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Home My WebLink About2015-01-14 CC Minutes - Approved CITY OF CENTERVILLE CITY COUNCIL MEETING January 14, 2014 6:30 p.m. Pursuant to due call and notice thereof, the City of Centerville held their regularly scheduled meeting of January 14, 2015 at City Hall, 1880 Main Street. PRESENT: Acting Mayor Jeff Paar Council Member Steve King Council Member D. Love ABSENT: Mayor Tom Wilharber Council Member Ben Fehrenbacher STAFF: City Administrator Mike Ericson Legal Counsel Kurt Glaser City Engineer Mark Statz Lou Suski, Gaughan Companies I. CALL TO ORDER Acting Mayor Paar called the meeting to order at 6:30 p.m. III. PLEDGE OF ALLEGIANCE IV. OATH OF OFFICE Administrator Ericson administered the oath of office to both Council Member Love and Council Member King. Both seats were for four year terms. V. PUBLIC HEARING 1.None. VI. APPROVAL OF AGENDA Acting Mayor Paar added Check #29219-29239, added under Old Business, Item #1. Purchaser Request for Additional 60 Day Extension – 1695 Main Street, Lou Suski, added under New Business Item 2a. Appoint Member and Alternate to Anoka County Fire Protection Council and Res. #15-0XX – Approving Anoka County’s Classification & Sale of Forfeited Lands ~ PIN #R23-31-22-34-0056 Per Anoka County Res. #2014-144 and under Council & Administration Announcements Items f. Advertisements for bid – 2015 Mill & Overlay Project, g. Closed Session for Litigation Discussion January 28, 2015 Meeting (Sheehy & Kelly) and h. City City of Centerville Council Meeting Minutes January 14, 2015 Purchase of St. Paul Regional Water Property – Signed Documents & Will be Recorded by Them. Motion by Council Member Love, seconded by Council Member King to approve the Agenda with the above stated amendments. All in favor. Motion passed. VII. APPROVAL OF MINUTES 1. December 10, 2014 City Council Meeting Minutes The Acting Mayor provided Council Members with an opportunity to amend the presented minutes. Motion by Council Member Love, seconded by Council Member King, to approve the minutes of the December 10, 2014 City Council Meeting as presented. All in favor. Motion passed. 2.December 29, 2014 Special City Council Meeting Minutes The Acting Mayor provided Council Members with an opportunity to amend the presented minutes. Motion by Council Member King, seconded by Council Member Love, to approve the minutes of the December 29, 2014 Special City Council Meeting as presented. All in favor. Motion passed. VIII. CONSENT AGENDA 1.City of Centerville December 9, 2014 through January 14, 2015 Claims (Check #29192- 29216) w/Voided Checks #28899, 28956, 29157, 29173, 29217, & 29218 & Check #29219-29239 2.Centennial Police Department Claims through January 8, 2015 (Check #10162-10220) 3.Centennial Fire District Claims through January 7, 2015 (Check #6656-6732) 4.Successful Performance Review – Completion of Year 16 – Ms. Teresa Bender, City Clerk 5.Centerville Lions Annual Fishing Contest ~ February 21, 2015 a. Special Event Permit ~ (Set Up February 20, 2015 & Dismantle February 22, 2015) b. Noise Permit ~ 8:00 a.m. – 6:00 p.m. c. Temporary/Event On-Sale Liquor License ~ 10:00 a.m. – 3:00 p.m. d. Raffle Permit ~ 2:30 p.m. on Ice & Associated Solicitation Permit ~ January – February 21, 2015 6. Massage Parlor/Sauna Licensing & Massage Therapist Licensing ~ Ms. Krista Balmer/Schlavin Chiropractic Subject to Successful Background Check by Centennial Lakes PD & Other License Requirements Page 2 of 8 City of Centerville Council Meeting Minutes January 14, 2015 7. Parks & Recreation Committee Recommendation to Approve Special Event Permit Application ~ Shake Your Shamrock 5, 8K’s & Kids 1/3K Walk/Runs (March 15, 2015), 7:00 a.m. – 1:00 p.m. (Subject to PD, FD & Staff Recommendations 8. Interstate Power System – (Inspections/Battery Replacements Emergency Generator ~ 1783 Peltier Lake Drive 9. Res. #15-0XX – Approving Amendment to Personnel Policy 10. Res. #15-0XX – Authorizing Pay & Benefit Adjustments Acting Mayor Paar requested that the record reflect the correction of the year from 2014 to 2015 for Item #2. Acting Mayor Paar provided Council Members an opportunity to pull items from the Consent Agenda for additional discussion. Acting Mayor Paar requested that Item #10 be removed from the Consent Agenda for discussion. Motion by Council Member Love, seconded by Council Member King to approve Items #1- 9 as presented. All in favor. Motion passed. Discussion ensued regarding whether or not Administrator Ericson should be included in the Cost of Living Adjustment due to a scheduled performance review at six (6) months from his hire date and the potential for additional compensation being provided at that time if he meets or exceeds Council’s expectations related to his job performance. Legal Counsel Glaser stated that in previous years the Administrator was included, however, in this instance it is unique due to his hire date, contract and Council may desire to handle it differently for his first year. Legal Counsel Glaser suggested modifying language allowing the passage of the resolution for all staff except the Administrator. Motion by Council Member Love, seconded by Council Member Paar to approve Item #10 with the additional language “except the City Administrator during the year 2015” being added to #1 immediately following “Non-union employees,” and before “are granted cost….”. All in favor. Motion passed. IX. OLD BUSINESS 1. Lou Suski, Gaughan Companies, 1691/1695 Main Street Mr. Suski undated Council on the status of the purchase agreement with Mr. Scott regarding the purchase of 1691 & 1695 Main Street by stating that Mr. Scott originally request to close on the property on or before October 1, 2014 and later requested a 60 day extension which Council granted with the agreement expiring on December 26, 2014 with no other stipulations. Mr. Suski explained that Mr. Scott is experiencing difficulty with constructing a building on the sites and having ample parking. Mr. Suski stated that the agreements were signed prior to the expiration date and delivered shortly thereafter via U.S. Postal Service and this was the first time Council met since receiving the documents. Mr. Suski stated that Mr. Scott is again approaching the Council requesting an additional 60 day extension along with submission of $2,500 non- Page 3 of 8 City of Centerville Council Meeting Minutes January 14, 2015 refundable earnest money thus allowing additional time for parking considerations or possible acquisition of additional property. Attorney Glaser stated that the City is similar to a commercial entity in this respect and would encourage that the purchase continue even though difficulties could transpire. Motion by Council Member Paar, seconded by Council Member Love to approve the Amendment to Commercial Purchase Agreement allowing the 60 extension with the $2,500 non-refundable earnest money as reviewed. All in favor. Motion passed. Mr. Suski gave an update on 1737 Main Street by stating that he recently had a showing and the interested individuals desired to open an ice cream shop. Ms. Suski stated that one of the potential buyers had recently met with the City Administrator and obtain information about small business financial assistance. The interested individuals resident in Centerville, believe the building has an open floor plan, is a great location and desire to work with the City regarding all aspects of operating a business in that location. Lengthy discussion took place regarding the lack of business competition within close proximity, new residential developments in neighboring communities either in progress or slated to arrive, visibility and traffic counts for Main Street. X. NEW BUSINESS 1. Res. #15-003 - Appointing Acting Mayor & Order of Succession Discussion was had regarding individuals retaining their same status as 2014. Motion by Council Member Paar, seconded by Council Member Love to adopt Res. #15- 003 – Appointing Acting Mayor & Order of Succession with individuals retaining their roles as in 2014. All in favor. Motion passed. 2. Res. #15-004 – Authorizing Appointments for 2015 Discussion was had regarding individuals retaining their respective appointments as in 2014. Motion by Council Member Love, seconded by Council Member Paar to adopt Res. #15- 004 – Authorizing Appointments for 2015 with individuals retaining roles as in 2014. All in favor. Discussion ensued regarding the need to appoint two candidates (candidate and alternate) to represent the City at the Anoka County Fire Protection Council. Consensus of the Council was to appoint Council Member King and alternate Council Member Fehrenbacher to the Anoka County Fire Protection Council. Page 4 of 8 City of Centerville Council Meeting Minutes January 14, 2015 Council Member Love accepted the friendly amendment and Council Member Paar seconded the amendment. All in favor. Motion passed. 3. Ord. #XX, Second Series – Amending City Code Chapter 157, Stormwater Management a. Standard Operating Procedures for Centerville Storm Water Administrator Ericson stated that the Council is aware that with the renewal of the City’s MS4 permit additional requirements have been placed on communities that own and operate their own municipal storm water systems and Centerville has responsibilities to ensure that they are being maintained and meet all requirements placed on them by the MPCA along with written procedures for same. Engineer Statz stated that he had not had an opportunity to review the proposed ordinance or Standard Operating Procedures, however, this item had been taken care of by Administrator Larson and Staff in the past. Consensus of Council was to direct Engineer Statz to review the amendment, Standard Operating Procedures and allow additional time for consideration with the understanding that the deadline for submittal was the same as the next meeting date. Motion by Council Member Love, seconded by Council Member Paar to table Ord. #XX, Second Series – Amending City Code Chapter 157, Stormwater Management and Standard Operating Procedures for Centerville Storm Water until the next regularly scheduled meeting of the Council. All in favor. Motion passed. 4. Anoka County Res. #2014-114 – 2014 Classification of Non-Conservation Property for nd Land Sale Purposes (Outlot A Pheasant Marsh 2 Addition (PIN #R23-31-22-34-0056)) Res. #15-005 – Approving Anoka County’s Classification & Sale of Forfeited Lands – PIN #R23-31-22-34-0056 per Anoka County Res. #2014-144 nd a. Consideration of Purchasing Outlot A Pheasant Marsh 2 Addition (PIN #R23- 31-22-34-0056) Administrator Ericson stated that annually the County considers tax forfeited lands and must classify them as to Conservation or Non-Conservation properties for land sale purposes per State Statute. The County also requires the City’s approval of their classification and requests that if the City is interested in purchasing the property they are notified of that and it’s intend use. Discussion ensued regarding the City’s purpose for purchasing the forfeited property and it was stated that the City’s sanitary sewer line runs through the property to service the Pheasant Marsh Developments. Motion by Council Member Love, seconded by Council Member King to approve Res. #15- 005 – Approving Anoka County’s Classification & Sale of Forfeited Lands – PIN #R23-31- 22-34-0056 per Anoka County Res. #2014-144 and forward the City’s desire to purchase said property. All in Favor. Motion passed. Page 5 of 8 City of Centerville Council Meeting Minutes January 14, 2015 5. Discussion Regarding Economic Development Authority/Committee Administrator Ericson suggested that this item and the next item be tabled until the Council is in full attendance. Administrator Ericson suggested that Council consider the future for economic growth for the community, the goals and job responsibilities for his position, background history of the City going from a Committee to an Economic Development Authority, direction for successfulness and business community involvement. Administrator Ericson stated that due to lack of involvement from the Council’s current Bond Counsel he requested a proposal from Eckberg Lammers for Bond Counsel/Economic Development Representation services. Administrator Ericson stated that he has worked with the firm in the past and believes strongly that they can greatly assist the City in areas that Attorney Glaser is not versed in and provide economic development assistance. Motion by Council Member King, seconded by Council Member Love to table #5., Discussion Regarding Economic Development Authority/Committee to their next regularly scheduled meeting. All in favor. Motion passed. 6. Schedule Goal Setting Session Lengthy discussion ensued regarding how best to address the Committee/Commission’s involvement, timing and procedures in the past. Consensus was that Council should meeting first, Committee/Commission’s should set their goals for the upcoming year and then all should come together as in the past. Council Member King stated that Parks & Recreation would prefer to know the dollar amount that they will be receiving of the $15,000 that was placed in the 2015 Budget as this will guide their goals for 2015. Motion by Council Member Paar, seconded by Council Member Love to table Item #6., Schedule Goal Setting Session to their next regularly scheduled meeting. All in favor. Motion passed. XI. COUNCIL & ADMINISTRATION ANNOUNCEMENTS Administrator Ericson a. Century Link - Administrator Ericson stated that Century Link will soon be in competition with Comcast for providing the same services. b. Waste Management 2015 Rate Increase – Administrator Ericson stated that residents will be receiving a slight increase in waste/recycling rates; however, it is very standard, contained in their contract with the City and minimal. c. Metro Area Management Association Citizen Survey – Administrator Ericson explained that the information provided is only informational but highlighted that citizen believe the economy is slowly coming back and they are trusting governmental units more. Page 6 of 8 City of Centerville Council Meeting Minutes January 14, 2015 d. Northeast Metro Water Summit – Administrator Ericson stated that the Council has been invited by the Mayor of the City of Hugo to attend this meeting scheduled for January 29, 2015, it becoming a monthly agenda item for updates and its importance to all communities affected by the DNR/White Bear Lake water level issues. e. Correspondence – Quad Press – Mr. Carter Johnson, Press Publications, was present and stated that the local paper is available on line, appreciates the City’s legal newspaper appointment and work diligently to cover local news accurately and timely. f. Advertisements for Bid – 2015 Mill & Overlay Project – Administrator Ericson stated that bids will be opened on February 11, 2015 at 4:00 p.m. in Council Chambers. g. Closed Session for Litigation Discussion January 28, 2015 Meeting (Sheehy & Kelly) – Administrator Ericson stated that this item was informational only. h. City Purchase of St. Paul Regional Water Property – Signed Documents & Will be Recorded by them – Administrator Ericson stated that he had signed the documents and they will be record by St. Paul Regional Water. Administrator Ericson stated that the property is located along the lake abutting the property that the City owns – Trailside Park and a section north of that location along the lake. Administrator Ericson stated that he had attended the January 10, 2015 P & R Skate Night and the Committee members and hockey rink attendance were a great group. Administrator Ericson also stated that the Public Works staff did a wonderful job with the ice. Council Member King stated that the Parks & Recreation Committee would like their allotment for 2015 which would assist them in goal setting. Council Member Love stated that the Planning & Zoning Commission did not meet in January so he had nothing to report. Acting Mayor Paar stated that the Centennial Fire Steering meeting would be taking place the following Thursday. Acting Mayor Paar stated that he believed that the Administrator’s update memorandum to Council is more concise and easily understood. Acting Mayor Paar also stated that Administrator Ericson has hit the ground running with both feet and is convinced that Council made the right decision on his employment. Acting Mayor Paar reported that Council Member King recently was CenterMart’s gas winner. Acting Mayor Paar stated that he and Council appreciates the patience of residents during the Centerville reconstruction project this fall and hopes that they can again withstand construction in the spring to finish the project. Acting Mayor Paar stated that the majority of the City Staff has been with the City in excess of 15 years, the fire department and police department are the majority of the budget and are efficient and capable and wish the Mayor and his wife a speedy recovery from their illnesses. Page 7 of 8 City of Centerville Council Meeting Minutes January 14, 2015 City Engineer Statz stated that he and staff had be meeting with Anoka County regarding the remaining construction slated for CSAH21 in the spring, change orders regarding the St. Paul Regional waterline, plan modifications and would report back to Council on the meeting. Engineer Statz stated that once items are in place and prior to construction, he would be requesting that the County Highway Department come before them. Council Member King questioned the potential for change orders and what they would be associated with. Engineer Statz stated that there are possible problems with the existing culvert and waterline. Engineer Statz stated that the construction of the culvert could wait due to the downtown redevelopment delay but costs of the delay would need to be taken into consideration along with the White Bear Lake Water Level litigation and ramifications. Legal Counsel Glaser thanked Council for reappointing him as City’s Legal Counsel and for the opportunity to represent them for the past ten (10) years. Motion by Council Member King, seconded by Council Member Love to Adjourn the Regularly Scheduled Council Meeting of January 14, 2015 at 7:52 p.m. All in favor. Motion passed. Transcribed by City Staff Member Teresa Bender, City Clerk Page 8 of 8