1. (The Minnesota Emergency
Planning and Community Right-to-Know Act)
E. Minnesota Statutes, Section 299J, as amended. (The Minnesota
Pipeline Safety Act)
F. Minnesota Statutes, Section 103F, Subdivision 3. (Emergency
Flood Protection Measures)
G. Minnesota Division of Emergency Management (DEM) Bulletin No.
89-1.
H. Anoka County Resolution No. 90-43, dated April 24, 1990.
I. Anoka County Resolution No. 2004-38, dated March 9, 2004.
J. Anoka County Resolution No. 2005-99, dated June 28, 2005,
designating NIMS as the basis for all incident management in
Anoka County.
K. Anoka County Resolution No. 2005-loo, dated June 28, 2005,
promoting the use of Intrastate Mutual Aid Agreements.
L. Minnesota State Statutes, Chapter 13, Government Data Practices.
IV. ORGANIZATION
Existing government is the basis for emergency operations. That is, government
agencies will perform emergency activities related to those they perform on a
day-to-day basis. County organization and interrelationships are shown on Chart
C of this basic plan.
V. RESPONSIBILITY
The direction and control of government operations from a central, protected
facility with adequate communications and key personnel are essential to the
conduct of emergency operations. This has been provided for as follows:
A. City Council —The City Council will be responsible for providing
overall direction and control of city government resources involved
in the response to a disaster.
1. The Police Chief/Emergency Management Director and/or
designee will serve in a staff capacity to the Council, will
implement this plan, and will coordinate emergency
operations. The Emergency Management Director will also
serve as the "Community Emergency Coordinator"for the
cities.
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2. Direction and control of Centennial Lakes' response to a major
disaster will be carried out at the Centennial Lakes Emergency
Operations Center (EOC.)
B. Staffing
1. For additional EOC information such as staffing,
communications, etc., refer to the "Direction and Control"
section of this document.
VI. EMERGENCY RESPONSIBILITY ASSIGNMENTS
A. A summary of Centennial Lake's emergency responsibility
assignments, by function, is shown on Chart B. Heads of the
various City government departments and agencies will be
responsible for carrying out the assignments shown on this chart.
Additional information about these emergency responsibility
assignments is contained in the annexes to this basic plan. (One
annex exists for each of the responsibilities [functions] that are
shown on Chart B.) Lastly, City departments and agencies are
expected to develop whatever SOP's they may need in order to carry
out these responsibilities to include resource lists and incident type
checklists.
B. Responsibilities have been assigned by a code letter: "P", "S", or"C".
1. "P" indicates primary operational responsibility, which means
that the official or agency is in charge of, and responsible for,
making provision for that function.
2. "S" indicates support responsibility, which means that the
agency so assigned will, if possible, assist the official or agency
that has primary or coordination responsibility for that
function.
3. "C" indicates coordination responsibility, and is assigned when
several agencies have a partial responsibility, but no one
official/agency has obvious primary responsibility. This will
oftentimes be the situation when non-government agencies are
involved.
VII. OPERATIONS POLICIES
A. In the event of a major disaster, the Mayor of the City involved may
declare a local emergency. Such a declaration will invoke necessary
portions of this plan, and will permit the city to take such actions as
may be required to protect lives and property. In addition, any or
all parts of the plan may be implemented whenever it is deemed
necessary in order to provide for the public safety. Protection of life
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and property and alleviation of human distress is the primary goal
of city government emergency operations.
B. In an emergency affecting more than one political jurisdiction,
officials of all jurisdictions involved will coordinate their services to
the maximum extent possible.
C. The Centennial Lakes Emergency Management Director will assist
in providing resource coordination between government agencies
and the private sector.
D. Local government resources must be utilized to the maximum
before county, state or federal assistance will be made available.
E. Each agency, department, or service of government will provide for
their own maintenance of records during an emergency. These
records should include work hours, equipment hours, supplies and
materials consumed, injuries to personnel, and damage to public
facilities and equipment.
F. Mutual Aid Agreements in Anoka County:
1. Law Enforcement: Anoka County Joint Law Enforcement
Council -on file in the Anoka County Attorney's Office.
2. Fire: Anoka County Fire Protection Council - on file in
respective cities.
3. Resolution *2005-100: Promoting the use of intrastate mutual
aid agreements - on file in the Anoka County Emergency
Management Office.
VIII. COUNTY, STATE AND FEDERAL SUPPORT
A. GENERAL: The Centennial Lakes Emergency Management
Director will be responsible for assisting the city in obtaining any
county, state or federal government resources that may be needed
as a result of a disaster. In carrying out this responsibility, the
director will contact the Anoka County Emergency Management
Director who can provide information and assistance as needed.
The County EM can contact the Minnesota HSEM regional program
coordinator for his/her county if needed. The regional coordinator
can provide technical information and assistance, if requested.
Lastly, a summary of state and federal disaster assistance that may
be available is contained in "Disaster Response and Recovery: A
Handbook for Local Government". This document is on file with
the County Emergency Management Director.
B. EMERGENCY ASSISTANCE: In the event of a major
emergency/disaster which exceeds the resources and capabilities of
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25
city government, and which requires immediate county, state
and/or federal assistance, the State Duty Officer may be contacted.
The State Duty Officer's telephone numbers are: 1-800-422-0798
outside the Minneapolis/St. Paul metro area and 651-649-5451
within the Minneapolis/St. Paul metro area.
C. NATIONAL GUARD: In the event of a major emergency/disaster
which exceeds the capability of local government, support from the
National Guard may be available. Only the governor, as
Commander-in-Chief of the Minnesota National Guard, has the
authority to activate the National Guard. The purpose of activation
is to ensure the preservation of life and property and to support
civil law enforcement authorities.
1. OPERATIONAL POLICIES: National Guard assistance will
complement, and not be a substitute for county and/or city
participation in emergency operations.
2. REQUEST PROCEDURE: In the case of counties (and all
cities that are not of the first class), the sheriff is the only local
government official authorized to submit the request for
National Guard assistance. Such requests are to be submitted
to the State Duty Officer.
IX. PLAN DEVELOPMENT/MAINTENANCE, TRAINING AND
EXERCISES
A. For regard to this plan, the Centennial Lakes Emergency
Management Director and/or designee will serve as the planning
coordinator. As such, the director will have overall authority and
responsibility for both the development and maintenance of the
plan. The process used by the director to develop/maintain the
plan will be as follows:
1. This plan will be reviewed and updated as necessary, but at
least once annually. The Centennial Lakes Emergency
Management Director will be responsible for ensuring that
this updating occurs, and that it is in accord with the schedule
and procedures established by Minnesota Homeland Security
and Emergency Management. In establishing its schedule and
procedures, Homeland Security and Emergency Management
will consult with the State Emergency Response Commission
(SEC), and other appropriate state agencies.
2. This plan will be distributed to all city government
departments and agencies which have emergency assignments
in the event of a major disaster in (the) city. A plan
distribution list will be maintained by the Centennial Lakes
Emergency Management Director.
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26
3. Emergency responders and Centennial Lakes employees who
respond to hazardous materials incidents within Anoka
County have received training designed to help them respond
to such incidents. At a minimum, primary responders are
trained at the First Responder Awareness Level, as defined in
29 CFR 1910.12o. Training records are maintained by the
Police Chief.
All Fire Department personnel (except new members in
training) are trained to equip and respond at the Hazardous
Material Operations Level, as defined in 29 CFR 1910.120.
Training records are maintained by the Fire Chief.
All EMS personnel and the designated mutual aid ambulance
service(s) are, at a minimum, trained to and respond at the
First Responder Awareness Level, as defined in 29 CFR
1910.12o. Training records are maintained by the EMS Chief in
their respective departments.
4. Anoka County follows HSEM's EMPG Four-Year Exercise
Cycle. During the four-year exercise cycle, jurisdictions
receiving an Emergency Management Performance Grant
(EMPG) must conduct at least one operational exercise that is
designed to cover all, or most, of the emergency operating plan
(EOP) functions. The remaining three exercises may be
discussion or operational exercises that are designed to cover
at least four of the emergency operating plan's functions.
Upon completion of the exercise, an after action
review/improvement plan (AAR/IP) meeting is held to
determine the strengths and areas which may need
improvement in the plan. The AAR/IP will follow the Federal
HSEEP guidance.
A copy of Centennial Lake's current methods and schedules for
exercising its emergency plan are located at the Emergency
Management Director's Office located at 54 North Road, Circle
Pines, MN, 55014. Contact the Emergency Management
Director for further information.
X. VITAL RECORDS
A. Disaster Recovery Plan for Vital Records is in place in the
Information Services Department located in the Anoka County
Government Center.
B. All vital records for the county will be properly backed up and kept in
an offsite location in accordance with basic continuity of operations
planning. Each County department is responsible for the back-up of
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their vital/critical records. Backups will be coordinated through the
County I.T. Department.
XI. DIRECTION AND CONTROL
RESPONSIBILITIES
A. City Council: The City Council is ultimately responsible for
providing direction and control of City government resources
involved in the response to a disaster. The day to day operations
during a disaster will be directed by the City Administrator or
his/her designee. The line of succession to the City Council is as
follows: Mayor
Vice-Mayor
Council Designees
B. Emergency Responsibility Assignments
CODE: P—PRIMARY S—SUPPORT C— COORDINATION
RESPONSIBLE INSIDE
FUNCTION AGENCIES CITIES COUNTY REMARKS
1. Transportation & Public Works/Transit P P City Public Works
Evacuation Police Department P for Evac P for Evac would handle in city.
Emergency Mgmt. C C Private Contractors
when all other resources
are expended.
2. Communications County I.T. C P County I.T. coordinates
Emergency Mgmt. C C the communications
systems recovery
within County
Operations.
3. Public Works & City Public Works P S City Public Works
Engineering County Public Works S P would handle in City,
County and Township
would do outside city.
Private Contractor
when all other
resources are
expended.
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4. Firefighting Fire Departments P P All of Anoka County is
City Police Departments S S covered by local Fire
County Sheriff S S Departments.
Emergency Mgmt. C C
5. Emergency Management Emergency S P County directs
Management Townships and
supports Cities.
6. Mass Care County Social Services S S Social Services, Red
Red Cross P P Cross and other
Salvation Army/others S S volunteer
Anoka County Mental S S organizations,
Health supported by local
Anoka Co. Community S S building owners.
Health Services
Local Building Owners S S
Emergency Mgmt. C C
7. Logistics Purchasing P P County directs
Emergency Mgmt. S Townships and
supports Cities.
8. Public Health and Ambulance ALS & BLS P P EMS by Law
Medical Hospitals S S Enforcement, Fire
Clinics S S Departments and
Community Health S S Ambulances, Day-Day
community health by
Services (CHS) Community Health
Emergency Mgmt. C C Services, clinics,
hospitals and other
health care facilities.
9. Search and Rescue City Police Departments P S All Fire Departments
County Sheriff S P function in a Search
Fire Departments S S and Rescue capacity as
Emergency Mgmt. C C well as the Sheriff's
Department and
Chaska Police Dept.
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10. Hazardous Materials Emergency Mgmt. C C Immediate needs by
County Environmental S S City and County
Fire Departments P P agencies. State and
State HAZMAT Teams S S private agencies for
State Duty Officer S S long term.
State Health Dept. S S
Sheriff's Deputies S S
City Police Departments S S
Private Contractors S S
11. Agriculture &Natural County Environmental P or S P Immediate needs by
Resources State Agriculture Dept. C C City and County
agencies. State and
private agencies for
long term.
12. Law Enforcement City Police Departments P S Sherriff is primary
County Sheriff S P outside the Cities.
13. Long Term Recovery& County Assessor S P City Assessors
Damage Assessment City Assessor P S coordinate city
Red Cross S S assessment. County
USDA S S Assessors handle non-
Emergency Mgmt. C C County. USDA
handles agriculture.
Red Cross assists in all
areas.
14. External Affairs City Council P S Immediate needs by
City Administration C S PIO.
Public Information P S
Officer(PIO) S
Emergency Mgmt. C
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Anoka County
Board of Commissioners
Anoka County
Board Chairman
Anoka County
Vice Chairman
Anoka County
Administrator
Anoka County Attorney obo {
Joint Law Enforcement Council
Community Health and Governmental Services Anoka County
Environmental Services Division Manager Sheriff
Director
- - —
Disease Environmental Emergency Management
Prevention and services Manager Undersheriff Undersheriff
Control Manager DlreCtof 11
Emergency Management
Deputy Director
Central Communications
Coordinator
ANOKA COUNTY EMERGENCY MANAGEMENT
JURISDICTION LINE OF SUCCESSION - CHART C
C. In Centerville, Circle Pines, and Lexington, the Emergency
Management Director serves as the Emergency Coordinator. As
such, the Emergency Management Director has overall authority and
responsibility for the development and maintenance of the plan, and
for implementation of the plan. The Emergency Management
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Director is listed in the Resource Manual located in each City Hall
and the Centennial Lakes Police Department, along with who the
alternate emergency coordinator is, and various other phone and
pager numbers of public safety personnel.
Jim Coan
0: 763-784-2501
C: 763-443-0404
Dispatch: 763-427-1212 (24 hrs)
jcoan@clpdmn.com
XII. LOCATION OF THE DIRECTION AND CONTROL FACILITY
A. Emergency/ Limited Scope Disasters
1. An incident management system (IMS) should be established
to direct the initial response by city forces to the
incident/event. (If IMS is implemented, the first arriving
senior public safety official will serve as the incident
commander, until he/she is properly relieved. This may be
law enforcement or fire depending on the type of incident.)
2. If organizational control of the incident escalates beyond the
capability of field command, an Emergency Operating Center
(EOC) will be activated to provide coordination of the incident
focusing on Logistics. (This will generally become necessary
when the incident covers a large geographic area, multiple
locations, and/or when multiple responding agencies are
involved.)
B. Disasters
1. The Direction and Control of the response to a disaster will be
carried out at an Emergency Operations Center (EOC) located
in the Centennial Lakes Police Department. The address for
the Centennial Lakes Police Department EOC is 54 North
Road, Circle Pines, MN, 55014. The EOC at the Centennial
Fire District could be utilized in the event where multiple
jurisdictional areas are affected and the need for multi-city
coordination exists. The Centennial Fire EOC is located at the
District's station number 2, 7741 Lake Drive, Lino Lakes, MN,
55014. If for some reason neither EOC area is usable at the
time of a disaster, the County EOC located in the Law
Enforcement Center at the Government Center in the Anoka
County Sherriffs Department's Training Room could be used
as an alternate. All three EOC's have alternate standby
generators.
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XIII. FUNCTIONS OF THE EOC
The functions performed at the EOC will vary according to the type and
scope of the disaster,but will generally involve the following:
A. Coordinating the city government response to the disaster,
including coordinating with the on-scene commander.
B. Coordinating with any local agencies affected by and/or responding
to the disaster.
C. Coordinating with any county, state and/or federal agencies
responding to the disaster.
D. Coordinating with any businesses/industries directly affected by
and/or responding to the disaster.
E. Coordinating with the National Weather Service Office during
periods of projected or actual flooding or other weather emergency.
F. Generating appropriate public information.
G. Coordinating and channeling the service of volunteers. (Specific
task assignments to, and management of volunteers, will normally
be provided by the applicable service chiefs). Volunteers will be
coordinated as noted in the Resources Section of Congregate Care.
Facilities within Centerville, Circle Pines and Lexington that possess
extremely hazardous materials are required to develop and maintain
emergency response plans and procedures consistent with SARA Title III,
Section 304 that their employees will follow in the event of a release of
those hazardous materials.
At a minimum, these facilities are required by law to immediately notify
the following in the event of an accidental emergency release, and be
prepared to state the name of the substance(s) released and the
approximate amount:
Dial 9-1-1 (for local emergency notification)
Dial 651-649-5451 (State Duty Officer for Greater Metro Area), or
Dial 800-422-0798 (State Duty Officer for Greater Minnesota)
Dial 800-424-8802 (National Response Center for federal
emergency notification)
The Cities have determined that all covered facilities within the
jurisdiction have implemented the required response plans with 24 hour
contact telephone information. Copies of these facility plans with contact
names and procedures are on file at the corresponding city. Contact the
Centennial Lakes Emergency Management Director City Administrator for
further information.
XIV. EOC ACTIVATION
A. Operational Readiness
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The Emergency Management Director is responsible for
maintaining the operational readiness of the primary and alternate
EOCs. This involves ensuring that the EOC has the necessary
communications equipment, maps, displays, tables, chairs, message
logs, etc.
B. Criteria for Activation
The degree of the EOC activation will be determined by the severity
of the emergency.
1. The EOC may be partially activated due to a potential threat to
life or property from an emergency/incident, severe weather,
hazardous materials incident/accident, and or public security
threat.
2. The EOC may be fully activated in response to a major
emergency/disaster resulting in an actual threat to life and
property. This will include, but is not limited to:
emergency/incident, severe weather, hazardous materials
incident/accident, and or public security threat which requires
a coordinated response effort.
C. Responsibility for EOC Activation
In the event of a major disaster, EOC staff would be expected to
automatically report to the EOC. However, the Emergency
Management Director or designee is responsible for ensuring that
the EOC is activated according to the criteria described above.
XV. STAFFING OF THE EOC
A. The staffing list (EOC Personnel Notification List) is included in the
RESOURCES area of this section. Each department/agency which
is represented in the EOC is responsible for ensuring that its
representative is familiar with the duties which he/she is expected
to perform at the EOC. The EOC will operate when needed for 24
hours with 2 - 12 hour shifts during a disaster operation. The
Incident Manager will identify the staffing needs and times for each
EOC activation. (Each department/agency shall develop a checklist
of responsibilities to be carried out by its EOC representative).
B. Each Command and General staff position needed to manage the
incident will be staffed within the EOC. Each of these positions will
utilize their job aids that include a position checklist as well as the
proper Incident Command System form.
C. Other municipalities, departments, agencies may be requested to
provide a representative for the EOC. The representative will help
local government officials provide assistance to the areas involved.
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D. Space will be provided in the EOC for the county, state and federal
officials, should their presence be necessary. Such officials will be
briefed regularly as to the status of the disaster. County/City
officials, however, will remain responsible for providing direction
and control of the county/city's response to a disaster.
E. All EOC personnel will need proper identification, issued by
Centennial Lakes Emergency Management in order to access the
EOC at the time of a disaster.
F. Law Enforcement will staff the EOC in order to maintain an orderly
operation.
XVI. EOC COMMUNICATIONS CAPABILITY
A. The Centennial Lakes supervisor will be responsible for
coordinating all radio phone communications needs in the County
EOC.
B. The EOC has the capability of communicating with: municipalities
within the county, neighboring county EOC's, local hospitals, state
and regional EOC's, county/city (field) units, and the Anoka County
Mobile Command Post through the Anoka County Communications
Center. If determined necessary, the Anoka County Public Safety
Command Post will be activated to serve as a communications link
between field forces and the EOC.
C. Supporting the overall event and incident communications within
Anoka County is the Anoka County RACES group. This group is
organized under Emergency Management and has communication
equipment vehicle and a trailer that is ready 24/7 to support
communication needs or act in the backup role if needed.
D. All communications within the EOC are to be considered security
sensitive and should not be shared outside of those who are on a
need to know basis. Any information, documents, etc. that is
considered to be sensitive shall be marked with "For Official Use
Only (FOUO)". All information will be vetted by the Incident
Manager and or Incident Commander with assistance through the
PIO and County Government.
E. For all incident related communications:
Internal - All internal communications will follow the proper
channels per the National Incident Management System protocols
for formal and informal communications.
External - All communications to the public will flow through the
Public Information Officer and the Joint Information Center.
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XVII. EMERGENCY POWER AND UTILITIES
The EOC has an emergency(backup) power source. This consists of a 100
KW emergency generator which automatically activates with the cessation
of normal power. The generator is run off of a natural gas direct line.
Sanitation and ventilation is run off of the generator. Water is run off a
well for continuous use.
XVIII. WARNING AND NOTIFICATION
RESPONSIBILITIES
A. The Anoka County Sheriff's Office is the County Warning Point for
Anoka County. This is accomplished through the 911
Communications Center. The Anoka County Warning Point is
responsible for the proper receipt and dissemination of all
emergency notifications received, including notifications of the
release of hazardous chemical(s) consistent with the emergency
notification requirements of SARA Title III, Section 304. The 24-
hour Warning Point is located in the Justice Center Building at the
Anoka County Communications Center, Anoka County Government
Center, Justice Center, 2100 3rd Avenue,Anoka, MN 55303•
B. The Anoka County Sheriff is the overall Anoka County Warning
Point supervisor. As such he will have overall responsibility for
ensuring that all notifications received by the warning points are
handled properly. However, the Anoka County 911
Communications Center is managed by the Sheriff's Office Manager
of Administrative Services and the Dispatch Supervisor. The
Manager of Administrative Services and Dispatch Supervisor
provide direction and control for the area.
C. Upon being notified of a warning, the Anoka County Warning Point
is responsible for:
1. Notifying key county/city government and private
organization officials, utilizing the call down list contained
within the "resource manual".
2. Notifying any other affected municipality.
3. Activating the appropriate outdoor warning sirens.
4. Activating the county indoor warning system.
5. Activating the county fire paging network.
6. Activating the Emergency Alert System (EAS) by following the
steps outlined in the Notification and Warning. The EAS can
be activated by Dispatch Staff, Incident Commander and
Incident Manager.
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7. Notifying affected private and/or public facilities (hospitals,
industries, nursing homes, etc.) included in the Notification
and Warning.
D. Notification Procedures for a Hazardous Materials Release
1. Upon notice or discovery of a hazardous material(s) release,
local public safety officials will notify their appropriate Anoka
County Emergency Notification Center (Warning Point),
located at Anoka County Government Building. The
Emergency Notification Center will immediately notify the
Emergency Management Director, who has primary
responsibility and authority for implementing the emergency
plan in Anoka County, plus all other public safety officials
designated for similar notification in the plan.
2. Using prepared criteria (item 4 below), the Emergency
Management Director who has responsibility and authority for
implementing the emergency plan in Anoka County will
determine whether a public notification is appropriate; and, if
so, what method is to be used for public notification, what
population is to be notified, and what the message shall be
(immediate, precautionary, protect-in-place, etc.)
3. The Anoka County Emergency Notification Center, which
controls activation of the emergency warning systems in
Anoka County, shall immediately carry out such public
warning instructions as it may receive from the Chief, who has
primary responsibility and authority for implementing the
emergency plan. The Anoka County Emergency Notification
Center can employ several methods of providing emergency
warning to the public, including:
• Emergency systems; individually, in groups, or all at
once.
• TV, cable and radio stations.
• Localized high-speed automated telephone dialing
notification (certain areas).
• Street-to-street locally via police and/or fire
department vehicle loudspeakers.
• Citizens Emergency Response Team (CERT) network.
4. Criteria to be used in determining the need for public
notification include,but are not limited to the following:
• Identification and properties of the hazardous
substance released.
• Approximate amount or extent of the release.
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• Wind speed and direction.
• Time factors.
• Size and nature of the target population.
• Recommendations of designated on-scene authorities
(Item 15).
F. A list of the Facility Coordinators will be kept on file with each of
the cities' designated Emergency Management Directors. Each city
Emergency Management Director will submit their contact Facility
Coordinator list to Anoka County Emergency Management as well
as Anoka County Communications to be kept on file in the event a
warning affecting their facility is enacted and communicated
through the county. The contact list will be updated on an annual
basis.
G. MNHSEM E-Plan web site (https://erplan.net/eplan/login.htm) is
utilized to keep the most up to date records of regulated facilities in
Anoka County. The Anoka County Emergency Management
Director and Planning Specialist have access credentials for the
records. In addition, a paper copy of the facilities and their contacts
are kept in paper form in the EOC.
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Emergency Operations Plan
Emergency Support Function *1 - Transportation and Evacuation
Primary Agency
The primary agency responsible for this Emergency Support Function (ESF) is the Public
Works Department.
Centennial Lakes Police Department is responsible for traffic control during an
evacuation.
Local Supporting Agencies
The supporting agencies for this ESF include:
Centennial Lakes Police Department
Centennial Lakes Emergency Management
Anoka County Cities
Local Bus Companies
Local Medical Transportation Providers
State Resource
Minnesota Department of Transportation
Minnesota State Patrol
Minnesota Department of Homeland Security and Emergency Management
Minnesota National Guard
References
The following is a list of reference documents for this ESF:
Emergency Operations Plan
Public Works Standard Operating Procedures
Minnesota Emergency Operations Plan
Purpose
To outline how transportation systems will be restored in the event of an emergency.
In addition,the management of evacuation routes into or out of Anoka County.
Scope
Emergency Support Function #i focuses on the maintenance, establishment of and
recovery of transportation routes throughout the City for which it has the legal
responsibility. This plan only covers City-owned transportation systems and routes.
Anoka County is responsible for their own systems as well as the State of Minnesota
being responsible for state-owned transportation routes. The Public Works Director will
coordinate the public and private partners for the mass evacuation per SOP's.
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Emergency Operations Plan
Emergency Support Function #1 - Transportation and Evacuation
Operational policies which cover the protection and restoration of transportation
systems throughout the city will be maintained by the Public Works Department. These
SOP'S/SOG's will have an "all hazards" approach and cover the most likely incidents
which could affect the City roadways.
A second part of this plan is the coordination of evacuation routes if one is so ordered.
The ordering for the evacuation will be under the direction of the Incident Commander,
Emergency Management and the Police Chief. Routes will be determined at the time of
the ordered evacuation. This ESF is only intended to deal with the route designation and
communication to the affected public and or special populations.
ESF 6-Mass Care will be utilized for the sheltering and care of these individuals.
Security of the areas evacuated will be under the direction of the Centennial Lakes Police
Department. All areas affected by the disaster will have an established security
perimeter until public and private buildings are re-secured.
Situation and Assumption
The City Emergency Operations Plan is designed as an "all hazards" type of plan. It
focuses on outcomes of events and incidents rather than cause. There are a number of
situations in which this ESF might be enacted. When a transportation system is affected,
then an Incident Action Plan (IAP) will be drafted, with the goal of a quick and timely
recovery to normal operations.
One key consideration within this ESF is the coordination of operations within the City
departments as well as County, State and private partnerships. Additionally, a few items
which will need to be addressed throughout the incident include:
i. Maintain situational awareness at all times. Complete a continual size up of
the affected systems and or areas.
2. Identify temporary transportation routes until the affected routes can be
restored.
3. Create a recovery plan and identify the proper resources to enact the plan.
4. Maintain a record of all activities and expenses in accordance with FEMA
standards.
5. Communicate timely information to the public on the current situation and
future outcomes.
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Emergency Operations Plan
Emergency Support Function #1 - Transportation and Evacuation
During the drafting of the IAP these and other considerations will need to be addressed.
Additional Standard Operating Procedures may be drafted prior to an emergency to
assist in the coordination of operations and resources.
The coordination for the mass evacuation of people coordinated with other ESF's and
City department directors. The main responsibility assigned under this ESF is the
transportation route out of the city.
Evacuation
The rationale for evacuation, whether for a large or small-scale emergency, is that
hazardous conditions or potentially hazardous conditions can best be mitigated by
moving the affected population to an area of lesser risk. Prior to recommending
evacuation due to an actual/potential hazard, city and community officials will evaluate
the benefit of shelter-in place. If sheltering in place is determined to be the most
appropriate protective action, information and instructions will be provided to the
affected citizens. This may include,but is not limited to: closing doors (both internal and
external), windows, and fireplace dampers; sealing/closing all vents, fans and other
openings to the outside; turning off furnaces/air conditioners; covering and staying away
from windows; and(in buildings) minimizing the use of elevators.
1. The Emergency Management Director and the Police Chief(if different) will
jointly prepare in advance for the potential evacuation of County residents.
2. Pre-identified primary and secondary evacuation routes for the "population at
risk" for each Section 302 facility are listed in the Hazardous Materials ESF,
by community.
3. In the event of a hazardous material(s) incident in the City, the Incident
Commander is responsible for determining and deciding the need for actual
or precautionary evacuation, or for shelter-in place and for re-entry (re-
population).
a. The Emergency Operations Center in the Police Department shall
serve as an alternate to the Incident Commander,in determining
and deciding the need for actual or precautionary evacuation, or for
shelter-in place and for re-entry(re-population).
b. The Anoka County Emergency Communication Center will assist in
making appropriate notifications(see Item 19).
4. The Centennial Lakes Police Department will be responsible for conducting
and coordinating any large-scale evacuation of City residents. This
coordination will include the evacuation activities of other participating
public safety agencies and jurisdictions. In the event of a large-scale and long
term evacuation,essential resources(critical supplies, equipment,personnel,
etc.)will be relocated as necessary.
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Emergency Operations Plan
Emergency Support Function *1 - Transportation and Evacuation
5. The Centennial Lakes Police Department will be responsible for preparing
instructions for people who must evacuate from a high-risk area. This is to
include identification of centrally-located staging areas and pick-up points for
evacuees without private automobiles or other means of evacuation.
6. The Centennial Lakes Police Department will have primary responsibility for
ensuring that the affected County residents and facilities are notified of the
need to evacuate.
7. The Centennial Lakes Police Department will have primary responsibility for
assisting disabled, elderly, mobility-impaired and other individuals unable to
evacuate themselves. This will be accomplished by advising residents (via
radio/TV or house-to-house canvassing)to call a specific telephone number if
assistance is needed.
8. The Centennial Lakes Police Department will be responsible for establishing
and staffing any traffic control points that may be necessary.
9. The Centennial Lakes Police Department will be responsible for maintaining
access control and security for the evacuated areas.
io. The City Public Works Director will be responsible for overseeing the removal
of stalled vehicles, obstructions, or any other roadway impediments so that
the evacuation route(s) can remain open.
11. In consultation with Anoka County Public Health and Environmental
Services Department and/or State Hazardous Materials' Specialists, the
Public Works Director will be responsible for determining when evacuees can
safely return to their residences.
12. The Centennial Lakes Police Department will be responsible for coordinating
all private and public transportation resources.
13. In the event of a nuclear power plant incident, the County Sheriff (or his
designee) may be requested (by a State Patrol representative in the State
EOC) to acquire law enforcement personnel, highway department personnel,
and vehicles (with radios) to support the control of transport of potentially
radioactive contaminated food, feed, and water into, within and/or out of
Anoka County. (See the County Evacuation&Traffic Control SOP)
Shelter-in place
Situations may arise where the best means of protection of life and property is to
recommend "shelter-in place" procedures. If conditions are present which do not allow
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Emergency Operations Plan
Emergency Support Function #1 - Transportation and Evacuation
adequate time for evacuation or where the risk from the emergency incident will be
minimal or very short in duration officials should consider "shelter-in place" options.
The decision to recommend shelter-in place will be made by the Incident Commander of
the affected area, using established criteria. A shelter-in place decision will also initiate
the Warning and Notification section of this plan as appropriate. Under the direction of
the Incident Commander, Law Enforcement and/or Public Safety personnel will assist in
making public notification of the shelter-in place procedure. Emergency actions such as
taping doors, windows, shutting off outside air intake from fans, air conditioners, or
other means may be the best available option to protect public health and safety.
Concept of Operations
In addition to the responsibilities identified under the Scope Section of this plan, the
following is a framework to implement this ESF.
Notification and Activation
Notification to the primary responsible agency under this ESF will come through:
1. Centennial Lakes Emergency Management;
2. Anoka County Dispatch; or
3. Direct call
Organization
The organization of operational components supporting this ESF will follow the National
Incident Management System Components. Specifically for transportation issues a
"Transportation Branch Director" will be assigned to coordinate all tactical operations
and resources. For an evacuation, an "Evacuation Route Coordinator" should be
assigned due to the importance of the evacuation.
The Branch Director may report to either the Unified Command Group or an Operations
Section Chief. All units assigned under the Transportation Branch Director will be
broken down into Divisions or Groups.
Actions: Initial
Immediately following the notification to enact this ESF, the following actions will be
taken:
i. Report to the identified location for the coordination of operations. The
possible location(s)which may need to be staffed include:
a. Incident Command Post(ICP)
b. City Public Works Facility
c. Emergency Operations Center(EOC)
2. Work closely with the Situational Unit Leader to identify exactly what areas
are affected and prioritization of operations.
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Emergency Operations Plan
Emergency Support Function #1 - Transportation and Evacuation
3. The primary and secondary evacuation routes from Centerville will be;
a. County Road 14-East or West
b. County Road 54-North or South
c. Interstate 35E-North or South
The primary and secondary evacuation routes from Circle Pines or Lexington
will be:
a. State Aid Highway 23 -Northeast or Southwest
b. County Road 17-North or South
c. Interstate 35W-North or South
4. Determine the risk to the community and determine if an evacuation or
shelter-in place is needed.
5. Residents to be evacuated or implement shelter-in place will be notified by
outdoor warning systems, radio, TV, cable, public address systems, Citizen
Emergency Response Team (CERT), telephone or other method as
implemented through the Anoka County Emergency Communication Center
(Warning Point).
Procedures for initiating a shelter-in place option include but are not limited
to:
a. Determination of need by incident command using established
criteria.
b. Action by official(s)authorized to implement the plan.
c. Public notification as appropriate.
d. Implementation by local law enforcement.
Evacuation routes, assembly points and assistance instructions will be
coordinated and announced through the Anoka County Emergency
Notification Center.
Law enforcement personnel will establish traffic control points,if needed.
Mobility-impaired individuals unable to evacuate themselves will receive
assistance from local police and fire departments, including mutual aid
departments, as necessary.
6. The selection of specific evacuation routes will be based on the extent of the
evacuation required,weather,road conditions, and other pertinent factors.
7. Shelter locations are kept on file with the Emergency Management Directors
Office and are established through the Red Cross.
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Emergency Operations Plan
Emergency Support Function #1 - Transportation and Evacuation
8. Determination of mass care requirements and facilities to be used for shelters
for evacuees should be made in cooperation with ESF #6 - Mass Care in
conjunction with the Emergency Management Director and the Red Cross.
9. Re-entry(re-population) Procedures
a. Re-entry(repopulation) decisions made by the Incident Command
Commander.
b. Appropriate announcements made via Anoka County Emergency
Communications Center.
c. Implementation by law enforcement, assisted by mutual aid
agencies, as necessary.
If the situation does not involve an evacuation,then:
i. Complete a damage assessment of the affected transportation system.
2. Identify alternative modes/routes of transportation.
3. Identify resources needed to mitigate the incident.
Actions: Continuing
For the Evacuation:
i. Pre-identified primary and secondary evacuation routes for the population at
risk for each Section 302 facility will be the responsibility of the Incident
Commander and will be individually determined at each incident based on,
but not limited to, the following factors:
a. Wind speed and direction
b. Severity of incident
c. Population of area involved
d. The particular hazard working with
2. At the time the decision is made to carry out an evacuation of some or all of
the residents in The City, the primary responsibility for ensuring that the 3.
affected residents and facilities (schools, hospitals, nursing homes,
businesses/industries, etc.) are notified of the need to evacuate will fall on the
Police Chief, Public Safety Director, and Fire Chief.
3. The selection of specific evacuation routes will be based on the extent of the
evacuation required,weather and road conditions, and other factors.
4. A listing of both the congregate care facilities and the fallout shelter facilities
that can be used to house evacuees is included in the ESF #6 - Mass Care
Section.
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Emergency Operations Plan
Emergency Support Function #1 - Transportation and Evacuation
For all other Transportation Operations: ^ y~
1. Create tactical plans focusing on the long term recovery.
2. Maintain any closed transportation routes or systems.
3. Manage resources. Do not over-commit any resource with assignments or
work periods.
4. Maintain logs of daily activities and return them to your supervisor or
Planning Section.
5. Maintain financial records including receipts for all aspects of the operations.
Work closely with the Finance Section for the proper procedures for the
paperwork.
6. Communicate needs to the ICP, EOC or Supervisor.
Actions: Closeout
1. Once the transportation system has been restored or the evacuation order
canceled, communicate the information to all affected parties.
2. Demobilize the Incident Management Team.
3. Complete an After Action Review and establish a Corrective Action Plan.
4. Maintain documentation on the incident within Centennial Lakes Emergency
Management.
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Emergency Operations Plan
Emergency Support Function *2 - Communication Systems
Primary Agency
The primary agency responsible for this Emergency Support Function(ESF)is the Public
Works Department for external agency and Anoka County Telecommunications for
internal communication and data networks.
Local Supporting Agencies
The supporting agencies for this ESF include:
Centennial Lakes Police Department
Anoka County Emergency Management
Anoka County Cities
Qwest Communications
Sprint Communications
State Resource
Minnesota Department of Homeland Security and Emergency Management
Office of Enterprise and Technology
References
The following is a list of reference documents for this ESF:
City Emergency Operations Plan
Public Works Standard Operating Procedures
Minnesota Emergency Operations Plan
Purpose
To outline the responsibility for the restoration of communication systems within Anoka
County.
Scope
Emergency Support Function #2 focuses on the maintenance of communication systems
throughout the City. This ESF will rely heavily on the communication suppliers for
operations and the City will coordinate the overall restoration section of the Incident
Action Plan(IAP).
Situation and Assumption
The City Emergency Operations Plan is designed as an "all hazards" type of plan. It
focuses on outcomes of events and incidents rather than causes. There are a number
of situations in which this ESF might be enacted. When a major communication
system is affected, an Incident Action Plan (IAP) will be drafted with the goal of a
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Emergency Operations Plan
Emergency Support Function #2 - Communication Systems
quick and timely recovery to normal operations. The communication systems which
are considered to be critical to Anoka County are:
• Phone
• Data
• Video
One key consideration within this ESF is the coordination of operations within the
City Departments as well as County, State, and private partnerships. Additionally, a
few items which will need to be addressed throughout the incident include:
i. Maintain Situational Awareness at all times. Complete a continual size up
of the affected systems and or areas.
2. Identifying temporary communication strategies until the main
communication systems can be restored.
3. Create a recovery plan and identify the proper resources to enact the plan.
4. Maintain a record of all activities and expenses in accordance with FEMA
standards.
5. Communicate timely information to the public on the current situation
and future outcomes.
During the drafting of the IAP, these and other considerations will need to be
addressed. Additional Standard Operating Procedures may be drafted prior to an
emergency to assist in the coordination of operations and resources.
The 24-hour contact for all utility providers is contained within the "Resource Manual'
which is located in City Hall and all Centennial Lakes Police vehicles.
Concept of Operations
In addition to the responsibilities identified under the Scope Section of this plan, the
following is a framework to implement this ESF.
Notification and Activation
Notification to the primary responsible agency under this ESF will come through:
i. Emergency Management Director;
2. Anoka County Dispatch; or
3. Direct call to the Anoka County Communication Center
Organization
The organization of operational components supporting this ESF will follow the National
Incident Management System Components. Specifically, for transportation issues, a
"Transportation Branch Director"will be assigned to coordinate all tactical operations
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Emergency Operations Plan
Emergency Support Function #2 - Communication Systems
and resources. For an evacuation, an "Evacuation Route Coordinator" should be
assigned due to the importance of the evacuation.
The Branch Director may report to either the Unified Command Group or an Operations
Section Chief. All units assigned under the Transportation Branch Director will be
broken down into Divisions or Groups.
Actions: Initial
Immediately following the notification to enact this ESF, the following actions will be
taken:
1. Report to the identified location for the coordination of operations. If the
establishment of the Incident Command System is needed, then establish a
working location. The possible locations which may need to be staffed
include:
a. Incident Command Post(ICP)
b. Public Works Facility
c. Emergency Operations Center(EOC)
2. Establish a Liaison Officer position with the communication company(s) to
maintain Situational Awareness for the operation.
3. Establish a Public Information Officer position to maintain information
regarding the incident to all parties involved in the incident.
4. Work closely with the Situational Unit Leader to identify exactly what areas
are affected and for prioritization of operations.
5. Determine the risk to the community and determine if an evacuation or
shelter-in place is needed.
Actions: Continuing
1. Maintain Situational Awareness and provide timely information to the
Command and General Staff.
2. Provide timely information to the Administrative and Elected City Officials.
3. Identify Operational Periods to ensure continuity of operations in order to
resolve the situation.
4. Identify the future resource needs for the management of operations.
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Emergency Operations Plan
Emergency Support Function #2 - Communication Systems
Actions: Closeout
1. Once the communication system has been restored, communicate the
information to all affected parties.
2. Demobilize the Incident Management Team.
3. Complete an After Action Review and establish a Corrective Action Plan.
4. Maintain documentation on the incident within Anoka County Emergency
Management.
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