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Home My WebLink About2015-01-07 P & R Minutes - Approved PARKS AND RECREATION COMMITTEE Wednesday, January 7, 2015 ~ 6:30 p.m. Pursuant to due call and notice thereof, the Parks & Recreation Committee of the City of Centerville held a scheduled meeting on December 3, 2015 at the City Hall location. Present: Chairperson Jon Grahek Vice Chairperson Kevin Waeghe Committee Member Kevin Amundsen Committee Member Chris Bettinger Committee Member Brian Peterson Committee Member Charles Reinhardt Committee Member Suzanne Seeley Also Present: Council Member, Steve King Linda Neudecker, Recording Secretary Absent: Public Works Director, Paul Palzer I. CALL TO ORDER Chairperson Grahek called the January 7, 2015 Meeting of the Parks & Recreation Committee to order at 6:39 p.m. in the Council Chambers at City Hall. Roll Call – see above II. SET AGENDA Motion was made by Committee Member Seeley, seconded by Committee Member Amundsen to add the following item to the agenda: under Committee Business – add #4 Safety & other issues at skating rink & warming house. All in favor. Motion carried. III. APPEARANCES ~ NONE IV. CONSIDERATION OF MINUTES Motion was made by Committee Member Waeghe, seconded by Committee Member Bettinger to approve the December 3, 2014 minutes as written. All in favor. Motion carried. 1 V. COMMITTEE BUSINESS 1.Shake Your Shamrock 5K, 8K Runs & Kids’ 1/3K Walk/Run – A Special Event Permit Application, including a route map, was received for this motion was made by event being held on March 15, 2015. After discussion, Committee Member Peterson, seconded by Committee Member Reinhardt to recommend to the City Council to approve this application. All in Favor. Motion carried. A request has been made to Anoka County for permission to place flyers for the 2015 Centerville activities in the Anoka County Parks i.e. Wargo, Campground, Beach & Chomonix Golf Course. 2.Drinking Fountain – Tabled to March, 2015 meeting 3.Centennial Lakes Little League – requesting use of LaMotte ball fields A letter was received from Mr. Patrick Mahr, President of the Centennial Lakes Little League requesting the use of the baseball and softball fields and facilities at Laurie LaMotte Memorial Park from April 1 through August 1, 2015; Mondays through Fridays from 4:00 p.m. until dark. motion was made by Committee Member Peterson, After discussion, seconded by Committee Amundsen to recommend to the City Council to tentatively approve the use of the fields at LaMotte Park contingent upon the receipt, by the City of Centerville, of a final schedule. In addition that a response letter be sent to Mr. Mahr stating the approximate wording of the motion and also informing them of possible Centerville road construction this summer. All in Favor. Motion carried. The Little League volunteers have scheduled a park clean-up day for Saturday, thth April 11 with a rain date of Saturday, April 18. 4.Hockey Rink & Warming House Safety Issues Committee Member Reinhardt has identified several safety & maintenance issues pertaining to the hockey rink and warming house, including but not limited to: Immediate Repairs Suggested: a. Warming house – replace incandescent and CFL bulbs with LED lights b. Rink – screw busted off of east side of rink wall 2 c. Rink – increase height of fence & cover gap between the boards & fence on north end of rink d. Rink – increase amount of fencing on the south end Can be done in the spring: a. Rink – replace door on south side of rink; bottom is being destroyed by rust b. Need more rubber mats from warming house to rink. It was suggested to have Mr. Palzer or a member of his department to do a complete safety check of the area. VI. UPDATES 1.Council Updates – Council Member Steve King ~ No Additional Updates The lot, adjacent to the water tower, has been sold. A landscaper will be moving his operations to the site, but the City will still have access through there for park maintenance. The request by this Committee to transfer any remaining unspent funds from the 2014 P & R budget to the 2015 budget was approved. 2. Skate Nights – Saturday, January 10, 2015 & Saturday, February 7, 2015 This event will be held, even with the unusually cold temperatures. The rink is now being flooded in the evenings rather than in the mornings to allow it time to freeze harder. The refreshments that will again be offered to participants will be hot cocoa and popcorn. Committee Member Peterson inventoried the supplies of popcorn, oil, bags and hot cocoa and purchase additional items as necessary prior to or the day of the event.. An article has already been placed in The Citizen, and information was included in the weekly Friday Flash school newsletter the last Friday before the winter break and will be included in the first Friday before the event. In addition it will be requested that the event information be placed on the city website, city hall reader board and by posting flyers. Committee Member Waeghe presented the flyers for the January Skate Night and will modify it for the February Skate Night/Hayride event. These flyers can be posted in area day care centers, area business, in the Kiosks and on the warming house door, in addition to other suggested locations. He will revise the th information to include the Hay/Sleigh Ride on February 7. 3 The Skate Night with Hay/Sleigh Ride information will be listed in the Citizen, Friday Flash school newsletter the week prior to this even, along with posting in locations as stated in the above paragraphs. The Recording Secretary was requested to email staff regarding displaying on city hall sign the info regarding the upcoming skate night on Saturday. th 3.Bunker Stables – deposit has been paid for February 7 Hay/Sleigh ride 4.Purchase of Basketball Equipment ~ Tabled to February, 2015 meeting VII. OTHER 2015 Budget – Committee requested a copy for the next meeting. requesting copies of the The Recording Secretary was requested to email staff regarding 2015 Budget & copies of the Long range Planning for P & R as they would like to review them monthly. There was no update regarding the request for the Festival of the Lakes regarding the number and location of portable toilets or date change. There was no update regarding the Playground Fall Zone Material There was no update regarding the P & R Committee Member Reappointments VIII. ACTION ITEMS REVIEW – There was no list to review Items that have been completed will be removed; some are still open and additional items discussed at this meeting will be added. A revised Action Item List, as of the January, 2015 meeting will be included with the minutes to be approved. Items that have been completed as of January 7, 2015 will be removed:  These include item numbers: NONE Items that are to be deleted as of January 7, 2015 will be removed:  These include item numbers: NONE Corrections/Revisions: NONE Items to be added are: 15-01a: North end of rink – increase height of fence (some gaps in fence) 15-01b: North end of rink – gap between fence & boards 15-01c: South end of rink – increase amount of fencing on either side of current fence 4 15-01d: East side of rink – broken screw(s) imbedded in exterior side of boards 15-01e: Warming House – replace incandescent & CFL light bulbs with LED lights 15-01f: South side of rink – door to rink should be replaced; is extremely rusty 15-01g: Warming house to rink – add additional rubber mats NOTE: 1a – 1 g Have Mr.Palzer do a complete safety check of the area &possibly repair/replace as necessary. 15-02 Reader sign to promote Skate Night - Staff 15-03 Letter to Centennial Lakes Little League - Staff 15-04 Committee requested the Project List be provided for the monthly meetings. Items that are priority items and need to be done ASAP are item numbers: 01a-01e, 02, 03 Change dates to Ongoing: NONE IX. ADJOURNMENT Motion was made by Committee Member Peterson, seconded by Committee Member Amundsen to adjourn the meeting. Meeting was adjourned at 7:47 p.m. All in favor. Motion carried. Submitted by: Linda Neudecker, Secretary 5