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Home My WebLink About2014-12-03 P & R Minutes - Approved PARKS AND RECREATION COMMITTEE Wednesday, December 3, 2014 ~ 6:30 p.m. Pursuant to due call and notice thereof, the Parks & Recreation Committee of the City of Centerville held a scheduled meeting on December 3, 2014 at the City Hall location. Present: Chairperson Jon Grahek Vice Chairperson Kevin Waeghe Committee Member Kevin Amundsen Committee Member Chris Bettinger Committee Member Brian Peterson Committee Member Charles Reinhardt Committee Member Suzanne Seeley Also Present: Council Member, Steve King Public Works Director, Paul Palzer Linda Neudecker, Recording Secretary I. CALL TO ORDER Chairperson Grahek called the December 3, 2014 Meeting of the Parks & Recreation Committee to order at 6:32 p.m. in the Council Chambers at City Hall. Roll Call – see above II. SET AGENDA Motion was made by Committee Member Waeghe, seconded by Committee Member Seeley to add the following items to the agenda: under Committee Business – add #4 Playground Fall Zone Material and under Updates – add #4 Committee Reappointments for 2015. All in favor. Motion carried. III. APPEARANCES ~ Mike Ericson, City Administrator Mr. Mike Ericson, the new City Administrator was introduced. He attended the P & R Committee meeting to have the opportunity to meet to the members. He also gave a short bio of his work historyand family background and informed the Committee that he is a strong supporter of Parks and Recs. IV. CONSIDERATION OF MINUTES Motion was made by Committee Member Seeley, seconded by Committee Member Waeghe to approve the November 5, 2014 minutes as written. All in favor. Motion carried. V. COMMITTEE BUSINESS City of Centerville Parks & Recreation Committee Minutes December 3, 2014 1.Festival of the Lakes 8K/5K Run/Walk & Kids Fun Run A Special Event Permit Application has been submitted by Patrick Branch. After discussion, the Committee would like the application to be amended to the number of portable toilets and each of their locations stipulate and to also 20152014. correct the date of the application from October 25, to October 25, This item will be tabled to the January, 2015 meeting. A request has been made to Anoka County for permission to place flyers for the 2015 Centerville activities in the Anoka County Parks i.e. Wargo, Campground, Beach & Chomonix Golf Course. 2.Skate Nights – Saturday, January 10, 2015 & Saturday, February 7, 2015 There was concern that continued warm weather may impact having the Skate Night in January. If it becomes cold enough to freeze the rinks, then that activity will go on as scheduled. A decision to hold the event or cancel it will most likely be made about a week in advance of the date. The hay/sleigh ride information has been listed in the Citizen, newsletters and the th P & R Committee Agenda for both January 10th and February 7. After discussion, the consensus of the committee was to schedule this activity for th February 7. The refreshments that will again be offered to participants will be hot cocoa and popcorn. Committee Member Peterson will conduct an inventory of the popcorn, oil, bags and hot cocoa and purchase additional items as necessary. An article has already been placed in The Citizen, and information will be included in the weekly Friday Flash school newsletter the last Friday before the winter break and the first Friday before the event. In addition it will be requested that the event information be placed on the city website, city hall reader board and by posting flyers. Committee Member Waeghe presented a preliminary flyer for the January Skate Night and will modify it for the February Skate Night/Hayride event. These flyers can be posted in area day care centers, area business, in the Kiosks and on the warming house door, in addition to other suggested locations. 3.Drinking Fountain – Tabled to January, 2015 meeting 4.Playground Fall Zone Material – Council Member King Page 2 of 4 City of Centerville Parks & Recreation Committee Minutes December 3, 2014 It was brought to the committee’s attention that the shredded tires that are now being used in not only our parks, but nationwide, have been determined to be a health concern. Several sources are investigating the safety of this material and that other alternatives could be wood chips or foam. Council Member King will provide updates as they become available. VI. UPDATES 1.Council Updates – Council Member Steve King ~ No Additional Updates 2. Hay/Sleigh Ride Bunker Stables has been contacted; staff is waiting for the contract from them. However, if the date on the contract is for January 10, 2015 it will need to be changed to February 7, 2015. 3.Purchase of Basketball Equipment ~ Tabled to January, 2015 meeting. 4. P & R Committee Member Reappointments City Administrator Ericson will request the City Council to reappoint the current P & R Committee members for 2015. VII. OTHER It was moved by Committee Member Seeley, seconded by Committee Member Peterson to recommend to the City Council to transfer any remaining unspent funds from the 2014 P & R budget to the 2015 budget, to be designated specifically for the Basketball Court. All in Favor. Motion Carried. VIII. ACTION ITEMS REVIEW Items that have been completed will be removed; some are still open and additional items discussed at this meeting will be added. A revised Action Item List, as of the January, 2015 meeting will be included with the minutes to be approved. Items that have been completed as of December 3, 2014 will be removed:  These include item numbers: 14-020, 14-030,14-031 Items that are to be deleted as of December 3, 2014 will be removed:  These include item numbers: NONE Corrections/Revisions:  These include item numbers: 14-024 add: correct spelling of Chomonix from Chominix 14-026 change date from January 10, 2015 TO February 7, 2015 14-028 add date – February 7, 2015 & change December to January (agenda) & the date from November to December, 2015 Page 3 of 4 City of Centerville Parks & Recreation Committee Minutes December 3, 2014 14-032 add & check ordinance (currently in negotiations), change assigned person to Mike Ericson & change date to January, 2015 Items to be added are: 14- 033 add to Agenda for January, 2015: Festival of Lakes Runs, including Anoka County Permit & Portable Toilets 14-034 change Hayride from January 10, 2015 to February7, 2015 from 6:30 to 8:30; STAFF 14-035 Inventory – Popcorn, oil, bags & hot chocolate mix (in Warming House); Kevin Waeghe; ASAP 14-036 check LMCIT re: shredded tires; Mike Ericson & Paul Palzer; ASAP 14-037 remove brackets from P & R balance sheet (to reflect a positive amount rather than a negative amount); confirm final numbers for year end; STAFF; ASAP 14-038 change year from 2015 to 2014 on the Special event application for Fetes des Lacs Items that are priority items and need to be done ASAP are item numbers: Change dates to Ongoing: NONE IX. ADJOURNMENT Motion was made by Committee Member Seeley, seconded by Committee Member Waeghe to adjourn the meeting. Meeting was adjourned at 7:58 p.m. All in favor. Motion carried. Submitted by: Linda Neudecker, Secretary Page 4 of 4