Loading...
HomeMy WebLinkAbout2014-10-22 CC Minutes - Approved CITY OF CENTERVILLE CITY COUNCIL MEETING October 22, 2014 6:30 p.m. Pursuant to due call and notice thereof, the City of Centerville held their regularly scheduled meeting of October 22, 2014 at City Hall, 1880 Main Street. PRESENT: Mayor Tom Wilharber Council Member D. Love Council Member Jeff Paar (Arrived at 6:35 p.m.) Council Member Steve King Council Member Ben Fehrenbacher ABSENT: None. STAFF: City Administrator Dallas Larson Legal Counsel Kurt Glaser I. CALL TO ORDER Mayor Wilharber called the meeting to order at 6:30 p.m. II. PLEDGE OF ALLEGIANCE III. AWARDS/PRESENTATIONS/APPEARANCES 1. Ms. Pat CampBaron, 7121 Centerville Road – Request for Exemption from Interest/Penalties Associated w/Nuisance Abatement Special Assessment ~ (2013) Ms. Pat CampBaron stated that her and her husband gave a cashier’s check in the full amount due to their attorney over a year ago and they do not believe that they should have to pay penalties and interest on the amount due. Attorney Glaser stated that when that cashier’s check was given to the CampBaron’s attorney they placed stipulations on releasing that payment such as the City had no further ability to return to the property to ensure that it remained clean, etc. Attorney also stated that there is no lawful mechanism to relieve the penalties and interest once the assessment is placed on the property unless the City admits that it made an error or to relieve the County’s penalties and interest place on the unpaid balances. Attorney Glaser stated that the CampBarons have done a fabulous job cleaning and keeping clean the property other than the removal of a motor vehicle. IV. PUBLIC HEARING 1. None. City of Centerville Council Meeting Minutes October 22, 2014 V. APPROVAL OF AGENDA Mayor Wilharber added Centerville Claims (Check #28963-28965); Items #6, 7 and 8. Under New Business, Amendment to Administrator Larson’s Phased Retirement Agreement, Consider Modification to Purchase Agreement for 1695 Main Street Parcels and Scheduling of the second regular meetings in November and December due to the holidays. Motion by Council Member Fehrenbacher, seconded by Love to approve the Agenda as presented with the additions as stated and presented. All in favor. Motion passed. VI. APPROVAL OF MINUTES 1. October 8, 2014 City Council Meeting Minutes The Mayor provided Council Members with an opportunity to amend the presented minutes. Council Member King requested that the word “cautiously be added prior to the word “comfortable” on page 3, last sentence. Motion by Council Member Fehrenbacher, seconded by Council Member Paar to approve the minutes of the October 8, 2014 City Council Meeting with the noted revision. All in favor. Motion passed. VII. CONSENT AGENDA 1. City of Centerville October 8, 2014 through October 22, 2014 Claims (Check #29014- 29030) w/Voided Ck #28994 & (Check #29031-29045) w/Voided Check #29044 2. Centennial Police Department Claims through October 9, 2014 (Check #10080-10100) 3. Centennial Fire District Claims through October 9, 2014 (Check #6574-6592) 4. S & B Center Corp., DBA Kelly’s Korner, Request for 2 A.M. Liquor License 5. Encroachment Agreement, 6835 Beaver Pond Way – Fence in Drainage/Utility Easement 6. C & L Excavating, Inc. Pay Request #2 – Royal Meadows Improvement Project – Labor ($169,938.30) Mayor Wilharber pulled Item #5 for further discussion. Motion by Council Member Fehrenbacher, seconded by Council Member Paar to approve the Consent Agenda Items 1-4 and 6 as presented. All in favor. Motion passed. Mayor Wilharber questioned whether the encroachment will interfere with ditch cleaning associated with the Centerville Road reconstruction project. Administrator Larson stated that he relies on the Public Works Department when they verify that no harm will be caused to the City and issue the permit. Motion by Council Member King, seconded by Council Member Paar to approve Consent Agenda Items #5 as presented. All in favor. Motion passed. Page 2 of 6 City of Centerville Council Meeting Minutes October 22, 2014 VIII. OLD BUSINESS 1. None. IX. NEW BUSINESS 1. Ms. Pat CampBaron, 7121 Centerville Road – Request for Exemption from Interest/Penalties ($2,294.83) Associated w/Nuisance Abatement Special Assessment ~ (Payable 2013) Council Member Love stated that the certified check being in a folder of their attorney does not benefit the City and if the CampBaron’s desired to end the dispute with the City he should have submitted to the courts the check in a timely manner. Lengthy discussion was had regarding stipulations that the CampBaron’s placed on their attorney for pre-payment of the costs associated with the abatement, items that remained to be completed (roofing of the home, etc.), items that had been completed, 429 process, period of time that there has been none payment of the assessment along with associated penalties and interest due, not a City error in assessment, penalties and interest due on a daily basis due to lack of payment with the County and if Council desired not to take action on the item the certification on an annual basis would continue until such time as the assessment runs its course. Administrator Larson showed Ms. CampBaron the payoff amount with the City if they desired not to have it again placed on their taxes and stated that any amount outstanding with the County is their responsibility. Administrator Larson stated that the deadline for payment was November 15, 2014 if they desired to pay in full. 2. Res. #14-031 – Assigning Duties as they Relate to Handling Banking Transactions for the City of Centerville Council felt that Administrator Larson’s name be removed from Item #4. Motion by Council Member Fehrebacher, seconded by Council Member Love to approve Res. #14-031 – Assigning Duties as they Relate to Handling Banking Transactions for the City of Centerville with the above amendment. All in favor. Motion passed. 3. Res. #14-032 - Re-Assigning Duties as they Relate to the Administration for the City of Centerville’s Mastercard Purchase Card Program Mayor Wilharber briefly reviewed the resolution with Council. Motion by Council Member Paar, seconded by Council Member Fehrenbacher to Approve Res. #14-32 – Re-Assigning Duties as they Relate to the Administration for the City of Centerville’s Mastercard Purchase Card Program as presented and forward a copy of the Approved Council Meeting Minutes. All in favor. Motion passed. Page 3 of 6 City of Centerville Council Meeting Minutes October 22, 2014 4. Request from Mr. & Mrs. Robert Chiodin for Additional Street Light – (Old Mill Road) 7383 Old Mill Road Administrator Larson stated that the City has had similar requests in the past. Mayor Wilharber also stated that there are areas in the City that appear to be dark due to areas being undeveloped similar to this location and that generally street lighting requirements are placed on the developer through a developer agreement and this area will receive additional lighting when two (2) neighboring 10 acre parcels develop. Council Member Fehrenbacher questioned the installation of lighting, the cost of maintaining and monthly electrical costs. Administrator Larson stated that it would cost roughly $13 - $15 per month for operation and that includes installation. Council discussed the need for surveying the community for dark/unlit areas where lights may be needed for public safety (LaMotte Drive, Old Mill Road, etc.), costs of new lighting and budget constraints. Council Member Fehrenbacher requested that Staff assess dark/unlit areas along sidewalks, pathways, long stretches to ascertain the length of the areas that would benefit from lighting and forward the information back to Council for further consideration and a policy. Motion by Council Member King, seconded by Council Member Fehrenbacher to Direct Staff to assess dark/unlit areas within the City where lighting would benefit the safety and wellbeing of the community (long stretches of darkness), measurements and sidewalk/pathways and prioritize the areas. Discussion ensued regarding the amount of time that would be consumed to fulfill the request and concern for measuring the areas. Consensus of Council was that it was needed to obtain an assessment of the areas but it would only be areas that appeared to be insufficiently lit/long stretches of darkness. All in favor. Motion passed. 5. Res. #14-033 – Appointing Two (2) Additional Election Judges for the Upcoming General Election (November 4, 2014) Motion by Council Member King, seconded by Council Member Fehrenbacher to approve Res. #14-033 – Appointing Two (2) Additional Election Judges for the Upcoming General Election (November 4, 2014) as presented. All in favor. Motion passed. 6. Amendment to Phased Retirement Agreement Administrator Larson stated that with the slight delay of the new City Administrator’s start date he has incurred additional hours and as to not present a problem with the auditors an amendment from would be appropriate. Administrator Larson stated that language in #2 had been modified “These converted hours may be accrued over and above the year-end maximum PTO carryover” Page 4 of 6 City of Centerville Council Meeting Minutes October 22, 2014 to “PTO maximum is waived up to 370 hours” and from “hours do not exceed 80 hours in a one month” to “hours do not exceed 120 hours in a one month”. Motion by Council Member Paar, seconded by Council Member Love to approve the Amendment to Phased Retirement Agreement as presented. All in favor. Motion passed. 7. Consider Modification to Purchase Agreement for 1695 Main Street Parcels Mr. Lou Suski stated that the buyer would like to extend the date for closure from October 21, 2014 to December 22, 2014 to provide the Rice Creek Water Shed District with information and receive all proper permits. Administrator Larson stated that he recently spoke with the pending owner’s architect, the need for submittal of a Planned Unit Development and believes that they legitimately desire to build. Motion by Council Member Fehrenbacher, seconded by Council Member Love to modify the purchase agreement by extending the closing date to December 22, 2014 . All in favor. Motion passed. 8. November 26 and December 24, 2014 Regularly Scheduled Council Meetings Discussion ensued regarding potential for the rescheduling of the above stated meetings. Administrator Larson stated that in previous years, Council cancelled these meeting with the option for the Mayor to call a meeting if the need arose. Motion by Council Member Fehrenbacher, seconded by Council Member Paar to cancel the November 26 and December 24, 2014 Regularly Scheduled Council Meetings and if Deemed Necessary the Mayor Would Call for Meetings with Proper Notice. All in favor. Motion passed. X. ANNOUNCEMENTS/UPDATE 1.Administrator Larson stated that he has been in contact with the City of Lino Lakes and they have stated that they desire to pave Cedar Street and are looking for the City of Centerville to cost share the project. Administrator Larson stated that the City of Lino Lakes anticipated the cost to be approximately $10,000 and would be forwarding a Joint Powers Agreement for the project shortly. 2.Administrator Larson stated the City has received the first of two (2) trucks that the City purchased and that he will be listed both the 1 Ton GMC ($18,500) and the 2008 Ford F150 ($17,500) on Craig’s List. Administrator Larson requested Council permission to accept purchase offers as close to book value as possible. Council concurred without requiring Council action on the matter. 3.Council Member Love stated that he recently attended a Fire Steering meeting where they approved a EMS Coordinator pay adjustment, approved a fire prevention lieutenant with stipulations for training, Lino Lakes’ use of the ladder truck for training at Century College, Chief gave a report of training for potential incidents associated with the ebola virus and other diseases that are becoming more common. There was some confusion as Page 5 of 6 City of Centerville Council Meeting Minutes October 22, 2014 to the use of the ladder truck and its location. Council Member Love provided clarification by stating that the ladder truck would be driven to Century College along with a member of the Centennial Fire District. Mayor Wilharber stated that concern for the vehicles availability during these training sessions has been discussed with neighboring fire departments and their willingness to provide assisted services and equipment. Mayor Wilharber also stated that there were concerns during this training and potential for damage to the vehicle and Lino Lakes has agreed that through a written agreement they would accept full responsibility for its repair is something should happen. Mayor Wilharber stated that he was also present and this meeting, however, he desired for Council Member Love to provide an update due to the fact that it is advantageous for Council Members to keep abreast of issues that affect the City at both the Police Commission and Fire Steering for appointed members/liaison absence. 4.Mayor Wilharber stated that he attended a recent Rush Line Corridor meeting where they discussed light rail up the 35E corridor and that special interest groups will be becoming a part of the group but will not have voting powers to provide input. 5.Mayor Wilharber stated that with the Centerville Road project things are dusty and the contractor is attempting to keep dust to a minimum, the police are enforcing the closed road. Mayor Wilharber stated that Mediation Services annual membership drive was scheduled for November 5, 2014. 6.Wilharber attended a recent Rush Line Corridor meeting where discussions took place regarding light rail and at some point it coming up along 35E. Administrator Larson stated that it was unnecessary to have a closed session this evening. Mayor Wilharber recognized an area student’s attendance of the meeting and applauded their willingness to attend the meeting rather than writing a letter requesting information or submitting a complaint. XI. ADJOURNMENT Motion by Council Member Paar, seconded by Council Member King to Adjourn the regularly scheduled meeting of October 22, 2014 at 7:38 p.m. All in favor. Motion passed. Transcribed by City Staff Member Teresa Bender, City Clerk Page 6 of 6