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HomeMy WebLinkAbout2015-01-28 CC Minutes - Approved CITY OF CENTERVILLE CITY COUNCIL MEETING January 28,2015 6:30 p.m. Pursuant to due call and notice thereof,the City of Centerville held their regularly scheduled meeting of January 28,2015 at City Hall, 1880 Main Street. PRESENT: Mayor Tom Wilharber Council Member Jeff Paar Council Member Steve King Council Member D. Love ABSENT: Council Member Ben Fehrenbacher STAFF: City Administrator Mike Ericson Legal Counsel Kurt Glaser City Engineer Mark Statz OATH OF OFFICE Administrator Ericson administered the oath of office to Mayor Wilharber in Administrative Offices on January 27, 2015 at approximately 10:47 a.m. I. CALL TO ORDER Mayor Wilharber called the meeting to order at 6:30 p.m. II. PLEDGE OF ALLEGIANCE III. PUBLIC HEARING 1. None. IV. APPROVAL OF AGENDA Mayor Wilharber added Old Business, #4. Engineer Update on CSAH21, Check #29307-29314 and removed V. Award of Bid from the agenda stating that the item would be discussed at the next regularly scheduled meeting. Motion by Council Member Love, seconded by Council Member Kine to approve the Agenda with the above stated amendments. All in favor. Motion passed. City of Centerville Council Meeting Minutes January 28,2015 VI. APPROVAL OF MINUTES 1. January 14,2015 City Council Meeting Minutes Mayor Wilharber provided Council Members with an opportunity to amend the presented minutes. Motion by Council Member Love, seconded by Council Member Paar, to approve the _minutes of the January 14, 2015 City Council Meeting as presented. All in favor. Motion passed. VII. CONSENT AGENDA 1. City of Centerville January 15, 2015 through January 28, 2015 Claims (Check #29292- 29306)wNoided Check#29227 &(Check#29307-29314) 2. Centennial Police Department Claims through January 23,2015 (Check#10221-10240) 3. Centennial Fire District Claims through January 23, 2015 (Check#6742-6760)w/Payroll Checks#6733-6710 4. Anoka County Request for Amendment #2 to Connectivity Services Agreement w/Community Anchor Institutions) for Broadband Services at Co-Location Service Site(s) Anoka County Agreement for Residential Recycling Program Mayor Wilharber provided Council Members an opportunity to pull items from the Consent Agenda for additional discussion. Motion by Council Member King, seconded by Council Member Paar to approve the Consent Agenda as presented. All in favor. Motion passed. VIII. AWARDS/PRESENTATIONS/APPEARANCES 1. None. IX. OLD BUSINESS 1. Ord. #70, Second Series — Amending City Code Chapter 157, Stormwater Management &Summary"Tabled from previous meeting" Administrator Ericson stated that the Council is aware that with the renewal of the City's MS4 permit additional requirements have been placed on communities that own and operate their own municipal storm water systems and Centerville has responsibilities to ensure that they are being maintained and meet all requirements placed on them by the MPCA along with written procedures for same. More members present and SOP and issues related to MS4 permits and Engineer can answer any questions Page 2 of 6 City of Centerville Council Meeting Minutes January 28,2015 Engineer Statz stated that Council had directed him to review the amendment and Standard Operating Procedures, he had and believes that they are suitable for the City to amend and operate under. Motion by Council Member Paar, seconded by Council Member Love to approve Ord #70, Second Series — Amending- City Code Chapter 157 Stormwater Manaeement, Summary & Standard Operating- Procedures as presented. Council Member King abstained. Motion passed. 2. Discussion on Economic Development Authority/Committee "Tabled from previous meeting" Administrator Ericson stated that Council may desire to review the current structure of its Economic Develop Authority (EDA) versus having an Economic Development Committee as in years past. Administrator Ericson stated this would guide him in obtaining his goals set by Council for economic growth and retention. Council felt strongly that retaining businesses and gaining businesses was a high priority along with decreasing taxes and increasing the business community's involvement. Consensus of the Council was that this item would be discussed at the Council Work Session. 3. Schedule City Council Goal Setting Session "Tabled from previous meeting" Administrator Ericson stated that in the past, Council has scheduled several Work Sessions immediately following their regular Council meeting to discuss Goals for the upcoming year and desired to obtain direction on how to complete this task. Council stated that they would prefer to meet at least once prior to having a Joint Work Session with Committee/Commissions and scheduled them for February 11, 2015 (Council only) and February 25,2015 immediately following their regularly scheduled meetings. Lengthy discussion was had regarding informing the public about improvement projects through newsletters, etc. Administrator Ericson stated that even though Centerville is a smaller community there are plenty of avenues for saving money and obtaining goals (interns, etc.). 4. CSAH21 Update—Engineer Statz Engineer Statz stated that he and Staff had recently met with representatives from Anoka County Highway Department and obtained a winter update on moving power lines, telephone poles, gas lines, etc. Engineer Statz also stated that work will commence on in the spring on the sanitary sewer and water lines. Engineer Statz stated that it is anticipated that all the road work will be completed by the end of July, 2015. Engineer Statz again emphasized safety during the road project is of the utmost and the roadway again will be closed to through traffic during this construction. Page 3 of 6 City of Centerville Council Meeting Minutes January 28,2015 Lengthy discussion took place regarding the potential for temporarily closing Main Street for the Fete des Lacs parade. Council Member Paar stated that it appears that the County will not allow the closing of Main Street and an alternative parade route is being planned for 2015. Engineer Statz reminded Council that during last years' construction of Centerville Road and the 2014 Mill and Overlay projects quotes were received for the removal of the colored concrete in the downtown intersection area for $80,000. Engineer Statz also stated that the contractor for this season of the Centerville Road project has quoted $120,000. Engineer Statz stated that he would obtain a quote from the contractor approved for the 2015 Mill and Overlay project also, but Council may have to consider instead of a full reconstruct in that area a mill and overlay similar to the roadways which would be financially easier for the City to handle. Council Member King questioned whether all of these items were included in the City's costs and Engineer Statz concurred. However, Engineer Statz stated that as Council is aware it has come to light that the St. Paul Regional Water 42" raw water line is located above the culvert that is slated for upsizing where as previously thought it was under the culvert. Engineer Statz stated that it is unknown who owns and maintains this pipe but that they do not desire to replace it at this time due to other priority areas needing repair. Engineer Statz felt that a potential compromise could be obtained and he would continue to work with them regarding this item and the pipes repair at the same time as the construction. Engineer Statz also stated that Metropolitan Council has two sewer lines that run in the general vicinity of this location with one experiencing leakage in the past and caused concern. Met. Council is aware of the need to replace this piping and will be considering it along with the project. Lengthy discussion ensued regarding liability, costs, ownership, necessity for other entities to step up to the place, downtown drainage, the cost savings of joint trenching and age of existing pipes, pipes last used in 1989, installation of a smaller pipe within the existing pipe, alternative options, etc. Mayor Wilharber stated that Anoka County Highway Department updates their web page weekly and would be a good source of information for those that live or travel on Centerville Road during the construction period. Engineer Statz stated that he would be updating Staff and Council on a regular basis regarding these items. X. NEW BUSINESS 1. Res. #15-071 — Conditionally Granting the Consent to the Transfer of Control of the Cable Television Franchise and Cable Television System from Comcast Corporation to Greatland Connections, Inc. Administrator Ericson stated as the City of Centerville is a member city of the North Metro. Telecommunications Commission of which Comcast Cable has a franchise agreement with, has recently merged with TimeWarner and formed Greatland Connections, Inc. It is imperative that Page 4 of 6 City of Centerville Council Meeting Minutes January 28,2015 the franchise be transferred to continue their services under the current agreement. All cities as members must adopt similar resolutions. Motion by Council Member Kina, seconded by Council Member Love to adopt Res. #15- 071 - Conditionally Granting the Consent to the Transfer of Control of the Cable Television Franchise and Cable Television System from Comcast Corporation to Greadand Connections, Inc. as presented All in favor. Motion passed. 2. Ord. #71, Second Series - Cable Television Franchise Ordinance Amendment & Summary Administrator Ericson stated that the action of amending the current code/ordinance and its associated summary is in accordance with the City's right to govern their right-of-ways and federal law allows for franchises. Discuss ensued regarding necessity, form, formal process, civil litigation, federal and state laws, etc. Motion by Council Member Paar, seconded by Council Member Love to approve Ord.#71, Second Series - Cable Television Franchise Ordinance Amendment & Summary as presented. All in favor. Motion passed. 3. Discussion on Policy for Remote Meeting Attendance Administrator Ericson stated that Council Member Fehrenbacher due to his second absence requested whether there was an avenue for him to participate in the Council meeting from a remote site. Administrator Ericson stated that he contained a sample policy which is utilized in the City of Hugo for discussion. Legal Counsel Glaser stated that State Statute governs remote attendance and a policy would be good. Administrator Ericson stated that he would provide Council with the statute and costs associated with equipment purchases for their next meeting. XI. COUNCIL& ADMINISTRATION ANNOUNCEMENTS Administrator Ericson a. FEMA Flood Plain Study (Appeal Data) - Administrator Ericson reported that through working with RCWD the City has received confirmation that FEMA will incorporate all modifications that have been provided to them in their insurance rate maps and etc. b. Northeast Metro Water Summit-January 29, 2015-7;00 p.m. Hugo City Hall- Administrator Ericson reminded Council Member of the meeting and its importance. Administrator Ericson stated that he and the Mayor would be in attendance. Page 5 of 6 City of Centerville Council Meeting Minutes January 28,2015 C. Mr. Dean Luxenburg Correspondence—Administrator Ericson stated that this was provided for information purposes only and that he was aware that Council Members had already received it directly from Mr. Luxenburg via email. d. Res. #15-003 & Res. #15-004 (FYI) — Administrator Ericson stated that these items were included in the packet for those that were not present at the last meeting where appointments had been made. Council Member Paar stated that at the last Fire Steering meeting they discussed a 2% salary increase for(3) three full-time employees as budgeted, discussed investments,briefly considered Lino Lake's request to officially leave the district on January 1, 2016 rather than their previously requested date of January 31, 2015, additional equipment distribution, current staffing levels of stations,possibility of the Relief Association's consideration of allowing(5) five year for vesting versus the previously required(10)ten years. Mayor Wilharber stated that if the City of Lino Lakes desired to come back to the Centennial Fire District it would be considered and if they choose to operate on their own that is wonderful also. Council Member King stated that the North Metro. Telecommunication Commission is entertaining the option to pay off the building bonds early and saving approximately $6,000 in interest. Mayor Wilharber recessed the regularly scheduled Council meeting to a scheduled Closed Executive Session following a five(5)minute break at 8:00 p.m. XII. CLOSED EXECUTIVE SESSION—PENDING LITIGATION DISCUSSIONS The Council met in closed session to discuss pending litigation related to separate matters involved Sheehy Construction,and John and Jolene Kelly Mayor Wilharber re-opened the Regularly Scheduled Council Meeting at 9:16 p.m. XIII. ADJOURNMENT _Motion by Council Member Paar, seconded by Council Member Love to Adjourn the Regularly Scheduled Council Meetine of January 28 2015 at 9.17 mm. All in favor Motion passed. Transcribed by City Staff Member Teresa Bender,City Clerk Page 6 of 6