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HomeMy WebLinkAbout2014-09-24 CC Minutes CITY OF CENTERVILLE CITY COUNCIL MEETING September 24, 2014 6:30 p.m. Pursuant to due call and notice thereof, the City of Centerville held their regularly scheduled meeting of September 24, 2014 at City Hall, 1880 Main Street. PRESENT: Mayor Tom Wilharber Council Member D. Love Council Member Jeff Paar (Arrived at 7:11 p.m.) Council Member Steve King Council Member Ben Fehrenbacher ABSENT: None. STAFF: City Administrator Dallas Larson City Engineer Lee Mann Legal Counsel Kurt Glaser Mr. Mitchel Sperl, 6926 Oak Circle, appeared before Council, requested that the recent mailbox relocation project be again reconsidered from his picture window line of site in the front yard to along the property lines abutting 6936 Oak Circle and his property in the front yard and that City Staff work with him regarding this item. Mr. Sperl stated that he would again address Council if the outcome is not satisfactory. I. CALL TO ORDER Mayor Wilharber called the meeting to order at 6:30 p.m. II. PLEDGE OF ALLEGIANCE III. AWARDS/PRESENTATIONS/APPEARANCES 1.Centennial School District Superintendent Mr. Brian Dietz Superintendent Dietz presented Council with the district’s first ever annual report, Summary of Tax Impact for Proposed Plan and Proposed Building Improvements. Superintendent Dietz stated that two (2) questions will be on the November ballot for voters to consider which affect the district. Question 1 on the ballot – authorize issuing general obligation school building bonds in an amount not to exceed $49,935,000. Superintendent Dietz also stated that these bonds would allow for the acquisition and betterment of school facilities outlined in the Proposed Building Improvements summary and Question 2 on the ballot – revoke an existing referendum revenue authorization ($465.48/pupil) expires after taxes payable 2015; approving new authorization ($770.48/pupil). Superintendent Dietz reported that with the additional funding, the district would be able to expand visual arts, add world language, add STEM (Science, City of Centerville Council Meeting Minutes September 24, 2014 Technology, Engineering, Math), expand anti-bullying/positive school culture programming and programming and interventions (services and supports) for the elementary schools, expand world language, add orchestra program, expand anti-bullying/positive school culture programming and programming and interventions (services and supports) for grades 6-12 and also expand staffing and support for integration of technology, infrastructure, improve capacity to address software, applications and data needs along with providing staff development. Superintendent Dietz also stated that the tax impact for a residential home valued $125,000 would realize a decrease of $5.81/year in property taxes and a home valued at $250,000 would realize a decrease of $54.67/year in property taxes. Superintendent Dietz stated that a decrease in property taxes would be realized due to previous debt obligations (construction of both Blue Heron and Centennial Middle School) have been satisfied. Council Member Fehrenbacher questioned the definition of DER. Superintendent Dietz stated heating, cooling and ventilation systems, along dehumidification projects and roofing). Mayor Wilharber questioned the proposed security upgrades and Superintendent Dietz responded that new communication equipment and video monitoring would assist staff, law enforcement and students in the event that a crisis situation where to take place. Council Member Love questioned the impact to the schools plans if only one of the questions where to pass and Superintendent Dietz stated that the district would pare back the programs, repairs to buildings would be prioritized and a longer deployment timeframe. Council Member Love questioned the impact on teachers and students. Superintendent Dietz stated that he felt that there would be no impact on teachers except how they teach and how the children learn. Superintendent Dietz thanked Council for their continued support. IV. PUBLIC HEARING 1. None. V. APPROVAL OF AGENDA Mayor Wilharber added Centerville Claims (Check #28983-28988), corrected Centennial Fire District Claims Check #6559-6573 and added page 14a under Old Business. Motion by Council Member Fehrenbacher, seconded by Love to approve the Agenda as presented with the additions as stated. All in favor. Motion passed. VI. APPROVAL OF MINUTES 1. September 10, 2014 City Council Meeting Minutes The Mayor provided Council Members with an opportunity to amend the presented minutes. Motion by Council Member Fehrenbacher, seconded by Council Member King to approve the minutes of the September 10, 2014 City Council Meeting as presented. All in favor. Motion passed. Page 2 of 6 City of Centerville Council Meeting Minutes September 24, 2014 2. September 10, 2014 City Council Work Session Meeting Minutes The Mayor provided Council Members with an opportunity to amend the presented minutes. Motion by Council Member Love, seconded by Council Member Fehrenbacher to approve the minutes of the September 10, 2014 City Council Work Session Meeting as presented. All in favor. Motion passed. 3. September 13, 2014, 2014 City Council Special Council Meeting Minutes The Mayor provided Council Members with an opportunity to amend the presented minutes. Mayor Wilharber requested that the spelling of Mr. Erickson be corrected to “Ericson”. Motion by Council Member Fehrenbacher, seconded by Council Member King to approve the minutes of the September 13, 2014 City Council Special Council Meeting as presented with the above stated amendment. All in favor. Motion passed. VII. CONSENT AGENDA 1. City of Centerville September 11, 2014 through September 24, 2014 Claims (Check #28966-28982) w/Voided Check #28972 & (Check #28983-28988) 2. Centennial Police Department Claims through September 11, 2014 (Check #10049- 10065) 3. Centennial Fire District Claims through September 19, 2014 (Check #6559-6573) w/Payroll (Check #6549-6558) 4. Successful Performance Review, Mr. Greg Burmeister – Lead Project Coordinator Motion by Council Member Love, seconded by Council Member King to approve the Consent Agenda as presented. All in favor. Motion passed. VIII. OLD BUSINESS 1. Matthew Montain Proposal for Purchase of City’s 1950s Studebaker and Pull-Behind Water Cart Mayor Wilharber stated that Mr. Matthew Montain submitted a letter stating that his brother Mr. Adam Montain would be present this evening to answer questions due to his brother’s absence. Mayor Wilharber reminded Council of their previous discussion regarding this item as they tabled the item from their previous meeting. Mayor Wilharber stated that Mr. Matthew Montain submitted a proposal to purchase the City’s 1950s Studebaker and pull-behind water cart for $2,500, the Montain’s (Matt and Adam) would have the items restored and make available for all City and Centennial Fire functions (schedules permitting) with full ownership being Mr. Matthew Montain’s. Mr. Matthew Montain is agreeable to a written contract that included language that if his volunteering with the Fire District ceased and/or he moved from the community the restored items would be first offered to the City for purchase. Page 3 of 6 City of Centerville Council Meeting Minutes September 24, 2014 Mayor Wilharber stated that Council had concern regarding how Mr. Montain determined the purchase price, market value of the items, offering the item to the individuals for one dollar aiding them in obtaining the finished product sooner, length of time the vehicle has not been operable and potential cost to purchase the items back at a later date. Mr. Adam Montain stated that his brother derived the price from previous offers that the City has received and that they anticipated that the items would be operable for the City’s Fete des Lacs parade in 2015. Lengthy discussion was had regarding Council’s previous concerns, Attorney Glaser stated that restoration of older vehicles is very labor intensive, costly and believes that the purchase price is fair. Attorney Glaser stated that he would draft a purchase agreement giving the City first right of refusal if Council directed him to do so. Motion by Council Member Love, seconded by Council Member King to accept thr offer and staff prepare an agreement. All in favor. Motion passed. IX. NEW BUSINESS 1. Res. #14-029 – Approving Preliminary 2015 Budget & Tax Levy Administrator Larson stated that Council discussed the preliminary budget and tax levy amounts at their last work session and the documents provided this evening include the addition of $15,000 for Parks and Recreation maintenance and equipment as they requested. Administrator Larson stated that the Committee understands that Council may determine to reduce the amounts prior to the December deadline for finalization. Motion by Council Member Fehrenbacher, seconded by Council Member King to Adopt Res. #14-029 – Approving Preliminary 2015 Budget & Tax Levy as presented. All in favor. Motion passed. 2. Consideration of Anoka County Multi-Jurisdictional Hazard Mitigation Plan Council Member King requested that this item be tabled due to concerns he has been attempting to research with Centennial Police Chief Coan. Council Member Fehrenbacher questioned Council Member King’s concerns. Council Member King stated that he desired additional information regarding wording, acronyms, situations and grant funding. Council Member Fehrenbacher had concern for time constrains associated with the document and Administrator Larson reported that Centerville experienced an oversight and is the last community to approve it. Council Member King stated that he has discussed this item with Commissioner Sivarajah who has been directed him to discuss his concerns with Chief Coan. Attorney Glaser stated that Council sets policy, allocates resources and delegates services to be provided during a disaster/crisis, etc. and situational events could last for a limited amount of time to being extremely time consuming. Page 4 of 6 City of Centerville Council Meeting Minutes September 24, 2014 Motion by Council Member King, seconded by Council Member Paar to table this item subsequent to Mr. King’s research. All in favor. Motion passed. 3. Approval of Employment Contract – Selected Candidate (City Administrator) Legal Counsel Glaser stated that the candidate has requested that his start date be November 3, 2014 as he has several items that he desires to complete prior to leaving his existing employment. Legal Counsel Glaser requested clarification of salary discussions that took place following candidate interviews regarding a six (6) month performance review and if satisfactory a $5,000 salary increase and an additional six (6) month performance review and if satisfactory an additional $5,000 salary increase. Council concurred that the timing of the performance reviews were necessary to be included in the employment contract, however an associated dollar amount for a satisfactory performance was not. Legal Counsel Glaser stated that the selected candidate desire to retain his personal cellphone and utilize it for work and is requesting a $75 stipend to continue that practice. Council concurred. Legal Counsel anticipated with the modifications you would be forwarding the contract to the candidate immediately and a signed agreement would be before Council at their next meeting. X. ANNOUNCEMENTS/UPDATES Administrator Larson stated that all of the homes that desired municipal water either through individual contracts with the City or through CDBG grant funding within the Royal Meadows Development have received connection and well sealing was anticipated to start the following week. Administrator Larson reported that the roads north of Main Street scheduled for the Mill and Overlay project had been completed and the roads south of Main Street would be completed shortly, weather dependent. Administrator Larson stated that he had spoken with the developer of the planned Senior Cooperative and they stated that they had recently held a meeting with interested individuals and several had reserved units and they were encouraged by the interest. It was stated that several additional meeting would be held to gain additional interest. Administrator Larson stated that it was anticipated that Rice Creek Watershed had approved the necessary permits associated with the CSAH21/Centerville Road project, however, there is an issue with the MCES forcemain near Meadow Lane and relocation. Engineer Mann stated that it would be taken care of the most economically way possible and information would be forthcoming. Administrator Larson also stated that the park and ride is coming along nicely with street curbing being installed next week and anticipation for completion prior to years end. Attorney Glaser stated that he recently attended training for elder abuse along with law enforcement personnel from many different jurisdictions. Attorney Glaser stated that grant funding had provided the opportunity for his participation. Engineer Mann stated that City Engineer Mark Statz would be in attendance of Council next meeting due to his return from his absence. Due to Council Member Paar’s late arrival, he desired to advice the public that he is in favor of the 2015 Proposed Budget and Levy amount. Page 5 of 6 City of Centerville Council Meeting Minutes September 24, 2014 Mayor Wilharber stated that the Council would be taking a five minute break following the adjournment of the regularly scheduled Council meeting and prior to the commencement of the scheduled Closed Work Session. Mayor Wilharber recessed the regularly scheduled Council meeting at 7:34 p.m. XI. CLOSED EXECUTIVE SESSION (Strategies for Labor Negotiations) The City Council of Centerville, Minnesota met in a closed session on Wednesday, September 24, 2014, at 7:39 p.m. in City Hall. Present were Mayor Tom Wilharber, Council members Steve King, Ben Fehrenbacher, D Love and Jeff Paar. Also present were City Attorney Kurt Glaser and Administrator Dallas Larson. The purpose of the closed meeting was to consider labor negotiation strategy for the Union Local 49, Public Works Employees. The Council reviewed salary and benefit surveys of neighboring metro communities. The council discussed budget constraints and gave guidance to the City Administrator for the labor negotiations. The meeting was reopened to the public at 8:26 p.m. Transcribed by City Staff Member Dallas Larson, City Administrator XI. ADJOURNMENT Motion by Council Member Fehrenbacher, seconded by Council Member Paar to Adjourn the regularly scheduled meeting of September 24, 2014 at 8:26 p.m. All in favor. Motion passed. Transcribed by City Staff Member Teresa Bender, City Clerk Page 6 of 6