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Home My WebLink About2014-12-10 CC Minutes - Approved CITY OF CENTERVILLE CITY COUNCIL MEETING December 10, 2014 6:30 p.m. Pursuant to due call and notice thereof, the City of Centerville held their regularly scheduled meeting of December 10, 2014 at City Hall, 1880 Main Street. PRESENT: Mayor Tom Wilharber Council Member Jeff Paar Council Member Steve King Council Member Ben Fehrenbacher Council Member D. Love ABSENT: None STAFF: City Administrator Mike Ericson Legal Counsel Kurt Glaser City Engineer Mark Statz Finance Director Ellen Paulseth Building Official/Public Works Director Paul Palzer I. CALL TO ORDER Mayor Wilharber called the meeting to order at 6:30 p.m. II. PUBLIC INPUT ON 2015 Budget & Tax Levies (TNT Hearing) Mayor Wilharber opened the Truth in Taxation Hearing and due to technical difficulty the Mayor proceeded with Item #III and Item #V. Item IV after the Truth in Taxation Hearing. III. PLEDGE OF ALLEGIANCE IV. AWARDS/PRESENTATIONS/APPEARANCES V. PUBLIC HEARING 1. 2015 Street Mill & Overlay Project Mayor Wilharber opened the public hearing at 6:35 p.m. . CityEngineer Statz stated this is the first of two required public hearings that will take place for the 2015 Mill & Overlay Improvement Project. Engineer Statz explained that this project is similar to last years’ project where this type of work replaces routine seal coating, adds life expectancy to the roadway exceeding seal coating, costs slightly more, the City previously assessed individual property owners $500 with last year’s project, mill and overlay the entire City of Centerville Council Meeting Minutes December 10, 2014 roadway versus just the edges as completed last year and proposed assessments will be $525 per lot due to construction costs and inflation. Engineer Statz reviewed the roads that are to be affected are Dupre Road between Main Street and Portage Way, Brian Drive south of Clearwater Creek, Eagle Trail and Portage Way. Engineer Statz explained that the aforementioned roads would receive the typical mill and overlay and Robin Lane North, South, West and Cardinal Drive would have full bituminous removal and replacement due to its expiration of life expectancy. Mr. Tom Wood, 1946 Eagle Trail, stated that he felt the roads that received improvements last year are a disappointment due to manholes being extremely lower than the pavement and he believes that his roadway does not need maintenance. Council stated that they desired to be proactive rather than reactive regarding roadways and their conditions. Mr. Bob Hosfield, 6983 Portage Way, stated that he had concern regarding Portage Way and it being a dead end versus a through street which receives minimal traffic. Council explained that the project is normal roadway maintenance, provides a longer life expectancy than seal coating and if bids received during the bidding process exceed the proposed $525 assessment, Council will reconsider the project. Mr. Hosfield questioned the repair/replacement of the downtown colored concrete and Mayor Wilharber explained that many communities have utilized similar concrete, are receiving the same results and at an ample time the City will correct the problem. Mr. Michael Steigauf, 7070 Eagle Trail, explained his frustration with Council and his concerns that Council was not living within their means by assessing property owners versus maintaining streets with property tax dollars. Mr. Steigauf questioned the City’s ability to install/afford a volleyball court without raising taxes but not provide its residents with safe roadways without assessments? Engineer Statz stated that regular maintenance of a roadway is more cost effective than an entire reconstruction which may cost thousands of dollars and also require the installation of rain gardens. Mr. Jerry Lucas, 6979 Eagle Trail, questioned whether all residents of the Eagle Pass Townhome Association would be receiving the same amount of assessment, whether the Association had been notified of the project and its potential assessments. The Council explained that this is not an assessment hearing but a hearing to move the project forward, it may be a appropriate to forward them a letter of the assessment hearing and that Administrator Ericson had spoken with a representative of the Association. Mayor Wilharber closed the 2015 Mill and Overlay Improvement Project Public Hearing at 7:09 p.m. II. PUBLIC INPUT ON 2015 Budget & Tax Levies (TNT Hearing) Mayor Wilharber opened the Public Input on 2015 Budget & Tax Levies (Truth in Taxation) Hearing. Page 2 of 9 City of Centerville Council Meeting Minutes December 10, 2014 Finance Director Paulseth stated that Council will be considering adopting the 2015 Budget and Tax Levy, will not be discussing property values for 2015, explained the tax impact versus the proposed budget, proposed increase in tax levy of 4.9%, inflation in tax capacity, new home construction, increased home values, local disparities, tax rate decrease of 8% from 72.6 to 66.4 in 2015, average home value increase of 12.5%, 6% increase in City taxes proposed for 2015 and a proposed total tax increase of 1.32%. Ms. Paulseth reviewed trends regarding the levy, general funds, debt services, street maintenance, revenues, tax base and recouping it following the recession, public safety expenditures, tax trends and how they all affect the proposed increase in the levy. There was no public comment offered. AWARDS/PRESENTATIONS/APPEARANCES Fire Chief Pat Devaney appeared before Council to answer questions that they may have regarding theAnoka County Fire Protection Council Joint Powers Agreement VI. APPROVAL OF AGENDA Mayor Wilharber added Centerville Claims (Check #29168 through 29179) and added Item 14 under the Consent Agenda, Parks & Recreation Committee Recommendation to Transfer Remaining Budgeted Amounts to its 2015 Budget ~ Amount Unknown at This Time. Motion by Council Member Love, seconded by Council Member King to approve the Agenda with the above stated amendments. All in favor. Motion passed. VII. APPROVAL OF MINUTES 1. November 12, 2014 City Council Meeting Minutes Motion by Council Member Fehrenbacher, seconded by Council Member King, to approve the minutes of the November 12, 2014 City Council Meeting as presented. All in favor. Motion passed. VIII. CONSENT AGENDA 1. City of Centerville November 21, 2014 through December 10, 2014 Claims (Check #29098-29166) w/29130 Voided Check # & (Check # 29168 – 29179) 2. Centennial Police Department Claims through November 26, 2014 (Check #10120- 10161) 3. Centennial Fire District Claims through November 19, 2014 (Check #6635-6655) 4. Successful Performance Review – Completion of Year 15 – Mr. Tedd Peterson, Public Works Maintenance Technician Page 3 of 9 City of Centerville Council Meeting Minutes December 10, 2014 5. Parks & Recreation Committee Recommendation to Approve Festival of the Lakes 5K & 8K Run – July 25, 2015 (Subject to Anoka County Permit Approval, Centennial Lakes PD & Centennial FD Approval) 6. Omann Brothers Paving, Inc. Pay Request #1 ~ $112,072.18 ~ 2014 Thin Bituminous Overlay, Labor 7. Omann Brothers Paving, Inc. Pay Request #2/Final ~ $22,402.36 ~ 2014 Thin Bituminous Overlay, Labor 8. C & L Excavating, Inc. Pay Request #3/Final ~ $74,662.64 – 2014 Royal Meadows Watermain, Labor ($5,000 Retainage) 9. Commercial Asphalt Company Pay Request #2/Final ~ $19,522.29 ~ 2014 Thin Bituminous – Materials 10. Continuation of Recycling Incentive-Authorize Rebate to Residents, Subject to Anoka County Approval as in Years Past Approx. $4.66/Resident 11. Approval of Agreement for Sale & Purchase of Real Property – Board of Water Commissioners (Shoreline & Abutting Trailside Park and Northerly Property) 12. Continuation of Recycling Incentive-Authorize Rebate to Residents, Subject to Anoka County Approval as in Years Past Approx. $4.66/Resident (Page 43) 13. Approval of Agreement for Sale & Purchase of Real Property – Board of Water Commissioners (Shoreline & Abutting Trailside Park and Northerly Property) 14. Parks & Recreation Committee Recommendation to Transfer Remaining Budgeted Amounts to 2015 Budget ~ Unknown Amount at This Time Motion by Council Member Paar, seconded by Council Member Love to approve the Consent Agenda as presented. All in favor. Motion passed. IX. OLD BUSINESS 1.Anoka County Fire Protection Council Joint Powers Agreement 2. Administrator Ericson stated for several months Staff, local entities of Anoka County and their respective Fire Departments have been formally drafting this Joint Powers Agreement for shared services. Council Member King questioned the advantages of the agreement. Chief Devaney explained that due to the new Computer Aided Dispatch (CAD) Record Management System (RMS) system that is being implemented either the communities have input regarding the system through the Joint Law Enforcement Council (JLEC) or nothing, but this agreement is a requirement of the new system along with allowing all local entities to participate in pooling resources, grant writing, fire investigation, chemical assessment teams and youth fire intervention. Lengthy discussion ensued. Motion by Council Member Love, seconded by Council Member Fehrenbacher to approve the Anoka County Fire Protection Council Joint Powers Agreement as presented. Council Member King opposed. Motion passed. Page 4 of 9 City of Centerville Council Meeting Minutes December 10, 2014 X. NEW BUSINESS Council Member Paarrequested that Item #5, Planning & Zoning Recommendation, th Findings & Decision ~ Conditional Use Permit, 7087 – 20 Avenue South (Alex’s , Turf) be moved to Item #1, and Council Member Love requestedthat Item #6 Planning th & Zoning Recommendation, Findings & Decision ~ Conditional Use Permit, 7139 – 20 Avenue North (Shane’s Auto) be moved up also. 1. Planning & Zoning Recommendation, Findings & Decision ~ Conditional Use Permit, th 7087 – 20 Avenue South (Alex’s Turf) Administrator Ericson stated that the Planning and Zoning Commission met to consider a th Conditional Use Permit for Alex’s Turf located at 7087 – 20 Avenue South, former Public Works site. Mr. Alex Shuda was present at the meeting and understood the requirements of the Conditional Use Permit if granted. Motion by Council Member Love, seconded by Council Member King to approve Planning & Zoning Recommendation, Findings & Decision ~ Conditional Use th Permit, 7087 – 20 Avenue South as Submitted. All in favor. Motion passed. 2.Planning & Zoning Recommendation, Findings & Decision ~ Conditional Use Permit, th 7139 – 20 Avenue North (Shane’s Auto) Administrator Ericson stated that Planning and Zoning Commission met to consider a th Conditional Use Permit for Shane’s Auto located at 7139 – 20 Avenue South. Mr. Shane Krueger was present at the meeting and understood the requirements of the Conditional Use Permit if granted. Motion by Council Member Fehrenbacher, seconded by Council Member Love to approve Planning & Zoning Recommendation, Findings & Decision ~ Conditional th Use Permit, 7139 – 20 Avenue South as Submitted. All in favor. Motion passed. Mayor Wilharber requested that Council Continue New Business Items 3.Mr. George Eilertson, Northland Securities Bond Sale Mr. Eilertson stated that four (4) bids had been received this morning with United Bankers Bank, Bloomington, MN being the lowest bidder, the bond amount would be $1,385,000. Mr. Eilertson also stated that interest rates and associated underwriting expenses are lower than previously discussed allowing for a decrease in the anticipated bond amount of $1,390,000 and with decreasing the amount of that savings ($5,000) the City ultimately saved approximately $14,000 in interest alone. Mr. Eilertson also stated that it was in the Council’s best interest to restructure its General Obligation Bond 2009B Series with replacement. Page 5 of 9 City of Centerville Council Meeting Minutes December 10, 2014 Council Member King questioned funds received from sales of city owned property and whether and how they would be applied to this bond. Staff stated that sale proceeds would be applied to the bond upon its call date. a. Res. #14-038 – Approve Award of Bid of G.O. Imp. Refunding Bond, Series 2015 Motion by Council Member Fehrenbacher, seconded by Council Member Paar to approve Res. #14-038 – Approving Award of Bid of G.O. Imp. Refunding Bond, Series 2015. Council Member King questioned the total cost of refinancing the bond and Mr. Eilertson stated $37,600. All in favor. Motion passed. 4.Res. #14-039 – Adopting Budget & Tax Levies for 2015 Administrator Ericson stated that the public was given an opportunity for input and no comments were received during that time. Council Member Love questioned Council’s previous decision to provide Parks & Recreation with $15,000 in the budget and consensus of the Council was to keep those dollars secured for that item. Motion by Council Member Paar, seconded by Council Member Fehrenbacher to approve Res. #14-039 – Adopting Budget & Tax Levies for 2015 as presented. All in favor. Motion passed. 5.Approve Recommendation From Fire Steering Committee For Submittal of FEMA Grant Application Fire Chief Pat Devaney reviewed with Council the grant, stated that the grant contained requests for eight (8) sets of turnout gear, twenty-six (26) SCBA air packs with composite cylinders with a total value of approximately $212,000. Chief Devaney explained the workings of the grant with responsibilities for unused equipment and their associated costs. Motion by Council Member Paar, seconded by Council Member Love to approve the submittal of the FEMA Grant Application on Behalf of the Centennial Fire District as presented. All in favor. Motion passed. 6.Res. #14-039a – Accepting Plans & Specifications, Ordering Project - 2015 Mill & Overlay Project Engineer Statz stated costs fluctuate depending upon costs of gas prices, oil prices, etc and he is unsure of where the bids will come in. Lengthy discussion ensued. Page 6 of 9 City of Centerville Council Meeting Minutes December 10, 2014 Mr. Ericson clarified the resolution language should state the ordering of the improvement, designation of Stantec as the engineer and ordering the bidding that would be reflective in Item #3 and one (1) bid cost for all of them. Motion by Council Member Paar, seconded by Council Member Fehrenbacher to approve Res. #14-039a – Accepting Plans & Specifications, Ordering Project - 2015 Mill & Overlay Project as presented. All in favor. Motion passed. Council Member Paar stated that he has received several complaints about the manhole depths comparative to the roadway and felt that these need to be repaired. 7. Ordinance #69, Second Series 2015 Fee Schedule Administrator Ericson stated that staff has attempted to increase fees where there are known deficits or predicted deficits as with sewer and water fees. Administrator Larson stated that staff felt that a five (5) percent increase in water fees and a three (3) percent increase in sewer fees would allow for a more stable revenue for these enterprise funds allowing for future repairs/replacements. Staff also pointed out that there will be a slight increase to the cost of the water meters. Motion by Council Member Fehrenbacher, seconded by Council Member Paar to approve Ordinance #69, Second Series 2015 as presented. All in favor. Motion passed. 8. Schedule Onboarding Session with Brimeyer/Fursman Administrator Ericson stated that all Council Members except one (1) have completed their surveys and suggested December 29, 2014 from 6:00 – 8:00 p.m. as a date for reviewing them. Motion by Council Member Love, seconded by Council Member Paar to to schedule the Onboarding Session with Brimeyer/Fursmen for December 29, 2014 from 6 to 8 All in favor. Motion passed. 9. City Hall Hours ( December 24 & December 31, 2014) – Previously Closed Christmas Eve Day & ½ Day New Year’s Eve Day w/Employee’s Use of PTO Time for Missed Hours Motion by Council Member Paar, seconded by Council Member King to approve Closing City Hall the Entire Day of December 24, 2014 and Closing City Hall at 12:00 (noon) on New Year’s Eve Day. All in favor. Motion passed. XI. ANNOUNCEMENTS/UPDATE Page 7 of 9 City of Centerville Council Meeting Minutes December 10, 2014 Administrator Ericson stated that the Grant Evaluation & Ranking Systems (GEARS) Committee of the Counties Transit Improvement Board has 4 openings for members and if any council members are interested to please let him know by December 18, 2014. Administrator Ericson also stated that he recently participated in a ride-along with Officer Bill Jacobson and participated in a call. Administrator Ericson desired council’s input in the format for the week in review and Council requested that new information be placed before the old information. Outgoing Administrator Larson thanked council for employment over the past ten (10), stated that the city has been a wonderful place for employment and thanked council for the retirement party recently held at Kelly’s Korner. Mr. Larson reviewed the 2014 paving and overlay budget. He stated we spend about $438,000 on the mill and overlay project and the related costs adjusting manhole covers and stretch of storm sewer on Old Mill Road and water department adjustment to gate values. This $438,000 amount may change due to minor adjustments at year end. Mr. Larson stated that there was a balance $177,000 balance in this fund due to coding the storm water to the storm water fund and if this wasn’t done there would be a significant lower balance in this fund. The $177,000 will be carried over into the 2015 budget to help defray some of the costs. He stated that there was about $90,500 that was specially assessed to homeowner and two-thirds of them had paid their assessment of $500. The remainder will be paid over the next couple of years. He suggested to have the due date after the project is completed because it seemed helped to receive the payments due to residents because they could see what had be done. It was suggested that the due date for 2015 project be done the same. Council Member Paar stated that the Fire Steering Committee was delayed until 2015. Mayor Wilharber thanked Dallas Larson again and for staying on to help Administrator Ericson. He felted it helped him a lot. Mayor Wilharber stated that the Council will be taking a two minute break following the adjournment of the regularly schedules Council meeting and prior to the commencement of a closed executive session. Mayor Wilharber recessed the regularly scheduled Council meeting at 9:00 p.m. XII. CLOSED EXECUTIVE SESSION (Union Contract Negotiations) The City Council of Centerville, Minnesota met in a closed session on Wednesday, December 10, 2014, at 9:08 p.m. in City Hall. Present were Mayor Tom Wilharber, Council members Steve King, Ben Fehrenbacher, D Love and Jeff Paar. Also present were City Attorney Kurt Glaser and Administrator Mike Ericson and Dallas Larson. The purpose of the closed meeting was to consider labor negotiation strategy for the Union Local 49, Public Works Employees. Page 8 of 9 City of Centerville Council Meeting Minutes December 10, 2014 Dallas Larson reviewed the negotiations with Local 49, Public Works Employees. Proposed changes to the agreement centered on four areas. Wages, insurance contribution, stand-by pay and PTO carryover at year end. The positions of the employer and union are very close, less than $1000 for the three-year term of the proposed agreement. Consensus was to accept the union settlement proposal. The meeting was reopened to the public at 9:20 p.m. Dallas Larson summarized the proposed changes in the Local 49 labor agreement for 2015-2017 as follows: 1) Three year agreement, 2) wages would increase by 2.5% in each of three years, 3) employer contribution to insurance would increase by $25 per month in each year to 2015- $1000, 2016- $1025, & 2017- $1050, 4) Stand by pay would increase from $15 to $20 per week day and from $45 to $50 for weekend days, 5) year- end carry-over of PTO would increase from 224 to 232 hours and hours in excess of that balance up to 16 hours would be converted to cash and paid into the employee Health Care Savings Plan. Transcribed by City Staff Member Dallas Larson, City Administrator. Motion made by Council Member King, seconded by Council member Fehrenbacher to approve the labor agreement incorporating the changes noted. Motion passed unanimously. XI. ADJOURNMENT Motion by Council Member Love, seconded by Council Member Paar to close the regularly scheduled meeting of December 10, 2014 at 9:21 p.m. All in favor. Motion passed. Transcribed by City Staff Member Kris Sweeney, Account Clerk II Page 9 of 9