HomeMy WebLinkAbout2014-10-22 CC Set Agenda w-Handouts 6tteryi(fc
f:fafMnr.f Ids CITY OF CENTERVILLE COUNCIL MEETING &
CLOSED EXECUTIVE SESSION AGENDA
Wednesday, October 22, 2014, 6:30 P.M. (Set Agenda =Red
OPEN FORUM 6:30 P.M.: An opportunity for members of the public to address the City Council on items not on
the current agenda. Items requiring Council action may be deferred to Staff or Boards and Commissions for research
and future Council Agendas if appropriate. You will be limited to two (2) minutes and we ask that you conduct
yourself in a professional, courteous manner and refrain from the use of profanity. Failure to abide by this policy
may result in the loss of your privilege to speak. Persons wishing to speak will be required to complete a sign-up
sheet and give it to the Mayor or a Staff person prior to 6:00 p.m.
COUNCIL MEETING
L CALL TO ORDER
1. Roll Call
II. PLEDGE OF ALLEGIANCE
III. AWARDS/PRESENTATIONS/APPEARANCES
1. Ms. Pat CampBaron, 1721 Centerville Road—Request for Exemption from
Interest/Penalties Associated w/Nuisance Abatement Special Assessment—(2013)
(Pages 1-3)
'IV. PUBLIC HEARING
J. APPROVAL OF AGENDA
VI. APPROVAL OF MINUTES
1. October 8,2014 City Council Meeting Minutes (Pages 4-10)
VII. CONSENT AGENDA
1. City of Centerville September 25,2014 through October 8,2014 Claims (Check
#29014-29030)w/Voided Ck#28994 (Pages 11-12) & (Check #29031-29045) w/Voided
U K 429049 (rage t 2a)
2. Centennial Lakes Police Department Claims through October 9,2014 (Check
#10080-10100) (Page 13)
3. Centennial Fire District Claims through October 9,2014 Claims (Check#6574-6592)
(Page 14)
4. S & B Center Corp.,DBA Kelly's Korner,Request for 2 A.M. Liquor License (Page
15)
5. Encroachment Agreement—6835 Beaver Pond Way,Fence(Page 16)
6. C & L Excavating,Inc.—Pay Request#2,2014 Royal Meadows Improvement Project
—Labor($169,938.30) (Pages 17-20)
'III. OLD BUSINESS
IX. NEW BUSINESS
1. Ms. Pat CampBaron, 1721 Centerville Road—Request for Exemption from
Interest/Penalties ($2,294.83)Associated w/Nuisance Abatement Special Assessment
(Payable 2013)
2. Res. #14-OXX—Assigning Duties as they Relate to Handling Banking Transactions for
the City of Centerville (Page 21)
3. Res. #14-OXX—Re-Assigning Duties as they Relate to the Administration for the City
of Centerville's Mastercard Purchase Card Program (Page 22)
4. Request from Mr. & Mrs. Robert Chiodin for Additional Street Light—(Old Mill
Road) (Pages 23-24)
5. Res. #14-OXX—Appointing Two (2)Additional Election Judges for the Upcoming
General Election (November 4,2014) (Page 25)
6. Amendment to Phased Retirement Agreement(Page 26-27)
7. Consider Modification to Purchase Agreement for 1695 Main Street Parcels
X. ANNOUNMENTS/UPDATES
1. Administrator Larson
XI. CLOSED EXECUTIVE SESSION
1. Labor Negotiation Strategy (Local 49ers)
XII. ADJOURNMENT
"REMINDERS"
Planning & Zoning Commission Meeting—November 3. 2014. 6:30 p.m. (Council Chambers) (P.H. 7087
—201h Avenue & 6995 —20th Avenue)
Parks& Recreation Committee Meeting—November 5, 2014, 6:30 p.m. (Council Chambers)
City Council Meeting—November 12, 2014, 6:30 p.m. (Council Chambers)
City Council Meeting—November 26, 2014, 6:30 p.m. (Council Chambers)
Absentee Voting September 19, 2014—November 3, 2014—City Hall Regular Hours Except Saturday,
November 1, 2014 (10:00 a.m. — 3:00 p.m.) & Monday,November 3, 2014 (7:30 a.m. —5:00 p.m.)
PARK USAGE RESERVATIONS
Ms. Jaci Smetana, Fitness Classes, Parking Lot, Football/Soccer Fields/Shelter, LaMotte Park—April 28
through October 31, 2014, Monday through Thursdays from 5:30-6:30 a.m.
Centennial Youth Football, LaMotte Park, Fields #1, #2 and 11 —August 1 through September 30, 2014
5:00 p.m. to dark(Tuesday& Thursday evenings & Saturdays late morning/early afternoon)
Centennial Soccer Club, LaMotte Park, Fields#1, #2, #11 & Baseball Outfields—August 1,through
October 30, 2014, 5:30 p.m. to sunset(Monday& Wednesday evenings) & Acorn Creek Park
Centennial Little League, Ball field#3, #4 and possibly#5, LaMotte Park—August 1 through October 30,
2014, Monday through Fridays from 4:00 p.m. to dark
Centerville Lions Oktoberfest—LaMotte Park Hockey Rink— Saturday, October 25, 2014, 5:00 p.m.—
11:00 P.M.
%..1 1 i yr %+CIY i r-mv 1-LC 10/22/14 2:01 PM
Check Detail - October 22, 2014 - update Page 1
Check
Date Check# Vender Name Comments Amount
10/23/2014 000652E IRS/EFTPS FICA&MED-W/H-PAY PERIOD 21 $2,470.06
10/23/2014 000652E IRS/EFTPS FED W/H-PAY PERIOD 21 $2,031.02
Check Nbr 000652 IRS/EFTPS $4 501 08
10/23/2014 000653E PERA PERA W/H-PAY PERIOD 21
Check Nbr 000653 PERA_ $1,995.48
10/23/2014 000654E MINNESOTA DEPT OF REVENUE STATE W/H-PAY PERIOD 21
Check Nbr 000654 MINNESOTA DEPT OF REVENUE $816.29
10/23/2014 000655E WELLS FARGO H.S.A.W/H-PAY PERIOD 21
Check Nbr 000655 WELLS FARGO $1,170.83
10/22/2014 029031 C&L EXCAVATING 2014 ROYAL MEADOWS WATERMAIN IMPROVEMENTS
Check Nbr 029031 C&L EXCAVATING $169,938.30
10/22/2014 029032 CENTER FRAME&WHEEL ALIGN. REPAIR BENT MOWER DECK&CT FRONT CASTER ASSEMBLY
Check Nbr 029032 CENTER FRAME&WHEEL ALIGN. $135.00
10/22/2014 029033 CITY OF CENTERVILLE-MASTERCA BACK UP DRIVE $89.02
10/22/2014 029033 CITY OF CENTERVILLE-MASTERCA SUPPLIES $29.87
10/22/2014 029033 CITY OF CENTERVILLE-MASTERCA REPAIRS&MAINT ON VEHICLES&TRACTOR TIRES $646.28
10/22/2014 029033 CITY OF CENTERVILLE-MASTERCA REPAIRS&MAINT SUPPLIES $355.81
10/22/2014 029033 CITY OF CENTERVILLE-MASTERCA FUEL $727.55
10/22/2014 029033 CITY OF CENTERVILLE-MASTERCA ENDICAL POSTAGE $9.95
10/22/2014 029033 CITY OF CENTERVILLE-MASTERCA SUPPLIES $370.77
10/22/2014 029033 CITY OF CENTERVILLE-MASTERCA OPERATING SUPPLIES $41.35
10/22/2014 029033 CITY OF CENTERVILLE-MASTERCA FUEL $370.26
10/22/2014 029033 CITY OF CENTERVILLE-MASTERCA ELECTIONS-PIZZA $62.50
10/22/2014 029033 CITY OF CENTERVILLE-MASTERCA ELECTION SUPPLIES $11.99
10/22/2014 029033 CITY OF CENTERVILLE-MASTERCA SUPPLIES FOR INTERVIEWS(FOOD) $288.64
10/22/2014 029033 CITY OF CENTERVILLE-MASTERCA ADOBE ACROBATE RENEWAL $143.88
Check Nbr 029033 CITY OF CENTERVILLE-MASTERCA $3,147.87
10/22/2014 029034 COMCAST HIGH SPEED INTERNET
Ch it 029034 COMCAST $30.77
10/22/2014 029035 DELTA DENTAL NOV. 2014 DENTAL INSURANCE
Check Nbr 029035 DELTA DENTAL $359.95
10/22/2014 029036 GOETZ LANDSCAPE&IRRIG. HIDDEN SPRINGS PARK-FALL CLEAN UP
Check Nbr 029036 GOETZ LANDSCAPE&IRRIG. $474.36
10/22/2014 029037 HEALTH PARTNERS NOVEMBER 2014 HEALTH INSURANCE
heck Nbr 029037 HEALTH PARTNERS
$3,967.67
10/22/2014 029038 MCCULLOUGH AND SONS WELL DRILL ABANDONMENT-WELL SEALING-ROYAL MEADOWS- 1976,
Check Nbr 029038 MCCULLOUGH AND SONS WELL DRILL $7,800.00
10/22/2014 029039 NATIONWIDE RETIREMENT SOLUTION DEF COMP W/H -PAY PERIOD 22
heck Nbr 029039 NATIONWIDE RETIREMENT SOLUTION $100.28
10/22/2014 029040 OLSON SEWER SERVICE,INC. EXCAVATION WORK-DITCH DRAINAGE IMPROVEMENT
heck Nbr 029040 OLSON SEWER SERVICE.INC. $3,626.33
10/22/2014 029041 POLAR CHEV 2015 CHEV SILVERADO 3500 4X4
heck Nbr 029041 POLAR CHEV t27,770.55
10/22/2014 029042 STANTEC CONSULTING SERVICES IN GENERAL-SERV THRU 10-14-14 $247.50
10/22/2014 029042 STANTEC CONSULTING SERVICES IN 21ST AVE CONSTRUCTION-SERV THRU 10-14-14 $140.00
10/22/2014 029042 STANTEC CONSULTING SERVICES IN 2014 ROYAL MEADOWS-SERV THRU 10-14-14 $33.50
10/22/2014 029042 STANTEC CONSULTING SERVICES IN 2014 STREET&UT IMPROVEMENT-SERV THRU 10-14-14 $939.63
10/22/2014 029042 STANTEC CONSULTING SERVICES IN CSAH 21 RECONSTRUCTION-SERV THRU 10-14-14 $4,140.00
10/22/2014 029042 STANTEC CONSULTING SERVICES IN GENERAL-SERV THRU 10-14-14 $1,000.00
10/22/2014 029042 STANTEC CONSULTING SERVICES IN 2013 STREET RECONSTRUCTION-SERV THRU 10-14-14 $33.50
heck Nbr 029042 STANTEC CONSULTING SERVICES IN $6,534.13
10/22/2014 029043 VERIZION WIRELESS CELL PHONE-SERV THRU 10-9-14 $40.04
10/22/2014 029043 VERIZION WIRELESS CELL PHONE-SERV THRU 10-9-14 $40.04
10/22/2014 029043 VERIZION WIRELESS CELL PHONE-SERV THRU 10-9-14 $40.04
10/22/2014 029043 VERIZION WIRELESS CELL PHONE-SERV THRU 10-9-14 $40.04
10/22/2014 029043 VERIZION WIRELESS CELL PHONE-SERV THRU 10-9-14 $120.09
;hed- 029043 VERIZION WIRELESS $280.25
.0/22/2014 029045 XCEL ENERGY 1880 MAIN ST-CITY HALL/FIRE STAT-SERV THRU 10-4-14 $396.67
10/22/2014 029045 XCEL ENERGY 1880 MAIN ST-SERV THRU 10-4-14 $1,267.36
;heck Nbr 029045 XCEL ENERGY $1,664.03
Total checks$234,313.17
/oided check #29044
AMENDED -AGREEMENT FOR PHASED RETIREMENT BETWEEN THE
CITY OF
CENTERVILLE AND DALLAS LARSON
This agreement is made and entered into this 1 day of July, 2014 by and between
the City of Centerville (City) and Dallas Larson (Larson):
WHEREAS, under legislation passed in 2010, PERA's normal termination requirements
and earning limits are waived for employees who are PERA Coordinated members age
62 and over and wish to ease into retirement; and,
WHEREAS,the impetus for the legislation is in recognition that many Minnesota public
employees are baby boomers preparing to retire in the near future, leaving a significant
gap in experienced, knowledgeable employees in critical positions; and,
WHEREAS, the position of City Administrator is a critical position for the City and the
City will reassign job duties and transfer knowledge during this transition period; and
WHEREAS, Larson qualifies for phased retirement in accordance with legislation
and the rules of PERA and is hereby requesting approval of a phased retirement in
order to assist the City with a smooth transition; and
WHEREAS, the attached PERA Phased Retirement Agreement must be filed with
PERA, to make a valid phased retirement option.
NOW, THEREFORE, BE IT RESOLVED that the parties mutually agree:
1. The duration of phased retirement is for one year commencing October 1, 2014.
2. HOURS and COMPENSATION. Larson will work a maximum of two days
per week or 32 hours per pay period,with the schedule of hours worked left to
the discretion of the successor administrator and Larson. Compensation will
be at Larson's current rate, prorated to an hourly rate of pay. In lieu of
immediate pay, Larson may convert some or all of the hours worked to PTO,
to be used/paid in the manner provided in the City's personnel policy. These
een `fted 1,ettfs.. b e . e n abeve the year- 0,,,.7 MaximumPTO
.0 iv ui.�aaiu�v�-ucci
eaff-y 3v PTO maximum is waived up to 370 hours. Variable hours maybe
agreed to by the administrator and Larson,so long as the average hours do not
exceed WI 20 hours in one month.
3. Larson will additionally be compensated as follows:
A. PTO time will be earned on a pro-rated basis with earnings and accruals
based on 20+years of full-time service.
B. Salary increase on January 1, 2015 at the same rate as other employees.
C. One half of the normal employer contribution per month for insurance.
D. To facilitate communication, Larson will keep his cellular phone with the
current service plan and phone number for a minimum of 12 months, and at the
end of the term,may keep the cell phone. If the phone is replaced or upgraded
during the term, costs (if any) of the phone hardware shall be paid by Larson.
This section will survive early termination or suspension of the agreement.
E. The City may terminate or suspend the agreement at any time,however the City
shall be obligated to the compensation and insurance for a minimum of three
months, and section D shall survive the termination or suspension of the
agreement.
F. The parties will file the attached PERA Phased Retirement Agreement with
PERA prior to the Phased Retirement start date.
In witness whereof, the parties have hereunder set their hands on the dates written below.
Dallas Larson Tom Wilharber, Mayor
Date Date
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