HomeMy WebLinkAbout2015-02-25 Set Agenda w-Handouts CITY OF CENTERVILLE COUNCIL MEETING, JOINT
t�z terviffe COMMITTEE/COMMISSION & WORK SESSION
CLOSED EXECUTIVE SESSION AGENDA
Wednesday, February 25, 2015— Set Agenda =Red
6:30 p.m. or shortly thereafter
OPEN FORUM 6:30 P.M.: An opportunity for members of the public to address the City Council on items not on
the current agenda. Items requiring Council action may be deferred to Staff or Boards and Commissions for research
and future Council Agendas if appropriate. You will be limited to two (2) minutes and we ask that you conduct
yourself in a professional, courteous manner and refrain from the use of profanity. Failure to abide by this policy
may result in the loss of your privilege to speak. Persons wishing to speak will be required to complete a sign-up
sheet and give it to the Mayor or a Staff person prior to 6:15 p.m.
COUNCIL MEETING
I. CALL TO ORDER
1. Roll Call
H. PLEDGE OF ALLEGIANCE
III. PUBLIC HEARING
IV. APPROVAL OF AGENDA
APPROVAL OF MINUTES
1. February 11, 2015 City Council Meeting Minutes (Pages 1-8)
VII. CONSENT AGENDA
1. City of Centerville February 12, 2015 through February 25, 2015
Claims (Check#29342-29356) (Page 9) & (Check #29357-29364) (Page 9a)
2. Centennial Fire District Claims through February 13, 2015
(Check#6769-6789)w/Payroll Check#6761-6768 (Page 10)
3. Parks & Recreation Committee Request to Increase Music in the Parks Line Item
Budget from $2,200 to $2,700 (Pages 11-15)
4. Res.#15-OXX—Approving ICMA Retirement Corporation Deferred
Compensation Plan and Trust(457 Plan) (Page 16-17)
5. Authorize Staff to Advertise for Summer Seasonal/Public Works Positions (4)
VIII. AWARDS/PRESENTATIONS/APPEARANCES
1. Ms. Nancy Johnson, Centerville Lions, 32"d Annual Lynn Johnson
Memorial Ice Fishing Contest Recap
IX. OLD BUSINESS
1. Review of Bids—2015 Street Improvement Project(Pages 18-20)
2. Res. #15-OXX-Relating to the Proffered Settlement Agreement by the White
Bear Lake Restoration Association Relating to Regionalization of Municipal
Drinking Water Supplies & Northeast Water Summit/Minnesota Department of
Natural Resources Groundwater Management Area Project(Pages 21-26)
3. Reaffirm Final Plat, 6995-2e Avenue South-Promissory Note In Lieu of Park
Dedication Fees ($3,806)for Lot I Center Villa Second Addition (Pages 26a-26n)
4. CSAH21/Centerville Road Street Reconstruction-St. Paul Regional Water Agreement
(6`h Rider)Allowing for 48"Culvert Installation & Maintenance (Pages 26o-26y)
X. NEW BUSINESS
1. Request of Ms. Anna Marple,Tenant, 1965 South Robin Lane, for Deaf Child
Signage (Page 27)
2. Res. #15-OXX-Supporting the Transfer of Firefighter Service Credits and
Pension Assets from the Centennial Fire Relief Association to the City of Lino
Lakes (Page 28)
3. Review & Comment-Met. Council Draft Water Resources Policy Plan (Pages 29-
124)
XL COUNCIL & ADMINISTRATION ANNOUNCEMENTS
1. Administrator Report
2. Council & Staff Reports
CITY COUNCIL WORK SESSION MEETING
1. CALL TO ORDER
1. Roll Call
II. 2015 CITY COUNCIL JOINT GOAL SETTING SESSION
XII. CLOSED EXECUTIVE SESSION (Litigation)
1. Sheehy
XIII. ADJOURNMENT
*REMINDERS**
Planning& Zoning Commission Meeting-March 3, 2015, 6:30 p.m. (Council Chambers) (P.H. CUP
6845-20th Avenue S. - Ultimate Martial Arts Studio, Schedule P.H. 6995 -201h Avenue CUP HVAC
Company- Mechanical Air Systems, Inc.
Parks &Recreation Committee Meeting-March 4, 2015, 6:30 p.m. (Council Chambers)
City Council Meeting-March 11, 2015, 6:30 p.m. (Council Chambers)
City Council Meeting-March 25, 2015, 6:30 p.m. (Council Chambers) (Information Meeting
SWPPP/MS4
`"ity Council Meeting—April 8, 2015, 6:30 p.m. (Council Chambers)
ity Council Meeting—April 22, 2015, 6:15 p.m. (Council Chambers) (Board of Appeal & Equalization)
Shake Your Shamrock 5, 8K's & Kids 1/3K Walk/Runs - March 15, 2015, 7:00 a.m. — 1:00 p.m./Kelly's
Korner Sponsor(Around Centerville Lake and Out and Back)
Fete des Lacs 5, 8K's & Kids Fun Run—July 25, 2015 (Around Centerville Lake and Out and Back)
Out Run Homelessness, 5, 8K's & Kids Run/Walk— September 19, 2015 (Around Centerville Lake and
Out and Back)
CITY OF CENTERVILLE 02/25/15 1:29 PP
Check Detail - February 25, 2015 - UPDATE Page
Check
Date Check# Vender Name Comments Amount
2/26/2015 000709E PERA PERA W/H-PAY PERIOD 4
Check Nbr 000709 PERA $2,818.76
2/26/2015 000710E MINNESOTA DEPT OF REVENUE STATE W/H- PAY PERIOD 4
Check Nbr 000710 MINNESOTA DEPT OF REVENUE $985.67
2/26/2015 000711E IRS/EFTPS FED W/H-PAY PERIOD 4 $2,506.27
2/26/2015 000711E IRS/EFTPS FICA/MED W/H-PAY PERIOD 4 $3,258.86
Check Nbr 000711 IRS/EFTPS $5,765.13
2/26/2015 000712E WELLS FARGO H.S.A.W/H- PAY PERIOD 4
Check Nbr 000712 WELLS FARGO $989.57
2/25/2015 029357 ALL COVERED INC. TREND MRICO SECURITY (2YR MAINT RENEWAL $157.23
2/25/2015 029357 ALL COVERED INC. TREND MRICO SECURITY (2YR MAINT RENEWAL $157.24
2/25/2015 029357 ALL COVERED INC. TREND MRICO SECURITY (2YR MAINT RENEWAL $157.23
2/25/2015 029357 ALL COVERED INC. TREND MRICO SECURITY (2YR MAINT RENEWAL $157.23
Check Nbr 029357 ALL COVERED INC. $628.93
2/25/2015 029358 COMCAST COMCAST HIGH SPEED INTERNET
Check Nbr 029358 COMCAST $35.77
2/25/2015 029359 CONNEXUS ENERGY NEW SERVICE LINE TO WATER TOWER
Check Nbr 029359 CONNEXUS ENERGY $1,394.31
2/25/2015 029360 ERICSON, MIKE MILEAGE REIMBURSEMENT FOR JAN 6 THRU JAN 30 2015 $236.88
2/25/2015 029360 ERICSON, MIKE MILEAGE REIMBURSEMENT-NORTH METRO TV $13.44
Check Nbr 029360 ERICSON.MIKE $250.32
2/25/2015 029361 HOGAN, KATIE REFUND ELECTRICAL PERMIT FOR 1784 MEADOW LN P14-064
Check Nbr 029361 HOGAN._KATIE $95.00
2/25/2015 029362 NATIONWIDE RETIREMENT SOLUTION DEF.COMP W/H -PAY PERIOD 4
k Nbr 029362 NATIONWIDE RETIREMENT SOLUTION S100.28
2/25/2015 029363 OLSON SEWER SERVICE,INC. SERVICE SEWER LINE AT LAMOTTE PARK
Check Nbr 029363 OLSON SEWER SERVICE.INC. $475.00
2/25/2015 029364 XCEL ENERGY 1880 MAIN ST-CITY HALL/FIRE STATION-SERV THRU 2-7-15 $439.97
2/25/2015 029364 XCEL ENERGY 1880 MAIN ST-SERV THRU 2-7-15 $861.25
Check Nbr 029364 XCEL ENERGY $1,301.22
Total checks$14,839.96
PROMISSORY NOTE
FOR VALUE RECEIVED,in the form of Park Dedication fees owed to the City of Centerville,the
undersigned Borrowers hereby jointly and severally promise to pay to the order of the City of
Centerville, the sum of$3,860.00. Payment is due one-hundred eighty(180)days from the date of
this Note,or due earlier at such time as the Subject Property may be sold.At such time as the Subject
Property may be sold, funds to satisfy this Note shall be deducted from the proceeds of that sale by
the Closing Agent, and paid directly to the City to satisfy this Note.
The purpose of this Note is to secure payment of Park Dedication fees for the Subject Property, of
which, the parties agree these fees benefit the Subject Property at least in the amount of the value
of this Note. These fees are normally due prior to the time the City allows a subdivision and plat of
the Subject Property to be filed with the County. The City agrees to accept this Note and a security
interest in the Subject Property in lue of the normal requirement for the Borrowers to pre-pay these
fees.
The Subject Property at 6995 - 20' Avenue, Centerville, Minnesota, is legally described as Outlot
A, Centervilla.
The Borrowers grant the City a security interest in the Subject Property for the amount of this Note.
This Note may be prepaid, at any time, in whole or in part, without penalty.
This Note shall at the option of the holder hereof be immediately due and payable upon failure to
make any payment due hereunder or for breach of any condition of any security interest,mortgage,
pledge agreement or guaranty granted as collateral security for this Note or breach of any condition
of any security agreement or mortgage,if any,having a priority over any security agreement,security
interest,or mortgage on collateral granted,in whole or in part,as collateral security for this Note or
upon the attempt to sell the Subject Property, or the filing by any of the undersigned of an
assignment for the benefit of creditors, bankruptcy, or for relief under any provisions of the
Bankruptcy Code;or by suffering an involuntary petition in bankruptcy or receivership not vacated
within thirty days.
Page 1 of 2
In the event this Note shall be in default, Borrowers agree to allow the City to place a special
assessment on the Subject Property pursuant to Minnesota Statutes Chapter 429, in the amount of
the Note, along with reasonable costs, fees, and subject to annual interest of 5%. To this end the
Borrowers agree to waive the normal statutory requirements of petitioning, public hearings, and
other requirements for placing a special assessment on the Subject Property. At such times as a
special assessment is perfected against the Subject Property,the terms of this Note are satisfied and
the City shall release the security interest granted in this note.
The Borrowers, whether as corporate officers, endorsers, guarantors or sureties waive demand,
presentment and protest and all notices thereto and further agree to remain bound,notwithstanding
any extension, modification, waiver, or other indulgence by any holder or upon the discharge or
release of any obligor hereunder or to this Note,or upon the exchange,substitution,or release of any
security interest granted by this Note.
Signed and sealed under penalty of perjury this_day of , 2015.
Borrower, Willie J. Lessard, as an individual and/or for Lakes Area Utility Contracting, Inc.
Borrower, Sharon K. Lessard, as an individual and/or for Lakes Area Utility Contracting, Inc.
This document prepared by:
Kurt B. Glaser
Centerville City Attorney
Smith& Glaser, LLC
333 Washington Avenue North
405 Union Plaza Building
Minneapolis, MN 55401
612-333-6513
Page 2 of 2
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CITY OF CENTERVILLE,ANOKA COUNTY,MINN.
Findings and Decision
The Planning & Zoning Commission met on November 3,2014, to hold a public hearing
to consider a request of Will Lessard and Lake Area Contracting to plat their property.
FINDINGS:
1) The property is currently described as Outlot A within an earlier plat of Center Villa
and is zoned B-1 Commercial.
2) The Commission finds that there would be benefit to both the City and the applicant
property owners by platting the property.
3) The applicant provided evidence to show that the two new lots created by the plat will
meet the minimum lot size and dimensions of the zoning ordinance.
4) The applicant provided evidence that the buildings that are on the property will have
at least the minimum setbacks from the newly created property lines.
5) State Law allows Anoka County the opportunity to require right of way dedication by
virtue of the fact that the property abuts Anoka County Road CSAR 54.
RECOMMENDATION:
The Planning & Zoning Commission by its action on November 3, 2014, recommends
that the council grant preliminary and final plat approval,subject to the following:
I) Owner will include any right of way requirements of Anoka County Highway
Department.
2) The easement for the trail shall be modified to include as-built conditions of
the trail/bike path.
3) Park land dedication fees shall be paid on Lot 1 prior to recording the plat, in
the amount of$3806($2175x1.75 acre).
4) The park land dedication shall be deferred on Outlot A until further
subdivided or development takes place, but shall be paid at the rate then in
effect.
CITY COUNCIL DECISION:
1) Findings and recommendation of Planning and Zoning are hereby adopted.
Findings and recommendation are adopted by the Council this 12'h day of November,
2014.
Tom Wilharber,Mayor
Attest:
Teresa Bender,City Clerk
72
CITY OF CENTERVILLE
CITY COUNCIL MEETING
December 10, 2014
6:30 p.m.
Pursuant to due call and notice thereof, the City of Centerville held their regularly scheduled
meeting of December 10, 2014 at City Hall, 1880 Main Street.
PRESENT: Mayor Tom Wilharber
Council Member Jeff Paar
Council Member Steve King
Council Member Ben Fehrenbacher
Council Member D. Love
ABSENT: None
STAFF: City Administrator Mike Ericson -
Legal Counsel Kurt Glaser
City Engineer Mark Statz
Finance Director Ellen Paulseth
Building Official/Public Works Director Paul Palzer
1. CALL TO ORDER
Mayor Wilharber called the meeting to order at 6:30 p.m.
II. PUBLIC INPUT ON 2015 Budget& Tax Levies (TNT Hearing)
Mayor Wilharber opened the Truth in Taxation Hearing and due to technical difficulty the Mayor
proceeded with Item#III and Item #V. Item IV after the Truth in Taxation Hearing.
III. PLEDGE OF ALLEGIANCE
IV. AWARDS/PRESENTATIONS/APPEARANCES
V. PUBLIC HEARING
1. 2015 Street Mill &Overlay Project
Mayor Wilharber opened the public hearing at 6:35 p.m.
CityEngineer Statz stated this is the first of two required public hearings that will take place for
the 2015 Mill & Overlay Improvement Project. Engineer Statz explained that this project is
similar to last years' project where this type of work replaces routine seal coating, adds life
expectancy to the roadway exceeding seal coating, costs slightly more, the City previously
assessed individual property owners $500 with last year's project, mill and overlay the entire
City of Centerville
Council Meeting Minutes
December 10,2014
roadway versus just the edges as completed last year and proposed assessments will be $525 per
lot due to construction costs and inflation.
Engineer Statz reviewed the roads that are to be affected are Dupre Road between Main Street
and Portage Way, Brian Drive south of Clearwater Creek, Eagle Trail and Portage Way.
Engineer Statz explained that the aforementioned roads would receive the typical mill and
overlay and Robin Lane North, South, West and Cardinal Drive would have full bituminous
removal and replacement due to its expiration of life expectancy.
Mr. Tom Wood, 1946 Eagle Trail, stated that he felt the roads that received improvements last
year are a disappointment due to manholes being extremely lower than the pavement and he
believes that his roadway does not need maintenance. Council stated that they desired to be
proactive rather than reactive regarding roadways and their conditions.
Mr. Bob Hosfield, 6983 Portage Way, stated that he had concern regarding Portage Way and it
being a dead end versus a through street which receives minimal traffic. Council explained that
the project is normal roadway maintenance, provides a longer life expectancy than seal coating
and if bids received during the bidding process exceed the proposed $525 assessment, Council
will reconsider the project. Mr. Hosfield questioned the repair/replacement of the downtown
colored concrete and Mayor Wilharber explained that many communities have utilized similar
concrete, are receiving the same results and at an ample time the City will correct the problem.
Mr. Michael Steigauf, 7070 Eagle Trail, explained his frustration with Council and his concerns
that Council was not living within their means by assessing property owners versus maintaining
streets with property tax dollars. Mr. Steigauf questioned the City's ability to install/afford a
volleyball court without raising taxes but not provide its residents with safe roadways without
assessments? Engineer Statz stated that regular maintenance of a roadway is more cost effective
than an entire reconstruction which may cost thousands of dollars and also require the
installation of rain gardens.
Mr. Jerry Lucas, 6979 Eagle Trail, questioned whether all residents of the Eagle Pass Townhome
Association would be receiving the same amount of assessment, whether the Association had
been notified of the project and its potential assessments. The Council explained that this is not
an assessment hearing but a hearing to move the project forward, it may be a appropriate to
forward them a letter of the assessment hearing and that Administrator Ericson had spoken with
a representative of the Association.
Mayor Wilharber closed the 2015 Mill and Overlay Improvement Project Public Hearing at 7:09
p.m.
II. PUBLIC INPUT ON 2015 Budget& Tax Levies (TNT Hearing)
Mayor Wilharber opened the Public Input on 2015 Budget & Tax Levies (Truth in Taxation)
Hearing.
Page 2 of 9
City of Centerville
Council Meeting Minutes
December 10,2014
Finance Director Paulseth stated that Council will be considering adopting the 2015 Budget and
Tax Levy, will not be discussing property values for 2015, explained the tax impact versus the
proposed budget, proposed increase in tax levy of 4.9%, inflation in tax capacity, new home
construction, increased home values, local disparities, tax rate decrease of 8% from 72.6 to 66.4
in 2015, average home value increase of 12.5%, 6% increase in City taxes proposed for 2015 and
a proposed total tax increase of 1.32%.
Ms. Paulseth reviewed trends regarding the levy, general funds, debt services, street
maintenance, revenues, tax base and recouping it following the recession, public safety
expenditures, tax trends and how they all affect the proposed increase in the levy.
There was no public comment offered.
AWARDS/PRESENTATIONS/APPEARANCE S
Fire Chief Pat Devaney appeared before Council to answer questions that they may have
regarding theAnoka County Fire Protection Council Joint Powers Agreement
VI. APPROVAL OF AGENDA
Mayor Wilharber added Centerville Claims (Check 429168 through 29179) and added Item 14
under the Consent Agenda, Parks & Recreation Committee Recommendation to Transfer
Remaining Budgeted Amounts to its 2015 Budget—Amount Unknown at This Time.
Motion by Council Member Love, seconded by Council Member Kina to approve the
Agenda with the above stated amendments. All in favor. Motion passed.
VII. APPROVAL OF MINUTES
1. November 12, 2014 City Council Meeting Minutes
Motion by Council Member Fehrenbacher, seconded by Council Member Kin!, to
approve the minutes of the November 12, 2014 City Council Meetine as presented.
All in favor. Motion passed.
VIII. CONSENT AGENDA
1. City of Centerville November 21, 2014 through December 10, 2014 Claims (Check
929098-29166)w/29130 Voided Check# & (Check#29168—29179)
2. Centennial Police Department Claims through November 26, 2014 (Check 910120-
10161)
3. Centennial Fire District Claims through November 19, 2014 (Check#6635-6655)
4. Successful Performance Review — Completion of Year 15 — Mr. Tedd Peterson, Public
Works Maintenance Technician
Page 3 of 9
City of Centerville
Council Meeting Minutes
December 10,2014
5. Parks & Recreation Committee Recommendation to Approve Festival of the Lakes 5K&
8K Run — July 25, 2015 (Subject to Anoka County Permit Approval, Centennial Lakes
PD & Centennial FD Approval)
6. Omann Brothers Paving, Inc. Pay Request 41 — $112,072.18 — 2014 Thin Bituminous
Overlay, Labor
7. Omann Brothers Paving, Inc. Pay Request #2/Final — $22,402.36 — 2014 Thin
Bituminous Overlay, Labor
8. C & L Excavating, Inc. Pay Request #3/Final — $74,662.64 — 2014 Royal Meadows
Watermain, Labor($5,000 Retainage)
9. Commercial Asphalt Company Pay Request #2/Final — $19,522.29 — 2014 Thin
Bituminous—Materials
10. Continuation of Recycling Incentive-Authorize Rebate to Residents, Subject to Anoka
County Approval as in Years Past Approx. $4.66/Resident
11. Approval of Agreement for Sale & Purchase of Real Property — Board of Water
Commissioners (Shoreline & Abutting Trailside Park and Northerly Property)
12. Continuation of Recycling Incentive-Authorize Rebate to Residents, Subject to Anoka
County Approval as in Years Past Approx. $4.66/Resident (Page 43)
13. Approval of Agreement for Sale & Purchase of Real Property—Board of Water
Commissioners (Shoreline & Abutting Trailside Park and Northerly Property)
14. Parks & Recreation Committee Recommendation to Transfer Remaining Budgeted
Amounts to 2015 Budget—Unknown Amount at This Time
Motion by Council Member Paar, seconded by Council Member Love to approve the
Consent Asenda as presented. All in favor. Motion passed
IX. OLD BUSPNESS
1. Anoka County Fire Protection Council Joint Powers Agreement
2.
Administrator Ericson stated for several months Staff, local entities of Anoka County and
their respective Fire Departments have been formally drafting this Joint Powers
Agreement for shared services.
Council Member King questioned the advantages of the agreement. Chief Devaney
explained that due to the new Computer Aided Dispatch (CAD) Record Management
System (RMS) system that is being implemented either the communities have input
regarding the system through the Joint Law Enforcement Council (JLEC) or nothing, but
this agreement is a requirement of the new system along with allowing all local entities to
participate in pooling resources, grant writing, fire investigation, chemical assessment
teams and youth fire intervention.
Lengthy discussion ensued.
Motion by Council Member Love, seconded by Council Member Fehrenbacher to
approve the Anoka County Fire Protection Council Joint Powers Agreement as
presented. Council Member King opposed Motion passed
Page 4 of 9
L-
City of Centerville
Council Meeting Minutes
December 10,2014
X. NEW BUSINESS
Council Member Paar requested that Item #5, Planning & Zoning Recommendation,
Findings &Decision—Conditional Use Permit, 7087 — 20th Avenue South (Alex's
Turf) be moved to Item 91, and Council Member Love requested that Item #6, Planning
& Zoning Recommendation, Findings & Decision — Conditional Use Permit, 7139—20'
Avenue North(Shane's Auto)be moved up also.
1. Planning & Zoning Recommendation, Findings & Decision — Conditional Use Permit,
7087—20th Avenue South(Alex's Turf)
Administrator Ericson stated that the Planning and Zoning Commission met to consider a
Conditional Use Permit for Alex's Turf located at 7087 — 20th Avenue South, former
Public Works site. Mr. Alex Shuda was present at the meeting and understood the
requirements of the Conditional Use Permit if granted.
Motion by Council Member Love, seconded by Council Member Kine to approve
Planning & Zoning Recommendation, Findings & Decision — Conditional Use
Permit, 7087—20th Avenue South as Submitted. All in favor. Motion passed
2. Planning & Zoning Recommendation, Findings & Decision — Conditional Use Permit,
7139-20 th Avenue North(Shane's Auto)
Administrator Ericson stated that Planning and Zoning Commission met to consider a
Conditional Use Permit for Shane's Auto located at 7139 — 20th Avenue South. Mr.
Shane Krueger was present at the meeting and understood the requirements of the
Conditional Use Permit if granted.
Motion by Council Member Fehrenbacher, seconded by Council Member Love to
approve Planning & Zoning Recommendation, Findings & Decision — Conditional
Use Permit, 7139—20th Avenue South as Submitted. All in favor. Motion passed
Mayor Wilharber requested that Council Continue New Business Items
3. Mr. George Eilertson,Northland Securities Bond Sale
Mr. Eilertson stated that four (4) bids had been received this morning with United
Bankers Bank, Bloomington, MN being the lowest bidder, the bond amount would be
$1,385,000. Mr. Eilertson also stated that interest rates and associated underwriting
expenses are lower than previously discussed allowing for a decrease in the anticipated
bond amount of$1,390,000 and with decreasing the amount of that savings ($5,000) the
City ultimately saved approximately $14,000 in interest alone. Mr. Eilertson also stated
that it was in the Council's best interest to restructure its General Obligation Bond 2009B
Series with replacement.
Page 5 of 9
City of Centerville
Council Meeting Minutes
December 10,2014
Council Member King questioned funds received from sales of city owned property and
whether and how they would be applied to this bond. Staff stated that sale proceeds
would be applied to the bond upon its call date.
a. Res. #14-038 —Approve Award of Bid of G.O. Imp. Refunding Bond, Series
2015
Motion by Council Member Fehrenbacher, seconded by Council Member Paar
to approve Res. #14-038 —Approvin, Award of Bid of G O Imp Refunding Bond,
Series 2015.
Council Member King questioned the total cost of refinancing the bond and Mr. Eilertson
stated $37,600.
All in favor. Motion passed.
4. Res. #14-039—Adopting Budget & Tax Levies for 2015
Administrator Ericson stated that the public was given an opportunity for input and no
comments were received during that time. Council Member Love questioned Council's
previous decision to provide Parks & Recreation with $15,000 in the budget and
consensus of the Council was to keep those dollars secured for that item.
Motion by Council Member Paar, seconded by Council Member Fehrenbacher to
approve Res. #14-039—Ado tin Bud et & Tax Levies for 2015 as Presented. All in
favor. Motion passed.
5. Approve Recommendation From Fire Steering Committee For Submittal of FEMA Grant
Application
Fire Chief Pat Devaney reviewed with Council the grant, stated that the grant contained
requests for eight (8) sets of turnout gear, twenty-six (26) SCBA air packs with
composite cylinders with a total value of approximately $212,000. Chief Devaney
explained the workings of the grant with responsibilities for unused equipment and their
associated costs.
Motion by Council Member Paar, seconded by Council Member Love to approve
the submittal of the FEMA Grant Application on Behalf of the Centennial Fire
District as presented. All in favor. Motion passed
6. Res. 914-039a — Accepting Plans & Specifications, Ordering Project - 2015 Mill &
Overlay Project
Engineer Statz stated costs fluctuate depending upon costs of gas prices, oil prices, etc
and he is unsure of where the bids will come in. Lengthy discussion ensued.
Page 6 of 9
i�-tC
City of Centerville
Council Meeting Minutes
December 10,2014
Mr. Ericson clarified the resolution language should state the ordering of the
improvement, designation of Stantec as the engineer and ordering the bidding that would
be reflective in Item 43 and one (1) bid cost for all of them.
Motion by Council Member Paar, seconded by Council Member Fehrenbacher to
approve Res. #14-039a —Accenting Plans & Specifications Ordering Proiect - 2015
Mill & Overlay Proiect as presented. All in favor. Motion passed
Council Member Paar stated that he has received several complaints about the manhole
depths comparative to the roadway and felt that these need to be repaired.
7. Ordinance 469, Second Series 2015 Fee Schedule
Administrator Ericson stated that staff has attempted to increase fees where there are
known deficits or predicted deficits as with sewer and water fees. Administrator Larson
stated that staff felt that a five (5) percent increase in water fees and a three (3) percent
increase in sewer fees would allow for a more stable revenue for these enterprise funds
allowing for future repairs/replacements. Staff also pointed out that there will be a slight
increase to the cost of the water meters.
Motion by Council Member Fehrenbacher, seconded by Council Member Paar to
approve Ordinance #69, Second Series 2015 as presented All in favor. Motion
passed.
8. Schedule Onboarding Session with Brimeyer/Fursman
Administrator Ericson stated that all Council Members except one (1) have completed
their surveys and suggested December 29, 2014 from 6:00 — 8:00 p.m. as a date for
reviewing them.
Motion by Council Member Love, seconded by Council Member Paar to to schedule
the Onboardin$ Session with Brimever/Fursmen for December 29, 2014 from 6 to 8
All in favor. Motion passed.
9. City Hall Hours ( December 24 & December 31, 2014) — Previously Closed Christmas
Eve Day & '/z Day New Year's Eve Day w/Employee's Use of PTO Time for Missed
Hours
Motion by Council Member Paar, seconded by Council Member King to approve
Closing City Hall the Entire Day of December 24, 2014 and Closing City Hall at
12:00 (noon) on New Year's Eve Day. All in favor. Motion passed
XI. ANNOUNCEMENTS/UPDATE
Page 7 of 9
zz
City of Centerville
Council Meeting Minutes
December 10,2014
Administrator Ericson stated that the Grant Evaluation&Ranking Systems (GEARS) Committee
of the Counties Transit Improvement Board has 4 openings for members and if any council
members are interested to please let him know by December 18, 2014.
Administrator Ericson also stated that he recently participated in a ride-along with Officer Bill
Jacobson and participated in a call.
Administrator Ericson desired council's input in the format for the week in review and Council
requested that new information be placed before the old information.
Outgoing Administrator Larson thanked council for employment over the past ten (10), stated
that the city has been a wonderful place for employment and thanked council for the retirement
party recently held at Kelly's Korner.
Mr. Larson reviewed the 2014 paving and overlay budget. He stated we spend about $438,000
on the mill and overlay project and the related costs adjusting manhole covers and stretch of
storm sewer on Old Mill Road and water department adjustment to gate values. This $438,000
amount may change due to minor adjustments at year end. Mr. Larson stated that there was a
balance $177,000 balance in this fund due to coding the storm water to the storm water fund and
if this wasn't done there would be a significant lower balance in this fund. The $177,000 will be
carried over into the 2015 budget to help defray some of the costs. He stated that there was
about $90,500 that was specially assessed to homeowner and two-thirds of them had paid their
assessment of$500. The remainder will be paid over the next couple of years. He suggested to
have the due date after the project is completed because it seemed helped to receive the
payments due to residents because they could see what had be done. It was suggested that the
due date for 2015 project be done the same.
Council Member Paar stated that the Fire Steering Committee was delayed until 2015.
Mayor Wilharber thanked Dallas Larson again and for staying on to help Administrator Ericson.
He felted it helped him a lot.
Mayor Wilharber stated that the Council will be taking a two minute break following the
adjournment of the regularly schedules Council meeting and prior to the commencement of a
closed executive session.
Mayor Wilharber recessed the regularly scheduled Council meeting at 9:00 p.m.
XII. CLOSED EXECUTIVE SESSION (Union Contract Negotiations)
The City Council of Centerville, Minnesota met in a closed session on Wednesday, December
10, 2014, at 9:08 p.m. in City Hall. Present were Mayor Tom Wilharber, Council members
Steve King, Ben Fehrenbacher, D Love and Jeff Paar. Also present were City Attorney Kurt
Glaser and Administrator Mike Ericson and Dallas Larson. The purpose of the closed meeting
was to consider labor negotiation strategy for the Union Local 49, Public Works Employees.
Page 8 of 9
zM
City of Centerville
Council Meeting Minutes
December 10,2014
Dallas Larson reviewed the negotiations with Local 49, Public Works Employees. Proposed
changes to the agreement centered on four areas. Wages, insurance contribution, stand-by pay
and PTO carryover at year end. The positions of the employer and union are very close, less
than $1000 for the three-year term of the proposed agreement. Consensus was to accept the
union settlement proposal.
The meeting was reopened to the public at 9:20 p.m.
Dallas Larson summarized the proposed changes in the Local 49 labor agreement for 2015-2017
as follows: 1) Three year agreement, 2) wages would increase by 2.5% in each of three years,
3) employer contribution to insurance would increase by $25 per month in each year to 2015-
$1000, 2016- $1025, &2017- $1050, 4) Stand by pay would increase from $15 to $20 per week
day and from $45 to $50 for weekend days, 5) year- end carry-over of PTO would increase from
224 to 232 hours and hours in excess of that balance up to 16 hours would be converted to cash
and paid into the employee Health Care Savings Plan.
Transcribed by City Staff Member Dallas Larson, City Administrator.
Motion made by Council Member King, seconded by Council member Fehrenbacher to
approve the labor agreement incorporating the changes noted Motion passed
unanimously.
XI. ADJOURNMENT
Motion by Council Member Love, seconded by Council Member Paar to close the regularly
scheduled meeting of December 10,2014 at 9.21 p.m. All in favor. Motion passed
Transcribed by City Staff Member Kris Sweeney, Account Clerk II
Page 9 of 9
Mike Ericson
From: Statz, Mark <Mark.Statz@stantec.com>
Sent: Tuesday, February 24, 2015 4:50 PM
To: Mike Ericson
Cc: Greg Burmeister; Paul Palzer; Teresa Bender, Kurt B.Glaser
Subject: RE: Centerville
Attachments: Centerville_Rider06_O2-24-15.doc
Mike,
We should simply put this rider in front of the CC with the comments from Kurt and me (see below). Essentially,
we do not need any substantial changes to the rider if the contractor is comfortable with installing the culvert
under the suspended pipe (Greg will verify this) and if the city is willing to accept the possibility (however
remote) that they may have to move the culvert at some point in the future at their own cost.
• There is no discussion of the accommodations the board will make for the city/county's contractor to perform the
work. Will you be removing the pipe? Allowing us to construct the pipe underneath the existing pipe without liability
for the suspended pipe's integrity?
We will not be removing the pipe.
We're open to protecting the City against liability for the suspended pipe's integrity. Please provide language for our
consideration.
• How is the city/county protected against having to move this pipe if the SPRWS wants to replace its water line at a
different elevation in the future?
The city/county will not be protected against such an occurrence. However,the chances of that happening are
extremely small.
From: Mike Ericson [mailto:MEricson@CENTERVILLEMN.com]
Sent: Tuesday, February 24, 2015 3:23 PM
To: Statz, Mark; Kurt B. Glaser
Cc: Greg Burmeister; Paul Palzer; Teresa Bender
Subject: FW: Centerville
Mark and Kurt....
As soon as we can get this finalized so we can e-mail it to the full council including Councilmember Steve King.
1
i' l
Thank you.
Mike E.
From:Teresa Bender
Sent:Tuesday, February 24, 2015 2:52 PM
To: Mike Ericson
Subject: RE: Centerville
Do we have a copy of this agreement? We need it if Council is to review it and they should have asap.
Council Member King does not like items added to the agenda—it does not allow enough time for review prior to the
meeting.
Just FYI
From: Mike Ericson
Sent: Tuesday, February 24, 2015 2:45 PM
To: Statz, Mark; Tschida, Bill (CI-StPaul); Hibbard, Richard (CI-StPaul)
Cc: Greg Burmeister; Paul Palzer; Kurt Glaser; Bruce Luikart(Bruce.Luikart@co.anoka.mn.us); Marsolek, Brent(CI-
StPaul); Tom Wilebski; Nick Arnt; Teresa Bender
Subject: RE: Centerville
Thanks Mark for the first review..............if we can complete by tomorrow we could add it to the agenda for the February
25 city council meeting.
Best Regards,
Mike Ericson
From:Statz, Mark f mailto:Mark.Statz@stantec.com)
Sent:Tuesday, February 24, 2015 9:36 AM
To:Tschida, Bill (CI-StPaul); Mike Ericson; Hibbard, Richard (CI-StPaul)
Cc: Greg Burmeister; Paul Palzer; Kurt Glaser; Bruce Luikart (Bruce.Luikart@co.anoka.mn.us); Marsolek, Brent (CI-
StPaul);Tom Wilebski; Nick Arnt
Subject: RE:Centerville
Thanks. We'll be sure to review it and see if we can have the CC approve it on Wednesday.
Per Richards message to me...we will actually have 84 LF of 48" Equiv. Arch Pipe (59x36) measured from end of
FES to end of FES. This length includes 2, 6' FESS and 72 feet of pipe (9, 8' sections). This allows us to not cut any
pipe. I will get corrected plan sheets to you soon.
2
zzo
�,6r" il: V, <ir7iF, j f
Associate
Stantec
2335 Highway 36 West St. Paul MN 55113-3819
Phone: (651) 604-4709
Cell: (651) 775-5126
Mark.Statz@stantec.com
x
The content of this email is the confidential property of Stantec and should not be copied,modified,retransmitted,or used for any purpose except with
Stantec's written authorization.If you are not the intended recipient,please delete all copies and notify us immediately.
(it Please consider the environment before printing this email.
From: Tschida, Bill (CI-StPaul) (mailto:bill.tschida ci.stnaul mn us]
Sent: Tuesday, February 24, 2015 9:27 AM
To: Mike Ericson; Hibbard, Richard (CI-StPaul); Statz, Mark
Cc: Greg Burmeister; Paul Palzer; Kurt Glaser; Bruce Luikart(Bruce.Luikart0co.anoka.mn us); Marsolek, Brent(CI-
StPaul)
Subject: RE: Centerville
Mike -
Attached for your review please find a draft of a Sixth Rider to Agreement, which addresses the CSAH Reclaim/Overlay
and Reconstruction Project culvert work within Board of Water Commissioners property. Exhibit"A" will consist of plan
sheets 78 and 80(attached), and possibly a cross section sheet.
If a Rider can be approved by staff of both parties by this Friday, I can get it on the Board of Water Commissioners March
meeting agenda.
The Rider must be approved and executed by the Board and the City, but construction can be commenced following
approval of a Rider by staff of both parties and our approval of certificates of insurance from all contractors.
Upon approval of a draft, I will assemble a complete final draft for execution.
Please let me know if you have questions or concerns.
Thank you,
Bill Tschida
Engineering Supervisor
1900 Rice Street
Saint Paul,MN 55113
Ph: 651-266-6265
bill.tschidana,ci.stpaul.mn.us
From: Mike Ericson [mailto:MEricsonOCENTERVILLEMN com]
Sent: Thursday, February 12, 2015 4:09 PM
To: Hibbard, Richard (CI-StPaul); Statz, Mark
3
U
Cc: Greg Burmeister; Paul Palzer; Kurt Glaser; Bruce Luikart (Bruce.Luika rt(&co.a noka.mn us); Tschida, Bill (CI-StPaul);
Marsolek, Brent(CI-StPaul); Wagner, Dave (CI-StPaul)
Subject: RE: Centerville
Thanks Rich..................
I will.............Bill Tschida will get a call.
Mike Ericson
From: Hibbard, Richard (CI-StPaul) [mailto:richard.hibbard@ci stpaul mn usl
Sent:Thursday, February 12, 2015 2:27 PM
To:Statz, Mark
Cc:Greg Burmeister; Paul Palzer; Mike Ericson; Kurt Glaser; Bruce Luikart(Bruce.Luikartco.anoka.mn.us);Tschida, Bill
(CI-StPaul); Marsolek, Brent(CI-StPaul); Wagner, Dave (CI-StPaul)
Subject: RE: Centerville
Thanks for the recap Mark.This looks about right. I will be providing some clarifications to your previous list in a
separate email.
You can coordinate construction related activities through me for the time being, until we get a foreman assigned to the
job.
Mike, at your convenience will you contact Bill Tschida here at our office to discuss the agreement? He would like to get
direct verbal affirmation from you regarding the City's commitments to the project as outlined below so that we can
move forward in advance of Board approval.You can reach him at 651-266-6265.
Thanks!
Rich
From: Statz, Mark [ma i!to:Mark.Statz(a)stantec.com]
Sent: Thursday, February 12, 2015 1:58 PM
To: Hibbard, Richard (CI-StPaul)
Cc: Greg Burmeister; 'Paul Palzer'; Mike Ericson (MEricson(&CENTERVILLEMN.com); Kurt Glaser; Bruce Luikart
(Bruce.Luikart@co.anoka.mn.us)
Subject: Centerville
Richard,
Thanks for chatting this morning about the agreement for the culvert work in Centerville.
Just to re-cap for everyone at the city and county who are copied to this email, our conversation was this:
• SPRWS is currently working on a draft of the rider agreement, mostly in line with the bulleted list of
conditions that I sent you. You were going to send me any modifications or clarifications to those
conditions.
4 ��
• City Council and staff are OK with City taking ownership and maintenance responsibilities for the new
culvert, once installed.
• Although the rider cannot be approved until March 10th, at the board meeting, if we had draft rider
and both staffs could give their endorsement, you may be able to get manager approval to do the
work on the water main (removing it for us to get in and do our work) prior to that date (maybe by
March 1 or so).
• Your crews would do the digging to remove your main.
• Your crews would backfill your main. We need to be cautious with the type of backfill used,since this
area acts as a dam. Backfill which is too sandy, could allow the water to seep through and eventually
wash out.
• No permit will be necessary to begin our work. However, you will need to see the contractor's
certificate of insurance to make sure they are adequately covered. Also, you would like a revised
drawing showing our new culvert design in relation to your main, and your property lines, etc.
Again, thanks for keeping the lines of communication open. Would you be the person to talk to regarding day
to day construction scheduling? Or is there a foreman or superintendent we should be in contact with to work
out the details of coordination? Just let us know.
Thanks.
Associate
Stantec
2335 Highway 36 West St. Paul MN 55113-3819
Phone: (651) 604-4709
Cell: (651) 775-5126
Mark.Statz@stantec.com
x
The content of this email is the confidential property of Stantec and should not be copied,modified,retransmitted,or used for any purpose except with
Stantec's written authorization.If you are not the intended recipient,please delete all copies and notify us immediately.
Please consider the environment before printing this email
This email has been scanned by the Symantec Email Security.cloud service.
For more information please visit http://www.sManteccloud.com
This email has been scanned by the Symantec Email Security.cloud service.
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5
S
Teresa Bender
From: Kurt Glaser <kurtglaser@glaserlaw.net>
Sent: Wednesday, February 25, 2015 3:43 PM
To: Teresa Bender, Mike Ericson
Subject: Culvert
Attachments: Centerville_Rider_02-25-15_verl.doc
Here is the latest version of the rider with my new paragraph 5
Kurt B. Glaser
Attorney At Law
Smith& Glaser, LLC
333 Washington Avenue
405 Union Plaza Building
Minneapolis, Minnesota 55401-1370
612-333-6513
612-333-3821 fax
KurtGlaser@Glaserlaw.Net
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i
Agreement# 02-15925-0
SIXTH RIDER
TO
AGREEMENT
THIS AGREEMENT, is made this I Wh day of March 2015,by and between the BOARD
OF WATER COMMISSIONERS OF THE CITY OF SAINT PAUL,Minnesota,(the"Board")
and the CITY OF CENTERVILLE, Minnesota (the "Permittee"), being a Sixth Rider to that
certain Agreement made by and between Board and Permittee the 9th day of June, 1966,and by this
reference incorporated herein and made a part and parcel hereof with the same intent,purpose and
affect as if said Agreement were set forth herein verbatim.
WHEREAS,the Board now possesses fee title to a 49.5-foot wide right of way,centerline of
which being the west line of the South 1/2 of Section 23, Township 31 North, Range 22 West in
Cities of Centerville and Lino Lakes, Anoka County, Minnesota (the"Premises"); and
WHEREAS,Permittee desires permission to enter upon certain portions of the Premises to
therein install a 48-inch culvert; and
WHEREAS,the Board is willing to grant said permission to the Permittee consistent with
requirements and safety of the works of the Board.
NOW, THEREFORE, BE IT AGREED, in consideration of the mutual promises and
agreements of the parties hereto:
That subject to all terms and conditions contained in said Agreement between the parties
hereto made and entered into the 9th day of June 1966, the Board hereby grants to Permittee
permission to enter upon portions of said Premises and to there within install,maintain and carry out
all Board approved operations in respect to the following:
IC•\USERS\TBENDER\APPDATA\LOCAL\MICROSOFnWINDOWS\TEMPORARY INTERNET
FILES\CONTENT.OUTLOOK\9NJG4319\CENTERVILLE RIDER 02-25-
15 14 10.DOG
1. Permitted Activity
Install and maintain a 48-inch Reinforced Concrete Culvert spanning the complete width
of the Premises approximately 920 feet south of LaMotte Drive as shown on Exhibit"A",
attached hereto and incorporated herein.
2. Conditions
All work shall be performed in accordance with good engineering practices and in
accordance with approved plans for the CSAH Reclaim/Overlay and Reconstruction
Project on file in the offices of Board and City.
3. Notification
City or City's contractor shall notify Board's Vadnais Supervisor at least 48 hours in
advance of permitted activity to schedule inspection and coordination of work. Board's
Vadnais Supervisor may be reached between the hours of 8 a.m. - 4 p.m. at 651-775-
6192, except on weekends and holidays.
4. Insurance
Section 30 of the June 9, 1966 Agreement is hereby amended to require that the City's
contractor name the City of Saint Paul,the Board of Water Commissioners of the City of
Saint Paul, and their officials, employees, agents and representatives as additional
insureds with primary coverage on a noncontributory basis under its commercial general
liability policy,with a coverage limit of at least$1.5 million per claim and$2.0 million
aggregate.
5. Liability
If during the course of construction, pursuant to the plans on file in the offices of the
Board and the City, employees, contractors or facilities of the Board cause loss or
damage to the City's employees contractors or facilities the Board shall be responsible
for its negligent or intentional acts or omissions.
This Agreement is made and executed pursuant to and under the authority of Resolution
numbered 15-XXX adopted by the Board of Water Commissioners of the City of Saint Paul on the
10`h day of March, 2015, a copy of said Resolution being annexed hereto and by this reference
incorporated herein and made a part hereof the same as if set forth verbatim.
[Remainder of page left intentionally blank.]
C\USERS\TBENDER\APPDATA\LOCAL\MICROSOFT\WINDOWS\TEMPORARY INTERNET
FILES\CONTENT.OUTLOOK\9NJG4319\CENTERVILLE RIDER 02-25-
15
IN WITNESS WHEREOF, the parties hereto have executed these presents in triplicate
the day and year first above written.
Approved: CITY OF CENTERVILLE, MINNESOTA
By
Mayor
By
City Clerk
Approved: BOARD OF WATER COMMISSIONERS
CITY OF SAINT PAUL, MINNESOTA
By
Stephen P. Schneider, General Manager Matt Anfang, President
Saint Paul Regional Water Services
Approved as to form: By
Mollie Gagnelius, Secretary
By
Lisa Veith, Assistant City Attorney Todd Hurley, Director
Office of Financial Services
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Teresa Bender
From: Mike Ericson
Sent: Wednesday, February 25, 2015 10:13 AM
To: Teresa Bender; Paul Palzer
Subject: FW:Thursday's Steering Committee Mtg.
FYI...
From: Pat Devaney [mailto:pat.devanev@centennialfire.ore]
Sent:Wednesday, February 25, 2015 7:25 AM
To:Jeff Reinert;Tom Wilharber; 'Matt Percy(mpercv(@comcast.net)'; 'Richard Runbeck'; Dave Roeser; Rob_Rafferty;Jeff
Paar; D Love; 'Dave Kelso'; 'Jim Keinath'; Mike Ericson;Jeff Karlson;John Swenson
Cc:David Bruder
Subject: FW:Thursday's Steering Committee Mtg.
Good morning steering committee members.The meeting for tomorrow evening has been cancelled. Please see
Administrators Karlsons message regarding the cancellation.
The next regular meeting of the steering committee is April 91h 7pm at Centennial Fire Station 2
Have a great day
From: Jeff Karlson
Sent: Tuesday, February 24, 2015 10:02 AM
To: Pat Devaney
Cc: 'JIM KEINATH'; 'Mike Ericson'
Subject: Thursday's Steering Committee Mtg.
Hi Pat,
Please send a notice to the steering committee members that Thursday night's meeting is cancelled. I notified Jim and
Mike that there is really no point to meet on Thursday night given the position of each side. Lino Lakes has to be
operational by January 1, 2016 in order to receive state fire aid in 2017. We acknowledge that Lino Lakes will be
responsible for its share of the CFD budget through January 30,2016.
Jeff Karlson—City Administrator
City of Lino Lakes
600 Town Center Pkwy
Lino Lakes, MN 55014-1182
651-982-2405
651-982-2499 fax
ieff.karlson@ci.lino-lakes.mn.us
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