HomeMy WebLinkAbout2014-11-12 Set Agenda w/Handouts to rvi ffc
CITY OF CENTERVILLE CANVASSING BOARD & CITY
COUNCIL AGENDA
Wednesday, November 12, 2014, 6:30 P.M. (Set Agenda =Red)
OPEN FORUM 6:30 P.M.: An opportunity for members of the public to address the City Council on items not on
the current agenda. Items requiring Council action may be deferred to Staff or Boards and Commissions for research
and future Council Agendas if appropriate. You will be limited to two (2) minutes and we ask that you conduct
yourself in a professional, courteous manner and refrain from the use of profanity. Failure to abide by this policy
may result in the loss of your privilege to speak. Persons wishing to speak will be required to complete a sign-up
sheet and give it to the Mayor or a Staff person prior to 6:00 p.m.
CANVASSING BOARD
I. CALL TO ORDER
II. CANVASS RESULTS GENERAL ELECTION MUNICIPAL SEATS
1. Res. #14-OXX— Election Results (Pages 1-19)
III. ADJOURNMENT TO REGULARLY SCHEDULED COUNCIL MEETING
COUNCIL MEETING
CALL TO ORDER
1. Roll Call
II. PLEDGE OF ALLEGIANCE
III. AWARDS/PRESENTATIONS/APPEARANCES
1. George Eilertson,Northland Securities (Pages 20-27)
2. Anoka County Radio Club
IV. PUBLIC HEARING
1. Delinquent Sewer, Water& Garbage Services Associated with the 3rd,4th Quarters of
2013 & 1"Through 3rd Billing Cycles of 2014 (Page 28)
2. Munieipa! SeFvieesRender-ed -.NuisaneeAbateme PAID
V. APPROVAL OF AGENDA
VI. APPROVAL OF MINUTES
1. October 22,2014 City Council Meeting Minutes (Pages 29-34)
11. CONSENT AGENDA
1. City of Centerville October 23,2014 through November 12,2014 Claims (Check
#29047-29089) (Pages 35-37) & (Check #29090-29097) w/Voided Check #28740 &
Manual Check #29098) (Page 37a)
2. Centennial Lakes Police Department Claims through October 24,2014 (Check
#10101-10113) (Page 38)
3. Centennial Fire District Claims through October 30,2014 Claims (Check#6601-6626)
(Page 39)
4. Embedded Systems,Inc.—Annual Contract Renewal (Pages 40-41)
5. Request for Payment—Commercial Asphalt Company—2014 Mill & Overlay Project-
$159,594.66 (Pay Request#1) (Pages 42-44)
6. 2015 Liquor& Tobacco Renewal Licensing(Subject to Successful Review &
Background Checks by Police Dept. & All Delinquent Property Taxes and Municipal
Utilities Being Paid) (Page 45)
a. CenterMart—Tobacco
b. Corner Express—Tobacco
C. Kelly's Korner—On Sale, Off Sale& Sunday Liquor
d. Wiseguys Pizza—On Sale & Sunday Liquor
e. Main Street Liquor Barrel—Off Sale& Tobacco
f. Platinum Liquor—On-Sale& Sunday Liquor
g. Southern Rail—On-Sale, Off-Sale, Sunday Liquor
7. Parks & Recreation Committee Recommendation to Approve No One Left Hungry
5K& 8K Run—September 19,2015 (Subject to Anoka County Permit
Approval,Centennial Lakes PD & Centennial FD Approval) (Pages 46-58)
"Replacement Pages"*(Pages 46-58a)
8. Parks & Recreation Committee Recommendation to Expend Funds Securing Bunker
Stables for Second Ice Skating Party—Not to Exceed $800
VIII. OLD BUSINESS
1. None.
IX. NEW BUSINESS
1. Res. #14-OXX—Adopting Delinquent Sewer,Water&Garbage Services (Pages 58n-
58p)
2. Res. #14-OXX—Providing for the Sale of General Obligation Improvement Refunding
Bonds, Series 2015A, in an Estimated Principal Amount of$1,390,000 & Advisory
Service Agreement Approval(Pages 59-67)
3. Schedule Public Hearing for December 10,2014—2015 Mill & Overlay Project(Pages
68-69)
a. Res. #14-OXY—Receiving Report& Calling for Public Hearing on
Improvement(Pages 69a-69b)
4. Planning& Zoning Recommendation,Findings & Decision—Plat 7087—201h Avenue
South (Pages 70-71)
5. Planning& Zoning Recommendation,Findings & Decision—Plat 6995—20th Avenue
South (Pages 72-76)
6. Onboarding—Richard Fursman Services—Not to Exceed$500 (Pages 77-90)
X. ANNOUNMENTS/UPDATES
1. Administrator Ericson
XI. ADJOURNMENT
"REMINDERS"
Planning&Zoning Commission Meeting—December 2, 2014, 6:30 p.m. (Council Chambers) (P.H. 7139—
20`h Avenue North-Shane's Auto & 7087—20`h Avenue South—Alex's Landscaping
Parks & Recreation Committee Meeting—December 3, 2014, 6:30 p.m. (Council Chambers)
City Council Meeting—December 10, 2014, 6:30 p.m. (Council Chambers)
Park Reservations:
P &R Ice Skating Party, LaMotte Park—Popcorn &Hot Cocoa, 6:30—9:00 p.m.
P&R Ice Skating Party, LaMotte Park—Popcorn, Hot Cocoa& Hay Rides, 6:30 -8:30 Hayrides & 9:00
p.m. to skate
P & R Movie in the Park, LaMotte Park—Movie TBA, September 12, 2014 w/alternative date September
19, 2014
No One Left Hungry, LaMotte Park and Trails—September 19, 2015
CITY OF CENTERVILLE 11/12/14 8:36 AM
Page 1
Check Detail — NOVEMBER 12, 2014 - update
Check
Date Check# Vender Name Comments Amount
11/12/2014 029090 CENTERPOINT ENERGY 7087 20TH AVE S-SERV THRU 10-28-14 $12.59
11/12/2014 029090 CENTERPOINT ENERGY 1880 MAIN ST-SERV THRU 10-28-14 $112.83
11/12/2014 029090 CENTERPOINT ENERGY 6970 LAMOTTE DR-SERV THRU 10-28-14 $17.56
11/12/2014 029090 CENTERPOINT ENERGY 1737 MAIN ST-SERV THRU 10-28-14 $8.39
11/12/2014 029090 CENTERPOINT ENERGY 1785 PELTIER LAKE DR-SERV THRU 10-28-14 $14.71
11/12/2014 029090 CENTERPOINT ENERGY 2085 W CEDAR ST-SERV THRU 10-28-14 $122.78
Check Nbr 029090 CENTERPOINT ENERGY $288.86
11/12/2014 029091 CITY OF ROSEVILLE IT SERVICES NOV-2014 $63.63
11/12/2014 029091 CITY OF ROSEVILLE IT SERVICES NOV-2014 $63.62
Check Nbr 029091 CITY OF ROSEVILLE $127.25
11/12/2014 029092 COMMERCIAL ASPHALT CO 2014 MILL&OVERLAY PROJECT-PAY REQUEST 1 $159,594.66
Check Nbr 029092 COMMERCIAL ASPHALT CO $159,594.66
11/12/2014 029093 CONNEXUS ENERGY 7087 20TH AVE N-SERV THRU 10-2-14 $132.34
11/12/2014 029093 CONNEXUS ENERGY 6900 20TH AVE-LIFT STATION-SERV THRU 10-1-14 $55.31
Check Nbr 029093 CONNEXUS ENERGY $187.65
11/12/2014 029094 E.G. RUD&SONS 7087 20TH AVE S-CERT.OF SURVEY&PREP PRELIMARY $2,144.00
Check Nbr 029094 E.G.RUD&SONS $2.144.00
11/12/2014 029095 IMAGE PRINTING&GRAPHICS BILLING POSTCARD $215.06
11/12/2014 029095 IMAGE PRINTING&GRAPHICS BILLING POSTCARD $215.07
11/12/2014 029095 IMAGE PRINTING&GRAPHICS BILLING POSTCARD $215.06
Check Nbr 029095 IMAGE PRINTING&GRAPHICS $645.19
11/12/2014 029096 OLSON SEWER SERVICE, INC. 7397 OLD MILL RD-WATER SERVICE $5,675.99
Check Nbr 029096 OLSON SEWER SERVICE. INC. $5,675.99
11/12/2014 029097 XCEL ENERGY 1682 MAIN ST-SERV THRU 11-3-14 $125.09
11/12/2014 029097 XCEL ENERGY 1737 MAIN ST-SERV THRU 11-3-14 $40.58
11/12/2014 029097 XCEL ENERGY 1601 LAMOTTE DR-SERV THRU 11-3-14 $28.61
11/12/2014 029097 XCEL ENERGY 7098 CENTERVILLE RD-SERV THRU 11-3-14 $11.60
11/12/2014 029097 XCEL ENERGY 6970 LAMOTTE DR-SERV THRU 11-3-14 $175.34
11/12/2014 029097 XCEL ENERGY 1745 MAIN ST-SERV THRU 11-3-14 $11.60
Check Nbr 029097 XCEL ENERGY $392.82
Total Checks $169,056.42
VOIDED CHECK #28740
MANUAL CHECK #29098— DEPUTY REGISTRAR
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Centerville
Special Event Permit Application
No One Left Hungry 5K, 8K& Kids Run/Walk
Submitted October 29,2015
1. TITLE,PURPOSE,AND BRIEF DESCRIPTION OF EVENT:
_General Background Information:
• The following section contains background information that the Council Members, and
City Staff and other supporting agencies may find useful.
• This is a new event in Centerville. All running/walking events are on the same day-
September 19,2015. The course will be set up on Thursday and Friday September 17th
& 18th. This will be the same course as the annual Centerville Festival of the Lakes
runs.
• This event benefits the homeless in Minnesota. People in need from rural and suburban
areas tend to migrate to the larger cities. It is the intention of the event organizer to
personally take the benefits to those in need where ever they are in our State. Thus the
statement of purpose is to benefit the homeless in Minnesota rather than Anoka or
Ramsey Counties.
• These events are co-hosted by the Centerville Main Street Merchants and No One Left
Hungry Soup Kitchen. The primary event organizer is Ms.Marsha Marcussen, an
employee of Centerville Floral and Design. Ms. Marcussen's brother was a homeless
person on the streets of St Paul. He has been mussing for the past year. The St Paul
police presume that he has died.
• Deb Vanruden,Centerville Floral and Design,and Mike Giovinazzo,American Family
Insurance,have organized a consortium of Centerville business owners to assist Ms.
Marcussen's efforts to raise funds benefiting the homeless. They have endorsed her
work and will assist by promoting this event to their customers.
• No One Left Hungry Soup Kitchen is another effort by Ms. Marcussen to help those in
need. She is the prime mover. The soup kitchen is associated with her parish church
and is financially supported through donations and the Marcussen family. It serves one
day each week and has been in operation for the past 14 years.
• No One Left Hungry is in the process of establishing a 501(c)3 non-profit corporation.
It is our understanding that obtaining 501(c)3 status is a length process. A reasonable
expectation is to gain that status in the June or July time frame.
• Homeless Minnesota is a state program with an objective of ending homeless in
Minnesota. Anoka county has a supporting program and an action committee to
coordinate county and regional efforts benefit the homeless-Anoka County
Community Continuum of Care(CoC). Mr. John VonderLinde, Anoka County Parks
Director, suggested that if we work with a county agencies working with the homeless,
the county may waive the users fee($1.00 per runner)for this event. We have not yet
contacted the CoC coordinator.
• I (Patrick Branch)jointed this team at the invitation of Mike Giovinazzo. Mike has
been a consistent supporter of the City and all the city has done to promote it's
Page 1 of 14
business,parks, trail, and general community life. He asked that I meet with Ms.
Marcussen to discuss the possibility of holding a running event in Centerville to benefit
the homeless. Marsha is a runner. She has a good understanding of the complexities of
holding an event of this kind and size. My responsibilities are setting up the race
course and coordinating the run including the necessary county and city permits.
• The runs will be on a U.S.Track and Field certified course. After one mile of
Centerville streets, the course follows the county trail west on Main Street(hwy 14) and
around Centerville Lake through Rice Creek Chain of Lakes Regional Park ending in
Centerville's Laurie LaMotte Memorial Park. The races will be chip timed by a
professional timing team. Contracts have not yet been signed,but we intend to use Zap
Events for on-line registration services and Front Runners(Randy Fulton,White Bear)
as the professional timer.
• The race committee members are all volunteers. One hundred percent of the funds
raised,in excess of expenses, will go directly to benefit the homeless.
• We are requesting a waiver to all park fees and deposits.
New Application: Yes Renewal of or Change in Application:
CONTACT PERSON: Patrick Branch
TELEPHONE: cell 703-501-6815 OR _
pbranch(a,centervillemn.com
2. IDENTIFYING INFORMATION:
Attach a written communication from the organization(s)in whose name the event will be advertised which
authorizes you,the applicant,to apply for this special event permit on its/their behalf.
Applicant's Name: Patrick Branch Title: No One Left Hungry 5K, 8K&Kids Run
Course Coordinator
Mailing Address:1618 Hunters Ridge Lane, Centerville,MN 55038
Affiliation: No One Left Hungry Run Committee
Day Phone: 703 501-6815 Evening Phone: 703 501-6815
Emergency Phone: 651-252-8325 (Marsha Marcussen,Race Director)
3. EVENT PRINCIPALS:
Page 2 of 14
Following,please list the names,addresses and telephone numbers of all the principals involved in any of
the proposed special event. Include professional event organizers,event promoters, financial underwriters,
commercial sponsors,charitable agencies for whose benefit the event is being produced,the organization(s)
in whose name the event is being advertised, and all others administratively, financially and
organizationally involved as principals in the production of the proposed special event. Make additional
copies of the following as needed to include as of the principals involved in the proposed special event.
Name: Centerville Main Street Merchants and No One Left Hungry Soup Kitchen.
Sponsors are to be determined.
Organization/Business/Agency/Affiliation: Centerville Main Street Merchants are
independent business in Centerville. Other than co-hosting this event they are not
otherwise affiliated. No One Left Hungry Soup Kitchen is affiliated with a catholic
parish in North Branch Minnesota.
Is this a non-profit organization? No -not yet. 501(c)3 status is pending. We are an
All Volunteer Committee. All"profits" will go to benefit the homeless in Minnesota.
If you are making application under non-profit status,proof of non-profit status must be attached to this
Uplication
Mailing Address: Marsha Marcussen c/o American Family Insurance
1883 Main Street Centerville,MN 55038
Day Phone: _651-426-1658 Evening Phone:
Title and functional responsibility with regard to the event: Race Director, Overall
responsibility for all aspects of the event to include fund raising,benefit distribution,
promotion, sponsors,
Mailing Address: Patrick Branch 1618 Hunters Ridge Lane Centerville MN
55038 Day Phone: 703-501-
6815 Evening Phone:
Title and functional responsibility with regard to the event: Run Course Coordinator.
Responsible for laying out the course,conducting the race,and coordinating the race
course with local government and community.
4. REQUESTED EVENT COMPONENTS:
Date requested: September 19,2015 Alternate date: None
Requested hours of operation: 6:00 a.m. To: 10:30 a.m. Actual time of the event is
7:00 to 9:30 a.m. Permit request_is for the expected time of the event plus or minus an
hour.
Set up beginning date and time: Some set up will be done on September 17th and
18th,with final set up on September 19 from 6:00 to 7:00-a.m..
Complete dismantle date and time: September 19,2015 by 11:00 A.M.
Page 3 of 14
Schedule of events:
• 6:00 a.m Set up
• 7:00- 8:00 Registration
• 8:00- 9:00 8K Run/Walk
• 9:00- 9:30 Kids run
• 9:30 - 10:00 Awards Ceremony
• 10:00 a.m. Site clean up
Describe the number and type of animals(if any)to be used in this event: No Animals
Attach a draft of the entry form for participants and/or spectators. We have not drafted
our entry and waiver forms yet. They will be very similar to those used by the City of
Centerville for their annual Fete des Lacs events.
Anticipated number of participants: _It is a bit early for an accurate estimate. The
dream goal is 1000 runners. That is a very ambitious goal,500 runners may be more
realistic. A major media blitz is being planned to attract as many runners as possible.
Spectators: 100
5. INSURANCE: Insurance certificate will be provided when it is available.
Attach to this application either an insurance policy or a certificate of insurance including the policy
number, amount, and the provisions that the City of Centerville is included as an additional insured.
(Please note that insurance requirements depend upon the risk level of the event. Also,if your event can be
classified as fust amendment expressive activity, insurance requirements can be waived under certain
circumstances.)
6. SANITATION:
Attach your "Plan for clean-up/Material Preservation'. Include number, type and location of trash
containers to be provided for the event. Indicate who and how man will be responsible for emptying and
cleaning up around containers during the event. Indicate who and how many will be responsible for
cleaning up after animals if they are present during the event. Indicate who and how many will be
responsible for cleaning up after the event. Describe the number,type and location of portable toilets to be
provided for the event(or permanent toilets to be used in the event.) Include any other plan you have for
ensuring post-event cleanliness and material preservation of city facilities,equipment,premises and streets.
A deposit of$500 will be required for clean-up and restoration. If iremises are left in satisfactory
condition,this deposit will be refunded in full following Inspection.
Sanitation Plan: Please waive the deposit. These events will start and finish in Laurie LaMotte
Memorial Park. The sanitation plan will be coordinated with the Waste Management. Every
reasonable effort will be made to make this a green event.We will use the recycling nronrnm set un
for the Centerville Fete des Lacs Runs Mr Gree Berger,a retired environmentalist with the state of
Minnesota, will oversee this function. Waste Management will place additional waste and recycle
containers as necessary.
We will want to open the rest rooms in the park In additional portable toilets will be strategically
place in LaMotte Park at the rate of one per 100 participants/spectators(industry standard).
Page 4 of 14
7. LOCATION:
Please attach a map of your event land design. Check off below items that apply to your
event and indicate them on the attached map. Use, where necessary, a "to scale"
drawing.
A. _X If a route is involved,the beginning and finish area with arrows.
X
B. _ _'If a route is involved, the places where buses, autos or other motorized
vehicles need to be considered.
C. If a route is involved, attach separate maps giving two or more alternate routes.
D. Entertainment or stage locations(grandstand operators should provide you with
a "to scale"drawing.)
E. na Alcoholic beverage concession area.
F. _Non-alcoholic concession area.
G. X Food concession area.
H. General Merchandise concession areas.
I. X_Portable toilet facilities(indicate number).
J. X Event participant and/or spectator parking areas.
K. X_Event organizer's command post.
L. TX First aid facilities.
M. na_Fireworks or pyrotechnics site.
N. _na_Vehicle fuel handling sit.
0. na_ Cooking areas.
P. _na Electrical sources to be used for cooking.
Q. tables,enclosures, etc.
R. Temporary or permanent structures constructed for the event.
S. Site of electrical wiring to be installed for the event.
T. Trash receptacles(indicate number)
U. Other- Please describe.
8. AVAILABILITY OF FOOD, BEVERAGES AND/OR ENTERTAINMENT:
If there will be music, sound amplification or any other noise impact, please describe,
including the intended hours of the music, sound or noise:
A decision has not been made regarding music. We may use it We will use a bull hom
at the start and finish line We will have a bull horn or amplifier for the race announcer at
the end of the race course in Laurie LaMotte Memorial Park.
Will alcoholic beverages be served? Yes No X
PLEASE NOTE THAT SALES OF LIOUOR/ALCOHOL IS PROHIBITED IN
CITY PARKS UNLESS THE EVENT IS A CITY CELEBRATION AND PRIOR
Page 5 of 14
- 6)
APPROVAL AND APPROPRIATE LICENSES ARE OBTAINED BY CITY
COUNCIL ACTION.
If yes, describe what system will be used to ensure that alcoholic beverages will be
consumed by persons 21 years and older:
If yes,describe how,where,when and by whom the alcoholic beverages will be served: _
If a casino party, a dance,or live entertainment is part of your event,please describe: _
Please describe all of the activities of your event for which a license is required, for
example: a cabaret license, etc. Attach all required licenses to this application. Please
note that certain licensing may be required by City,County and State agencies,such
as a Large Assembly License for gatherings over 1,000 people, some types of food
handling licensing, Gambling License, Cabaret License,etc. It is Your responsibility
to check with the City Clerk or local authorities to determine what licensing is
required prior to submitting this application.
NA
Will food and/or non-alcoholic beverages be served? Yes
If yes, describe sanitation measures, food handling procedures and the nature of the food
(such as pre-packaged foods, hot dogs, pre-mixed soda, unpeeled fruit, raw meats,
vegetables, fish or peeled and cut fruit.
Food item: This area is still to be determined. There will be post event food and drink.
We may find a sponsor to do this for us, but that is not vet arranged. All other foods and
drink will be pre-packaged unless prepared by a sponsor in their commercial kitchens.
We will provide water to the runs on the race course and at the finish line. No food
preparation is anticiapted.
If yes,you will need a permit from the Anoka County Department of Environmental
Health. Please attach a copy of the permit to this application.
9. SECURITY AND SAFETY PROCEDURES:
Describe your proposed procedures for set up, operation, internal security and crowd
control: Security and crowd control will be worked out with the Centennial Lakes
Police Department. Following the pattern use by the Centerville Fete des Lacs runs. of
Page 6of14
There will be a written contingency plan coordinated with police and fire departments
prior to the event.
If the event is to occur at night, describe how you are going to light the event area in
order to increase the safety of participants and spectators coming to and leaving the
event:
The event will not be at night.
If your event includes vehicles or animals, describe the minimum and maximum speeds
of the event and the minimum and maximum intervals of space to be maintained between
units: _
We will use a lead and follow up vehicle possibly a 4-wheeler. The lead
vehicle will be traveling approximately 15 miles and hour the follow up vehicle will be at
the slowest walkers pace.
Attach to this application a copy of your building permit(s) if you are installing any
electrical wiring on temporary or permanent basis and/or if you are building any
temporary or permanent structures such as bleachers, scaffolding, a grandstand, stages or
platforms.
Attach a copy of your fire department permit(s) to this application if you will use parade
floats; an open flame; fireworks or pyrotechnics; vehicle fuel; cooking facilities;
enclosures (and tables within those closures); tents, air supported structures, canopies, or
fabric shelters.
Give the name, address and phone numbers of the agency or agencies which will provide
first aid staff and equipment if required. Attach additional sheets if necessary.
Name of agency: N/A
Name of Representative:
Address:
Day phone: Evening phone:
Indicate medical services (if required) that will be provided for this event:
Ambulances: Doctors:
Nurses: Paramedics:
Page 7of14
10. VENDORS OR CONCESSIONAIRES:
Describe what vendors/concessionaires you will allow in conjunction with the event, and
the purpose of these concessions:
Describe how you intend to regulate, monitor and control the type,number and quality of
vendors/concessionaires whom you may permit to operate in conjunction with the event:
We will not have vendors in the sense that is implied in this section . We will have water
and sports drink to provide to the runners and walkers. We intend to have a small amount
of energy foods at the end of the event.
11. CITY SERVICES/EQUIPMENT:
Describe city services and/or equipment requested for this event: City barricades, cones,
signs,picnic tables and other equipment which may be borrowed on an as-available basis.
You should make advance arrangements to pick up and return this equipment. If you or
any volunteers cannot pick up and return this equipment, please attach a letter requesting
these services and explaining why your organization cannot perform them. This will be
reviewed,then approved or denied by the public works foreman.
City Services will be coordinated with Centerville Public Works.We will need a couple
of tables at the finish line. Traffic cones at critical intersections. Traffic control will be
coordinated with CLPD.
12. OTHER PERTINENT INFORMATION:
Please list below any other miscellaneous information you feel would be important and
have a bearing on the approval of this Special Event Permit request:
13. FEE STRUCTURE/EVENT CHARGES:
If there is a fee or donation required as a condition of attendance or participation of this
event,please describe the amounts to be collected from various categories of participants
or spectators:
At least some of the cost will be covered by sponsors. There will be a participants
fee of approximately$45.
Page 8of14
14. If a donation is requested on a purely voluntary basis, describe how you intend to
inform participants/spectators or others that they may participate in the event whether
they make a donation or not:
Centerville
Special Event Permit
NAME AND TYPE OF EVENT: No One Left Hungry 5K, 8K and Kids Run .
DAY,DATE AND TIME: Saturday Sept 19,2015 8:00 race start time
1. PARKS AND RECREATION DEPARTMENT
FINAL APPROVAL AND SIGN OFF
Signature Title
Date:
Please check or use N/A (not applicable) where appropriate:
1. Final check has been made of application requirements.
2. Event is approved by City Council.
3. All required permits are issued and on file.
4. Refundable clean up fee has been paid.
5. Insurance Certificate is on file with City Clerk
6. Surety Bond is on file to secure payment for applicant's obligation
to the
City.
7. Application is complete.
8. Special conditions are attached.
REVOCATION: Upon mutual consent, the City Council may revoke a special event
permit if the conditions set fourth in the permit application are not being followed.
Permit is hereby revoked:
Page 9 of 14
Signature Title
Date:
Reason(s)for revocation:
TO BE REVIEWED/APPROVED AND SIGNED BY AFFECTED
CITY DEPARTMENT HEADS
2. PARKS AND RECREATION DEPARTMENT
Special Events Coordinator: Date:
Initial/sign-off-
3. POLICE DEPARTMENT
Approved by:
Signature Title
Date:
I. Emergency vehicle access.
2. Traffic/safety street closures.
3. Appropriate barricades. (# Required)
4. Police personnel required/available.
5. Portable toilet facilities. (# Required)
6. First aid facilities.
7. Internal security and crowd control.
8. nighttime lighting.
9. Other provisions as may be required by this department.
Page 10 of 14
4. LICENSING AND INSURANCE
Approved by:
Signature Title
Date:
1. Dance and/or live entertainment.
List types or permits or licenses required:
2. Alcoholic beverages.
3. Peddlers.
4. Noise abatement.
5. Other provisions as may be required:
INSURANCE: Your insurance coverage must be reviewed and approved by
the City's insurance carrier.
1. Public liability insurance naming City of Centerville and other public
agencies
additionally insured is required.
2. Hold harmless forms executed and failed.
3. List and approve/disapprove other insurance coverage as may be
required.
5. FIRE DEPARTMENT
Approved by:
Signature Title
Date:
1. Emergency vehicle access.
2. Use of fireworks,pyrotechnics,vehicle fuel, open flame.
3. Cooking facilities.
Page 11 of 14
4. Occupancy and spacing of tables,enclosures.
5. Parade,floats.
6. Tents, air supported structures, canopies.
7. Other provisions as my be required by this department:
6. BUILDING DEPARTMENT
Approved by:
Signature Title
Date:
Electrical:
1. Plan check/inspection of any wiring installed on a temporary or permit
basis.
2. Permit(s) attached.
Structural Plan:
1. Plan check/inspection of any temporary or permanent structures,
including
bleachers, scaffolding, grandstand,reviewing stands, stages, or
platforms.
2. Permit(s)attached.
3. Other provisions as may be required by this department:
7. PARKS AND RECREATION DEPARTMENT
Approved by:
Signature Title
Date:
Page 12 of 14
I. Park permit(s)required. (to be attached)
2. Ballfield Usage Permit.
3. Beach permit required. (to be attached)
4. Trash containers required. (#
5. Portable toilets required. (#
6. Applicant's plan for cleanup,site restoration and material preservation
(recycling)required and attached.
7. Other provisions as may be required by this department:
8. PUBLIC WORKS DEPARTMENT
Approved by:
Signature Title
Date:
1. Trash containers required. (#
2. Portable toilets required. (#�}
3. Special animal clean up required.
4. Barricades provided, as available. (#
5. Cones provided,as available. (# ,
6. No parking signs provided,as available. (#
7. Applicant's plan for clean up and material preservation(recycling)
required
and attached.
8. Other provisions as may be required by this department:
9. STATE,COUNTY AND CITY HEALTH DEPARTMENT
Approved by:
Signature Title
Date:
1. Food and/or beverage served.
2. Permit(s) attached.
3. Food cooked.
4. Permit(s) attached.
Page 13 of 14
Li
5. List other health licensing obligations as may be require:
Page 14 of 14
C� 44
CITY OF CENTERVILLE
RESOLUTION#14-0
A RESOLUTION ADOPTING DELINQUENT SEWER,WATER& GARBAGE
SERVICES ASSOCIATED WITH THE 3rd, 4th QUARTERS OF 2013 & 1"
THROUGH 3rd BILLING CYCLES OF 2014. SUCH AMOUNTS WILL BE
ASSESSED TO PARCEL IDENTIFICATION NUMBERS THROUGH COUNTY
PROPERTY TAX STATEMENTS PAYABLE IN 2015
WHEREAS, pursuant to proper notice duly given as required by law, the Council has
met and heard and passed upon all objections to the certification of delinquent municipal
utilities, garbage and nuisance/city abatement services or a combination thereof; and,
PIN # Total PIN # Total
Delinquent Fund
Water/Sewer #84783
14-31-22-31-0007 587.27 23-31-22-11-0049 50.00
14-31-22-31-0035 50.00 23-31-22-11-0072 771.66
14-31-22-31-0038 864.53 23-31-22-11-0086 548.64
14-31-22-34-0030 421.99 23-31-22-12-0008 705.85
14-31-22-34-0034 567.91 23-31-22-12-0015 257.03
14-31-22-34-0046 127.83 23-31-22-12-0017 445.04
14-31-22-34-0048 1,065.52 23-31-22-12-0023 123.68
14-31-22-34-0054 851.98 23-31-22-12-0024 700.12
14-31-22-41-0019 50.00 23-31-22-12-0028 698.71
14-31-22-41-0020 784.61 23-31-22-12-0038 502.20
14-31-22-41-0026 412.96 23-31-22-12-0041 372.49
14-31-22-42-0015 137.94 23-31-22-12-0067 196.29
14-31-22-42-0029 973.93 23-31-22-12-0072 676.83
14-31-22-43-0014 694.60 23-31-22-12-0076 138.70
14-31-22-43-0038 148.34 23-31-22-12-0089 583.71
14-31-22-43-0041 50.00 23-31-22-12-0092 131.89
14-31-22-43-0050 830.33 23-31-22-12-0093 520.14
14-31-22-43-0051 261.23 23-31-22-13-0049 50.00
14-31-22-43-0053 1,146.72 23-31-22-13-0059 457.24
14-31-22-43-0062 579.22 23-31-22-14-0035 50.00
14-31-22-43-0063 243.02 23-31-22-21-0040 929.92
14-31-22-43-0086 1,201.31 23-31-22-22-0015 208.48
14-31-22-43-0096 133.41 23-31-22-23-0015 587.27
14-31-22-43-0101 886.60 23-31-22-24-0036 568.94
14-31-22-44-0007 961.44 23-31-22-24-0044 377.19
14-31-22-44-0027 842.23 23-31-22-24-0120 158.36
14-31-22-44-0031 850.05 23-31-22-31-0011 325.91
14-31-22-44-0050 824.12 23-31-22-31-0015 725.67
14-31-22-44-0051 834.39 23-31-22-31-0017 498.59
14-31-22-44-0060 228.28 23-31-22-31-0021 715.65
14-31-22-44-0062 584.16 23-31-22-31-0026 587.27
14-31-22-44-0063 149.69 23-31-22-31-0032 50.00
14-31-22-44-0080 500.47 23-31-22-33-0025 1,076.75
14-31-22-44-0088 706.12 23-31-22-33-0026 264.19
14-31-22-44-0090 401.72 23-31-22-33-0052 50.00
15-31-22-34-0019 644.99 23-31-22-34-0002 136.68
15-31-22-43-0004 1,235.11 23-31-22-34-0003 216.66
15-31-22-44-0001 575.49 23-31-22-34-0048 50.00
15-31-22-44-0038 50.00 23-31-22-41-0019 665.38
23-31-22-11-0002 50.00 23-31-22-42-0015 799.11
23-31-22-11-0011 287.27 23-31-22-42-0017 353.51
23-31-22-11-0013 587.27 23-31-22-42-0021 50.00
23-31-22-11-0017 587.27 23-31-22-42-0030 50.00
23-31-22-11-0035 586.37 24-31-22-22-0090 764.28
23-31-22-11-0040 351.00 24-31-22-22-0205 757.12
PIN # Total PIN # Total
Delinquent Garbage Fund
#84784
14-31-22-31-0007 276.51 23-31-22-11-0049 194.49
14-31-22-31-0035 275.48 23-31-22-11-0072 53.47
14-31-22-31-0038 328.33 23-31-22-11-0086 276.51
14-31-22-34-0048 275.48 23-31-22-12-0008 276.51
14-31-22-34-0054 275.48 23-31-22-12-0024 217.93
14-31-22-41-0019 217.12 23-31-22-12-0028 277.92
14-31-22-41-0020 67.64 23-31-22-12-0038 162.57
14-31-22-41-0026 219.03 23-31-22-12-0041 56.57
14-31-22-42-0029 161.96 23-31-22-12-0076 138.77
14-31-22-43-0014 242.62 23-31-22-13-0049 217.12
14-31-22-43-0041 76.51 23-31-22-13-0059 109.37
14-31-22-43-0050 297.87 23-31-22-14-0035 276.51
14-31-22-43-0051 107.64 23-31-22-23-0015 276.51
14-31-22-43-0053 294.85 23-31-22-24-0044 275.48
14-31-22-43-0062 355.54 23-31-22-31-0011 53.76
14-31-22-43-0063 67.91 23-31-22-31-0015 219.03
14-31-22-44-0007 195.49 23-31-22-31-0026 162.57
d
14-31-22-44-0027 275.48 23-31-22-31-0032 69.90
14-31-22-44-0050 287.49 23-31-22-33-0025 217.12
14-31-22-44-0060 219.03 23-31-22-33-0026 66.62
14-31-22-44-0063 86.64 23-31-22-33-0052 108.56
14-31-22-44-0080 254.97 23-31-22-34-0003 275.48
14-31-22-44-0088 348.96 23-31-22-34-0048 219.03
15-31-22-34-0019 276.51 23-31-22-41-0019 179.64
15-31-22-44-0038 207.64 23-31-22-42-0015 276.51
23-31-22-11-0002 290.58 23-31-22-42-0021 92.93
23-31-22-11-0013 201.18 23-31-22-42-0030 190.35
23-31-22-11-0017 277.92 23-32-22-31-0017 163.36
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF CENTERVILLE, MINNESOTA:
1. Such assessment is made a part hereof, is hereby accepted and shall
constitute an assessment against the lands named therein and the
corresponding amounts will be levied against it.
2. Such assessment shall be payable over a period of one (1) year, the first of
the installments to be payable on or before the first Monday in January
2015, and bear a late payment fee of 10% interest and a certification fee of
$50.
3. The Clerk shall forthwith transmit a certified duplicate of this assessment
to the County Auditor to be extended on the property tax lists of the
County. Such assessments shall be collected and paid over in the same
manner as other municipal taxes.
PASSED AND ADOPTED by the City Council this 12th day of November, 2014.
Attest
City Clerk Mayor
JY/
RESOLUTION NUMBER 14-0
A RESOLUTION RECEIVING REPORT AND CALLING FOR PUBLIC
HEARING ON IMPROVEMENT
WHEREAS, pursuant to action of the city council, a report has been
prepared by Mark Statz of Stantec, with reference to the 2015 Street Mill
and Overlay project, more fully described as construction of a mill and
pavement overlay of the following streets:
1. Dupre Road from Meadow Lane north to Main Street.
2. All of Eagle Trail.
3. Brian Drive from a point approximately 100 feet south of Clearwater Creek,
southerly to its terminus in the cul-de-sac
4. All of Portage Way
5. All of North Robin Lane
6. All of West Robin Lane
7. All of South Robin Lane
8. All of Cardinal Drive
WHEREAS, such report indicates that the proposed improvement is
feasible.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
CENTERVILLE, MINNESOTA:
1. The Council will consider the improvement in accordance with the
report and the assessment of the benefiting property for all or a portion
of the cost of the improvement pursuant to Minnesota Statutes Chapter
429 at an estimated cost of$
2. The Council finds that the proposed improvement has no relationship to
the Comprehensive Plan since the project is primarily rehabilitation of
existing streets, and therefore will not require review by the Planning
and Zoning Commission.
3. A Rublic hearing shall be held on such proposed improvement on the
10 day of December, 2014, in City Hall at 6:30 p.m. and the
Administrator shall give such mailed and published notice of such
hearing and improvement as required by law.
Adopted by the Council this 12th day of November,2014.
Tom Wilharber,Mayor
Attest:
Teresa Bender, City Clerk
RESOLUTION NUMBER 14-0
A RESOLUTION RECEIVING REPORT AND CALLING FOR PUBLIC
HEARING ON IMPROVEMENT
WHEREAS, pursuant to action of the city council, a report has been
prepared by Mark Statz of Stantec, with reference to the 2015 Street Mill
and Overlay project, more fully described as construction of a mill and
pavement overlay of the following streets:
1. Dupre Road from Meadow Lane north to Main Street.
2. All of Eagle Trail.
3. Brian Drive from a point approximately 100 feet south of Clearwater Creek,
southerly to its terminus in the cul-de-sac
4. All of Portage Way
5. All of North Robin Lane
6. All of West Robin Lane
7. All of South Robin Lane
8. All of Cardinal Drive
WHEREAS, such report indicates that the proposed improvement is
feasible.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
CENTERVILLE, MINNESOTA:
1. The Council will consider the improvement in accordance with the
report and the assessment of the benefiting property for all or a portion
of the cost of the improvement pursuant to Minnesota Statutes Chapter
429 at an estimated cost of$
2. The Council finds that the proposed improvement has no relationship to
the Comprehensive Plan since the project is primarily rehabilitation of
existing streets, and therefore will not require review by the Planning
and Zoning Commission.
3. A public hearing shall be held on such proposed improvement on the
10` day of December, 2014, in City Hall at 6:30 p.m. and the
Administrator shall give such mailed and published notice of such
hearing and improvement as required by law.
Adopted by the Council this 12th day of November,2014.
Tom Wilharber, Mayor
Attest:
Teresa Bender, City Clerk
Teresa Bender
From: Dallas Larson
Sent: Thursday,October 23, 2014 1:58 PM
To: Ben Fehrenbacher; D Love;Jeff Paar; Kurt B. Glaser; Steve King;Tom Wilharber
Cc: Teresa Bender; richard fursman
Subject: FW:Onboarding the new Administrator
Attachments: Any Hills Onboarding Survey For Administrator.docx
Mayor and Council Members,
I am forwarding this message on behalf of Richard Fursman. You may contact him directly if you have questions.
W&4 U44a , pew ,
City of Centerville
1880 Main Street
Centerville, MN 55038
651-429-3232
From: richard fursman fmailto:richardfursman@gmail.com]
Sent:Thursday, October 23, 2014 1:53 PM
To: Michael Ericson; Dallas Larson
Subject: Onboarding the new Administrator
Hello Dallas,
Would you please forward this email to the Mayor and Council?
Thank you! Richard
Dear Mike,Tom and Centerville City Council:
As Mike prepares for her entrance into the Centerville organization, I would like to review the
"Onboarding"process designed to help with the transition. Like the name suggests, Onboarding is
intended to help bring"aboard"the new employee.
What does it do?
1
It is intended to help the organization and the new Administrator get to know each other through
expressed values, expectations, styles of communication, etc. It also identifies immediate priorities,
special situations, and expected approaches to issues.
What's involved?
We provide a survey for the Council and department heads. Everyone is asked to complete the survey
online. I prepare a report and we sit down together to review the findings. The report acts as a guide for
discussions on the various issues and practices that come up.
How long does the meeting take?
I do two meetings per new employee. One with Mike and the Council,and another with Mike and the staff.
Each take between 60-90 Minutes, depending on the depth of discussion.
When should we hold these?
The first week or two would be nice. I ask that you find a time when the Council can meet together for
about 90 minutes. Staff should arrange separately for the same day.
Goal of Onboarding: The purpose of Onboarding is to prepare the new administrator/chief succeed and
contribute as quickly as possible.
I have attached an onboarding 'sample'from "Any Hills,MN'
Key Outcomes of Onboarding
• 1. Establish priorities
• 2. Review cultural nuances
• 3. Set up strategic plan process
• 4. Determine team capabilities
• S. Identify key strategic relationships
• 6. Identify best elected relationship&governance
• 7. Clarifying performance expectations
• 8. Determining organizations' readiness for change
• 9. Identifying risk factors
• Process:
• • Schedule Onboarding session
• • Consultant sends out online questionnaire for staff and council
o • Prepare report brief on organization
• • Richard Fursman will facilitate sessions to discuss report and items 1-9 above
2
o • 1-2hours with staff and 1-2 hours with elected officials
• • Follow-up with administrator
Fee: $500
Thank you,
Richard
"Unlocking the full potential of the group begins with recognizing the gifts of each individual"
Dr. Richard Fursman Ed.D.
Brimeyer Fursman
Organization Development and Leadership
Ph: 651-335-2533
www.Brimgroup.com
This email has been scanned by the Symantec Email Security.cloud service.
For more information please visit http://www.symanteccloud.com
3
Any Hills Onboarding Survey
City Council Questions
What level of influence should the Administrator have in hiring Department Heads
and Consultents?
R� A :`
Answer Options Pemwe
Strong:The administrator should be building their 40.0% 2
team as they see the needs.
Weak:The administrator can have some say, but it 20.0% 1
is a council decision.
Other(please specify) 40.0% 2
• Administrator should have equal influence with Council.
• It is a partnership between the administrator and Council. I expect the administrator to present
qualified candidates and be able to back up why he/she has selected the candidate but the
ultimate decision is that of the council.
What Is your preferred form of communication on urgent math?
Answer Options ROOMe
�t
Phone 80.0% 4
Email 0.0% 0
Other(please specify) 20.0% 1
• It is dependent on the situation, E-mail seems to work best but if it is an instant emergency
situation and e-mail and a phone call would be ok. I am more apt to respond to an e-mail at
work than I am a phone call.
Who should give the AdmlMsbMw direction?
Answer Options Y.
Mayor 0.00/0 0
Anyone on the council at any time 20.0% 1
Majority of elected officials at official meetings 80.0% 4
Comments: 4
• It should be the Mayor's responsibility to summarize Council direction.
• 1 feel strongly about this. The mayor should not be the only one giving direction,and individual
council members also should not be giving direction without the concurrence of the entire
council. Minor matters are, of course,an exception.
• The Administrator may need to determine if the direction conflicts with the majority view.
• But it doesn't always need to be from"official" meetings.
Y6
Lets say that council member"Smith"is retired and visits City Had every otter day,Is
it OK for the administrator to give Mr.Smith and/or certain councH members more
attention than others N they are around more?
Answer Options tealmnso
Percent Count
YES, any time is OK with me(as long as the 20.0% 1
Administrator isn't influenced)
Occasionally as needs warrant 40.0% 2
NO,we should all have about the same amount of
time with the City Administrator. 0.0% 0
Other(please specify) 40.0% 2
• Yes, but the City Administrator needs to decide what is important.
• It is a situational thing and I believe the administrator will know when that line is crossed. I
would suspect the best way to answer is occasionally as need warrants on a particular issue.
However, if one or more council members are constantly at City Hall or calling to gain more
influence than that is something that would need to be addressed by the entire council and the
administrator would need to be careful to not give more attention to those members. In
general, if you do something for one you should do it for all. If you live by that,there shouldn't
be a problem.
Some direct contact by the council with staff is normal, but when does it become too much? What if it is
daily or more than daily? What if the staff behave as if they are reporting to the council and not the
administrator?
• Staff should always confirm any direction they have received from Council with the City
Administrator. Should the frequency or specificity exceed a threshold to be decided on by the
City Administrator the Council member should be directed to communicate directly to the
Administrator.
• 1 think too much direct contact happens when the staff feels that the contact is becoming a
problem or they are becoming overwhelmed with questions and/or tasks. If one or more
council members are taking up too much time of a staff member,the staff member needs to call
this to the city administrator's attention. The city administrator needs to handle this situation
as deemed appropriate.
• Staff report to the City Administrator and they should be aware of that. The City Administrator
reports to the Council. Council should be able to contact staff as necessary, if staff have
concerns they should indicate that to the council member or via the City Administrator. I would
agree there is a possibility when it can become too much. Situations like requesting
information can take time.
• Too much- If staff feels it is or administrator is being left out. Daily is too much. behave-City
administrator is in charge and if staff behaves as if they are reporting to council that is the City
administrator's job to stop this. He needs to make it clear to STAFF and Council.
• Council is responsible for hiring and firing staff, so especially director level staff contact is
required. Daily contact may be required on particular issues but regular daily contact and
direction without approval of the entire council is beyond the line that is acceptable. If staff
believes they are reporting more to the council than to the administrator then that needs to be
brought to the attention of the council and addressed.
OP/
Assume that nobody wants to micro manage the staff. How would you define micro-managing....what are
some examples of council actions that would be"over the line"where they are moving
away from their role as policy makers?
• Micro-managing, is the assignment of a task or assignment and then frequently checking on the
progress such that the staff members is unable to accomplish other priorities that have been
assigned. Policy making involves exploring and discussing options independent of a firm j
factual decision or direction.
• Recently in a council meeting, a council member directed staff to itemize extra detail on a
budget item,where staff did not feel the detail was necessary and would take up a geat deal of
time. This is micro-managing. Council obviously needs to set the budget, but minor line items
should be delegated to staff. I do not have other examples, but staff has stated to me that
certain council members are requesting too much of their time. Perhaps the staff could give
some examples on a generic basis.
• There are perhaps dozens of definitions for micro-managing, so lets not go there. I would simply
say that it is not my job to manage or micro manage but rather ensure that management is
actively taking place. If l ask a question or for some information,that is clearly needed for an
ongoing management function,and staff says they can generate it in a few days,then I get
concerned management is not going on. Of course there are always ad hoc questions that are
not reflective of management,just for ad hoc decisions, and not daily management.
• When the same issue is brought up many times.Staff does not know how or doesn't explain
things, when a simple spreadsheet can be designed and the one that finally is produced is
meaningless.When staff is not open and honest and don't want to be held accountable so they
do not bring forth issues. In the past some staff have not been truthful or lied, once that
confidence is lost and the City administrator allows this to happen, council (who is the
responsible party) must change roles to micro manager. If things are not being done or lies are
happening someone needs to deal with it and past City administrators have not. Council really
wants to trust the staff and let them do their job but once the trust is gone-that's when the
micro managing starts.
What are the top two to three work priorities the Administrator should attend to? What should be
accomplished realistically on those priorities in the next 6-12 months? What criteria will be used to judge
success?
• "Training and motivating staff to clarify the City priorities and ensuring that the appropriate
resources are assigned to accomplish the priorities.
• Identifying process improvements that will lead to greater clarity in setting policy(e.g. making
sure that the TCAAP financial plan is properly modeled, such that future scenarios are easily
evaluated.
• Ensuring that the operations of the city are conducted efficiently and consistently."
• Give attention to department heads. What issues are they dealing with in their department
both personnel and technical work? How can the Administrator make each department head
successful? Success can be measured with retention of good people and satisfaction of the
department heads with their job and the leadership they are receiving from the administrator.
Also improvement by department head performance as observed by the Council.
• Assist Council with setting priorities and visioning. A retreat is needed for this. Success will be
measured with how the priorities are executed on, planning, and communication."
• "TCAAP
• Overall City Management
• Putting in place whatever management practices are neccessary to run the City effectively."
• Understanding the City workings, residents, neighborhoods,traffic. Get the overall picture.
• Work with Staff to define what is expected of them, create teams, challenge them to work
better, resolve staff issues(big issues) .
• Understand and explain public safety agreements.
• 1 think all should be accomplished.
• Judge success
• What he knows-where parks are, hot issues with the neighborhoods,traffic problem areas that
residents complain about.
• Staff working together, complaints small, people working instead of other creating problems for
them.
• Explain agreements, start monitoring a way to figure out if City is getting the service outlined in
agreements,and let the City know what it can do better if anything."
• Make sure citizen and council concerns and questions are addressed by staff in a timely manner.
Make sure that all require city functions are being carried out in a timely and efficient manner.
Pick all that apply to this statement: I would like to be kept up to date on routine
matters through.....
Answer Options ReMonse
COW
Weekly memo 100.0% 5
Council packet 60.0% 3
Weekly phone call 0.0% 0
Daily e-mail updates 20.0% 1
Weekly e-mail updates 40.0% 2
Daily phone call 0.0% 0
Weekly face-to-face talk 0.0% 0
How do you think potential performance issues of the Administrator should be
handled by the Council with the City Administrator?(Tltt means the Administraor is
having his own performance issue)
Answer Options ^p `
S
Use Personnel Committee 20.0% 1
Each council member meets with the Administrator 0.0% 0
as issues arise
Conduct formal reviews with the entire Council 100.0% 5
Other(please specify) 1
• The only way this can happen is formal reviews with the entire council.
What management/leadership principles work best in Any Hills?
• Group staff meetings, agenda planning (multiple meetings), participatory planning (sharing the
planning burden.
• Decisions should be made by consensus, but once the decision is made,strong leadership
should make sure the decision is executed timely and effectively.
• Let staff that can do their jobs-do their jobs. set direction and monitor performance.
• 1 am sorry but this is a stupid question. What management/leadership styles work in general....
Providing detailed information with plenty of documentation to Council. Clear, direct, honest and
open communication. Holding individuals accountable for deadlines and the quality of work they
do.
ff an employee disagrees with a professional directive of the Administrator,they
should:
Answer Options Response R
percent Count
Give their honest objection privately and publically 40.0% 2
support and work toward the objective
Go to the City Council with the issue at a work 0.0% 0
session
Contact me directly 0.0% 0
Other(please specify) 60.0% 3
• Privately object, but understand that if it is their responsibility they are obligated to contact the
City Council or another state office.
• Every situation differs, discretion and wisdom are key
• 1 believe it depends on the issue and what the objection is. I believe that honest objections
privately with the administrator are always the first course of action. His/her response and the
severity of the objection and issue will dictate the next course of action which would be to bring
it to the attention of the City Council if there is wrong doing or potential liability or resign their
position if they cannot support the position taken by the administrator.
Should a Council member or the Mayor go directly to employees ff they see
something needs to be done?
Answer Options AN 1111111110
Sure, they should be able to express their thoughts 20.0% 1
No, everyone should inform the Administrator and let 40.0% 2
him handle it the way he thinks is appropriate,
Other(please specify) 40.0% 2
• If it's a big thing thru Administrator, if small (take a sign down at X location)then direct contact
with staff. If a middle of road talk to administrator.
• It should be worked through the administrator and if it isn't addressed then it becomes a
performance issue for him/her.
How should the Administrator react if given direction by a member that runs contrary
to the majority?
Answer Options Rewe
Perolt Count
Explain that he can only act on the majority vote 20.0% 1
Ask that the council member place the concern on o
the agenda 40.0/0 2
Inform the other officials that he is being asked to do 0.0% 0
something against the wishes of the majority
All the above 40.0% 2
Other(please specify) 0.0% 0
Who are the top 2-3 people outside the organization that you think the Administrator should get to know
now?
• Chairpersons of the different Committees and Commissions
• Fire Chief
• It all depends on the issue. I can't say there are 2 or 3 magic people, If there were, my life would
be far far eaiser.
Who should handle the press during an emergency?
Answer Options P
ftwit Count
Depends on the situation. 20.0% 1
Fire Chief 0.0% 0
Mayor 20.0% 1
City Administrator 60.0% 3
If there is a split vote at a council meeting on an important issue,what should the
Administrator do?
Answer Options RsqwmResponse
Peroent Count
Act on the direction of the Majority 20.0% 1
Slow the process down and wait for a clear majority 0.0% 0
Bring the item back for further discussion 20.0% 1
Other(please specify) 60.0% 3
• legally they must act on the decision of the Majority; however as a leader the Administrator
must provide advice as to how best to bring the community together.
• Make sure everyone understands the positions and move forward with majority if he believes it
is the direction we all understand.
• Act on the direction of the Majority, if it is a true split or divided council; bring the item back for
further discussion until a clear decision can be made.
What is the responsibility of the minority elected on a dose vote?
Answer Options Response Rftpw"
Patraw Count
Support the decision and the City Administrator to 40.0% 2
ensure the best outcome possible
Take a neutral stance on the matter and
demonstrate understanding that the administrator 0.0% 0
has a job to do
Try to delay the project/decision and hope for a 0.0% 0
better outcome when the political climate changes
Other(please specify) 60.0% 3
• The minority elected should respect the administrator's obligation as to the implementation of
the vote. However, in a representative form of government a minority policy position does not
need to be abdicated to the majority. The debate however must be civil and the only potential
outcome be that a new majority may form.
• Not sure I understand the question.
• We are all elected officials and free to say and do whatever we think is in the best interest of the
city at any time.
How free should the City Administrator be to recommend reph4V people If thea are
not dokV what expected of them and attempts to ccaraat
Answer Options ;.`x y
' w,,, yfiae it
Free to recommend replacing people if needed with 80.0% 4
an expectation that the Council will support
Free to recommend replacing people with the
understanding that the council will not necessarily 20.0% 1
support the decision
Other(please specify) 0
How should the Administrator handle himself during a council meeting if it appears a
deuton by the council will be made that will have a negative impact
Answer Options P ow Rement �
Keep to himself; the council has made a decision 0.0% 0
Try to influence the outcome to go in a"better" o
direction 0.0/0 0
Quietly inform the council of the potential risks 40.0% 2
Inform the council of potential risks and openly 40.0% 2
advise against the direction
Other(please specify) 20.0% 1
• Inform the council of the potential risks publicly. Lay out the pros and the cons and then let the
council make up their mind. He/she should not attempt to influence or make the decision
him/herself
Staff Responses:
I expect the Administrator to have a relationship with staff
Answer Options Response PAqxmw
P+
Mft Count
Strictly professional with all levels 0.0% 0
Friends with everyone 0.0% 0
Relaxed and open with everyone, but not close 60.0% 3
friends
Friends with department directors but not first line 0.0% 0
employees
Whatever he wants 0.0% 0
Other(please specify) 40.0% 2
• professional but friendly relationship provided it does not interfere with the work that needs to
be completed
• professional but friendly
In our City,other departments or divisions tend to....
Answer Options r:
Look out only for themselves 0.0% 0
Work,cooperate, and communicate together well 20.0% 1
It's a mixed bag 80.0% 4
Other(please specify) 0.0% 0
Once a decision is made by the Administrator on a directive how should I conduct
myself,even If I disagree?(This question assumes the directive Is fair,honest,
follows the law,and is in the realm of responsibility for the administrate
Answer Options ResPett CoUl1t
Drag my feet 0.0% 0
Respectfully state my concerns but follow the 300.0% 5
direction given by the administrator
Go to the council or public 0.0% 0
Other(please specify) 0.0% 0
On politically sensitive issues facing my department,I should
Answer Options
Permot Count
Make the decision and inform the 0.0% 0
Administrator/Supervisor
Seek the Administrators council then decide 60.0% 3
Ask the Administrator what I should do 20.0% 1
Other(please specify) 20.0% 1
• Seek the Administrator's counsel and then decide,though there may be times where it is
appropriate to defer to the Administrator
City staff as a whole understands and shares the collective values of the
organization.
Resporise Answer Options P �
Most do 60.0% 3
Few do 0.0% 0
Hard to say, this was never really talked about 40.0% 2
What are the three spoken or unspoken values of the organization?
• "Provide friendly and quality customer service
• Provide as much information as possible,and in the most detail as possible to the Council
• Present a unified face of""city hall""to the public"
• "-Work as a team
- Provide the best customer service possible
- Be responsive"
• Work hard, provide good customer service,work together to support all departments
• "Serve our residents well.
• Be respectful of residents and co-workers.
• Ensure your performance provides a good value to the City."
• "Quality Customer Service
• Respect
• Efficiency"
Can you think of one value that we espouse to but actually do something different?
• No
• 1 don't think we work with tell together as a team in most instances.
• Working together as a team
• Strive to be flexible and maintain an open mind.
What level of interaction or direction should the administrator have with me or the people I supervise?
• The administrator should provide direction and overall goals for each department via the
department head. The department head in turn should supervise and manage the completion
of goals in a more hands on way than the administrator.
• The administrator should not feel the need to micro-manage any particular project at any level,
but he should feel comfortable interacting with people at all levels of the organization. He
needs to be able to provide the department heads with clear direction and overall goals.
However, if he is going to provide work direction below the department head level, he should
coordinate with the department head to ensure that the work is being completed and not
burdensome to any particular person.
• An administrator should provide direction and guidance as a person looking at the City's best
interests as a whole, not just an individual department. Interaction should be enough to know
what is going on at an overall,general level, not the minutia.
• We're a small organization so it is possible for the administrator to stay informed and involved
at all levels while maintaining a professional distance and respecting the individual manager's
skills and abilities.
• The Administrator should feel comfortable interacting with Directors and Managers and the
people they supervise. However, he should also feel comfortable letting the Director/Manager
supervise independently.
We should meet as department direclors and managers
Answer Options
Once a week 40.0% 2
Twice a month 20.0% 1
Once a month 0.0% 0
As needed 0.0% 0
Other(please specify) 40.0% 2
• Once a week unless there is no reason to meet
• After each Council Meeting
Right now,there are department directors or consultants that have greater influence
than others on how the City business is conducted
Answer Options Response Response
P Count
All the time 20.0% 1
Sometimes 80.0% 4
Not really 0.0% 0
Don't know 0.0% 0
1 would say as department directors and consultants we act
Answer Options Response Response
Percent Count
As a team most of the time 60.0% 3
As separate units most of the time 40.0% 2
Do you have suggestions on how staff can work better as a team? 2
• A monthly project review committee meeting(as needed)to discuss projects together as a
group in terms of the engineering, public works, planning, community development, building,
and even fire and police when necessary.
• Teamwork all too often means that one department needs everyone else to chip in to get a
project done but they never have time to help with other departments. There needs to be a
greater understanding that it takes all three departments to make the city function and no one
department makes everything happen for the city. To be a little cliche, it is a three legged stool
that keeps the city functioning. Each department has priority projects, but there also needs to
be a set of common goals that all departments are trying to achieve regardless of which
department the project is home to.
How should we accomplish tasks on behalf of the City?
Answer Options Response
Ps"N" Count
Use the collaborative team approach 80.0% 8
We should work within our own department and not
worry about the others. (We have too little time to 0.0% 0
collaborate)
Administrator gives direction and staff follow 20.0% 2
Other(please specify) 40.0% 4
• There are advantages and disadvantages to various approaches. The City Administrator should
determine the approach to use. I am fine with various approaches as long as things are
managed and quality work is getting done.
• I think that we need to work as a group to identify tasks that are needed to accomplish City
goals, and the goals should have a consensus of City Council support. Depending on the goal, it
may have more of a collaborative approach or it may simply be direction from the
Administrator.
• While we all need to work together,the administrator and/or city attorney should be the final
word in areas that are unclear or when department managers disagree.
• Administrator gives direction and staff follows to implement the decisions of the city council. I
am comfortable with a collaborative team approach being used to implement those decisions.