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Home My WebLink About2014-10-01 P & R Minutes - Approved PARKS AND RECREATION COMMITTEE Wednesday, October 1, 2014 ~ 6:30 p.m. Pursuant to due call and notice thereof, the Parks & Recreation Committee of the City of Centerville held a scheduled meeting on October 1, 2014 at the City Hall location. Present: Chairperson Jon Grahek Committee Member Chris Bettinger Committee Member Patrick Branch Committee Member Brian Peterson Committee Member Suzanne Seeley Committee Member Kevin Waeghe Also Present: Council Member, Steve King Linda Neudecker, Recording Secretary Absent: Committee Member Kevin Amundsen Committee Member Charles Reinhardt Public Works Director, Paul Palzer I. CALL TO ORDER Chairperson Grahek called the October 1, 2014 Meeting of the Parks & Recreation Committee to order at 6:42 p.m. in the Council Chambers at City Hall. Roll Call – see above II. SET AGENDA Motion was made by Committee Member Branch, seconded by Committee Member Waeghe to set the agenda. Under COMMITTEE BUSINESS: by adding number 5. No One Left Hungry 5K & 8K Run & number 6. Photo of homemade drinking fountain. All in favor. Motion carried. III. APPEARANCES ~ None IV. CONSIDERATION OF MINUTES Motion was made by Committee Member Grahek, seconded by Committee Member Branch to approve the September 3, 2014 minutes, as amended – with 2 corrections: Committee Business #9 correct spelling of Healty to Heathy and Updates #2 correct spelling of pasted to passed. All in favor. Motion carried. 1 V. COMMITTEE BUSINESS 1.2015 Ice Skating Parties to be scheduled After discussion, it was moved by Committee member Branch, seconded by Committee Member Seeley to schedule the 2015 Ice Skating Parties for Saturday, thth January 10, including the Hayride and February 7. All in Favor. Motion carried. 2.Schwans Super Rink – Annual 1 hour skate donated to the City This hour was offered to the Boy/Cub Scouts, with a date to be scheduled. 3.Budget Status A 5 year Park Improvement Projects spreadsheet was provided to the Committee by Committee Member Branch which lists the projects the Committee has selected as priorities within the next 5 years. The Committee requested this document be attached to the minutes each month. 4.Park Facility Permit Application An application submitted by Ms Nicole Carlson for the use of the Laurie LaMotte Park on Sunday, September 28, 2014 from 4:00 pm to 8:00 pm was approved by the City Staff. 5.No One Left Hungry 5K & 8K Run – September, 2015 Drinking Fountain Committee Member Grahek submitted a photo of a homemade drinking fountain that could made rather than purchase a ready to mount fountain for one of the locations by the ball fields. Tabled to November. VI. UPDATES 1.Council Updates – Council Member Steve King Budget – A request for $15,000 was made on September 14, 2014. The budget numbers should be available by December. 2. Promotion of Music in the Park Mr John VonDeLinde & Mr. Andy Soltvedt, Anoka County, desire to see flyers prior to approval for placement by February, 2015. The Committee requested to 2 know what criteria they need for this task to be accomplished because details of the event would be finalized until May or June. Tabled to November. 3.Movies in the Park – Brian Peterson This activity was held on September 13, 2014 with the Allison Hanzel singing and playing guitar, followed by a karaoke sing along for the kids, then by the movie “Frozen”. It was very well attended with over 300 in attendance. Follow up evaluation discussed that it was better to purchase large quantities of popped corn from the Mueller Movie Theater rather than popping it onsite. Hot cocoa was also th provided. The date for 2015 was set for Saturday, September 12 with a rain date th of September 19. 4. Budget Status Funds that have been raised for park equipment to date: $2500 from the Run in July, two (2) $500 donations from the Lions, and $300 from 2013. There was discussion regarding who pays for the installation of the equipment – Public Works or an outside contractor. Park maintenance is in the city budget, not the budget of the P & R committee. 5. Purchase of Basketball equipment – Mr. Palzer Mr. Palzer was not present so there was no update from him. The committee did discuss that the equipment could be ordered by staff and installation would be dependent on the weather. No additional information was received regarding the Water Fountains at LaMotte & Acorn Creek Parks or the Electrical Service at the LaMotte Pavilion. VII. OTHER 1.Fete de Lacs - 2015 th This event is scheduled for July 24 - 26, 2015 with the Run held on July 25. The th Lions will hold their activity the week before on July 17-19. The date for the Parade and Fireworks are yet to be determined. Dance??? 2. Vice-Chairman of P & R Committee Committee Member Waeghe formally accepted the nomination for this position. VIII. ACTION ITEMS REVIEW Items that have been completed will be removed; some are still open and additional items discussed at this meeting will be added. A revised Action Item List, as of the November 5, 2014 meeting will be included with the minutes to be approved. 3 Items that have been completed as of October 1, 2014 will be removed:  These include item numbers: NONE Items that are to be deleted as of October 1, 2014 will be removed:  These include item numbers: NONE Corrections/Revisions:  These include item numbers: 13-028 add: belongs to Anoka County, is 4,000-5,000 years old; Committee Member Seeley will check with the Minnesota archeologist, Austin Jenkins regarding more information, i.e. what tribe(s); check to see if there are dollars available from Legacy Funding for this project. 13-029 add: See Park Improvement Projects 14-001 revise: remove: (for basketball court) & add: Future Projects; remove P. Branch and add J. Grahek and change On-going to February, 2015 14-012 change to City Administrator 14-022 add: adapters from ¼” to XLR for speakers; add Tom Lee, Consultant; add Ongoing 14-023 add: Chris as the assigned person 14-024 add: S. Seeley as the assigned person 14-025 add: P & R members as the assigned person Items to be added are: 14-026 – Contact Bunker Lake Stables to make reservation for 1-10-15; Staff; ASAP 14-027 – Check on school district start date in 2015; B. Peterson; January, 2015 14-028 - Skate Night – put on Agenda for November, 2015; need strategy for promotion; possibly expand to include other winter activities i.e. mini winter carnival during the day; Committee Members Items that are priority items and need to be done ASAP are item numbers: NONE Change dates to Ongoing: NONE IX. ADJOURNMENT Prior to adjournment, Committee Chair Grahek recognized former Committee Chair Pat Branch for his focused leadership and years of service to the City of Centerville P & R Committee. Motion was made by Committee Member Branch, seconded by Committee Member Peterson to adjourn the meeting. Meeting was adjourned at 8:54 p.m. All in favor. Motion carried. Submitted by: Linda Neudecker, Secretary 4