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HomeMy WebLinkAbout2014-11-12 CC Minutes - Approved CITY OF CENTERVILLE CITY COUNCIL MEETING November 12, 2014 6:30 p.m. Pursuant to due call and notice thereof, the City of Centerville held their regularly scheduled meeting of November 12, 2014 at City Hall, 1880 Main Street. PRESENT: Mayor Tom Wilharber Council Member Jeff Paar Council Member Steve King Council Member Ben Fehrenbacher ABSENT: Council Member D. Love STAFF: City Administrator Mike Ericson Legal Counsel Kurt Glaser City Engineer Mark Statz I. CALL TO ORDER Mayor Wilharber called the meeting to order at 6:30 p.m. II. Canvass Results General Election Municipal Seats 1.Res. #14-034 – Election Results – Council Member Paar congratulated the incumbents who retained their seats and candidate Mr. Tom Wood, stating that there were only 9 votes different. He also stated it pays to vote. Motion by Council Member Fehrenbacher, seconded by Council Member Paar to accepting the resolution #14-034 for the City Council has hereby canvass the results of the winner of the General Election Municipal seats. All in favor. Motion passed. Mayor Seat – 2 year term Tom Wilharber 963 Votes Council Member Seats – (2) 4 year term D. Love 695 Steve King 614 Votes Tom Wood 605 Votes Adjourned the Canvassing Results for the General Election at 6:35 pm. Mayor Wilharber called the regularly scheduled meeting to order at 6:35 p.m. City of Centerville Council Meeting Minutes November 12, 2014 III. PLEDGE OF ALLEGIANCE IV. AWARDS/PRESENTATIONS/APPEARANCES Mr. George Eilerston, Northland Securities 1., welcomed new City Administrator Mike Ericson. Mr. Eilerston presented to Council the finance summary plan and a resolution authorizing the sale of bonds for the $2,430,000 General Obligation Improvement Crossover Refunding Bonds, 2009B. He stated that these bonds have a final maturity date of 2022 and it was refunded in 2009 to shorten that date to 2018. At the 2018 date there is a large balloon payment that is due. Mr. Eilerston stated that he spoke to our previous City Administrator, our current Administrator, and our Finance Director in regards to restructuring this bond out to the year 2025. This bond will have an early call feature that will allow the City to prepay or buy down this bond in the case of additional land sales. He stated that the City has a strong AA bond rating and the market is favorable for short term debt. He would like council to consider a resolution calling for a bond sale in December. Mr. Eilerston would like to take the bids in the morning of the December 10 Council meeting and present the result of the lowest bidder. A discussion ensued in regards to the percentage rate and how much more it would be if they waited to restructure this bond and if they sold the property to repay the debt how soon would it happen. 2.Anoka County Radio Club – Mr. Bob Cordell Mr. Cordell, representative of the Anoka County Radio Club, stated at the September 10, 2014 Council meeting Council desired to offer a contract between the City and Anoka County Radio Club and Emergency Services Inc. He stated to Ms. Bender that they would not be able to sign this contract. Mr. Cordell stated under the federal communication commission (FCC) bylaws which allows them to operate as amateur radio operators; do community service work; emergency service work and states that specifically that they cannot work for hire directly, indirectly, and everything in between. As amateur radio operators they are allowed to accept donations to their club for whatever reason but not take a direct payment. If the Radio Club accepts the City’s offer they could lose their license to operate. Mr. Cordell stated that they enjoy assisting with Centerville’s events, use them as training and would like to continue to do so. They appreciate the City’s offer but they cannot accept a contract. Mr. Cordell stated that the City and the Radio Club can enter into a memorandum of understanding (MOU) which states that when the City needs assistance they will try their best to accommodate their services but not for a monetary fee. Mr. Cordell stated that they cannot provide their services for a fee and in past incidents communities or groups have provided them with needed equipment. Mr. Glaser and Mr. Cordell will work out an agreement with the City that will be suitable for both entities. Page 2 of 7 City of Centerville Council Meeting Minutes November 12, 2014 V. PUBLIC HEARING rdth 1.Delinquent Sewer, Water, & Garbage Services Associated with 3, 4, Quarters of strd 2013 and 1 through 3 billing cycles of 2014. Mayor Wilharber opened the public hearing at 7:00 p.m. No comments were received from the public. Motion by Council Member Fehenbacher, seconded by Council Member King to close the Public Hearing on Delinquent Sewer, Water & Garbage Services rdthstrd associated with 3 & 4 quarter and 1 through 3 billing cycle of 2014. All in favor. Motion passed. Public Hearing is adjourned at 7:03p.m. VI. APPROVAL OF AGENDA Mayor Wilharber added Centerville Claims (Check #29090-29097), Voided Check #28740 and Manual Check #29098. Mayor Wilharber also stated that there were replacement pages for the Parks & Recreation Recommendations to approve No One Left Hungry 5K and 8K Run scheduled for September 19, 2015 subject to Anoka County permit approval, Centennial Lakes Police Department and Centennial Fire District. Under New Business Item #3, Schedule a Public Hearing on December 10, 2014 for the 2015 Mill & Overlay Projects, a., Res. #14-XXX - Receiving Report and Calling for Public Hearing. Added the On-Boarding Services provided by Brimeyer/Fursman in amount not to exceed $500 and a trail easement correction with Mr. Glaser providing additional information regarding the item. Motion by Council Member King, seconded by Council Member Fehenbacher to approve the Agenda. All in favor. Motion passed. VII. APPROVAL OF MINUTES 1. October 22, 2014 City Council Meeting Minutes Motion by Council Member Fehenbacher, seconded by Council Member King to approve the minutes of the October 22, 2014 City Council Meeting as presented. All in favor. Motion passed. VIII. CONSENT AGENDA 1. City of Centerville October 23, 2014 through November 12, 2014 Claims (Check #29047-29089) & (Check #29090-29097) w/voided check #28740 & Manual Check #29098 2. Centennial Police Department Claims through October 24, 2014 (Check #10101-10113) Page 3 of 7 City of Centerville Council Meeting Minutes November 12, 2014 3. Centennial Fire District Claims through October 30, 2014 (Check #6601-6626) 4. Embedded Systems, Inc. – Annual Contract Renewal 5. Request for payment – Commercial Asphalt Company – 2014 Mill & Overlay Project – $159,594.66 (Pay Request #1) 6. 2015 Liquor & Tobacco Renewal Licensing (Subject to Successful Review & Background Checks by Police Dept. & All Delinquent Property Taxes and Municipal Utilities Being Paid) a. CenterMart – Tobacco b. Corner Express – Tobacco c. Kelly’s Korner – On Sale, Off Sale & Sunday Liquor d. Wiseguys Pizza – On Sale & Sunday Liquor e. Main Street Liquor Barrel – Off Sale & Tobacco f. Platinum Liquor – On-Sale & Sunday Tobacco g. Southern Rail – On-Sale, Off-Sale, Sunday Liquor 7. Park & Recreation Committee Recommendations to Approve No One Left Hungry 5K & 8K run – September 19, 2015 (Subject to Anoka County Permit) replacement pages 8. Parks & Recreation Committee Recommendation to Expend Funds Securing Bunker Stables for Second Ice Skating Party – Not to Exceed $800. Mayor Wilharber questioned the replacement pages for the 5K & 8K Run. It was explained that the submitted application contained in Council’s packet was incorrect and should be replaced with the copies before them. Motion by Council Member King, seconded by Council Member Paar to approve Consent Agenda Items. All in favor. Motion passed. IX. OLD BUSINESS 1. None. X. NEW BUSINESS 1.Res. #14-035 – Adopting Delinquent Sewer, Water, & Garbage Service pages 58 and 58b. Motion by Council Member Fehenbacher, seconded by Council Member Paar to approve Res. #14-035 Adopting Delinquent Sewer, Water & Garbage Services as presented. All in favor. Motion passed. 2.Res. #14-036 – Providing for the Sale of General Obligation Improvement Refunding Bonds, Series 2015A, in an Estimated Principal Amount of $1,390,000 & Advisory Service Agreement Approval with the call date of 2020. Motion by Council Member Fehenbacher with the notation of first call date of being 2020 seconded by Council Member Paar to approve Res. #14-036 Providing for the Sale of General Obligation Improvement Refunding Bonds, Series 2015A, in an Page 4 of 7 City of Centerville Council Meeting Minutes November 12, 2014 Estimated Principal Amount of $1,390,000 & Advisory Service Agreement Approval as presented. Discussion ensued and Attorney Glaser stated that the sale of the General Obligation Improvement Refunding Bonds, Series 2014A along with the Advisory Service Agreement were two (2) separate items and needed to be two separate motions. All in favor. Motion Passed. Motion by Council Member Fehenbacher seconded by Council Member Paar to approve the Advisory Service Agreement as presented. All in favor. Motion passed. 3.Schedule Public Hearing for December 10, 2014 ~ 2015 Mill & Overlay Project. Engineer Statz stated that he, previous Administrator Larson and Mr. Burmeister had met in regards to a proposed 2015 Mill & Overlay Project on the recommendation of Public Works Director Palzer. Engineer Statz stated that the first step is to receive a feasibility study and then call for a public hearing on the improvement. Engineer Statz presented the feasibility study stating that the proposed project showed work to be completed in 2015 as green and 2016 in red. Engineer Statz also stated that the proposed roads that are to be included in the 2015 project are Dupre Road, Brian Drive south of Clear Water Creek, Eagle Trail, Portage Way and the roads locate in Royal Meadows which are North Robin Lane, South Robin Lane, West Robin Lane and Cardinal Drive. The feasibility study has an approximate cost of $350,000. This road project will be similar to the 2014 project. A discussion ensued how the 2014 road project was completed. For the 2015 project, they would like to mill deeper, which could slightly more costly, but by milling an inch at the curb up to the center line, they hope this will solve some of the problems they ran into with the 2014 mill and overlay project. Council Member Fehrenbacher ask Mr. Statz about the height of the asphalt comparative to the manhole covers and would this solve that problem, Mr. Statz stated it could solve some of those problems. Mr. Statz stated that the Robin Lane area would need more than just mill and overlay. They would need a full payment replacement. Engineer Statz stated that two (2) hearings will need to be scheduled one (1) for the project and one (1) for the assessments. a. Res. #14-037 – Receiving Report & Calling for Public Hearing on Improvement Motion by Council Member Fehenbacher, seconded by Council Member Paar to approve the Res. #14-037 – Receiving Report & Calling for Public Hearing on Improvement. All in favor. Motion passed. th 4. Planning & Zoning Recommendation, Findings & Decision ~ Plat 7087 – 20 Avenue South. Page 5 of 7 City of Centerville Council Meeting Minutes November 12, 2014 Mayor Wilharber stated that Planning and Zoning Commission met on November 3 and th held a public hearing to consider the request of the City of Centerville to plat 7087 - 20 Avenue South (old public works site), which houses the City’s water tower. Mayor Wilharber stated that the purpose of splitting the property is to allow the City to retain enough land to have access and maintenance ability for the tower. Mayor Wilharber also stated that additional discussions needed to be had with the County regarding road right- of-way and access. Motion by Council Member Paar, seconded by Council Member Fehrenbacher to approve the Planning & Zoning Recommendation of findings and decision on th Platting 7087 – 20 Avenue South as presented. Discussion ensued with Council Member King questioning timing and Attorney Glaser stated that discussion at this time would be optimum. All in favor. Motion passed. th 5. Planning & Zoning Recommendation, Finding & Decision ~ Plat 6995 – 20 Ave South Motion by Council Member Paar, seconded by Council Member Fehenbacher to th approve Planning & Zoning recommendations on the Plat located at 6995-20 Ave S. All in favor. Motion passed. 6.Onboarding –Brimeyer/Fursman Services Mayor Wilharber explained the onboarding survey and its intended purpose to Council by stating that it allows the new Administrator (Mike Ericson) to obtain input from Council as to expectations, styles of communication, immediate priorities, expected approaches to issues and special concerns. Mayor Wilharber also stated that it provides Mr. Ericson with performance expectations, readiness for change and identify risk factors. Mayor Wilharber stated that Mr. Fursman would work with Council to determine the specific survey form to utilize to assist Mr. Ericson in succeeding with Council’s desires and future avenues. Council questioned Mr. Ericson regarding this proposal and Mr. Ericson stated that it would provide him with a wealth of information to obtain optimum efficiency and a clear picture of Council and their desires. Motion by Council Member Fehenbacher, seconded by Council Member Paar to approve onboarding services with with Brimeyer/Fursman not to exceed $500. All in favor. Motion passed. 7. Trail Easement Correction. th Attorney Glaser stated that this item is in regards to the 6995 – 20 Avenue South Plat and that upon completion of the engineering work it was discovered that the description Page 6 of 7 City of Centerville Council Meeting Minutes November 12, 2014 of the existing trail easement was incorrect. Attorney Glaser stated that two (2) documents have been provided to Council with one (1) being for vacating the incorrect legal description and the second correcting the legal description. Motion by Council Member Paar, seconded by Council Member King to approve the vacation of the permanent public easement and the granting of the permanent public easement as presented. All in favor. Motion passed. X. ANNOUNCEMENTS/UPDATE Administrator Ericson thanked Council for allowing Mr. Larson to continue employment throughout the end of the year stating that it has been extremely beneficial for him. Mayor Wilharber noted that Administrator Ericson has joined the Area Chamber of Commerce and attended his first police commission meeting. Attorney Glaser has met with Administrator Ericson and Dallas Larson. Administrator Ericson also met with Engineer Statz, Co-Engineer Mann and Staff except for the Public Work Director who has been on vacation. Council Member Fehrenbacher reported that at the Police Governing Board discussion ensued regarding the towing contract, laptop security/firewall software updates and additional towing service provider Twin Cities Transport. Mayor Wilharber suggested that Council commence reviewing their Goals and Objections from last year and Council Member Paar confirmed that Council’s regularly scheduled meetings of November 26, 2014 and December 24, 2014 had been cancelled. Mayor Wilharber concurred. XI. ADJOURNMENT Motion by Council Member Paar, seconded by Council Member Fehrenbacher to adjourn the regularly scheduled meeting of November 12, 2014 at 7:45 p.m. All in favor. Motion passed. Transcribed by City Staff Member Kris Sweeney, Account Clerk II Page 7 of 7