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Home My WebLink About2014-09-10 CC Minutes - Approved CITY OF CENTERVILLE CITY COUNCIL MEETING September 10, 2014 6:30 p.m. Pursuant to due call and notice thereof, the City of Centerville held their regularly scheduled meeting of September 10, 2014 at City Hall, 1880 Main Street. PRESENT: Mayor Tom Wilharber Council Member D. Love Council Member Jeff Paar Council Member Steve King Council Member Ben Fehrenbacher ABSENT: None. STAFF: City Administrator Dallas Larson City Engineer Lee Mann Legal Counsel Kurt Glaser I. CALL TO ORDER Mayor Wilharber called the meeting to order at 6:30 p.m. II. PLEDGE OF ALLEGIANCE III. AWARDS/PRESENTATIONS/APPEARANCES 1.Sup at next meeting. IV. PUBLIC HEARING 1. None. V. APPROVAL OF AGENDA Mayor Wilharber removed Centennial School District Superintendent appearance, stating that he would be attending the next scheduled meeting, added Centerville Claims (Check #28963- 28965), and Item #4 under New Business, Proposal from Mr. Matthew Montain to purchase the 1950’s Studebaker fire truck and pull behind water tank. Motion by Council Member Love, seconded by Fehrenbacher to approve the Agenda as presented with the additions as stated. All in favor. Motion passed. VI. APPROVAL OF MINUTES 1. August 27, 2014 City Council Meeting Minutes City of Centerville Council Meeting Minutes September 10, 2014 The Mayor provided Council Members with an opportunity to amend the presented minutes. Mr. Wilharber requested that Mr. Scott be substituted for Mr. Watts within the text on Page 3, Item #2. Motion by Council Member Fehrenbacher, seconded by Council Member King to approve the minutes of the August 27, 2014 City Council Meeting with the above stated correction. All in favor. Motion passed. 2. August 27, 2014 City Council Work Session Meeting Minutes The Mayor provided Council Members with an opportunity to amend the presented minutes. Motion by Council Member King, seconded by Council Member Love to approve the minutes of the August 27, 2014 City Council Work Session Meeting as presented. All in favor. Motion passed. 3. September 4, 2014 City Council Special Session Meeting Minutes The Mayor provided Council Members with an opportunity to amend the presented minutes. Mayor Wilharber requested that the text “closed” be removed from the first sentence. Motion by Council Member Paar, seconded by Council Member King to approve the minutes of the September 4, 2014 City Council Special Session Meeting as presented. All in favor. Motion passed. VII. CONSENT AGENDA 1. City of Centerville August 28, 2014 through September 10, 2014 Claims (Check #2928- 28962) & (Check #28963-28965) 2. Centennial Police Department Claims through August 28, 2014 (Check #10036-10048) 3. Centennial Fire District Claims through September 2, 2014 (Check #6544-6548) w/Payroll (Check #6533-6543) 4. Encroachment Agreement, 7035 Eagle Trail – Fence in Drainage/Utility Easement 5. Encroachment Agreement, 6987 Brian Drive – Accessory Structure/Shed in Drainage/Utility Easement 6. C & L Excavating, Inc. Change Order #2 – Additional Watermain Connections/CDBG ~ $68,512 Motion by Council Member Fehrenbacher, seconded by Council Member Paar to approve the Consent Agenda as presented. All in favor. Motion passed. Page 2 of 6 City of Centerville Council Meeting Minutes September 10, 2014 VIII. OLD BUSINESS 1. Agreement for Services – Anoka County Radio Club & Emergency Services, Inc. Administrator Larson stated that for numerous years the city has been utilizing the services of the Anoka County Radio Club for assisting in public safety during the Fete des Lacs events. Administrator Larson also stated that the Club is a non-profit organization of volunteers and operates on a very limited budget secured by grants and donations. Council member Paar explained that the city would like to continue to utilize their services for not only the Fete des Lacs events but severe storms, emergencies, etc. Both Administrator Larson and Council Member Paar felt that securing an agreement for services would be in the best interest of the city and give the radio club revenue to help them replace equipment. Motion by Council Member Fehrenbacher, seconded by Council Member Paar to approve the agreement as submitted. Mayor Wilharber questioned the ability to reimburse/offset expenditures for 2014 and a dollar amount. Legal Counsel Glaser felt that slight language modification was needed to allow payment in 2014. Legal Counsel suggested the inclusion of “Except in the first year of the contract” prior to st “in each year, not later than July 1…. in Article 2. The Project and Contract Term. Council Member Fehrenbacher, and Council Member Paar accepted the amendment to the motion by the addition of “Except in the first year of the contract” prior to “in each year, s not later than July 1…” in Article 2. All in favor. Motion passed. IX. NEW BUSINESS 1. P & Z Recommendation for Preliminary Approval Senior Housing Cooperative – Hearth Development (Old Waterworks Site) Administrator Larson stated that he anticipated the attendance of representatives from Hearth Development but it appeared that they were delayed. Administrator Larson reported that the Planning & Zoning Commission held a public hearing to receive public input regarding the proposed Planned Unit Development/subdivision for Preliminary Approval Senior Housing Cooperative planned for 7281 Main Street. Administrator Larson stated that several residents were present, felt that it was a nice project, expressed minor concerns about height, but for the most part supportive of the project. Administrator Larson stated that in order for the developer to secure financing they needed to secure 70% sales of the units prior to construction. Council Member Love, P & Z Liaison, reported that the developer is proposing to construct 80 units that would sell from $200,000 to $380,000 and concurred that the project appeared to be well received by neighboring property owners. Page 3 of 6 City of Centerville Council Meeting Minutes September 10, 2014 Administrator Larson stated that items such as driveway, access and turn lanes to and from CSAH14, height, lake access, landscaping, connection and park fees would all be addressed in the PUD agreement. Mayor Wilharber stated that he was aware of an upcoming meeting on September 16, 2014 in Lino Lakes where a presentation would be given regarding the proposed development and to gauge interest in units. Council Member Paar questioned whether putting something on the City’s web site regarding the meetings held by Gladstone Cooperative of Centerville to gauge public interest would be acceptable and Legal Counsel Glaser confirmed. Motion by Council Member Love, seconded by Council Member Paar accept the recommendation and grant preliminary approval for land subdivision and the proposed PUD for Senior Housing Cooperative Project (Hearth Development/Gladstone Cooperative of Centerville) at 7261 Main Street as presented. All in favor. Motion passed. 2. Petition for Recommendations Regarding Regulating Music @ Outside Public Events Mayor Wilharber stated that the City had received a petition of sorts regarding regulating music at outside public events and offered Council Member King an opportunity to discuss the issue. Council Member King stated that the petition had been submitted by his spouse after the Fete des Lacs street dance that was held in the parking lot of Kelly’s Korner on July 27, 2014. Council Member King stated that he was not home at the time of the event but his wife and several residents felt that the bass and loud music was excessive, primarily to those that live in close proximity to the event. Council Member King stated that his spouse had supplied Council with information regarding the City’s noise ordinance, examples of other communities’ rules and state statutes that pertain to noise emissions. Council Member King suggested that a decibel meter be on site or another device to measure emissions, should be available to the band which ensures code compliance. Council Member King stated he is aware that the Centerville Lions obtained a noise permit which allowed for the band to play between specific hours and outdoors, however, he felt steps should be taken to minimize the impact on residents in close proximity. Council Member King stated that residents in the downtown area do not feel that they are a part of the community or heard regarding noise from the bars or similar functions as the Fete des Lacs street dance. Lengthy discussion ensued regarding past complaints and the lack thereof, that the event is an annual one evening event, emergency vehicle sirens exceeding the band’s bass, following the existing noise ordinance rather than granting a noise permit, being mindful of those resident near the area of the event, future music events, notification of residents of events, shortening the duration of events, and the acceptance of the petition. No action was taken. 3. Third Amendment to Site Lease Agreement – T-Mobile/Water Tower Antenna Lease (Allows three added antennas & Increases Rent Accordingly Page 4 of 6 City of Centerville Council Meeting Minutes September 10, 2014 Administrator Larson stated the item had been discussed prior with Council and T-Mobile desired to construction three additional antennas on the existing water tower and location of their other antennas. Administrator Larson also stated that he had negotiated an increase of $3,000 annually (about $18,000/year to $21,000) for the new antennas. Administrator Larson stated that T-Mobile desired to extend the term of their existing lease at this time but decided that the additional issues would delay installation of the antennas. Administrator Larson reported that Legal Counsel provided him with a name of a firm that the City may enlist in negotiating an extension to the contract as the existing contract will expire in 2016. Council questioned whether other entities could install antennas on the tower. Larson noted that it may be difficult to put other antennas on the tower due to the space already occupied by T- Mobile, but another user would need to do an engineering evaluation to determine how that might be done. Motion by Council Member Fehrenbacher, seconded by Council Member Love to approve the Third Amendment to Site Lease Agreement as presented. All in favor. Motion passed. 4. Mr. Matthew Montain – Purchase of the City’s 1950’s Studebaker and Tow Behind Water Cart Mayor Wilharber stated that the City had received an offer for purchase of the 1950’s Studebaker fire truck and pull behind water cart for $2,500 from Mr. Matthew Montain. Mayor Wilharber stated that Mr. Montain and his brother are firefighters housed out of Station #3. Mayor Wilharber stated that Mr. Montain desired to restore both items, and would make the items available for use in festivals and parades. Mayor Wilharber stated Mr. Montain is willing to offer to the City purchase of the items when he is no longer a firefighter or resides in the community. Administrator Larson stated that the truck is inoperable, has flat tires and is being stored in the old Public Works building. Mayor Wilharber stated that it has been quite some time since the vehicle has been in running order. Lengthy discussion ensued regarding previous offers for purchase, desire to retain in the community, legal concerns for selling surplus items unless there is a unique situation similar to this, selling price, financial assistance, fair market value versus offered amount, etc. Motion by Council Member Fehrenbacher, seconded by Council Member King to table this item until such time as Mr. Matthew Montain is presented. All in favor. Motion passed. X. ANNOUNCEMENTS/UPDATES 1.Administrator Larson stated that Council Members would be receiving emailed versions of applicant’s resumes Thursday and if any member desired paper copies to notify him. Council Member King requested paper copies. Administrator Larson stated that candidates would be touring the City on Friday and attending a dinner hosted by the City in the evening. Administrator Larson stated that interviews would Page 5 of 6 City of Centerville Council Meeting Minutes September 10, 2014 be taking place on Saturday at City Hall. Mayor Wilharber reported that one candidate dropped out but Mr. Fursman moved the next highest scored candidate into that spot. 2.Mayor Wilharber reported that he had recently attended a Met Council meeting regarding ground water sustainability where their final draft report was reviewed. Mayor Wilharber reported that costs were exorbitant to purchase water from St. Paul Regional Water rather than obtaining it from the Prairie du Chien aquifer. Administrator Larson stated that estimated costs per household would be approximately $230-$240 per year to operate necessary facilities and piping. 3.Administrator Larson stated that he had been recently interviewed by Channel 5 News regarding the city’s colored concrete in the downtown area. 4.Engineer Mann reported that he had included his monthly report in Council’s packet, stated that the contractor is installing water services in the Royal Meadows Development and off project sites. Engineer Mann also reported that the Mill and Overlay project has been delayed due to weather, however it was felt that the fall would bring days that would allow temperatures warm enough to finish the project prior to winter. 5.Mayor Wilharber requested an update on the CSAH21/Centerville Road Project from Administrator Larson or Engineer Mann. Administrator Larson stated that formal start has been delayed for a permit through RCWD. 6.Council Member King stated that the Parks & Recreation Committee discussed requesting additional funding ($10,000 to $15,000 per year) to accomplish tree trimming and park amenities that they are unable to secure through events, donations or sponsorships (drinking fountains, basketball courts, electricity, etc.). Council Member King also reported that Chairperson Branch has submitted his resignation from the Committee. Council agreed that he would be sorely missed. Mayor Wilharber stated that the Council would be taking a 5 minute break following the adjournment of the Council meeting and prior to the commencement of the scheduled work session. XI. ADJOURNMENT Motion by Council Member Paar, seconded by Council Member Fehrenbacher to Adjourn the regularly scheduled meeting of September 10, 2014 at 8:05 p.m. All in favor. Motion passed. Transcribed by City Staff Member Teresa Bender, City Clerk Page 6 of 6