HomeMy WebLinkAbout2014-10-08 CC Packet tervift CITY OF CENTERVILLE COUNCIL MEETING & WORK
SESSION MEETING AGENDA
Wednesday, October 8, 2014, 6:30 P.M.
OPEN FORUM 6:30 P.M.: An opportunity for members of the public to address the City Council on items not on
the current agenda. Items requiring Council action may be deferred to Staff or Boards and Commissions for research
and future Council Agendas if appropriate. You will be limited to two (2) minutes and we ask that you conduct
yourself in a professional, courteous manner and refrain from the use of profanity. Failure to abide by this policy
may result in the loss of your privilege to speak. Persons wishing to speak will be required to complete a sign-up
sheet and give it to the Mayor or a Staff person prior to 6:00 p.m.
COUNCIL MEETING
I. CALL TO ORDER
1. Roll Call
II. PLEDGE OF ALLEGIANCE
III. AWARDS/PRESENTATIONS/APPEARANCES
1. Ms. Pat CampBaron, 1721 Centerville Road—Request for Exemption from
Interest/Penalties Associated w/Nuisance Abatement Special Assessment—(2013)
(Pages 1-3)
IV. PUBLIC HEARING
APPROVAL OF AGENDA
VI. APPROVAL OF MINUTES
1. September 24,2014 City Council Meeting Minutes (Pages 4-9)
VII. CONSENT AGENDA
1. City of Centerville September 25,2014 through October 8, 2014 Claims (Check
#28989-289004) (Page 10)
2. Centennial Lakes Police Department Claims through September 25,2014 (Check
#10066-10079) (Page 11)
3. Pay Estimate#6,Northdale Construction Co., Inc. - $66,693.54 (Pages 12-15)
4. Centerville Lions Request for Date Change—Oktoberfest From September 27 to
October 25,2014 (Pages 16-19)
VIII. OLD BUSINESS
1. Approval of Employment Contract—Selected Candidate (City Administrator) (Pages
20-23)
2. Res. #14-OXX—Adopting Anoka County Multi-Jurisdictional Hazard Mitigation Plan
(Pages 24-58)
IX. NEW BUSINESS
1. Ms. Pat CampBaron, 1721 Centerville Road-Request for Exemption from
Interest/Penalties ($2,294.83) Associated w/Nuisance Abatement Special Assessment-
(Payable 2013)
2. Mr. Lou Suski, Gaughan Realty, to Present Offer to Purchase 7087-20th Avenue
South (Old Public Works Site)-Alex's Lawn& Turf,LLC (Pages 59-62)
2. Anoka County Amendment to Agreement#2013-0082 for 2013 CDBG Project (Water
Main/Residential Hookup ($286,729 to $422,229) (Pages 63-66)
3. Anoka County Amendment to Joint Powers Agreement for Reconstruction of County
State Aid Highway 21 (Centerville Road) (Pages 67-69)
4. P & Z Recommendation for Conditional Use Permit (CUP) AK Auto Sales,LLC
7055-21St Avenue South
5. Stormwater Enforcement Response Plan (Pages 70-73)
6. Approval of Change Order for Centerville Road Reconstruction Project- See
Engineer's Letter(Pages 74-75)
7. Mr. & Mrs. Koran Request for Municipal Sewer Services (6769 Centerville Road)
(Page 76)
X. ANNOUNMENTS/UPDATES
1. Administrator Larson
XI. ADJOURNMENT
"REMINDERS"
Planning & Zoning Commission Meeting-October 7, 2014, 6:30 p.m. (Council Chambers)
Parks & Recreation Committee Meeting-October 1, 2014, 6:30 p.m. (Council Chambers)
City Council Meeting- October 8, 2014, 6:30 p.m. (Council Chambers)
City Council Meeting- October 22, 2014, 6:30 p.m. (Council Chambers)
Absentee Voting September 19, 2014-November 3, 2014 - City Hall Regular Hours Except Saturday,
November 1, 2014 (10:00 a.m. -3:00 p.m.) & Monday, November 3, 2014 (7:30 a.m. - 5:00 p.m.)
PARK USAGE RESERVATIONS
Ms. Jaci Smetana, Fitness Classes, Parking Lot, Football/Soccer Fields/Shelter, LaMotte Park-April 28
through October 31, 2014, Monday through Thursdays from 5:30-6:30 a.m.
Centennial Youth Football, LaMotte Park, Fields #1, #2 and 11 -August 1 through September 30, 2014
5:00 p.m. to dark(Tuesday & Thursday evenings & Saturdays late morning/early afternoon)
Centennial Soccer Club, LaMotte Park, Fields #1, #2, #11 & Baseball Outfields-August 1,through
October 30, 2014, 5:30 p.m. to sunset(Monday& Wednesday evenings) &Acorn Creek Park
Centennial Little League, Ball field#3, #4 and possibly#5, LaMotte Park-August 1 through October 30,
2014, Monday through Fridays from 4:00 p.m. to dark
Centennial Baseball Boosters- September 27, 2014 w/Alternate Date September 28, 2014 (5K& l OK Run
Through Park on Trails & Through Town), 6:30 a.m. - 11:00 a.m.
Centennial Youth Football "Broncos"-September 28, 2014 LaMotte Park Pavillion, 4:00 p.m. -8:00 p.m.
Cub Scout Rocket Launch, Pack 232-Field#11 - Saturday, October 4, 2014 morning hours, prior to
noon.
Centerville Lions Oktoberfest—LaMotte Park Hockey Rink— Saturday, October 25, 2014, 5:00 p.m. —
11:00 P.M.
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929
DATE: MAY 15, 2013
PAY SIXTEEN THOUSAND FIVE HUNDRED FOURTEEN DOLLARS AND 54 CENTS
$ 16,514.54 E
TO THE
ORDER OF: CITY OF CENTERVILLE
PURPOSE/REMITTER: FROM: PATRICIA CAMP-BARON
lcatloll: 238 Shoreview '
o.S.Bank National Associatton
Minneapolis,MN SS480 O� AUTHO S NAT
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1120 2 38 5068 20u' 1:0929003631: 1 50080 2 3 5 LO W,
Payment Schedule
PIN 23-31-22-22-0015
Interest Rate 4.50%
Original Amount Due 16,514.54
Term 5
Payment 3,761.87
.# Tax Year Loan
^Balance
^ Principal Interest Payment �� Balance @ 12/31
4 3,�z ---743.16 -3,YH-1.97 13,496.92
2 2444 '–,A°�= —3,164a6 --- 97.34 --3 761.87 10,341.26
3 2015 10,341.26 3,296.52 465.36 3,761.87 7,044.74
4 2016 7,044.74 3,444.86 317.01 3,761.87 3,599.88
5 2017 3,599.88 3,599.88 161.99 3,761.87 (0.00)
16,514.54 2,294.83 18,809.37
2
11 11 INVOICE
nterviffe
E-,taRiAed it;; DATE:
1880 Main Street October 15, 2012
Centerville, MN 55038
Phone 651-429-3232 Fax 651-429-8629 INVOICE#
8853
Bill To: For:
Pat Camp Baron and Mike Baron 9125112-Property Clean up and Associated Costs
7121 Centerville Road
Centerville, MN 55038
23-31-22-22-0015
DESCRIPTION AMOUNT
Smith and Glaser at Law-Legal Services 1,719.00
City of Centerville-38 hours Labor 2,280.00
Menards-Grass Seed 159.84
Olson Sewer-Labor 4,490.00
Waste Management- Dumpsters 6,790.70
-)isposal of Fuel Oil Tank 300.00
Disposal of Tires 775.00
SUBTOTAL $ 16,514.54
Make all checks payable to City of Centerville CENTERVILLE'S TAX RATE
Mailing address: 1880 Main Street, Centerville, MN 55038 SALES TAX
TOTAL $ 16,514.54
3
CITY OF CENTERVILLE
CITY COUNCIL MEETING
September 24, 2014
6:30 p.m.
Pursuant to due call and notice thereof, the City of Centerville held their regularly scheduled
meeting of September 24, 2014 at City Hall, 1880 Main Street.
PRESENT: Mayor Tom Wilharber
Council Member D. Love
Council Member Jeff Paar(Arrived at 7:11 p.m.)
Council Member Steve King _
Council Member Ben Fehrenbacher
ABSENT: None. `-
STAFF: City Administrator Dallas Larson
City Engineer Lee Mann
Legal Counsel Kurt Glaser
Mr. Mitchel Sperl, 6926 Oak Circle, appeared before Council, requested that the recent mailbox
relocation project be again reconsidered from his picture window line of site in the front yard to
along the property lines abutting 6936 Oak Circle and his property in the front yard and that City
Staff work with him regarding this item. Mr. Sperl stated that he would again address Council if
the outcome is not satisfactory.
I. CALL TO ORDER
Mayor Wilharber called the meeting to order at 6:30 p.m.
II. PLEDGE OF ALLEGIANCE
III. AWARDS/PRESENTATIONS/APPEARANCES
1. Centennial School District Superintendent Mr. Brian Dietz
Superintendent Dietz presented Council with the district's first ever annual report, Summary of
Tax Impact for Proposed Plan and Proposed Building Improvements. Superintendent Dietz
stated that two (2) questions will be on the November ballot for voters to consider which affect
the district. Question 1 on the ballot—authorize issuing general obligation school building bonds
in an amount not to exceed $49,935,000. Superintendent Dietz also stated that these bonds
would allow for the acquisition and betterment of school facilities outlined in the Proposed
Building Improvements summary and Question 2 on the ballot— revoke an existing referendum
revenue authorization ($465.48/pupil) expires after taxes payable 2015; approving new
authorization ($770.48/pupil). Superintendent Dietz reported that with the additional funding,
the district would be able to expand visual arts, add world language, add STEM (Science,
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City of Centerville
Council Meeting Minutes
September 24,2014
Technology, Engineering, Math), expand anti-bullying/positive school culture programming and
programming and interventions (services and supports) for the elementary schools, expand world
language, add orchestra program, expand anti-bullying/positive school culture programming and
programming and interventions (services and supports) for grades 6-12 and also expand staffing
and support for integration of technology, infrastructure, improve capacity to address software,
applications and data needs along with providing staff development. Superintendent Dietz also
stated that the tax impact for a residential home valued $125,000 would realize a decrease of
$5.81/year in property taxes and a home valued at $250,000 would realize a decrease of
$54.67/year in property taxes. Superintendent Dietz stated that a decrease in property taxes
would be realized due to previous debt obligations (construction of both Blue Heron and
Centennial Middle School)have been satisfied.
Council Member Fehrenbacher questioned the definition of DER. Superintendent Dietz stated
heating, cooling and ventilation systems, along dehumidification projects and roofing). Mayor
Wilharber questioned the proposed security upgrades and Superintendent Dietz responded that
new communication equipment and video monitoring would assist staff, law enforcement and
students in the event that a crisis situation where to take place. Council Member Love
questioned the impact to the schools plans if only one of the questions where to pass and
Superintendent Dietz stated that the district would pare back the programs, repairs to buildings
would be prioritized and a longer deployment timeframe. Council Member Love questioned the
impact on teachers and students. Superintendent Dietz stated that he felt that there would be no
impact on teachers except how they teach and how the children learn. Superintendent Dietz
thanked Council for their continued support.
IV. PUBLIC HEARING
1. None.
V. APPROVAL OF AGENDA
Mayor Wilharber added Centerville Claims (Check #28983-28988), corrected Centennial Fire
District Claims Check#6559-6573 and added page 14a under Old Business.
Motion by Council Member Fehrenbacher. seconded by Love to approve the Agenda as
presented with the additions as stated. All in favor. Motion passed.
VI. APPROVAL OF MINUTES
1. September 10, 2014 City Council Meeting Minutes
The Mayor provided Council Members with an opportunity to amend the presented minutes.
Motion by Council Member Fehrenbacher. seconded by Council Member King to approve
the minutes of the September 10, 2014 Citv Council Meeting as presented All in favor.
Motion passed.
Page 2 of 6
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City of Centerville
Council Meeting Minutes
September 24,2014
2. September 10, 2014 City Council Work Session Meeting Minutes
The Mayor provided Council Members with an opportunity to amend the presented minutes.
Motion by Council Member Love, seconded by Council Member Fehrenbacher to approve
the minutes of the September 10, 2014 City Council Work Session Meeting as presented
All in favor. Motion passed.
3. September 13,2014, 2014 City Council Special Council Meeting Minutes
The Mayor provided Council Members with an opportunity to amend the presented minutes.
Mayor Wilharber requested that the spelling of Mr. Erickson be corrected to "Ericson".
Motion by Council Member Fehrenbacher, seconded by Council Member King to approve
the minutes of the September 13, 2014 City Council Special Council Meeting as presented
with the above stated amendment. All in favor. Motion passed.
VII. CONSENT AGENDA
1. City of Centerville September 11, 2014 through September 24, 2014 Claims (Check
#28966-28982)w/Voided Check#28972 & (Check#28983-28988)
2. Centennial Police Department Claims through September 11, 2014 (Check #10049-
10065)
3. Centennial Fire District Claims through September 19, 2014 (Check #6559-6573)
w/Payroll (Check#6549-6558)
4. Successful Performance Review, Mr. Greg Burmeister—Lead Project Coordinator
Motion by Council Member Love, seconded by Council Member King to approve the
Consent Agenda as presented. All in favor. Motion passed.
VIII. OLD BUSINESS
1. Matthew Montain Proposal for Purchase of City's 1950s Studebaker and Pull-Behind
Water Cart
Mayor Wilharber stated that Mr. Matthew Montain submitted a letter stating that his brother Mr.
Adam Montain would be present this evening to answer questions due to his brother's absence.
Mayor Wilharber reminded Council of their previous discussion regarding this item as they
tabled the item from their previous meeting. Mayor Wilharber stated that Mr. Matthew Montain
submitted a proposal to purchase the City's 1950s Studebaker and pull-behind water cart for
$2,500, the Montain's (Matt and Adam) would have the items restored and make available for all
City and Centennial Fire functions (schedules permitting) with full ownership being Mr.
Matthew Montain's. Mr. Matthew Montain is agreeable to a written contract that included
language that if his volunteering with the Fire District ceased and/or he moved from the
community the restored items would be first offered to the City for purchase.
Page 3 of 6
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City of Centerville
Council Meeting Minutes
September 24,2014
Mayor Wilharber stated that Council had concern regarding how Mr. Montain determined the
purchase price, market value of the items, offering the item to the individuals for one dollar
aiding them in obtaining the finished product sooner, length of time the vehicle has not been
operable and potential cost to purchase the items back at a later date.
Mr. Adam Montain stated that his brother derived the price from previous offers that the City has
received and that they anticipated that the items would be operable for the City's Fete des Lacs
parade in 2015.
Lengthy discussion was had regarding Council's previous concerns, Attorney Glaser stated that
restoration of older vehicles is very labor intensive, costly and believes that the purchase price is
fair. Attorney Glaser stated that he would draft a purchase agreement giving the City first right
of refusal if Council directed him to do so.
Motion by Council Member Love, seconded by Council Member King to accept thr offer
and staff prepare an agreement. All in favor. Motion passed.
IX. NEW BUSINESS
1. Res. #14-029—Approving Preliminary 2015 Budget&Tax Levy
Administrator Larson stated that Council discussed the preliminary budget and tax levy amounts
at their last work session and the documents provided this evening include the addition of
$15,000 for Parks and Recreation maintenance and equipment as they requested. Administrator
Larson stated that the Committee understands that Council may determine to reduce the amounts
prior to the December deadline for finalization.
Motion by Council Member Fehrenbacher, seconded by Council Member King to Adopt
Res. #14-029 —Approving Preliminary 2015 Budget& Tax Lew as presented. All in favor.
Motion passed.
2. Consideration of Anoka County Multi-Jurisdictional Hazard Mitigation Plan
Council Member King requested that this item be tabled due to concerns he has been attempting
to research with Centennial Police Chief Coan. Council Member Fehrenbacher questioned
Council Member King's concerns. Council Member King stated that he desired additional
information regarding wording, acronyms, situations and grant funding. Council Member
Fehrenbacher had concern for time constrains associated with the document and Administrator
Larson reported that Centerville experienced an oversight and is the last community to approve
it. Council Member King stated that he has discussed this item with Commissioner Sivarajah
who has been directed him to discuss his concerns with Chief Coan.
Attorney Glaser stated that Council sets policy, allocates resources and delegates services to be
provided during a disaster/crisis, etc. and situational events could last for a limited amount of
time to being extremely time consuming.
Page 4of6
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City of Centerville
Council Meeting Minutes
September 24,2014
Motion by Council Member Kine, seconded by Council Member Paar to table this item
subsequent to Mr. King's research. All in favor. Motion passed
3. Approval of Employment Contract— Selected Candidate(City Administrator)
Legal Counsel Glaser stated that the candidate has requested that his start date be November 3,
2014 as he has several items that he desires to complete prior to leaving his existing
employment. Legal Counsel Glaser requested clarification of salary discussions that took place
following candidate interviews regarding a six (6) month performance review and if satisfactory
a $5,000 salary increase and an additional six (6) month performance review and if satisfactory
an additional $5,000 salary increase. Council concurred that the timing of the performance
reviews were necessary to be included in the employment contract, however an associated dollar
amount for a satisfactory performance was not. Legal Counsel Glaser stated that the selected
candidate desire to retain his personal cellphone and utilize it for work and is requesting a $75
stipend to continue that practice. Council concurred.
Legal Counsel anticipated with the modifications you would be forwarding the contract to the
candidate immediately and a signed agreement would be before Council at their next meeting.
X. ANNOUNCEMENTS/UPDATES
Administrator Larson stated that all of the homes that desired municipal water either through
individual contracts with the City or through CDBG grant funding within the Royal Meadows
Development have received connection and well sealing was anticipated to start the following
week. Administrator Larson reported that the roads north of Main Street scheduled for the Mill
and Overlay project had been completed and the roads south of Main Street would be completed
shortly, weather dependent. Administrator Larson stated that he had spoken with the developer
of the planned Senior Cooperative and they stated that they had recently held a meeting with
interested individuals and several had reserved units and they were encouraged by the interest. It
was stated that several additional meeting would be held to gain additional interest.
Administrator Larson stated that it was anticipated that Rice Creek Watershed had approved the
necessary permits associated with the CSAH21/Centerville Road project, however, there is an
issue with the MCES forcemain near Meadow Lane and relocation. Engineer Mann stated that it
would be taken care of the most economically way possible and information would be
forthcoming. Administrator Larson also stated that the park and ride is coming along nicely with
street curbing being installed next week and anticipation for completion prior to years end.
Attorney Glaser stated that he recently attended training for elder abuse along with law
enforcement personnel from many different jurisdictions. Attorney Glaser stated that grant
funding had provided the opportunity for his participation.
Engineer Mann stated that City Engineer Mark Statz would be in attendance of Council next
meeting due to his return from his absence.
Due to Council Member Paar's late arrival, he desired to advice the public that he is in favor of
the 2015 Proposed Budget and Levy amount.
Page 5 of 6
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City of Centerville
Council Meeting Minutes
September 24,2014
Mayor Wilharber stated that the Council would be taking a five minute break following the
adjournment of the regularly scheduled Council meeting and prior to the commencement of the
scheduled Closed Work Session.
Mayor Wilharber recessed the regularly scheduled Council meeting at 7:34 p.m.
XI. CLOSED EXECUTIVE SESSION (Strategies for Labor Negotiations)
The City Council of Centerville, Minnesota met in a closed session on Wednesday, September
24, 2014, at 7:39 p.m. in City Hall. Present were Mayor Tom Wilharber, Council members
Steve King, Ben Fehrenbacher, D Love and Jeff Paar. Also present were City Attorney Kurt
Glaser and Administrator Dallas Larson. The purpose of the closed meeting was to consider
labor negotiation strategy for the Union Local 49, Public Works Employees.
The Council reviewed salary and benefit surveys of neighboring metro communities. The
council discussed budget constraints and gave guidance to the City Administrator for the labor
negotiations.
The meeting was reopened to the public at 8:26 p.m.
Transcribed by City Staff Member Dallas Larson, City Administrator
XI. ADJOURNMENT
Motion by Council Member Fehrenbacher, seconded by Council Member Paar to Adiourn
the regularly scheduled meeting of September 24, 2014 at 8:26 p.m. All in favor. Motion
passed.
Transcribed by City Staff Member Teresa Bender, City Clerk
Page 6 of 6
9
CITY OF CENTERVILLE 10/02/14 4:12 PM
Check Detail - October 8, 2014 Page 1
Check
Date Check# Vender Name Comments Amount
10/8/2014 028989 ANOKA COUNTY TREASURY BROADBAND-OCT.2014 $37.50
10/8/2014 028989 ANOKA COUNTY TREASURY BROADBAND-OCT. 2014 $37.50
10/8/2014 028989 ANOKA COUNTY TREASURY BROADBAND-OCT.2014 $37.50
Check Nbr 028989 ANOKA COUNTY TREASURY $112.50
10/8/2014 028990 CENTENNIAL LAKES POLICE DEPT POLICE SERVICES-OCT. 2014
Check Nbr 028990 CENTENNIAL LAKES POLICE DEPT $57,321.25
10/8/2014 028991 CITY OF CIRCLE PINES OCT.2014 POLICE BLDG PAYMENT $5,000.00
10/8/2014 028991 CITY OF CIRCLE PINES OCT. 2014 POLICE BLDG PAYMENT $496.46
Check Nbr 028991 CITY OF CIRCLE PINES $5,496.46
10/8/2014 028992 GOETZ LANDSCAPE&IRRIG. LAWN MOWING-TRAILSIDE PARK $83.28
10/8/2014 028992 GOETZ LANDSCAPE&IRRIG. LAWN MOWING-WATER TOWER SITE $27,88
10/8/2014 028992 GOETZ LANDSCAPE&IRRIG. LAWN MOWING-TRAIL EDGES $100.88
10/8/2014 028992 GOETZ LANDSCAPE&IRRIG. LAWN MOWING-TRACIE MCBRIDE PARK $154.45
10/8/2014 028992 GOETZ LANDSCAPE&IRRIG. LAWN MOWING-ROYAL MEADOWS PARK $46.64
10/8/2014 028992 GOETZ LANDSCAPE&IRRIG. LAWN MOWING-PELTIER LAKE LOT $16.22
10/8/2014 028992 GOETZ LANDSCAPE&IRRIG. LAWN MOWING- LAURIE LAMOTTE PARK $1,262.10
10/8/2014 028992 GOETZ LANDSCAPE&IRRIG. LAWN MOWING-HIDDEN SPRINGS PARK $114.92
10/8/2014 028992 GOETZ LANDSCAPE&IRRIG. LAWN MOWING-EAGLE PARK $58.00
10/8/2014 028992 GOETZ LANDSCAPE&IRRIG. LAWN MOWING-DUPRE RD LOTS $250.00
10/8/2014 028992 GOETZ LANDSCAPE&IRRIG. LAWN MOWING-DRAINAGE AREAS $17.50
10/8/2014 028992 GOETZ LANDSCAPE&IRRIG. LAWN MOWING-DOWNTOWN SITES $85,28
10/8/2014 028992 GOETZ LANDSCAPE&IRRIG. LAWN MOWING-CORNER STONE PARK $55.76
10/8/2014 028992 GOETZ LANDSCAPE&IRRIG. LAWN MOWING-ACORN CREEK PARK $267.12
10/8/2014 028992 GOETZ LANDSCAPE&IRRIG. LAWN MOWING-COMMERCE DRIVE PROPERTY $1,104.03
10/8/2014 028992 GOETZ LANDSCAPE&IRRIG. LAWN MOWING-CLEARWATER BUSINESS LOT $297,25
10/8/2014 028992 GOETZ LANDSCAPE&IRRIG. LAWN MOWING-CITY HALL $163.45
10/8/2014 028992 GOETZ LANDSCAPE&IRRIG. LAWN MOWING-WESTVIEW LOTS $6a
10/8/2014 028992 GOETZ LANDSCAPE&IRRIG. LAWN MOWING-1737 MAIN STREET $&
10/8/2014 028992 GOETZ LANDSCAPE&IRRIG. LAWN MOWING-7212 MILL RD LOT 32.4,
Check Nbr 028992 GOETZ LANDSCAPE&IRRIG. $4,266.94
10/8/2014 028993 GOPHER STATE ONE CALL INC SEPTEMBER 2014 SERVICES $64,52
10/8/2014 028993 GOPHER STATE ONE CALL INC SEPTEMBER 2014 SERVICES $64.53
Check Nbr 028993 GOPHER STATE ONE CALL INC $129.05
10/8/2014 028994 HD SUPPLY WATERWORKS LTD WATER METERS
Check Nbr 028994 HD SUPPLY WATERWORKS LTD $1,731.68
10/8/2014 028995 IDEAL SERVICE.INC. FIELD SERVICE LABOR&TRAVEL ON 8-27-14 $277.50
10/8/2014 028995 IDEAL SERVICE.INC. FIELD SERVICE ON 7-28-14.8-5-14&8-7-14&TRAVEL- $3,836.00
heck Nbr 028995 IDEAL SERVICE. INC. $4,113.50
10/8/2014 028996 INTEGRA PHONE SERVICE P.W.
heck Nbr 028996 INTEGRA $33.83
10/8/2014 028997 ISS 2085 W CEDAR ST-SYSTEM MONITORING
heck Nbr 028997 ISS $103.65
10/8/2014 028998 LARSON, DALLAS MILEAGE REIMBURSMENT-10-2-14 $209.89
10/8/2014 028998 LARSON, DALLAS MILEAGE REIMBURSMENT-THRU 10-2-14 $64.40
heck Nbr 028998 LARSON DALLAS 274.29
10/8/2014 028999 LAUREN MCCULLOUGH WELL DRILLIN 1261 MOUND TRAIL-WELL SEALING
heck Nbr 028999 LAUREN MCCULLOUGH WELL DRILLIN $1,200.00
10/8/2014 029000 MET.COUNCIL ENV. SERV. (SDS) 2ND QTR SAC CHARGES-2014
heck Nbr 029000 MET.COUNCIL ENV. SERV. (SDS) $7,380.45
10/8/2014 029001 MUSKA ELECTRIC REPAIR CITY HALL SIGN
:heck Nbr 029001 MUSKA ELECTRIC $594.98
10/8/2014 029002 NORTHDALE CONSTRUCTION CO INC PAY REQUEST#6-2013 STREET&UT IMPROVE.
:heck Nbr 029002 NORTHDALE CONSTRUCTION CO INC t66,693.54
10/8/2014 029003 REHBEIN TRANSIT CO.INC. BUS RENTAL-TOUR OF CITY ON 9-23-14
;heck Nbr 029003 REHBEIN TRANSIT CO.INC. $95.r'
10/8/2014 029004 RIVARD ELECTRIC COMPANY INC SPRINKLER MOTOR LAURIE LAMOTTE PARK&STREET LIGHT
;heck Nbr 029004 RIVARD ELECTRIC COMPANY INC S293.0%,
Total Checks $149,840.12
10
CENTENNIAL LAKES POLICE DEPT Check Register-Police GL without invoice numbers Page: 1
Check Issue Dates: 9/12/2014-9/25/2014 Sep 25,2014 01:43PM
Report Criteria:
Report type: Summary
GL Check Ck No Description Check
Period Issue Date Payee Amount
09/14 09/25/2014 10066 CMI, INC. DRY GAS CYLINDER 125.54
09/14 09/25/2014 10067 CENTENNIAL UTILITIES JULY/AUGUST UTILITIES 1,155.31
09/14 09/25/2014 10068 CENTURY LINK COMMUNICATIONS 175.24
09/14 09/25/2014 10069 CONNEXUS ENERGY AUGUST UTILITIES 2,626.11
09/14 09/25/2014 10070 ENVENTIS TELECOM, INC PHONE 405.85
09/14 09/25/2014 10071 HEALTH PARTNERS OCT HEALTH INS 9,923.30
09/14 09/25/2014 10072 HENNEPIN TECHNICAL COLLEGE TRAINING RB 195.00
09/14 09/25/2014 10073 HOLIDAY FLEET AUGUST FUEL 4,122.94
09/14 09/25/2014 10074 KEEPRS, INC UNIFORMS APPLIED CR 246212-80 71.00
09/14 09/25/2014 10075 PITNEY BOWES INC INK CARTRIDGE 123.84
09/14 09/25/2014 10076 SHRED-N-GO, INC SHREDDING SERVICE 40.00
09/14 09/25/2014 10077 TELECIDE PRODUCTIONS, INC COMPUTER MTC/SUPPORT 1,486.46
09/14 09/25/2014 10078 TWIN CITY GARAGE DOOR CO BLDG DOOR MTC 562.74
09/14 09/25/2014 10079 WHITE BEAR TOWNSHIP HOLIDAY VEHICLE MTC 250.00
Grand Totals: 21,263.33
M= Manual Check,V=Void Check
11
oj1 Owner: Ci of Centerville,1880 Main St.,Centerville MN 55038 Date: September 30,2014
vv�G//i//'�� For Period: 5/2012014 to 9]30/2014 Request No 6
Contractor: Northdale Construction Co. Inc. 9760 71st St.NE Albertville MN 55301
CONTRACTOR'S REQUEST FOR PAYMENT
2013 STREET AND UTILITY IMPROVEMENTS
STANTEC PR03ECT NO. 193801520
SUMMARY
1 Original Contract Amount
$ 1,533,650.86
2 Change Order-Addition $ 12,545.39
3 Change Order- Deduction $ 0.00
4 Revised Contract Amount
$ 1,546,196.25
5 Value Completed to Date
$_ 1,395,537.74
6 Material on Hand
$ 0.00
7 Amount Earned
$ 1,395,537.74
8 Less Retainage 5%
$ 69,776.89
9 Subtotal $ 1,325,760.85
10 Less Amount Paid Previously
$ 1,259,067.31
11 Liquidated damages- $ 0.00
12 AMOUNT DUE THIS REQUEST FOR PAYMENT NO. 6 $ 66,693.54
Recommended for Approval by:
STANTEECCf
Approved by Contractor: Approved by Owner:
NORTHDALE CON UCTION CO., CITY OF CENTERVILLE
Specified Contract Completion Date: Date:
193801520RE08ASM
12
Contract Unit Current Quantity Amount
No. Item Unit Quantity Price Quantity to Date to Date
PART IA:CENTER OAKS 2 AREA STREET IMPROVEMENTS
1 MOBILIZATION LS 1 54172.50 1 $54,172.50
2 TRAFFICCONTROL LS 1 2826.75 1 $2,826,75
3 TEMPORARY ROCK CONSTRUCTION ENTRANCE TN 220 30.89 73.18 $2,260.53
4 SILT FENCE LF 500 2.80 452 $1,265.60
5 BIOLOGS LF 40 6.69 396 $2,649.24
6 TEMPORARY MAILBOXES LS 1 2044.80 1 $2,044.80
7 REMOVE BITUMINOUS PAVEMENT SY 10040 3.14 9853 $30,938.42
8 REMOVE CONCRETE CURB AND GUTTER LF 5450 1.60 5450 $8,720.00
9 REMOVE BITUMINOUS DRIVEWAY SY 2370 2.34 844 $1,974.96
10 REMOVE CONCRETE DRIVEWAY PAVEMENT SY 470 6.39 172 $1,09908
11 SALVAGE AND REINSTALL SIGN EA 8 90.53 $0.00
12 SALVAGE AND REINSTALL MAIL BOX EA 39 41.54 19 $789.26
13 SALVAGE AND REINSTALL IRRIGATION LINES LF 200 10.50 $0.00
14 SALVAGE AND REINSTALL IRRIGATION HEADS EA 10 133.13 $000
15 ADJUST EXISTING SANITARY SEWER MANHOLE RINGS EA 9 300.00 9 $2,700.00
AND CASTING
16 RECONSTRUCT EXISTING SANITARY SEWER MANHOLE LF 9.5 285.00 $0.00
17 ADJUST EXISTING CATCH BASIN CSATING AND RINGS EA 6 15000 6 $900.00
18 RECONSTRUCT EXISTING STORM MANHOLE EA 2 35000 $0.00
19 EXTERNAL MANHOLE SEAL EA 24 236.53 11 $2,601,83
20 SAWING BITUMINOUS PAVEMENT LF 650 3.25 695 $2,258.75
21 SAWING CONCRETE PAVEMENT LF 130 4.75 116 $551.00
22 CONNECT DRAIN TILE TO EXISTING STORM SEWER EA 13 125.00 13 $1,625.00
STRUCTURE
23 CONNECT TO EXISTING STORM SEWER STRUCTURE EA 1 450.00 1 $450.00
24 4"PERFORATED POLYETHYLENE DRAINTILE PIPE WITH LF 5480 2 19 5580 $12,220.20
SOCK WRAP
25 12"RCP STORM SEWER,CLASS S LF 380 34.05 418 $14,232.90
26 2'X 3'CATCH BASIN EA 2 1343.00 2 $2,686.00
27 4'DIA CATCH BASIN MANHOLE EA 3 1583.00 6 $9,498.00
28 12"RCP FLARED END SECTION,INCL TRASH GUARD EA 1 805.71 1 $805.71
29 CLASS III RANDOM RIPRAP CY 5 125.00 4.1 $512.50
30 IMPROVED PIPE FOUNDATION,PER 6"INCREMENT LF 380 1.75 $0.00
31 COMMON EXCAVATION(EV) CY 10053 14.22 10053 $142,953.66
32 SUBGRADE EXCAVATION(EV) CY 900 14.22 $0.00
33 GEOTEXTILE FABRIC,TYPE V SY 11510 144 11510 $16,574.40
34 SELECT GRANULAR BORROW(CV) CY 7380 1193 6800 $81,124.00
35 AGGREGATE BASE,CLASS 5 TN 5800 9.32 5056 $47,121 92
36 AGGREGATE BASE,CLASS 5-DRIVEWAYS TN 782 10.38 625 $6,487.50
37 TYPE LV4 WEARING COURSE MIXTURE(B)-DRIVEWAYS TN 340 101.18 200.55 $20,291.65
38 TYPE LV 3 NON WEARING COURSE MIXTURE(B) TN 1200 63.15 1198.16 $75,663.80
39 TYPE LV 3 WEARING COURSE MIXTURE(B)-2014 TN 900 66.46 858.62 858.62 $57,063.89
40 BITUMINOUS MATERIAL FOR TACK COAT-2014 GAL 759 2.93 650 750 $2,197.50
41 SAW AND SEAL TRANSVERSE JOINTS IN BITUMINOUS LF 1710 4.49 2312 2312 $10,380.88
WEAR-2014
42 8618 CONCRETE CURB AND GUTTER LF 5440 9.11 5406 $49,24866
43 6"CONCRETE DRIVEWAY PAVEMENT SY 390 42.39 204 $8,647.56
44 MILL BITUMINOUS CONSTRUCTION JOINT LF 160 2.40 199 399 $477,60
45 TOPSOIL BORROW(LV) CY 665 0.01 316 $3.16
46 SODDING,LAWN TYPE SY 12090 6.07 6385 $38,756.95
47 CONSTRUCT RAIN GARDEN SF 6100 5.59 7135 $39,884.65
48 PROTECTION OF CATCH BASIN IN STREET EA 10 125,00 9 $1,125.00
49 STREET SWEEPER(PICKUP BROOM W/OPERATOR) HR 10 125 00 12 $1,50000
TOTAL PART 1A:CENTER OAKS 2 AREA STREET IMPROVEMENTS $759,285.81
PART 1B:CENTER OAKS 2 AREA STREET IMPROVEMENTS
50 CONNECT TO EXISTING 12"WATERMAIN EA 2 2072.70 2 $4,145.40
51 12"PVC C900 WATER MAIN,DR 18 LF 2100 35.77 2075 $74,222.75
52 6"PVC C900 WATER MAIN, DR 18 LF 800 23.84 734 $17,498.56
53 12"BUTTERFLY VALVE AND BOX EA 6 1786.28 6 $10,717.68
54 6"GATE VALVE AND BOX EA 1 1350,58 1 $1,350.58
55 HYDRANT WITH VALVE EA 6 4520.65 6 $27,123.90
56 DUCTILE IRON FITTINGS LB 2600 6.98 2043 $14,260,14
57 CONNECT WATER SERVICE TO EXISTING PLUMBING EA 18 879.38 4 $3,517 52
INSIDE HOME
58 1"CORPORATION STOP WITH 12"SADDLE EA 20 207.75 20 $4,155,00
59 1"CORPORATION STOP WITH 6"SADDLE EA 16 181.23 16 $2,899.68
60 1"CURB STOP AND BOX EA 36 254.53 36 $9,163.08
61 1"WATER SERVICE•MAIN TO CURB STOP LF 1800 19.08 1636 $31,214.88
62 1"WATER SERVICE DIRECTIONAL DRILLED-CURB STOP LF 630 50.23 2010 $100,962,30
TO HOME
63 INSULATION,4"THICK SY 290 38.82 275.4 $10,691.03
TOTAL PART 16:CENTER OAKS 2 AREA STREET IMPROVEMENTS $311,922.50
193801520RE06�m
13
Contract Unit Current Quantity Amount
No. Item Unit Quantity Price Quantity to Date to Date
PART 1C:CENTER OAKS 2 AREA STREET IMPROVEMENTS
64 LIFT STATION MODIFICATIONS LS 1 8797.50 0.65 $5,718.38
TOTAL PART 1C:CENTER OAKS 2 AREA STREET IMPROVEMENTS $5,718.38
PART 2:CENTERVILLE HEIGHTS AREA STREET IMPROVEMENTS
65 MOBILIZATION LS 1 10036.24 1
$10,036.24
66 TRAFFIC CONTROL LS 1 1176.00 1 $1,176.00
67 REMOVE BITUMINOUS PAVEMENT SY 10270 3.14 9250 $29,045.00
68 ADJUST EXISTING VALVE BOX EA 11 235.00 8 $1,880.00
69 ADJUST EXISTING SANITARY SEWER MANHOLE CASTING EA 13 300.00 13 $3,900.00
AND RINGS
70 ADJUST EXISTING CATCH BASIN CASTING AND RINGS EA 10 150.00 9 $1,350.00
71 EXTERNAL MANHOLE SEAL EA 23 236.53 13 $3,074.89
72 MILL BITUMINOUS CONSTRUCTION JOINT LF 200 2,40 125 125 $300.00
73 CONNECT DRAINTILE TO EXISTING 57ORM STRUCTURE EA 8 125.00 6 $750.00
74 4"PERFORATED POLYETHYLENE DRAINTILE PIPE WITH LF 1000 2,19 1050 $2,299.50
SOCK WRAP
75 COMMON EXCAVATION(EV)-STORM SEWER CROSSINGS CY 2650 15.44 1463 $22,588.72
76 SELECT GRANULAR BORROW(CV) CY 462 12.25 370 $4,532.50
77 AGGREGATE BASE, CLASS 5 TN 1993 10.12 968 $9,796.16
78 TYPE LV 3 NON WEARING COURSE MIXTURE(B) TN 1314 62.09 1338 $83,076.42
79 TYPE LV 3 WEARING COURSE MIXTURE(B)-2013 TN 985 65.18 1046 $68,178.28
80 BITUMINOUS MATERIAL FOR TACK COAT-2013 GAL 831 2.93 600 $1,758.00
81 REMOVE AND REPLACE CONCRETE CURB AND GUTTER LF 790 26.11 667 $17,937.57
82 SAW AND SEAL TRANSVERSE JOINTS IN BITUMINOUS LF 2218 3.66 21 2211 $8,092.26
WEAR-2013
83 STREET SWEEPER(PICKUP BROOM W/OPERATOR) HR 10 125.00 2___ $250;00
TOTAL PART 2:CENTERVILLE HEIGHTS AREA STREET IMPROVEMENTS $270,021.54
PART 3:OFF PROJECT SERVICE CONNECTIONS
84 CONNECT WATER SERVICE TO EXISTING PLUMBING EA 29 879.38 6 $5,276.28
INSIDE HOME
85 1"WATER SERVICE DIRECTIONAL DRILLED-CURB STOP LF 1450 50.23 569 $28,580.87
TO HOME
TOTAL PART 3:OFF PROJECT SERVICE CONNECTIONS -'—
$33,857 15
CHANGE ORDER NO,1
1 ROCK USED FOR TEMPORARY RESIDENT ACCESS TN 405.51 13.50 666.99 $9,004.37
2 2'X 3'CATCHBASIN EA 2 1343.00 1 $1,343.00
3 4'DIA.CATCHBASIN MANHOLE EA 2 1583.00 2 $3,166.00
4 4'DIA,CATCHBASIN MANHOLE,WITHOUT CASTING EA 1 1219.00 1 $1,219.00
(EXISTING TO BE SALVAGED)
TOTAL CHANGE ORDER NO. 1 $14,732.37
TOTAL PART IA:CENTER OAKS 2 AREA STREET IMPROVEMENTS $759,285,81
TOTAL PART 1B:CENTER OAKS 2 AREA STREET IMPROVEMENTS $311,922.50
TOTAL PART 1C:CENTER OAKS 2 AREA STREET IMPROVEMENTS $5,718.38
TOTAL PART 2:CENTERVILLE HEIGHTS AREA STREET IMPROVEMENTS $270,021,54
TOTAL PART 3:OFF PROJECT SERVICE CONNECTIONS $33,857.15
TOTAL CHANGE ORDER NO.1 $14,732.37
TOTAL WORK COMPLETED TO DATE $1,395,537.74
183801520RECW 1ftm
14 `
PROJECT PAYMENT STATUS
OWNER CITY OF CENTERVILLE
STANTEC PROJECT NO, 193801520
CONTRACTOR NORTHDALE CONSTRUCTION CO,,
CHANGE ORDERS
No. Date Description Amount
1 6/4/2013 This Change Order provides for additional work on this $12,545.39
project. See Change Order.
Total Chan a Orders $12,545,39
PAYMENT SUMMARY
No. From To Payment Retainage Completed
1 05/01/2013 06/06/2013 221 525.31 11,659.23 233 184,54
2 06/07/2013 07/10/2013 333 337.38 29 203.30 584,065.99
3 07/11/2013 08/22/2013 555 606.93 58 445.77 1,168,915.39
4 08/23/2013 10/16/2013 136,717.49 65 641.43 1,312,828.54
5
610/17/2013 05/19/2014 11 880.20 66 266.70 1,325,334.01
E
05/20/2014 09/30/2014 66,693.54 69,776.89 1,395,537.74
Material on Hand
Total Payment to Date $1,325,760.85 Original Contract $1,533,650.86
Retainage Pay No. 6 _ 69 776,89 Change Orders $12,545.39
Total Amount Earned $1,395,537.74 Revised Contract $11546,196.25
193801520RE06.yJsm
15
LE
Waived Q"e, 0r: 520/- 03
CITY OF
CENTERVILLE
3e;60M7 lwttew 9�WW, 6�Uel 9&1M& (4 I_A ", On-Pak uor
_Q"ed
0WAggr.2,5," 209 6_5 m. - 7'•006.m�
PURSUANT TO APPLICATION THEREFORE, with payment of a fee being waived and upon investigation and satisfactory
evidence of the qualification of the licensee(s) herein named to receive the same and that the place of activity hereinafter
described is a proper and legal place therefore,
LICENSE IS HEREBY GRANTED TO
Centerville Lions Club
For the term of one (1) evening with times as stated above, TO temporarily offer events associated with the 2014 OktoberFest
per City Code "ON THE PREMISES" described as Laurie LaMotte Memorial Park, 6970 LaMotte Drive. Said licensee(s)
controls and operates this Event with Centennial Lakes Police Department retaining sole discretion to cancel said event due
to weather or unsafe situation(s)/conditions. Said licensee(s) are responsible for all activities and conduct of participants,
spectators and fire or police/medical emergencies. All appropriate permits will be in the possession of the Centerville Lions
while this event is taking place.
This license is non-transferable except by consent of the authority issuing same.
WITNESS THE GOVERNING BODY OF THE CITY OF CENTERVILLE, and the seal thereof this 9th day of October,
2014.
The City Council of the City of Centerville
Attest: By.
City Clerk City Administrator
Teresa Bender
From: Greg.Kieselhorst@Emerson.com
Sent: Tuesday, September 23, 2014 1:30 PM
To: adixon@clpdmn.com;Teresa Bender
Cc: Terry.Sweeney.Jr@comcast.net;tsweeney@gulfeagiesupply.com;jtbandit@comcast.net;
lou.lamotte@live.com; rolfericj@yahoo.com; Kris Sweeney;
Daniel.Babbitt@edwardjones.com; s.ernster@yahoo.com; cbombeck@gmail.com;
gkieselhorst@q.com;jascheman@comcast.net;j.magi1188@comcast.net;
infraredresources@comcast.net; Ikieselhorst@q.com; Ibbombeck@mmm.com;
Injohnsonl@comcast.net; mwilharber@msn.com; mikewalsh2@q.com;
Nancy_Johnson@qsl.com; Pamelajgrant@gmail.com; rhogz@yahoo.com;
iion_stephanie@comcast.net;tdsteffenl8@yahoo.com;tdwilharber67@msn.com
Subject: RE: OKTOBERFEST ??
Dear Office Dixon and Teresa,
The Lions Oktoberfest is in the process of being moved to Saturday October 25th.This will merge(2)Club Events into(1).We will also
be holding a Club Information/Membership Drive on the 25th.We don't anticipate a big need for a lot of crowd control.
Sorry for the late notice,
Lion Greg Kieselhorst
Greg Kieselhorst I ECAD Designer I Control Products
Emerson Climate Technologies 11851 Lake Drive West I Chanhassen, Vl"I 55317
T+1 952 361 4159 1 mailto:Greg.Kieselhorst@Emerson.com
Ar
EMERSON.
From: Andrew Dixon rmailto:adixon(&cII2dmn.com]
Sent: Tuesday, September 23, 2014 1:19 PM
To: Kieselhorst, Greg (CLIMATE/RS/CHAN]
Subject: OKTOBERFEST??
Greg,
What needs are you anticipating from the police department for this weekend's festival?
Thanks.
A. DIXON #111
Centennial Lakes Police Department
SAFETY. COMMUNITY. SERVICE.
This email has been scanned by the Symantec Email Security.cloud service.
For more information please visit http://www.symanteccloud.com
1
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Minnesota Department of Public Safety
Alcohol and Gambling Enforcement
445 Minnesota Street,Suite 222
St. Paul, MN 55101
651-201-7500
TEMPORARY 1 TO 4 DAY ON SALE LIQUOR LICENSE
Identification Number:42506
Licensee Name: Centerville Lions Club
°O Address: 1375 Mound Trail
City,State,Zip: Centerville, MN 55038
Event Location: Laurie LaMotte Park, in the parking lot near the warming house
Event Dates: From 10/25/2014 To 10/25/2014
terviffe
�..,ut�rt.✓,�.r rss:
CITY OF CENTERVILLE
APPLICATION FOR A 1 TO 4 DAY TEMPORARY/EVENT ON SALE LIQUOR LICENSE
(Organization or location limited to 3 permits in a 12 month period)
Type or Print Information
Name of Organization Date Organized Tax Exempt 23-7391509
Centerville Lions Club 1974 Number
Street Address City State Zip Code
1375 Mound Trail Centerville MN 155038
Name of Person Completing Application Business Phone Home Phone
Greg Kieselhorst 612-221-9122
Dates Liquor Will Be Sold (1 to 4 days) Type of Organization
October 25, 2014 ■ CLUB ❑ CHARITABLE ❑RELIGIOUS❑ OTHER NON-PROFIT
Organization Officer's Name Address
Terry Sweeney 7154 Brian Drive Centerville MN
Organization Officer's Name Address
Greg Kieselhorst 7155 Brian Drive Centerville MN
Organization Officer's Name Address
Tom Wilharber 6849 Centerville Rd Centerville
Location where license will be used. If an outdoor area, describe:
Laurie LaMotte Park, Parking lot in front of the Warming House under Cano ies.
Will the applicant contract for intoxicating liquor services? If so,give the name and address of the
Liquor license providing the service.
No
Will the applicant carry liquor liability insurance? If so, the carrier's name and amount of
coverage.Yes, new 2014-2015 Certificate provided from The Hendrickson Agency Inc.
APPROVAL
APPLICATION MUST BE APPROVED BY CITY COUNCIL PRIOR TO SUBMISSION TO LIQUOR CONTROL
CITY OF CENTERVILLE DATE APPROVED
FEE AMOUNT $ LICENSE DATES
DATE FEE PAID
City Clerk
NOTE: Submit to the City of Centerville at least thirty(30)days prior to event.
Signature of Applicant: Greg Kieselhorst
19
EMPLOYMENT AGREEMENT
THIS AGREEMENT is made and entered into the th day of October,2014 between the City of
Centerville, Minnesota (the City),and Michael Ericson("Employee"or the"City Administrator").
BACKGROUND FACTS
A. The City wishes to employ the services of the Employee as City Administrator of the City of
Centerville,Minnesota.
B. The City and Employee desire to provide for certain procedures, benefits and requirements
regarding the employment of the Employee by the City.
C. Employee wishes to accept employment as City Administrator of Centerville, under the terms
and conditions of this agreement.
TERMS OF AGREEMENT
In consideration of the facts mentioned above and the mutual promises set out below, the parties
agree as follows:
1. Duties: The City agrees to employ Employee as its City Administrator. Employee agrees to
serve as City Administrator in accordance with the attached position description. Employee shall
perform the duties as are required pursuant to the Personnel Ordinance and Personnel Policies for City
of Centerville employees. At all times during the performance of this Agreement, Employee shall
adhere to all rules and regulations established by the City of Centerville for the conduct of its
managerial employees.
2. Compensation: City Administrator shall receive an annual salary of$90,000.00 per year
commencing November 3,2014,and paid according to the City's normal payroll calendar. The City
Administrator will receive a performance evaluation six months and one year after hire,
thereafter annually. An adjustment in annual salary or benefits for the City Administrator shall be
considered at the time performance reviews are given by the Council provided a satisfactory
performance evaluation is received.
3. Terms and Conditions: The City Administrator will serve at the will of the Council and may be
terminated with or without cause at any time(an"at will" employee). Any of the following will
constitute termination with cause and would result in no severance:
a. Willful neglect of duty;
b. Inefficiency or incompetence in office that is not corrected after a reasonable
identification of deficiency during annual performance evaluation and after being
given appropriate opportunity to correct to the satisfaction of the majority of the
City Council; or
c. Malfeasance or nonfeasance in office.
Should the City terminate the employment of the City Administrator without cause, he will receive six
(6) months' severance pay and benefits. Additionally, he will have the option to resign and receive six
(6) months severance pay and benefits (1) if salary or benefits are cut (other than as part of an across-
20
the-board reduction for all supervisory employees), (2) if the City refuses, following written notice, to
comply with the terms of this Agreement, or (3) if the Council requests his resignation without cause.
Ifthe City Administrator decides to terminate employment, he will provide the City a minimum of 45
days' notice of his intent to terminate.
4. Minnesota Public Employees Retirement System(PERA): City will contribute at the same rate as other
employees as provided by Minnesota Law. The City shall execute the necessary documents to allow
Employee to enroll in a deferred compensation plan selected by agreement of the City and Employee.
Employee may contribute to the deferred compensation plan from his own earnings.The City will not
contribute to any plan beyond PERA.
5. Insurance Coverage: The City Administrator will be provided insurance coverage and/or benefits at
the same rate as other non-union City Employees.
6. Paid time off(PTO): In recognition of his substantial experience,the City Administrator will start
employment with the status of a second step of employment and a banked amount of PTO of 40 hours. The
City Administrator will be granted the same number of holidays as other City employees.
7. It is recognized that Employee must devote a great deal of time outside the normal office hours on
business for the City, and to that end Employee shall be allowed to establish an appropriate work schedule.
8. Business Expenses:City will reimburse the City Administrator for all reasonable employment related
expenses including,but not limited to,meals,one local civic club membership.
9. Automobile Expenses: The City Administrator will receive mileage at the federal IRS rate for use of
his personal vehicle for City business. Employee shall complete a log providing the necessary documentation
for business purposes required by the City and the Internal Revenue Code.
10. Phone:The City Administrator will receive a stipend of$75 per month for the purpose of using his
personal cell phone for Citybusiness.The City Administrator will make his mobile number available for
business use during business and non-business hours.
11. Dues,Subscriptions,and Continuing Education. The City shall budget and provide for the
professional dues and subscriptions for the City Administrator which are deemed reasonable and necessary
for the City Administrator's participation in national,regional, state and local associations necessary and
desirable for the City Administrator's continued professional participation, growth and advancement. This
shall include but not be limited to the International City/County Management Association (ICMA),Minnesota
City/County Management (MCMA) and Minnesota League of Cities.All activities included in this section shall
be budgeted for annually and are subject to council approval.
12. The City shall budget and pay, up to the amount budgeted, necessary and reasonable registration,
travel and subsistence expenses of the City Administrator for professional and official travel, meetings and
occasions adequate to continue the professional development of the City Administrator to adequately pursue
necessary official and other committees thereof, which the City Administrator serves as a member. The City
Administrator shall use good judgment in his outside activities so he will not neglect his primary duties to the
City.Professional development events include the ICMA annual conference, Minnesota State Association
Conferences,and Minnesota League of Cities events.
13. Outside Activities: The employment provided for by this Agreement shall be the City Administrator's
sole employment.Recognizing that certain outside consulting or teaching opportunities provide indirect
benefits to the City and the community,the City Administrator may elect to accept limited teaching,
consulting or other business opportunities with the understanding that such arrangements shall not
constitute interference with or be a conflict of interest with his responsibilities under their Agreement. Any
2
21
such activities shall be pre-approved by the Council.
14. Indemnification: In addition to that which is required under state and local law, including but not
limited to Minn. Stat.466.07, the City shall defend, hold harmless and indemnify the City Administrator from
any and all (1)torts; (2) civil damages,penalties, and fines; (3) violations of statutes, laws, rules or
ordinances; (4) criminal charges; all (5) professional liability claims; (6) demands or any other legal action,
whether groundless or otherwise, arising out of or related to an alleged act or omission occurring in the
good-faith performance of his duties as City Administrator. The City will compromise and settle any such
claims or suit and pay the amount of any settlement of judgment thereon.
15. Bonding:The City shall bear the full cost ofany fidelity or other bonds required ofthe City
Administrator under law or ordinance.
16. General Conditions of Employment: Nothing in this Agreement shall prevent,limit or otherwise
interfere with the right of Employer to terminate the services of Employee at any time,and for any reason,
subject only to the provisions of this Agreement. Furthermore,nothing in this Agreement shall prevent,limit or
otherwise interfere with the right of Employee to resign at any time from his position with Employer, subject to
the provisions of this Agreement. In addition to the benefits cited herein, the City shall provide the City
Administrator with all benefitsthat apply to any other employees.
17. Binding Effect: This agreement shall be binding ofthe City and the City Administrator and the
successor's assigns,and heirs of each respectively.
18. Arbitration. Employee and the City agree that any and all unresolved disputes arise in relation to or
out of this Agreement including, but not limited to, any dispute regarding the interpretation of this
Agreement and the performance thereunder, shall be resolved through binding arbitration. The arbitration
shall be held before one(1) arbitrator and shall be conducted in accordance with the Minnesota Uniform
Arbitration Act(Minn. Stat. Ch. 572B). The parties also agree that any arbitration award shall be binding
upon the parties and said award may be filed by either party in any court of competent jurisdiction.
19. Governing Law. This Agreement and any addendum or amendment hereto shall be governed by
and enforced in accordance with the laws of the State of Minnesota, without regard to its conflict of laws
principles.
20. Entire Agreement. This Agreement constitutes the entire agreement between the parties and there
are no agreements,understandings, restrictions, warranties, or representations between the parties relating
to this subject matter other than those in this Agreement. To the extent, if any,this Agreement and the
Personnel Ordinance conflict, the terms and conditions set forth in this Agreement shall take precedence
over the Personnel Ordinance. This Agreement supersedes all prior agreements, understandings,
discussions, or negotiations relating to this subject matter. Any modification or amendment to this
Agreement will be effective only if it is in writing and signed by both Employee and the Mayor or other
designated City Council member.
21. Opportunity to Review with Legal Counsel. By executing this Agreement,Employee acknowledges
that he has had an adequate opportunity to read and understand this contract, and to seek legal assistance,if he
desires,to gain an understanding of the meaning thereof.
3
22
IN WITNESS WHEREOF, Employer has caused this Agreement to be signed and executed on its
behalf by its Mayor or other designee of the City Council and Employee has signed this Agreement, in
duplicate,the day and year first written above.
City of Centerville, Minnesota
By
ATTEST: Tom Wilharber,Mayor
City Clerk
By
Michael A. Ericson
4
23
CITY OF CENTERVILLE, MINNESOTA
RESOLUTION NUMBER 14-0
A RESOLUTION ADOPTING ANOKA COUNTY MULTI-JURISDICTIONAL
HAZARD MITIGATION PLAN
WHEREAS, the State of Minnesota has ordained that every county and incorporated
municipality in the state is required to have a Hazard Mitigation Plan approved by the
Minnesota Department of Homeland Security and Emergency Management, to maintain
eligibility for state disaster assistance after November 2004; and
WHEREAS, the Federal Emergency Management Administration (FEMA) under the Disaster
Mitigation Act of 2000 has ordained that every county and incorporated municipality Within
the county is required to have a Hazard Mitigation Plan approved by FEMA in order to be
eligible for Hazard Mitigation Grant Program Funding for Presidential disasters declared after
November, 2004; and
WHEREAS, under the Disaster Mitigation Act of 2000, the Federal Emergency Management
Agency (FEMA) has issued an Interim Final Rule that details the minimum criteria for local
hazard mitigation plans; and
WHEREAS, the City of Centerville agrees with the concept of and necessity for hazard
mitigation planning; and
WHEREAS, The Anoka County Hazard Mitigation Planning Committee recommends the
adoption of the Anoka County Multi jurisdictional Hazard Mitigation Plan; and
WHEREAS, the Minnesota Department of Homeland Security and Emergency Management
and the Federal Emergency Management Agency have conducted a review of and approved the
Anoka County Multi-Jurisdictional Hazard Mitigation Plan.
NOW THEREFORE BE IT RESOLVED by the City Council of Centerville, Anoka County,
Minnesota, that the Anoka County Multi-Jurisdictional Hazard Mitigation Plan is hereby
adopted as submitted.
Adopted by the City Council this the_day of October, 2014.
Tom Wilharber, Mayor
Attest:
Teresa Bender, Clerk
24
Centennial Lakes Police Department
Emergency Operations Plan
l
25
November 2013
Centennial Lakes PD
Emergency Operations Plan
Updates for the Basic Plan and Emergency Support Functions
Date Page # Revision
26 2
TABLE OF CONTENTS
Basic Plan page #
I. Reason for Plan 6
II. Purpose of Plan 6
III. Legal Basis of Plan 7
IV. Organization 7
V. Responsibility 7
VI. Emergency Responsibility Assignments 8
VII. Operations Policies 8
VIII. Support 9
IX. Plan Development/Maintenance and Training 10
X. Vital Records 11
XI. Direction and Control 12
XII. Location of the Direction and Control Facility 16
XIII. Functions of the EOC 17
XIV. EOC Activation 17
XV. Staffing of the EOC 18
XVI. EOC Communications Capabilities 19
XVII. Emergency Power and Utilities 20
XVIII. Warning and Notification 20
Emergency Support Functions (ESF's)
ESF #1 Transportation and Evacuation
ESF #2 Communications Systems
ESF #3 Public Works
ESF #4 Firefighting
ESF #5 Emergency Management
ESF #6 Mass Care
ESF #7 Logistics Management
ESF #8 Public Health and Medical
ESF #9 Search and Rescue
ESF #10 Hazardous Materials
ESF #11 Agriculture and Environment
ESF #12 Public Safety and Security
ESF #13 Long Term Recovery
ESF #14 External Affairs
SUPPORT DOCUMENTS
Department Policy Manual County Resource Manual
Pipeline Safety Emergency Response Manual Emergency Resource Guide
Emergency Book-Central Communications
27 3
Approval for the Basic Plan and Annexes
Approved by: Date:
Joint Governing Board Chair
Approved by: Date:
Centennial Lakes Emergency Manager
Approved By: Date:
Anoka County Emergency Management
Authentication - Each Annex has the department head's signature, title, and date
who have accepted responsibility for that Annex.
Plan Distribution
COPY* ASSIGNED TO: TITLE
Centennial Lakes PD Emergency
1 Management EM Program Manager
2 Governing Board Governing Board Chair
3 City of Centerville City Administrator
4 City of Circle Pines City Administrator
5 City of Lexington City Administrator
6 Centennial Fire Department Fire Chief
7 Lexington Fire Department Fire Chief
8 City of Centerville Public Works Public Works Director
9 City of Circle Pines Public Works Public Works Director
10 City of Lexington Public Works Public Works Director
11 MN HSEM HSEM Regional Coordinator
12 Anoka County Emergency Management EM Program Manager
28 4
FORWARD
The primary purpose of this plan is to provide a guide for emergency operations.
It is intended to assist key city officials and emergency organizations to carry out
their responsibilities for the protection of life and property under a wide range of
emergency conditions.
Although an organization may have the foresight to plan for anticipated
situations, such planning is of little worth if the planning is not reduced to
written form. Personnel familiar with unwritten "plans" may be unavailable at
the very time it becomes necessary to implement them. A written plan will
furnish a documentary record which can be referred to as needed. This
documentary record will serve to refresh the knowledge of key individuals and
can be used to inform persons who become replacements.
TRANSFER OF OFFICE
THIS DOCUMENT SHALL REMAIN THE PROPERTY OF:
Copy No. 1 Assigned to: Jim Coan, Chief of Police
Director of Emergency Management
for the cities of: Centerville
Circle Pines
Lexington
Upon termination of office by reason of resignation, election, suspension, or
dismissal; the holder of this document shall transfer it to his successor or to the
Centennial Lakes PD Emergency Manager.
29 5
I. REASON FOR PLAN
Tornadoes, floods, blizzards, droughts and other natural disasters can affect the
cities of Centerville, Circle Pines and Lexington. In addition, major disasters
such as train wrecks, plane crashes, explosions, hazardous materials incidents,
terrorism, pipeline leaks, nuclear power plant incidents, and national security
emergencies pose a potential threat to public health and safety within our cities.
An emergency plan is needed to enable government to continue to operate and
carry out emergency functions, and to protect the public, and in some cases the
environment, from the effects of the above-mentioned hazards.
II. PURPOSE, FORMAT,AND SUMMARY OF PLAN
A. PURPOSE
The cities of Centerville, Circle Pines and Lexington have many capabilities
and resources which could be used in response to any major disaster.
These include the facilities, equipment, personnel, and skills of both
government and non-government professions and groups in our
jurisdiction, Anoka County, as well as other neighboring Counties. The
purpose of this plan is to ensure the effective, coordinated use of these
resources so as to:
1. Maximize the protection of life and property.
2. Ensure the continuity of government.
3. Provide support to all areas and political subdivisions in the
county which requires assistance.
B. FORMAT AND SUMMARY
The Centennial Lakes Police Department Emergency Operations Plan has
three primary parts: an all-hazard basic plan with 14 supporting
annexes, a series of standard operating procedures (SOP's), and a
resource manual. The basic plan focuses primarily on the assignment of
emergency responsibilities and on general operations policies. It is
directed at those officials who have overall direction and control
responsibilities - the Centennial Lakes Governing Board and the Police
Chief. The annexes elaborate on the responsibility assignments made in
the basic plan. They are of primary value to agency and department heads.
The SOP's are detailed procedural documents to be used by the personnel
who are expected to carry out the responsibility assignments contained
in the basic plan and annexes. The resource manual is an inventory of
materials, equipment, supplies, and organizations that could be
needed in the event of a major emergency/disaster. It contains
information that may be helpful to a variety of government officials.
30 6
III. LEGAL BASIS AND REFERENCES
A. Public Law 92o, as amended.
B. Public Law 99-499, Superfund Amendments and Re-authorization
Act (SARA) of 1986.
C. Minnesota Statutes, Chapter 12, as amended. (The Minnesota Civil
Defense Act, now The Minnesota Emergency Management Act of
1996)
D. Minnesota Statutes, Section 299K.o1. (The Minnesota Emergency
Planning and Community Right-to-Know Act)
E. Minnesota Statutes, Section 299J, as amended. (The Minnesota
Pipeline Safety Act)
F. Minnesota Statutes, Section 103F, Subdivision 3. (Emergency
Flood Protection Measures)
G. Minnesota Division of Emergency Management (DEM) Bulletin No.
89-1.
H. Anoka County Resolution No. 90-43, dated April 24, 1990.
I. Anoka County Resolution No. 2004-38, dated March 9, 2004.
J. Anoka County Resolution No. 2005-99, dated June 28, 2005,
designating NIMS as the basis for all incident management in
Anoka County.
K. Anoka County Resolution No. 2005-loo, dated June 28, 2005,
promoting the use of Intrastate Mutual Aid Agreements.
L. Minnesota State Statutes, Chapter 13, Government Data Practices.
IV. ORGANIZATION
Existing government is the basis for emergency operations. That is, government
agencies will perform emergency activities related to those they perform on a
day-to-day basis. County organization and interrelationships are shown on Chart
C of this basic plan.
V. RESPONSIBILITY
The direction and control of government operations from a central, protected
facility with adequate communications and key personnel are essential to the
conduct of emergency operations. This has been provided for as follows:
A. City Council —The City Council will be responsible for providing
overall direction and control of city government resources involved
in the response to a disaster.
1. The Police Chief/Emergency Management Director and/or
designee will serve in a staff capacity to the Council, will
implement this plan, and will coordinate emergency
operations. The Emergency Management Director will also
serve as the "Community Emergency Coordinator"for the
cities.
31 7
2. Direction and control of Centennial Lakes' response to a major
disaster will be carried out at the Centennial Lakes Emergency
Operations Center (EOC.)
B. Staffing
i. For additional EOC information such as staffing,
communications, etc., refer to the "Direction and Control"
section of this document.
VI. EMERGENCY RESPONSIBILITY ASSIGNMENTS
A. A summary of Centennial Lake's emergency responsibility
assignments, by function, is shown on Chart B. Heads of the
various City government departments and agencies will be
responsible for carrying out the assignments shown on this chart.
Additional information about these emergency responsibility
assignments is contained in the annexes to this basic plan. (One
annex exists for each of the responsibilities [functions] that are
shown on Chart B.) Lastly, City departments and agencies are
expected to develop whatever SOP's they may need in order to carry
out these responsibilities to include resource lists and incident type
checklists.
B. Responsibilities have been assigned by a code letter: "P", "S", or"C".
1. "P" indicates primary operational responsibility,which means
that the official or agency is in charge of, and responsible for,
making provision for that function.
2. "S" indicates support responsibility, which means that the
agency so assigned will, if possible, assist the official or agency
that has primary or coordination responsibility for that
function.
3. "C" indicates coordination responsibility, and is assigned when
several agencies have a partial responsibility, but no one
official/agency has obvious primary responsibility. This will
oftentimes be the situation when non-government agencies are
involved.
VII. OPERATIONS POLICIES
A. In the event of a major disaster, the Mayor of the City involved may
declare a local emergency. Such a declaration will invoke necessary
portions of this plan, and will permit the city to take such actions as
may be required to protect lives and property. In addition, any or
all parts of the plan may be implemented whenever it is deemed
necessary in order to provide for the public safety. Protection of life
32 8
and property and alleviation of human distress is the primary goal
of city government emergency operations.
B. In an emergency affecting more than one political jurisdiction,
officials of all jurisdictions involved will coordinate their services to
the maximum extent possible.
C. The Centennial Lakes Emergency Management Director will assist
in providing resource coordination between government agencies
and the private sector.
D. Local government resources must be utilized to the maximum
before county, state or federal assistance will be made available.
E. Each agency, department, or service of government will provide for
their own maintenance of records during an emergency. These
records should include work hours, equipment hours, supplies and
materials consumed, injuries to personnel, and damage to public
facilities and equipment.
F. Mutual Aid Agreements in Anoka County:
1. Law Enforcement: Anoka County Joint Law Enforcement
Council - on file in the Anoka County Attorney's Office.
2. Fire: Anoka County Fire Protection Council - on file in
respective cities.
3. Resolution #2005-100: Promoting the use of intrastate mutual
aid agreements - on file in the Anoka County Emergency
Management Office.
VIII. COUNTY, STATE AND FEDERAL SUPPORT
A. GENERAL: The Centennial Lakes Emergency Management
Director will be responsible for assisting the city in obtaining any
county, state or federal government resources that may be needed
as a result of a disaster. In carrying out this responsibility, the
director will contact the Anoka County Emergency Management
Director who can provide information and assistance as needed.
The County EM can contact the Minnesota HSEM regional program
coordinator for his/her county if needed. The regional coordinator
can provide technical information and assistance, if requested.
Lastly, a summary of state and federal disaster assistance that may
be available is contained in "Disaster Response and Recovery: A
Handbook for Local Government". This document is on file with
the County Emergency Management Director.
B. EMERGENCY ASSISTANCE: In the event of a major
emergency/disaster which exceeds the resources and capabilities of
33 9
city government, and which requires immediate county, state
and/or federal assistance, the State Duty Officer may be contacted.
The State Duty Officer's telephone numbers are: 1-800-422-0798
outside the Minneapolis/St. Paul metro area and 651-649-5451
within the Minneapolis/St. Paul metro area.
C. NATIONAL GUARD: In the event of a major emergency/disaster
which exceeds the capability of local government, support from the
National Guard may be available. Only the governor, as
Commander-in-Chief of the Minnesota National Guard, has the
authority to activate the National Guard. The purpose of activation
is to ensure the preservation of life and property and to support
civil law enforcement authorities.
1. OPERATIONAL POLICIES: National Guard assistance will
complement, and not be a substitute for county and/or city
participation in emergency operations.
2. REQUEST PROCEDURE: In the case of counties (and all
cities that are not of the first class), the sheriff is the only local
government official authorized to submit the request for
National Guard assistance. Such requests are to be submitted
to the State Duty Officer.
IX. PLAN DEVELOPMENT/MAINTENANCE, TRAINING AND
EXERCISES
A. For regard to this plan, the Centennial Lakes Emergency
Management Director and/or designee will serve as the planning
coordinator. As such, the director will have overall authority and
responsibility for both the development and maintenance of the
plan. The process used by the director to develop/maintain the
plan will be as follows:
1. This plan will be reviewed and updated as necessary, but at
least once annually. The Centennial Lakes Emergency
Management Director will be responsible for ensuring that
this updating occurs, and that it is in accord with the schedule
and procedures established by Minnesota Homeland Security
and Emergency Management. In establishing its schedule and
procedures, Homeland Security and Emergency Management
will consult with the State Emergency Response Commission
(SEC), and other appropriate state agencies.
2. This plan will be distributed to all city government
departments and agencies which have emergency assignments
in the event of a major disaster in (the) city. A plan
distribution list will be maintained by the Centennial Lakes
Emergency Management Director.
34 10
3. Emergency responders and Centennial Lakes employees who
respond to hazardous materials incidents within Anoka
County have received training designed to help them respond
to such incidents. At a minimum, primary responders are
trained at the First Responder Awareness Level, as defined in
29 CFR 1910.120. Training records are maintained by the
Police Chief.
All Fire Department personnel (except new members in
training) are trained to equip and respond at the Hazardous
Material Operations Level, as defined in 29 CFR 1910.120.
Training records are maintained by the Fire Chief.
All EMS personnel and the designated mutual aid ambulance
service(s) are, at a minimum, trained to and respond at the
First Responder Awareness Level, as defined in 29 CFR
1910.12o. Training records are maintained by the EMS Chief in
their respective departments.
4. Anoka County follows HSEM's EMPG Four-Year Exercise
Cycle. During the four-year exercise cycle, jurisdictions
receiving an Emergency Management Performance Grant
(EMPG) must conduct at least one operational exercise that is
designed to cover all, or most, of the emergency operating plan
(EOP) functions. The remaining three exercises may be
discussion or operational exercises that are designed to cover
at least four of the emergency operating plan's functions.
Upon completion of the exercise, an after action
review/improvement plan (AAR/IP) meeting is held to
determine the strengths and areas which may need
improvement in the plan. The AAR/IP will follow the Federal
HSEEP guidance.
A copy of Centennial Lake's current methods and schedules for
exercising its emergency plan are located at the Emergency
Management Director's Office located at 54 North Road, Circle
Pines, MN, 55014. Contact the Emergency Management
Director for further information.
X. VITAL RECORDS
A. Disaster Recovery Plan for Vital Records is in place in the
Information Services Department located in the Anoka County
Government Center.
B. All vital records for the county will be properly backed up and kept in
an offsite location in accordance with basic continuity of operations
planning. Each County department is responsible for the back-up of
35 11
their vital/critical records. Backups will be coordinated through the
County I.T. Department.
XI. DIRECTION AND CONTROL
RESPONSIBILITIES
A. City Council: The City Council is ultimately responsible for
providing direction and control of City government resources
involved in the response to a disaster. The day to day operations
during a disaster will be directed by the City Administrator or
his/her designee. The line of succession to the City Council is as
follows: Mayor
Vice-Mayor
Council Designees
B. Emergency Responsibility Assignments
CODE: P—PRIMARY S—SUPPORT C— COORDINATION
RESPONSIBLE INSIDE
FUNCTION AGENCIES CITIES COUNTY REMARKS
1. Transportation & Public Works/Transit P P City Public Works
Evacuation Police Department P for Evac P for Evac would handle in city.
Emergency Mgmt. C C Private Contractors
when all other resources
are expended.
2. Communications County I.T. C P County I.T. coordinates
Emergency Mgmt. C C the communications
systems recovery
within County
Operations.
3. Public Works & City Public Works P S City Public Works
Engineering County Public Works S P would handle in City,
County and Township
would do outside city.
Private Contractor
when all other
resources are
ex ended.
36 12
4. Firefighting Fire Departments P P All of Anoka County is
City Police Departments S S covered by local Fire
County Sheriff S S Departments.
Emergency Mgmt. C C
5. Emergency Management Emergency S P County directs
Management Townships and
supports Cities.
6. Mass Care County Social Services S S Social Services, Red
Red Cross P P Cross and other
Salvation Army/others S S volunteer
Anoka County Mental S S organizations,
Health supported by local
Anoka Co. Community S S building owners.
Health Services
Local Building Owners S S
Emergency Mgmt. C C
7. Logistics Purchasing P P County directs
Emergency Mgmt. S Townships and
supports Cities.
8. Public Health and Ambulance ALS & BLS P P EMS by Law
Medical Hospitals S S Enforcement, Fire
Clinics S S Departments and
Community Health S S Ambulances, Day-Day
community health by
Services(CHS) Community Health
Emergency Mgmt. C C Services, clinics,
hospitals and other
health care facilities.
9. Search and Rescue City Police Departments P S All Fire Departments
County Sheriff S P function in a Search
Fire Departments S S and Rescue capacity as
Emergency Mgmt. C C well as the Sheriff's
Department and
Chaska Police Dept.
37 13
10. Hazardous Materials Emergency Mgmt. C C Immediate needs by
County Environmental S S City and County
Fire Departments P P agencies. State and
State HAZMAT Teams S S private agencies for
State Duty Officer S S long term.
State Health Dept. S S
Sheriff's Deputies S S
City Police Departments S S
Private Contractors S S
11. Agriculture &Natural County Environmental P or S P Immediate needs by
Resources State Agriculture Dept. C C City and County
agencies. State and
private agencies for
long term.
12. Law Enforcement City Police Departments P S Sherriff is primary
County Sheriff S P outside the Cities.
13. Long Term Recovery & County Assessor S P City Assessors
Damage Assessment City Assessor P S coordinate city
Red Cross S S assessment. County
USDA S S Assessors handle non-
Emergency Mgmt. C C agriculture areas of
County. USDA
handles agriculture.
Red Cross assists in all
areas.
14. External Affairs City Council P S Immediate needs by
City Administration C S PIO.
Public Information P S
Officer(PIO) S
Emergency Mgmt. C
38 14
Anoka County
Board of Commissioners
Anoka County
Board Chairman
Anoka County
Vice Chairman
Anoka County
Administrator
Anoka County Attorney obo
Joint Law Enforcement Council
Community Health and Governmental Services Anoka County
Environmental Services Division Manager Sheriff
Director
Disease Environmental Emergency Management
Prevention and Services Manager Director Undersheriff UnderSheriff
Contrd Manager
Emergency Management
Deputy Director
Central Communications
Coordinator
ANOKA COUNTY EMERGENCY MANAGEMENT
JURISDICTION LINE OF SUCCESSION - CHART C
C. In Centerville, Circle Pines, and Lexington, the Emergency
Management Director serves as the Emergency Coordinator. As
such, the Emergency Management Director has overall authority and
responsibility for the development and maintenance of the plan, and
for implementation of the plan. The Emergency Management
39 15
Director is listed in the Resource Manual located in each City Hall
and the Centennial Lakes Police Department, along with who the
alternate emergency coordinator is, and various other phone and
pager numbers of public safety personnel.
Jim Coan
0: 763-784-2501
C: 763-443-0404
Dispatch: 763-427-1212 (24 hrs)
jcoan@clpdmn.com
XII. LOCATION OF THE DIRECTION AND CONTROL FACILITY
A. Emergency/ Limited Scope Disasters
1. An incident management system (IMS) should be established
to direct the initial response by city forces to the
incident/event. (If IMS is implemented, the first arriving
senior public safety official will serve as the incident
commander, until he/she is properly relieved. This may be
law enforcement or fire depending on the type of incident.)
2. If organizational control of the incident escalates beyond the
capability of field command, an Emergency Operating Center
(EOC) will be activated to provide coordination of the incident
focusing on Logistics. (This will generally become necessary
when the incident covers a large geographic area, multiple
locations, and/or when multiple responding agencies are
involved.)
B. Disasters
1. The Direction and Control of the response to a disaster will be
carried out at an Emergency Operations Center (EOC) located
in the Centennial Lakes Police Department. The address for
the Centennial Lakes Police Department EOC is 54 North
Road, Circle Pines, MN, 55014. The EOC at the Centennial
Fire District could be utilized in the event where multiple
jurisdictional areas are affected and the need for multi-city
coordination exists. The Centennial Fire EOC is located at the
District's station number 2, 7741 Lake Drive, Lino Lakes, MN,
55014. If for some reason neither EOC area is usable at the
time of a disaster, the County EOC located in the Law
Enforcement Center at the Government Center in the Anoka
County Sherriff's Department's Training Room could be used
as an alternate. All three EOC's have alternate standby
generators.
40 16
XIII. FUNCTIONS OF THE EOC
The functions performed at the EOC will vary according to the type and
scope of the disaster,but will generally involve the following:
A. Coordinating the city government response to the disaster,
including coordinating with the on-scene commander.
B. Coordinating with any local agencies affected by and/or responding
to the disaster.
C. Coordinating with any county, state and/or federal agencies
responding to the disaster.
D. Coordinating with any businesses/industries directly affected by
and/or responding to the disaster.
E. Coordinating with the National Weather Service Office during
periods of projected or actual flooding or other weather emergency.
F. Generating appropriate public information.
G. Coordinating and channeling the service of volunteers. (Specific
task assignments to, and management of volunteers, will normally
be provided by the applicable service chiefs). Volunteers will be
coordinated as noted in the Resources Section of Congregate Care.
Facilities within Centerville, Circle Pines and Lexington that possess
extremely hazardous materials are required to develop and maintain
emergency response plans and procedures consistent with SARA Title III,
Section 304 that their employees will follow in the event of a release of
those hazardous materials.
At a minimum, these facilities are required by law to immediately notify
the following in the event of an accidental emergency release, and be
prepared to state the name of the substance(s) released and the
approximate amount:
Dial 9-1-1 (for local emergency notification)
Dial 651-649-5451 (State Duty Officer for Greater Metro Area), or
Dial 800-422-0798 (State Duty Officer for Greater Minnesota)
Dial 800-424-8802 (National Response Center for federal
emergency notification)
The Cities have determined that all covered facilities within the
jurisdiction have implemented the required response plans with 24 hour
contact telephone information. Copies of these facility plans with contact
names and procedures are on file at the corresponding city. Contact the
Centennial Lakes Emergency Management Director City Administrator for
further information.
XIV. EOC ACTIVATION
A. Operational Readiness
41 17
The Emergency Management Director is responsible for
maintaining the operational readiness of the primary and alternate
EOCs. This involves ensuring that the EOC has the necessary
communications equipment, maps, displays, tables, chairs, message
logs, etc.
B. Criteria for Activation
The degree of the EOC activation will be determined by the severity
of the emergency.
i. The EOC may be partially activated due to a potential threat to
life or property from an emergency/incident, severe weather,
hazardous materials incident/accident, and or public security
threat.
2. The EOC may be fully activated in response to a major
emergency/disaster resulting in an actual threat to life and
property. This will include, but is not limited to:
emergency/incident, severe weather, hazardous materials
incident/accident, and or public security threat which requires
a coordinated response effort.
C. Responsibility for EOC Activation
In the event of a major disaster, EOC staff would be expected to
automatically report to the EOC. However, the Emergency
Management Director or designee is responsible for ensuring that
the EOC is activated according to the criteria described above.
XV. STAFFING OF THE EOC
A. The staffing list (EOC Personnel Notification List) is included in the
RESOURCES area of this section. Each department/agency which
is represented in the EOC is responsible for ensuring that its
representative is familiar with the duties which he/she is expected
to perform at the EOC. The EOC will operate when needed for 24
hours with 2 - 12 hour shifts during a disaster operation. The
Incident Manager will identify the staffing needs and times for each
EOC activation. (Each department/agency shall develop a checklist
of responsibilities to be carried out by its EOC representative).
B. Each Command and General staff position needed to manage the
incident will be staffed within the EOC. Each of these positions will
utilize their job aids that include a position checklist as well as the
proper Incident Command System form.
C. Other municipalities, departments, agencies may be requested to
provide a representative for the EOC. The representative will help
local government officials provide assistance to the areas involved.
42 18
D. Space will be provided in the EOC for the county, state and federal
officials, should their presence be necessary. Such officials will be
briefed regularly as to the status of the disaster. County/City
officials, however, will remain responsible for providing direction
and control of the county/city's response to a disaster.
E. ' All EOC personnel will need proper identification, issued by
Centennial Lakes Emergency Management in order to access the
EOC at the time of a disaster.
F. Law Enforcement will staff the EOC in order to maintain an orderly
operation.
XVI. EOC COMMUNICATIONS CAPABILITY
A. The Centennial Lakes supervisor will be responsible for
coordinating all radio phone communications needs in the County
EOC.
B. The EOC has the capability of communicating with: municipalities
within the county, neighboring county EOC's, local hospitals, state
and regional EOC's, county/city (field) units, and the Anoka County
Mobile Command Post through the Anoka County Communications
Center. If determined necessary, the Anoka County Public Safety
Command Post will be activated to serve as a communications link
between field forces and the EOC.
C. Supporting the overall event and incident communications within
Anoka County is the Anoka County RACES group. This group is
organized under Emergency Management and has communication
equipment vehicle and a trailer that is ready 24/7 to support
communication needs or act in the backup role if needed.
D. All communications within the EOC are to be considered security
sensitive and should not be shared outside of those who are on a
need to know basis. Any information, documents, etc. that is
considered to be sensitive shall be marked with "For Official Use
Only (FOUO)". All information will be vetted by the Incident
Manager and or Incident Commander with assistance through the
PIO and County Government.
E. For all incident related communications:
Internal - All internal communications will follow the proper
channels per the National Incident Management System protocols
for formal and informal communications.
External - All communications to the public will flow through the
Public Information Officer and the Joint Information Center.
43 19
XVII. EMERGENCY POWER AND UTILITIES
The EOC has an emergency(backup) power source. This consists of a loo
KW emergency generator which automatically activates with the cessation
of normal power. The generator is run off of a natural gas direct line.
Sanitation and ventilation is run off of the generator. Water is run off a
well for continuous use.
XVIII. WARNING AND NOTIFICATION
RESPONSIBILITIES
A. The Anoka County Sheriffs Office is the County Warning Point for
Anoka County. This is accomplished through the 911
Communications Center. The Anoka County Warning Point is
responsible for the proper receipt and dissemination of all
emergency notifications received, including notifications of the
release of hazardous chemical(s) consistent with the emergency
notification requirements of SARA Title III, Section 304. The 24-
hour Warning Point is located in the Justice Center Building at the
Anoka County Communications Center, Anoka County Government
Center, Justice Center, 2100 3rd Avenue,Anoka, MN 55303•
B. The Anoka County Sheriff is the overall Anoka County Warning
Point supervisor. As such he will have overall responsibility for
ensuring that all notifications received by the warning points are
handled properly. However, the Anoka County 911
Communications Center is managed by the Sheriffs Office Manager
of Administrative Services and the Dispatch Supervisor. The
Manager of Administrative Services and Dispatch Supervisor
provide direction and control for the area.
C. Upon being notified of a warning, the Anoka County Warning Point
is responsible for:
1. Notifying key county/city government and private
organization officials, utilizing the call down list contained
within the "resource manual".
2. Notifying any other affected municipality.
3. Activating the appropriate outdoor warning sirens.
4. Activating the county indoor warning system.
5. Activating the county fire paging network.
6. Activating the Emergency Alert System (EAS) by following the
steps outlined in the Notification and Warning. The EAS can
be activated by Dispatch Staff, Incident Commander and
Incident Manager.
44 20
7. Notifying affected private and/or public facilities (hospitals,
industries, nursing homes, etc.) included in the Notification
and Warning.
D. Notification Procedures for a Hazardous Materials Release
1. Upon notice or discovery of a hazardous material(s) release,
local public safety officials will notify their appropriate Anoka
County Emergency Notification Center (Warning Point),
located at Anoka County Government Building. The
Emergency Notification Center will immediately notify the
Emergency Management Director, who has primary
responsibility and authority for implementing the emergency
plan in Anoka County, plus all other public safety officials
designated for similar notification in the plan.
2. Using prepared criteria (item 4 below), the Emergency
Management Director who has responsibility and authority for
implementing the emergency plan in Anoka County will
determine whether a public notification is appropriate; and, if
so, what method is to be used for public notification, what
population is to be notified, and what the message shall be
(immediate, precautionary, protect-in-place, etc.)
3. The Anoka County Emergency Notification Center, which
controls activation of the emergency warning systems in
Anoka County, shall immediately carry out such public
warning instructions as it may receive from the Chief, who has
primary responsibility and authority for implementing the
emergency plan. The Anoka County Emergency Notification
Center can employ several methods of providing emergency
warning to the public, including:
• Emergency systems; individually, in groups, or all at
once.
• TV, cable and radio stations.
• Localized high-speed automated telephone dialing
notification (certain areas).
• Street-to-street locally via police and/or fire
department vehicle loudspeakers.
• Citizens Emergency Response Team (CERT) network.
4. Criteria to be used in determining the need for public
notification include, but are not limited to the following:
• Identification and properties of the hazardous
substance released.
• Approximate amount or extent of the release.
45 21
• Wind speed and direction.
• Time factors.
• Size and nature of the target population.
• Recommendations of designated on-scene authorities
(Item 15).
F. A list of the Facility Coordinators will be kept on file with each of
the cities' designated Emergency Management Directors. Each city
Emergency Management Director will submit their contact Facility
Coordinator list to Anoka County Emergency Management as well
as Anoka County Communications to be kept on file in the event a
warning affecting their facility is enacted and communicated
through the county. The contact list will be updated on an annual
basis.
G. MNHSEM E-Plan web site (https://erplan.net/eplan/login.htm) is
utilized to keep the most up to date records of regulated facilities in
Anoka County. The Anoka County Emergency Management
Director and Planning Specialist have access credentials for the
records. In addition, a paper copy of the facilities and their contacts
are kept in paper form in the EOC.
46 22
Emergency Operations Plan
Emergency Support Function #i - Transportation and Evacuation
Primary Agency
The primary agency responsible for this Emergency Support Function(ESF) is the Public
Works Department.
Centennial Lakes Police Department is responsible for traffic control during an
evacuation.
Local Supporting Agencies
The supporting agencies for this ESF include:
Centennial Lakes Police Department
Centennial Lakes Emergency Management
Anoka County Cities
Local Bus Companies
Local Medical Transportation Providers
State Resource
Minnesota Department of Transportation
Minnesota State Patrol
Minnesota Department of Homeland Security and Emergency Management
Minnesota National Guard
References
The following is a list of reference documents for this ESF:
Emergency Operations Plan
Public Works Standard Operating Procedures
Minnesota Emergency Operations Plan
Purpose
To outline how transportation systems will be restored in the event of an emergency.
In addition,the management of evacuation routes into or out of Anoka County.
Scope
Emergency Support Function #1 focuses on the maintenance, establishment of and
recovery of transportation routes throughout the City for which it has the legal
responsibility. This plan only covers City-owned transportation systems and routes.
Anoka County is responsible for their own systems as well as the State of Minnesota
being responsible for state-owned transportation routes. The Public Works Director will
coordinate the public and private partners for the mass evacuation per SOP'S.
Page i of 8
47
Emergency Operations Plan
Emergency Support Function #1 - Transportation and Evacuation
Operational policies which cover the protection and restoration of transportation
systems throughout the city will be maintained by the Public Works Department. These
SDP's/SOG's will have an "all hazards" approach and cover the most likely incidents
which could affect the City roadways.
A second part of this plan is the coordination of evacuation routes if one is so ordered.
The ordering for the evacuation will be under the direction of the Incident Commander,
Emergency Management and the Police Chief. Routes will be determined at the time of
the ordered evacuation. This ESF is only intended to deal with the route designation and
communication to the affected public and or special populations.
ESF 6-Mass Care will be utilized for the sheltering and care of these individuals.
Security of the areas evacuated will be under the direction of the Centennial Lakes Police
Department. All areas affected by the disaster will have an established security
perimeter until public and private buildings are re-secured.
Situation and Assumption
The City Emergency Operations Plan is designed as an "all hazards" type of plan. It
focuses on outcomes of events and incidents rather than cause. There are a number of
situations in which this ESF might be enacted. When a transportation system is affected,
then an Incident Action Plan (IAP) will be drafted, with the goal of a quick and timely
recovery to normal operations.
One key consideration within this ESF is the coordination of operations within the City
departments as well as County, State and private partnerships. Additionally, a few items
which will need to be addressed throughout the incident include:
1. Maintain situational awareness at all times. Complete a continual size up of
the affected systems and or areas.
2. Identify temporary transportation routes until the affected routes can be
restored.
3. Create a recovery plan and identify the proper resources to enact the plan.
4. Maintain a record of all activities and expenses in accordance with FEMA
standards.
5. Communicate timely information to the public on the current situation and
future outcomes.
Page 2 of 8
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Emergency Operations Plan
Emergency Support Function #1 - Transportation and Evacuation
During the drafting of the IAP these and other considerations will need to be addressed.
Additional Standard Operating Procedures may be drafted prior to an emergency to
assist in the coordination of operations and resources.
The coordination for,the mass evacuation of people coordinated with other ESF's and
City department directors. The main responsibility assigned under this ESF is the
transportation route out of the city.
Evacuation
The rationale for evacuation, whether for a large or small-scale emergency, is that
hazardous conditions or potentially hazardous conditions can best be mitigated by
moving the affected population to an area of lesser risk. Prior to recommending
evacuation due to an actual/potential hazard, city and community officials will evaluate
the benefit of shelter-in place. If sheltering in place is determined to be the most
appropriate protective action, information and instructions will be provided to the
affected citizens. This may include,but is not limited to: closing doors(both internal and
external), windows, and fireplace dampers; sealing/closing all vents, fans and other
openings to the outside; turning off furnaces/air conditioners; covering and staying away
from windows; and(in buildings) minimizing the use of elevators.
1. The Emergency Management Director and the Police Chief(if different) will
jointly prepare in advance for the potential evacuation of County residents.
2. Pre-identified primary and secondary evacuation routes for the"population at
risk" for each Section 302 facility are listed in the Hazardous Materials ESF,
by community.
3. In the event of a hazardous material(s) incident in the City, the Incident
Commander is responsible for determining and deciding the need for actual
or precautionary evacuation, or for shelter-in place and for re-entry (re-
population).
a. The Emergency Operations Center in the Police Department shall
serve as an alternate to the Incident Commander,in determining
and deciding the need for actual or precautionary evacuation, or for
shelter-in place and for re-entry(re-population).
b. The Anoka County Emergency Communication Center will assist in
making appropriate notifications (see Item 19).
4. The Centennial Lakes Police Department will be responsible for conducting
and coordinating any large-scale evacuation of City residents. This
coordination will include the evacuation activities of other participating
public safety agencies and jurisdictions. In the event of a large-scale and long
term evacuation, essential resources (critical supplies, equipment,personnel,
etc.)will be relocated as necessary.
Page g of 8
49
Emergency Operations Plan
Emergency Support Function #1 - Transportation and Evacuation
5. The Centennial Lakes Police Department will be responsible for preparing
instructions for people who must evacuate from a high-risk area. This is to
include identification of centrally-located staging areas and pick-up points for
evacuees without private automobiles or other means of evacuation.
6. The Centennial Lakes Police Department will have primary responsibility for
ensuring that the affected County residents and facilities are notified of the
need to evacuate.
7. The Centennial Lakes Police Department will have primary responsibility for
assisting disabled, elderly, mobility-impaired and other individuals unable to
evacuate themselves. This will be accomplished by advising residents (via
radio/TV or house-to-house canvassing) to call a specific telephone number if
assistance is needed.
8. The Centennial Lakes Police Department will be responsible for establishing
and staffing any traffic control points that may be necessary.
9. The Centennial Lakes Police Department will be responsible for maintaining
access control and security for the evacuated areas.
io. The City Public Works Director will be responsible for overseeing the removal
of stalled vehicles, obstructions, or any other roadway impediments so that
the evacuation route(s) can remain open.
11. In consultation with Anoka County Public Health and Environmental
Services Department and/or State Hazardous Materials' Specialists, the
Public Works Director will be responsible for determining when evacuees can
safely return to their residences.
12. The Centennial Lakes Police Department will be responsible for coordinating
all private and public transportation resources.
13. In the event of a nuclear power plant incident, the County Sheriff (or his
designee) may be requested (by a State Patrol representative in the State
EOC) to acquire law enforcement personnel, highway department personnel,
and vehicles (with radios) to support the control of transport of potentially
radioactive contaminated food, feed, and water into, within and/or out of
Anoka County. (See the County Evacuation&Traffic Control SOP)
Shelter-in place
Situations may arise where the best means of protection of life and property is to
recommend "shelter-in place" procedures. If conditions are present which do not allow
Page 4 of 8
50
Emergency Operations Plan
Emergency Support Function #1 - Transportation and Evacuation
adequate time for evacuation or where the risk from the emergency incident will be
minimal or very short in duration officials should consider "shelter-in place" options.
The decision to recommend shelter-in place will be made by the Incident Commander of
the affected area, using established criteria. A shelter-in place decision will also initiate
the Warning and Notification section of this plan as appropriate. Under the direction of
the Incident Commander, Law Enforcement and/or Public Safety personnel will assist in
making public notification of the shelter-in place procedure. Emergency actions such as
taping doors, windows, shutting off outside air intake from fans, air conditioners, or
other means may be the best available option to protect public health and safety.
Concept of Operations
In addition to the responsibilities identified under the Scope Section of this plan, the
following is a framework to implement this ESF.
Notification and Activation
Notification to the primary responsible agency under this ESF will come through:
1. Centennial Lakes Emergency Management;
2. Anoka County Dispatch; or
3. Direct call
Organization
The organization of operational components supporting this ESF will follow the National
Incident Management System Components. Specifically for transportation issues a
"Transportation Branch Director" will be assigned to coordinate all tactical operations
and resources. For an evacuation, an "Evacuation Route Coordinator" should be
assigned due to the importance of the evacuation.
The Branch Director may report to either the Unified Command Group or an Operations
Section Chief. All units assigned under the Transportation Branch Director will be
broken down into Divisions or Groups.
Actions: Initial
Immediately following the notification to enact this ESF, the following actions will be
taken:
i. Report to the identified location for the coordination of operations. The
possible location(s)which may need to be staffed include:
a. Incident Command Post(ICP)
b. City Public Works Facility
c. Emergency Operations Center(EOC)
2. Work closely with the Situational Unit Leader to identify exactly what areas
are affected and prioritization of operations.
Page 5 of 8
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Emergency Operations Plan
Emergency Support Function #1 - Transportation and Evacuation
3. The primary and secondary evacuation routes from Centerville will be;
a. County Road 14-East or West
b. County Road 54-North or South
c. Interstate 35E-North or South
The primary and secondary evacuation routes from Circle Pines or Lexington
will be:
a. State Aid Highway 23 -Northeast or Southwest
b. County Road 17-North or South
c. Interstate 35W-North or South
4. Determine the risk to the community and determine if an evacuation or
shelter-in place is needed.
5. Residents to be evacuated or implement shelter-in place will be notified by
outdoor warning systems, radio, TV, cable, public address systems, Citizen
Emergency Response Team (CERT), telephone or other method as
implemented through the Anoka County Emergency Communication Center
(Warning Point).
Procedures for initiating a shelter-in place option include but are not limited
to:
a. Determination of need by incident command using established
criteria.
b. Action by official(s)authorized to implement the plan.
c. Public notification as appropriate.
d. Implementation by local law enforcement.
Evacuation routes, assembly points and assistance instructions will be
coordinated and announced through the Anoka County Emergency
Notification Center.
Law enforcement personnel will establish traffic control points,if needed.
Mobility-impaired individuals unable to evacuate themselves will receive
assistance from local police and fire departments, including mutual aid
departments, as necessary.
6. The selection of specific evacuation routes will be based on the extent of the
evacuation required,weather, road conditions, and other pertinent factors.
7. Shelter locations are kept on file with the Emergency Management Directors
Office and are established through the Red Cross.
Page 6 of S
52
Emergency Operations Plan
Emergency Support Function *1 - Transportation and Evacuation
8. Determination of mass care requirements and facilities to be used for shelters
for evacuees should be made in cooperation with ESF #6 - Mass Care in
conjunction with the Emergency Management Director and the Red Cross.
9. Re-entry(re-population) Procedures
a. Re-entry(repopulation)decisions made by the Incident Command
Commander.
b. Appropriate announcements made via Anoka County Emergency
Communications Center.
c. Implementation by law enforcement, assisted by mutual aid
agencies, as necessary.
If the situation does not involve an evacuation,then:
1. Complete a damage assessment of the affected transportation system.
2. Identify alternative modes/routes of transportation.
3. Identify resources needed to mitigate the incident.
Actions: Continuing
For the Evacuation:
i. Pre-identified primary and secondary evacuation routes for the population at
risk for each Section 302 facility will be the responsibility of the Incident
Commander and will be individually determined at each incident based on,
but not limited to, the following factors:
a. Wind speed and direction
b. Severity of incident
c. Population of area involved
d. The particular hazard working with
2. At the time the decision is made to carry out an evacuation of some or all of
the residents in The City, the primary responsibility for ensuring that the 3.
affected residents and facilities (schools, hospitals, nursing homes,
businesses/industries, etc.) are notified of the need to evacuate will fall on the
Police Chief, Public Safety Director, and Fire Chief.
3. The selection of specific evacuation routes will be based on the extent of the
evacuation required,weather and road conditions, and other factors.
4. A listing of both the congregate care facilities and the fallout shelter facilities
that can be used to house evacuees is included in the ESF #6 - Mass Care
Section.
Page 7 of 8
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Emergency Operations Plan
Emergency Support Function #1 - Transportation and Evacuation
For all other Transportation Operations:
1. Create tactical plans focusing on the long term recovery.
2. Maintain any closed transportation routes or systems.
3. Manage resources. Do not over-commit any resource with assignments or
work periods.
4. Maintain logs of daily activities and return them to your supervisor or
Planning Section.
5. Maintain financial records including receipts for all aspects of the operations.
Work closely with the Finance Section for the proper procedures for the
paperwork.
6. Communicate needs to the ICP, EOC or Supervisor.
Actions: Closeout
1. Once the transportation system has been restored or the evacuation order
canceled, communicate the information to all affected parties.
2. Demobilize the Incident Management Team.
3. Complete an After Action Review and establish a Corrective Action Plan.
4. Maintain documentation on the incident within Centennial Lakes Emergency
Management.
Page 8 of 8
54
Emergency Operations Plan
Emergency Support Function #2 - Communication Systems
Primary Agency
The primary agency responsible for this Emergency Support Function (ESF)is the Public
Works Department for external agency and Anoka County Telecommunications for
internal communication and data networks.
Local Supporting Agencies
The supporting agencies for this ESF include:
Centennial Lakes Police Department
Anoka County Emergency Management
Anoka County Cities
Qwest Communications
Sprint Communications
State Resource
Minnesota Department of Homeland Security and Emergency Management
Office of Enterprise and Technology
References
The following is a list of reference documents for this ESF:
City Emergency Operations Plan
Public Works Standard Operating Procedures
Minnesota Emergency Operations Plan
Purpose
To outline the responsibility for the restoration of communication systems within Anoka
County.
Scope
Emergency Support Function #2 focuses on the maintenance of communication systems
throughout the City. This ESF will rely heavily on the communication suppliers for
operations and the City will coordinate the overall restoration section of the Incident
Action Plan (LAP).
Situation and Assumption
The City Emergency Operations Plan is designed as an "all hazards" type of plan. It
focuses on outcomes of events and incidents rather than causes. There are a number
of situations in which this ESF might be enacted. When a major communication
system is affected, an Incident Action Plan (IAP) will be drafted with the goal of a
Page I of 4
55
Emergency Operations Plan
Emergency Support Function #2 - Communication Systems
quick and timely recovery to normal operations. The communication systems which
are considered to be critical to Anoka County are:
• Phone
• Data
• Video
One key consideration within this ESF is the coordination of operations within the
City Departments as well as County, State, and private partnerships. Additionally, a
few items which will need to be addressed throughout the incident include:
1. Maintain Situational Awareness at all times. Complete a continual size up
of the affected systems and or areas.
2. Identifying temporary communication strategies until the main
communication systems can be restored.
3. Create a recovery plan and identify the proper resources to enact the plan.
4. Maintain a record of all activities and expenses in accordance with FEMA
standards.
5. Communicate timely information to the public on the current situation
and future outcomes.
During the drafting of the IAP, these and other considerations will need to be
addressed. Additional Standard Operating Procedures may be drafted prior to an
emergency to assist in the coordination of operations and resources.
The 24-hour contact for all utility providers is contained within the "Resource Manual'
which is located in City Hall and all Centennial Lakes Police vehicles.
Concept of Operations
In addition to the responsibilities identified under the Scope Section of this plan, the
following is a framework to implement this ESF.
Notification and Activation
Notification to the primary responsible agency under this ESF will come through:
i. Emergency Management Director;
2. Anoka County Dispatch; or
3. Direct call to the Anoka County Communication Center
Organization
The organization of operational components supporting this ESF will follow the National
Incident Management System Components. Specifically, for transportation issues, a
"Transportation Branch Director"will be assigned to coordinate all tactical operations
Page 2 of 4
56
Emergency Operations Plan
Emergency Support Function #2 - Communication Systems
and resources. For an evacuation, an "Evacuation Route Coordinator" should be
assigned due to the importance of the evacuation.
The Branch Director may report to either the Unified Command Group or an Operations
Section Chief. All units assigned under the Transportation Branch Director will be
broken down into Divisions or Groups.
Actions: Initial
Immediately following the notification to enact this ESF, the following actions will be
taken:
1. Report to the identified location for the coordination of operations. If the
establishment of the Incident Command System is needed, then establish a
working location. The possible locations which may need to be staffed
include:
a. Incident Command Post(ICP)
b. Public Works Facility
c. Emergency Operations Center(EOC)
2. Establish a Liaison Officer position with the communication company(s) to
maintain Situational Awareness for the operation.
3. Establish a Public Information Officer position to maintain information
regarding the incident to all parties involved in the incident.
4. Work closely with the Situational Unit Leader to identify exactly what areas
are affected and for prioritization of operations.
5. Determine the risk to the community and determine if an evacuation or
shelter-in place is needed.
Actions: Continuing
1. Maintain Situational Awareness and provide timely information to the
Command and General Staff.
2. Provide timely information to the Administrative and Elected City Officials.
3. Identify Operational Periods to ensure continuity of operations in order to
resolve the situation.
4. Identify the future resource needs for the management of operations.
Page 3 of 4
57
Emergency Operations Plan
Emergency Support Function #2 - Communication Systems
Actions: Closeout
1. Once the communication system has been restored, communicate the
information to all affected parties.
2. Demobilize the Incident Management Team.
3. Complete an After Action Review and establish a Corrective Action Plan.
4. Maintain documentation on the incident within Anoka County Emergency
Management.
Page 4 of 4
58
Alex's Lawn&Turf,LLC 651-415-5725 p.1
L
-.7 z:7 _
FAX COVER SHEET
TO: FROM:
tV e i ,r42,1 Alex's Lawn & Turf
641 Heinel Drive
Roseville, MN
55113
PHONE: PHONE: 651-247-1444
FAX: '1,57 2 - FAX: 651-415-5725
Re:
of pages = (includes cover sheet)
59
Alex's Lawn&Turf,LLC 651-415-5725 p.2
1i11+4� WAKEFIELD ( N o RTM MA CP 3500 American Btid.w,suite zoo
Minneapolis,MN 55431
952.831 1000
cushwakenm.com
October 1,2014
Lou SUSki
Gaughan Companies
1935 W County Rd 132, Suite 402
Roseville, MN 55113
RE: Letter of Intent,7087 20th Ave S,Centerville,Minnesota
Dear Lou:
On behalf of our client, Alex's Lawn and Turf, LLC,we are pleased to present the following Letter of Intent
to purchase the above referenced property. This letter following describes the general terms and
conditions for the proposed acquisition:
LETTER OF INTENT
PROPERTY ADDRESS: 7087 20"Ave S, Centerville, Minnesota
PROPERTY ID NUMBER: 23.3122.14.0004
Legal to be determined
PROPERTY DESCRIPTION: Approximately 1.5 acres, 6,030 sf building
BUYER: Alex's Lawn and Turf, LLC
SELLER: -
PURCHASE PRICE: $325,000.00
EARNEST MONEY: $6,500 will be deposited to a mutually acceptable title company
upon execution of the Purchase Agreement
INSPECTION PERIOD: Buyer will have a 90-day due diligence period(the"Due Diligence
Period") beginning when the Purchase Agreement is signed,to
review- title commitment, survey,environmental reports, conduct
additional environmental investigation, all building elements,
parking lot,zoning, all city and regulatory approvals, site
conditions, space planning building improvements, proposed
development plans, and other due diligence related to the
building and site.
60
Alex's Lawn&Turf, LLC 651-415-5725 p.3
Mr, Lou Suski
October 1, 2014
Page 2
ENVIRONMENTAL: Within 10 days of executing the Purchase Agreement, Buyer will,
at its expense, order a new or update existing Phase I
Environmental Assessment and such further independent
investigation concerning the existence of hazardous or toxic
substances on the property or adjacent properties whose
environmental status could materially affect the property, and any
other matters relating to environmental compliance. Seller will
provide any existing Environmental Reports it has in its
possession.
ESCROW TERMS: The Earnest Money is fully refundable to Buyer through the
Inspection Period and in the event of Seller default. If Buyer
completes due diligence, elects to go forward and fails to close
this transaction,the Earnest Money is non-refundable.
SELLER'S TITLE: Within 5 days of executing the Purchase Agreement, Seller will,
deliver a commitment for an owner's policy of title insurance.
Buyer will pay for the tide policy at closing.
SURVEY: Within 5 days of executing the Purchase Agreement, Seller will
provide any survey's they have in their possession. Seller will
agree to extend closing, if necessary, to resolve title and legal
issues.
TAXES&ASSESSMENTS: Real estate taxes will be prorated as of the date of closing. Seller
will pay in full any back taxes and any assessments related to the
property at closing.
PURCHASE AGREEMENTS: Buyer will prepare, at its expense, a Purchase Agreement to be
reviewed, negotiated in good faith and executed by Buyer and
Seller upon execution of this document Seller agrees not to
market the Property for sale after the execution of mutually
agreed upon Purchase Agreement through the end of the Buyer's
Inspection Period.
ADDITIONAL ITEMS: Within 10 days of executing the Purchase Agreement, Seller shall
provide Buyer all appropriate contracts, plans and documentation
for the property including, but not limited to, plans and
specifications, all service and employment contracts, all
insurance information and any maintenance records.
REGULATORY APPROVALS: Buyer, at its expense and with the cooperation of the Seller,will
be responsible for obtaining all regulatory approvals.
SUBDIVISION: Prior to closing, seller will be responsible for subdividing the land
for the water tower. Subdivision shall be agreed to by buyer as
well.
ITEMS INCLUDED: All items currently in the building and upon the property shall be
included in the purchase, except the following:
• Fire Truck
• Lion's Club Trailers
CLOSING: Closing will take place within 15 days after waiving of all
61
Alex's Lawn&Turf, LLC 651-415-5725 p.4
Mr. Lou Suski
October 1, 2414
Page 3
contingencies.
CLOSING COSTS: As is the custom in Minnesota. Seller will pay for a title insurance
commitment and Buyer will pay the insurance premium. Seller will
pay transfer taxes, state deed taxes and real estate
commissions. Buyer to pay recording costs. Escrow fees to be
split 50/50. All other items to be determined/negotiated, but
generally based upon custom and practice.
COMMISSION: Seller acknowledges that Jason Sell and Chris Weirens from
Cushman &Wakefield/NorthMarq, represents the Buyer and will
pay a brokerage commission of 4% of the gross Purchase Price,
or half of the listing agreement, whichever is greater. Such
commission shall be due and payable at closing.
Execution of this Letter of Intent, the terms and conditions outlined in this proposal are by no means to be
considered legally binding upon either party Rather,they are for discussion purposes only. No language
contained within this proposal should be construed as a legal commitment. The parties are free to change
or withdraw any of the terms within this Letter of Intent.
Please sign below your acceptance of this Letter of Intent. If you have any questions, please call.
Sincerely,
Jason Sell Chris Weirens
Director Associate
952.837.8615 952,893.8219
Accepted this day of 2014
ELLER BUYER
By: By:
Its: Its: lIe�t
rOre.2 :V,94
etiwn
62
COUNTY OF ANOKA
Community and Government Relations
GOVERNMENT CENTER, Suite 700
2100 3rd Avenue•Anoka, Minnesota 55303-5024
(763) 323-5700
Kate Thunstrom
Community Development Manager
DD#763-323-5714
September 25, 2014
City of Centerville
ATTN: Dallas Larson
1880 Main Street
Centerville, MN 55038
RE: Amendment to Agreement#2013-0082 for 2013 CDBG Project: Water Main/Residential Hookup
Original 2013 Allocation: $286,729
Amendment increases allocation amount by$135,500 for overall activity total of$422,229
Dear Mr. Larson:
Enclosed are three Amended Exhibit A's relative to the above-note Agreement. Please have your authorized
representative sign and date each Exhibit at the bottom and return two to our office; keeping the third Exhibit for your
file. This Amended Exhibit A of the Agreement notes that an additional $135,500 has been allocated to the 2013
Water Main/Residential Hookup activity. Nothing else has been amended which means that these additional funds
need to be spent per the same timeline as noted in the original Exhibit A; so December 17, 2014 is the date by which
we should receive your final reimbursement request and the required accomplishment data. If the Amended Exhibit
A is unclear,or if the information is incorrect, please contact me.
As always, if you have any questions,contact me at 763-323-5714 or kate.thunstrom@co.anoka.mn.us. Thank you.
Sincerely,
Kate Thunstrom
Enclosures
12�
EQUAL HOUSING
OPPORTUNITY FAX. 763-323-5682 Affirmative Action/ Equal Opportunity Employer TDD/TTY: 763-323-5289
63
Exhibit A - Amended
2013 CDBG- Project Activity
Jurisdiction Name: Anoka County
Priority Need: High
Activity Title: City of Centerville-Water Main/Residential Hookup
AC Contract: 2013-0082 A
Project Description: CDBG funds will be used for the construction of water main service that runs
individual lines to each home. The neighborhood targeted has several homes that are not connected to city
water infrastructure. Households that income qualify will be eligible to receive assistance to connect their
individual unit to municipal water. Funds would pay for engineering,water access charge, permits,
meters and construction installation on the individual units that income qualify. Assistance is not offered
to all households in the target area, only those which income qualify through the City of Centerville. There
are no administration fees paid for this activity and no equipment will be bought except what's required to
rehabilitate the home to utilize the municipal water system, such as meters, etc.
Location: Area served would be Robin Lane Neighborhood of Centerville
Objective category: ❑ Suitable Living Environment ® Decent Housing ❑ Economic Opportunity
Outcome category: ® Availability/Accessibility ❑ Affordability ❑ Sustainability
HUD Matrix Code: CDBG Citation:
14A- Rehab Single- 570.202 Funding Sources:
Unit Residential CDBG - Increase $135,500.00
Recipient Type: CDBG National Objective: HOME $0
Grantee Subrecipient Low-Mod Housing Total Formula $0
Start Date: Completion Date: Prior Year Funds $0
07/01/2013 12/31/2014 Assisted Housing $0
Performance Indicator: Annual Accomplishment: pHA $0
10- Housing Units 10 Other Fundis PI $0
DUNS Number: Activity Administered by: Total $135,500.00
11-348-1704 City of Centerville
The subrecipient is receiving an additional$135,500 in funding to spend on this project. The subrecipient must
submit its final reimbursement request and all accomplishment data to the County's Community Development
Department by no later than December 17, 2014. The subrecipient agrees to abide by all HUD regulations.
Failure to spend funds,abide by HUD regulations,or submit required accomplishment data within the
2013 deadlines will result in either repaying funds to HUD or the recapture of unspent funds.
By signing below,an authorized representative of the subrecipient acknowledges that this Exhibit A document has
been read and the project description and terms understood.
Signature Date
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Exhibit A - Amended
2013 CDBG- Project Activity
jurisdiction Name: Anoka County
Priority Need: High
Activity Title: City of Centerville-Water Main/Residential Hookup
AC Contract: 2013-0082 A
Project Description: CDBG funds will be used for the construction of water main service that runs
individual lines to each home. The neighborhood targeted has several homes that are not connected to city
water infrastructure. Households that income qualify will be eligible to receive assistance to connect their
individual unit to municipal water. Funds would pay for engineering, water access charge, permits,
meters and construction installation on the individual units that income qualify. Assistance is not offered
to all households in the target area, only those which income qualify through the City of Centerville. There
are no administration fees paid for this activity and no equipment will be bought except what's required to
rehabilitate the home to utilize the municipal water system, such as meters, etc.
Location: Area served would be Robin Lane Neighborhood of Centerville
Objective category: ❑ Suitable Living Environment ® Decent Housing ❑ Economic Opportunity
Outcome category: ®Availability/Accessibility ❑ Affordability ❑ Sustainability
HUD Matrix Code: CDBG Citation:
14A- Rehab Single- 570.202 Funding Sources:
Unit Residential CDBG - Increase $135,500.00
Recipient Type: CDBG National Objective: HOME $0
Grantee Subreci fent Low-Mod Housing Total Formula $0
Start Date: Completion Date: Prior Year Funds $0
07/01/2013 12/31/2014 Assisted Housing $0
Performance Indicator: Annual Accomplishment: pHA $0
10- Housing Units 10 Other Funding Pi $0
DUNS Number: Activity Administered by: Total $135,500.00
11-348-1704 City of Centerville
The subrecipient is receiving an additional$135,500 in funding to spend on this project. The subrecipient must
submit its final reimbursement request and all accomplishment data to the County's Community Development
Department by no later than December 17, 2014. The subrecipient agrees to abide by all HUD regulations.
Failure to spend funds,abide by HUD regulations,or submit required accomplishment data within the
2013 deadlines will result in either repaying funds to HUD or the recapture of unspent funds.
By signing below,an authorized representative of the subrecipient acknowledges that this Exhibit A document has
been read and the project description and terms understood.
Signature Date
65
Exhibit A - Amended
2013 CDBG- Project Activity
Jurisdiction Name:Anoka County
Priority Need: High
Activity Title: City of Centerville -Water Main/Residential Hookup
AC Contract: 2013-0082 A
Project Description: CDBG funds will be used for the construction of water main service that runs
individual lines to each home. The neighborhood targeted has several homes that are not connected to city
water infrastructure. Households that income qualify will be eligible to receive assistance to connect their
individual unit to municipal water. Funds would pay for engineering,water access charge, permits,
meters and construction installation on the individual units that income qualify. Assistance is not offered
to all households in the target area, only those which income qualify through the City of Centerville. There
are no administration fees paid for this activity and no equipment will be bought except what's required to
rehabilitate the home to utilize the municipal water system, such as meters, etc.
Location: Area served would be Robin Lane Neighborhood of Centerville
Objective category: ❑ Suitable Living Environment ® Decent Housing ❑ Economic Opportunity
Outcome category: ®Availability/Accessibility ❑ Affordability ❑ Sustainability
HUD Matrix Code: CDBG Citation:
14A- Rehab Single- 570.202 Funding Sources:
Unit Residential CDBG - Increase $135,500.00
Recipient Type: CDBG National Objective: HOME $0
Grantee Subreci ient Low-Mod Housing Total Formula $0
Start Date: Completion Date: Prior Year Funds $0
07/01/2013 12/31/2014 Assisted Housing $0
Performance Indicator: Annual Accomplishment: pHA $0
10- Housing Units 10 Other Funding PI $0
DUNS Number: Activity Administered by: Total $135,500.00
11-348-1704 1 City of Centerville
The subrecipient is receiving an additional$135,500 in funding to spend on this project. The subrecipient must
submit its final reimbursement request and all accomplishment data to the County's Community Development
Department by no later than December 17, 2014. The subrecipient agrees to abide by all HUD regulations.
Failure to spend funds,abide by HUD regulations,or submit required accomplishment data within the
2013 deadlines will result in either repaying funds to HUD or the recapture of unspent funds.
By signing below,an authorized representative of the subrecipient acknowledges that this Exhibit A document has
been read and the project description and terms understood.
Signature Date
66
Anoka County Contract No. 2013-0626A
AMENDMENT NO. 1
TO JOINT POWERS AGREEMENT
FOR THE RECONSTRUCTION OF
COUNTY STATE AID HIGHWAY 21 (CENTERVILLE ROAD) FROM COUNTY STATE AID
HIGHWAY 34 (BIRCH STREET) TO CSAH 14 (MAIN STREET) IN THE CITIES OF
CENTERVILLE AND LINO LAKES, MN
COUNTY PROJECT NO. S.A.P. 002-621-10
THIS AMENDMENT is made and entered into this day of
2014, the date of the signature of the parties notwithstanding, by and between the County of
Anoka, a political subdivision of the State of Minnesota, 2100 Third Avenue, Anoka, Minnesota
55303, hereinafter referred to as the "County," and the City of Centerville, 1880 Main Street,
Centerville, Minnesota 55038, hereinafter referred to as the "City".
WITNESSETH:
WHEREAS, it is mutually agreed upon that the County and the City wish to amend its
Joint Powers Agreement for the reconstruction of CSAH 21 (Centerville Road) between CSAH
34 (Birch St) and CSAH 14 (Main St), hereinafter referred to as the "Project"; and,
WHEREAS, Section XII. ENTIRE AGREEMENT REQUIREMENT OF A WRITING of
said Agreement provides that any alterations, variations or modifications of the provisions of this
Agreement shall be valid only when they have been reduced to writing and duly signed by the
parties.
NOW, THEREFORE, in consideration of the mutual covenants hereinafter stated or
contained in the Agreement, the parties do hereby agree as follows:
1. The parties agree to delete Section III "Costs" of Anoka County Contract
No. 2013-0626 in its entirety and replace it with the following:
The contract costs of the work, or if the work is not contracted, the cost of all labor,
materials, normal engineering costs and equipment rental required to complete the work, shall
constitute the actual "construction costs" and shall be so referred to herein. "Estimated costs"
are good faith projections of the costs, which will be incurred for this project. Actual costs will
vary and those will be the costs for which the relevant parties will be responsible.
This cost estimate includes a storm sewer cost share for the project of 75% City/25% County.
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The estimated construction cost of the total project is $3,280,000.
The total estimated cost(construction + 8% construction engineering)to the City is
$680,000 (with deleting watermain and sanitary sewer work south of Dupre).
Upon award of the contract, the City shall pay to the County, upon written
demand by the County, thirty five percent (35%) of its portion of the cost of the project
estimated at $238,000. The City shall pay an additional sixty percent (60%) of its
portion of the cost of the project estimated at$408,000 by April 15, 2015. The City's
share of the cost of the project shall include only construction and construction
engineering expense and does not include engineering design and administrative
expenses incurred by the County.
Upon final completion of the project, the City's share of the construction cost will be
based upon actual construction costs. If necessary, adjustments to the initial ninety five
percent (95%) charged to the city will be made in the form of credit or additional charges to the
City's share. Also, the remaining five percent (5%) of the City's portion of the construction
costs shall be paid.
2. This Amendment is hereby made a part of and shall be amended to the
Agreement of the parties.
3. All other terms and conditions of the original Agreement and Amendments
shall remain in full force and effect.
-2 -
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IN WITNESS WHEREOF, the parties have signed this Amendment on the dates written
below.
COUNTY OF ANOKA CITY OF CENTERVILLE
By: By.
Rhonda Sivarajah, Chair Thomas Wilharber
County Board of Commissioners Mayor
Dated: Dated:
ATTEST
By: By:
Jerry Soma Dallas Larson
County Administrator City Administrator
Dated: Dated:
RECOMMENDED FOR APPROVAL
By: By:
Douglas W. Fischer, P.E.
County Engineer
Dated: Dated:
APPROVED AS TO FORM
By: By:
Dan Klint
Assistant County Attorney Kurt Glaser
City Attorney
Dated: Dated:
- 3 -
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CITY OF CENTERVILLE
STORMWATER ENFORCEMENT RESPONSE PLAN
Introduction
The intent of this document is to provide guidance to City officials in enforcing the City Code relating to
stormwater management(Stormwater Management Regulations). It should be used only as a guide
while recognizing that each situation is unique.The provisions of this enforcement response plan are not
intended to limit the judgment and flexibility of the Public Works Director in determining an appropriate
response.
While the purpose is to provide guidance for administration of the Stormwater Management
Regulations, including illicit discharges, actual enforcement procedures should consider any unusual
aspects of a violation or condition, as well as special characteristics of an enforcement action,in
determining the proper response.
Minor infractions may be resolved by a verbal notice,telephone call,or warning notice/letter advising
the owner/operator/person of the nature of the violation.If such action fails to generate an adequate
response by the owner/operator/person, further enforcement actions as provided by the City Code may
be taken.
Procedures for Development Site Plan Reviews
This review includes staff level review by the Public Works Director or his designate and may include
the consulting engineer. The Public Works Director maintains a tracking log of all plans reviews for
completeness.
Upon approval of a site development plan by the Planning Commission,the applicant is required to
submit a grading application to the Public Works Department prior to construction.
1) The grading application must be accompanied by two(2) sets of construction plans,a written
Stormwater Pollution Prevention Plan("SWPPP"),detention calculations,and if applicable,the
Development Agreement approved by the City.
2) These plans and calculations are reviewed and stamped as approved by the public Works
Director and if required,the consulting engineer.
3) Upon approval of permits,a grading preconstruction meeting is held with the developer and
contractor to review all site procedures and inspection regimes,before any Best Management
Practice("BMP")is installed or any grading is done.All sites are inspected to verify that the
initial sediment controls are properly installed.
4) The Public Works Department inspector will visit all active construction sites at a minimum on
a monthly basis. The inspection includes a written report or checklist and shall record any
deficiencies or changes to the SWPPP. If any enforcement actions are required,they will follow
the procedures outlined below.If the City has deferred to RCWD for stormwater permitting and
inspection,then the Director shall monitor inspection reports from RCWD inspector to verify
compliance with the project SWPPP.
5) Prior to issuance of a Certificate of Occupancy,all permanent stormwater BMP's are inspected
by the City stormwater inspector to ensure they are installed as designed.
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*** When the project requires a permit from Rice Creek Watershed District,the city shall
coordinate and where appropriate, defer to RCWD permit authority as indicated by the City
Stormwater Management Plan.
Enforcement Responses
The order of precedence for enforcement responses outlined in this guide should not be construed to
prevent the Public Works Director("Director")from taking a stronger action without first implementing
less stringent steps,if in his opinion,a more forceful response is necessary.
Documented Phone Calls or Informal Discussions
In the case of the most minor violation of a permit or the Code, a telephone call or informal meeting
may be sufficient to obtain the desired compliance.Phone calls should be documented onto the
department's violation log. Likewise,if an informal discussion is held,it should be entered onto the
department's violation tracking log.
Warning Letter
A warning letter or warning notice is the lowest level of formal response to a violation. It is intended for
minor violations which would not cause harm to the environment.
Notice of Violation
A notice of violation(NOV)is an official notification to inform a non-compliant owner of a violation of
the Stormwater Management Regulations. Within ten(10)days of receipt of this notice,a written
explanation of the violation and a plan for the satisfactory correction and prevention thereof,to include
specific required actions, shall be submitted by the owner to the Director. Inspection to ensure
performance of any corrective actions may be conducted by the Director at his discretion. Submission of
this plan in no way relieves the owner of liability for any violations occurring before or after receipt of
the notice of violation.
Stop Work Order
A Stop Work Order may be issued when the Director finds that an owner has violated, or continues to
violate,the Stormwater Management Regulations or order issued thereunder. The order shall require that
the owner:
(a)Comply forthwith; and
(b)Take such appropriate remedial or preventive action as may be needed or deemed necessary to
properly address a continuing or threatened violation,including halting operations and terminating the
discharge.
Administrative Order
Administrative orders may be issued when the Director finds that an owner has violated,or continues
to violate,the Code or an order issued thereunder. The Director may issue an order to the owner
responsible for the violation directing that the owner come into compliance within a specified time.
Compliance orders also may contain other requirements to address the noncompliance, including
additional self-monitoring and management practices designed to minimize the amount of pollutants
discharged offsite. A compliance order does not relieve the owner of liability for any violation,
including any continuing violation. Issuance of a compliance order shall not be a bar against or a
prerequisite for taking any other action against the owner.
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Administrative orders contain the following components:
1. Title-The title specifies the type of order being issued(see below),to whom it is being issued,
summarizes the purpose of the order,and contains an identification number.
2. Legal Authority-The authority under which the order is issued(the Stormwater Management
Regulations).
3. The Finding of Noncompliance-All violations must be described including the dates,the specific
permit and/or Code provisions violated,and any damages known and attributable to the violation.
4.Required Activity -All orders should specify the required actions, such as installation of BMPs,
additional inspections,appearance at show cause hearings,etc.
5. Milestone Dates for Corrective Actions-When compliance schedules are appropriate,all milestone
dates must be established including due dates for required written reports.
6. Supplemental Clauses-The document should contain standard clauses providing that:
(a) Compliance with the terms and conditions of the administrative order shall not be construed to
relieve the owner of its obligation to comply with applicable state,federal or local law,or the permit;
(b) Violation of the administrative order itself may subject the owner to additional penalties as set
out in the Stormwater Management Regulations;
(c) No provision of the order shall be construed to limit the City's authority to issue supplementary
or additional orders,or to take action deemed necessary to implement this program or Code;
(d) The order shall be binding upon the owner, its officers,directors,agents, employees, successors,
assigns,and all persons,firms or corporations acting under,through or on behalf of the owner.
Administrative orders may also be used to advise an owner of the need to take,or cease,certain
actions,and in such case,may or may not be associated with penalties as defined in the Code or in this
guide.
Code Citations
The Public Works Director or his designate may issue citations charging misdemeanor code
violations.
Civil Litigation
Pursuant to City Code,the Director may,through the City Attorney,petition the appropriate court(s)
for issuance of preliminary or permanent injunctions to restrain or compel activities by an owner.
Penalties, Administrative or Civil
The City Code provides for penalties and deems each day during which an offense occurs as a
separate violation. Additionally, the costs of enforcement or correction of a violation may be recovered
from the applicant's financial security associated with the permit.
If a violation results in conditions requiring the expenditure of public funds for mitigation of
damages,a penalty shall be assessed in such amount as to offset the public funds so expended. This will
in no way reduce or offset the liability of the owner with respect to damages incurred. Costs of
mitigation or damage may be collected in the form of a special assessment pursuant to Minnesota
Statute.
In cases where criminal acts are suspected by the Director,after consultation with the City Attorney,
information shall be gathered and forwarded for criminal prosecution,and if pursued, shall be in
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addition to other actions authorized by the City Code and may be charged without following the
procedures set forth herein.
In cases where injunctive relief is necessary,or under emergency circumstances the City may act
immediately and without following the procedures set forth herein.
Approved by action of the City Council this_day of October,2014.
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Stantec Consulting Services Inc.
} Stantec 2335 Highway 36 West,St.Paul MN 55113-3819
October 1, 2014
File: 193801639
Attention: Dallas Larson
1880 Main Street
Centerville, MN 55038
Dear Dallas,
Reference: Centerville Road (CSAH 21) Forcemain/Storm Sewer Conflict
During the design of the trunk storm sewer for the proposed improvements on Centerville Road
(CSAH 21), it was noted that two Met Council Environmental Services (MCES) forcemains cross
Centerville Road,just south of Meadow Lane. The elevation of these forcemains, according to
MCES Record Plans,showed that there would be a conflict between the two utilities (trunk storm
sewer and forcemain). Therefore,a provision was made, in the contract, to have the forcemains
lowered, under the new storm sewer. This appeared to be the most direct and efficient way of
resolving the conflict. This was based on the idea that the forcemains could be simply "offset"
with a few bends, down and under the storm sewer, and then back up. We have successfully
used this method on many previous projects involving sanitary sewer forcemains and county
engineering staff had discussed this method with MCES staff.
Recently, as the contractor applied for a permit to work on the forcemains, MCES informed them
that this design would not meet their requirements. MCES will require a set of air release manholes
and clean out manholes; one of each on each forcemain.
The contractor has provided a quote for the new structures and equipment at a total additional
cost of$91,000.
Given this cost, other options have been reviewed. The option which appears to be the most cost
effective is to redesign the storm sewer to go under the existing forcemains, leaving them
unaffected by the project. The cost for this alternative option is approximately$42,000. This cost is
a "net" cost,after factoring in the savings realized by eliminating the original forcemain offset
work from the contract.
The City is splitting storm sewer related costs for the project with the County at a rate of 75%City to
25%County. Therefore,the total additional cost to the City would be approximately$31,500.
The option of lowering the storm sewer is significantly less expensive than the modifications to the
forcemains. It also has the added benefit of cleaning an additional 230 feet of City-owned ditch
along the south side of Laurie LaMotte Park. This option will also provide an opportunity to have a
Design with communfly in mind
74
October 1,2014
Dallas Larson
Page 2 of 2
Reference: Centerville Road(CSAH 21)Forcemain/Storm Sewer Conflict
lower storm sewer crossing of Centerville Road which could be utilized by the neighborhoods
directly east of this area which have been experiencing perpetual backyard drainage issues.
Design of the lowered trunk storm sewer and ditch will cost$4,000. As part of our cost sharing
agreement with the county,the city is responsible for the design costs of the trunk storm sewer.
The contractor would like to begin work on the trunk storm sewer as soon as possible and is
planning to complete the ditch excavation this winter.
A formal change order will be processed through the County,as the contracting authority once
final drawings and exact pricing can be established. If the City Council wishes to move forward
with this option, they should consider accepting this change order at their next meeting.
Regards,
STANTEC CONSULTING SERVICES INC.
''0%c '-'k
Mark R.Statz, PE
Associate
Phone: (651) 604-4709
Mork.Statz@stantec.com
Attachment: Change Order
c. Lee Mann,Stantec
Curt Kobilaresik, Anoka County
sm documenQ
Design with community in mind
75
�s
City Council IA
City of Centerville, MN
We have been Centerville residents for over 35 years ( in a home built in 1958)
and witnessed significant population change and building code requirements.
Health issues now require us to move to maintenance free housing.
Over a year ago we attended informational meetings regarding the restructure of
Centerville Rd and that water and sewer would be extended down Centerville Rd.
This was the news we needed to start our search for a handicap accessible home.
We watched the city council meeting where (on the advice of the City
Administrator) the council voted not to proceed with this planned service
extension. We were devastated! This has created a hardship for us as we are
already under way with building a new home.
Since we need to proceed anyway, we hired a sewer inspector and got the news
that (although it works fine for us) our septic system is failing. How great is that!
With the new requirements the layout of our property does not meet the new
requirement needed for a mound septic system.
If, as the letter from the city stated, no extension of city services will happen until
the Vickers farm is developed that could be a very longtime. Also, there is no
guarantee that the services would not be brought in from Dupre road leaving the
residents south of Dupree in a no man's land. We were forgotten when the
Wilharber farm was developed and feel it could certainly happen again.
At the suggestion of the City Administrator, we are requesting that the city
reconsider the extension of service, or figure out how we could connect to the
services that are within 150 feet of our home.
Sincerely
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