HomeMy WebLinkAbout2015-03-04 P & R Packet CITY OF CENTERVILLE
PARKS & RECREATION AGENDA
Wednesday, March 4,2015—6:30 p.m.
I. CALL TO ORDER
1. Roll Call
II. SET AGENDA
III. APPEARANCES
IV. CONSIDERATION OF MINUTES
1. Parks & Recreation Committee Minutes of February 4,2015
V. COMMITTEE BUSINESS
1. Appointment of Chair& Vice-Chair
2. Music in the Park—Contracts have been forwarded, 1 Returned
3. Staff Memo - $15,000 & Park Dedication Fees
4. Staff Memo - Financials
VI. UPDATES
1. Council Updates—Council Member Steve King
2. Music in the Park—Contract Forwarded, 1 Secured
3. Purchase of Basketball Equipment—P. Palzer
On-Going Items
VII. ACTION ITEM(S) REVIEW
1. Fete des Lacs—Lions Softball/Kickball Tournaments (July 17— 19,2015)
2. Festival of the Lakes—5K, 8K& Kids Free Fun Run,Parade & Fireworks (July 25,2015)
3. Res. #15-004—Appointment for 2015
VIII. ADJOURNMENT
*REMINDERS**
Planning&Zoning Commission Meeting—March 3, 2015, 6:30 p.m. (Council Chambers) (P.11. CUP 6845-20`h
Avenue S. Ultimate Martial Arts Studio, Schedule P.H. 6995 — 20`x' Avenue CUP HVAC Company— Mechanical
Air Systems, Inc.
Parks &Recreation Committee Meeting—March 4, 2015, 6:30 p.m. (Council Chambers)
City Council Meeting—March 11, 2015, 6:30 p.m. (Council Chambers)
City Council Meeting—March 25, 2015, 6:30 p.m. (Council Chambers) (Information Meeting SWPPP/MS4
City Council Meeting—April 8, 2015, 6:30 p.m. (Council Chambers)
City Council Meeting—April 22, 2015, 6:15 p.m. (Council Chambers) (Board of Appeal & Equalization)
Shake Your Shamrock 5, 8K's & Kids 1/3K Walk/Runs - March 15, 2015, 7:00 a.m. — 1:00 p.m./Kelly's Korner
Sponsor(Around Centerville Lake and Out and Back)
Fete des Lacs 5, 8K's & Kids Fun Run—July 25, 2015 (Around Centerville Lake and Out and Back)
Out Run Homelessness, 5, 8K's & Kids Run/Walk— September 19, 2015 (Around Centerville Lake and Out and
Back)
PARKS AND RECREATION COMMITTEE
Wednesday, February 4, 2015 —6:30 p.m.
Pursuant to due call and notice thereof, the Parks & Recreation Committee of the City of
Centerville held a scheduled meeting on February 4, 2015 at the City Hall location.
Present: Chairperson Jon Grahek
Vice Chairperson Kevin Waeghe
Committee Member Kevin Amundsen 0 Q
Committee Member Chris Bettinger 0
Committee Member Brian Peterson b pp Committee Member Charles Reinhardt O
Committee Member Suzanne Seeley
Also Present: Council Member, Steve King
Public Works Director, Paul Palzer
Linda Neudecker, Recording Secretary
I. CALL TO ORDER
Chairperson Grahek called the February 4,2015 Meeting of the Parks&Recreation Committee to
order at 6:34 p.m. in the Council Chambers at City Hall.
Roll Call—see above
II. SET AGENDA
There were no additions to the agenda.
III. APPEARANCES—Tom Lee
Mr. Lee, Coordinator of Music in the Park, gave the Committee a report on the status of
the event. Mr. Lee stated that there are nine (9) bands scheduled for each week from
June 2 through July 28. Mr. Lee has requested that the Committee consider an increase
in the budget from $2,200 to $2,700 to ensure that all expenses are covered. Mr. Lee
stated that the committee approved the purchase of three (3) XLR cords in 2014,
however, they have yet to be purchase and he intends on purchasing them prior to the
event commencement. Mr. Lee estimated cost to be approximately $50. Mr. Lee
reported that he may have an opportunity to obtain some rolling cases for the PA
system/audio equipment at no cost. Mr. Lee is still exploring the option for a "Jam" in
conjunction with the Music in the Park program, however he would need access to a
stage, canopy and possibly provide concessions. Discussion ensued regarding fireworks
and the distribution of flyers at the several water ski shows that will be taking place prior
to the event.
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Motion was made by Committee Member Peterson seconded by Committee
Member Amundsen to recommend to the Citv Council to increase the P & R budget
line item for Music In the Parks from $2,200 to $2,700. which would include the
annual ASCAM fee. All in Favor. Motion carried.
IV. CONSIDERATION OF MINUTES
Motion was made by Committee Member Peterson, seconded by Committee Member
Bettinger to approve the January 7, 2015 minutes with the following correction: on nage 2
under V. Committee Business 3 last Paragraph change April 188th to Anril 18th All in
favor. Motion carried.
V. COMMITTEE BUSINESS
1. Music in the Park—Mr. Tom Lee
See Appearances - above
2. Centennial Soccer Club—requesting use of Acorn & LaMotte ball fields
A Park Facility Permit Application was received from Mr. Matt Koehn, contact
person for the Centennial Soccer Club, requesting the use of the soccer fields and
facilities at Acorn Park (south area-open field) along with the Laurie LaMotte
Memorial Park (fields 1, 2 & 11) from April 1 through July 31, 2015 and from
August 1, 2015 through October 30, 2015; Mondays through Fridays from 5:00
p.m. until dark.
Following discussion, it was determined to have staff forward a letter to Mr.
Koehn requesting a definitive schedule with the dates, times and specific fields
they desire to utilize. The uses of the majority of these fields have also been
requested by the Centennial Lakes Little League (letter to also be sent to them)
and there has not yet been a request from the football clubs/leagues.
3. Platting of 7087—20th Avenue South—Park Dedication Fees
The committee received a memo from Staff explaining that Council would be
discussing this matter. Staff explained to the Committee that previous
Administrator Larson was under the impression that due to City Code Chapter
153.15B the committee would be receiving park dedication fees from this
platting/subdivision. The memo explained that the platting/subdivision was
necessitated by retaining property to maintain the water tower rather than a
residential subdivision. City Staff obtained an opinion on the matter from Legal
Counsel who stated that the City does not have to pay itself. The committee
requested that the amount of park dedication fees potentially obtained from this
platting/subdivision be forwarded to them via email along with Council Liaison
King. Consensus of the Committee was to obtain information from Council on
their action.
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4. Centerville Lions 32"d Annual Fishing Contest—Lynn Johnson Memorial
This event will be held on Saturday, February 21, 2015 from 11:00 am to 2:00
p.m. on Centerville Lake by the Anoka County Rice Creek Chain of Lakes beach.
The Lions are looking for additional volunteers to help with this event.
VI. UPDATES
1. Council Updates—Council Member Steve King
Council Member King reported that Council has scheduled a Joint Work Session
with Committee/Commission Members on Wednesday, February 25, 2015 at
approximately 7:00 p.m. to discussion 2015 goals.
Council Member Steve King reported that Council recently appointed him to the
Anoka County Fire Protection Council and that he attended a recent Northeast
Metro Groundwater Management meeting sponsored by the DNR. Council
Member King stated that he obtained a copy of the Area Plan.
2. Skate Nights/Bonfire
Saturday,January 10, 2015—members of the committee reported that the event
was well attended with approximately 100 individuals participating.
Saturday, February 7, 2015 —members of the committee reported that the event
will be held in conjunction with the hayride, bonfire, refreshments, popcorn and
hot cocoa. Committee Member Peterson inventoried the supplies and would
purchase additional items if needed prior to the event. It was anticipated that the
temperatures for the event would be in the high 20's/low 30's.
The committee reported that The Citizen has publicized an article regarding the
event and information has been included in the school's Friday Flash at the end of
January. Committee Members noticed that the event information had been posted
on the reader board in front of City Hall and volunteers would be posting flyers at
various locations.
Committee Member Grahek will obtain a check from Staff for same day payment
for the Bunker Hills Stables (hayride). Committee Member Amundsen will
coordinate with Mr. Tom Lee to pick up pallets to be used for the bonfire.
It was discussed to contact the Citizen or another person to take photos of this
event, as well as contacting North Metro TV to film it. Possibly these forms of
promotion could be used during the Music in the Park events.
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2. Purchase of Basketball Equipment—Mr. Paul Palzer
Subsequent to lengthy discussions regarding this item, Mr. Palzer was authorized
to purchase a rectangular, 42" x 72", polycarbonate/acrylic backboard and post
which needs to be 10' tall. It will be installed in the spring but no later than May.
VII. OTHER
There were no updates regarding:
* Request for the Festival of the Lakes regarding the number and location of portable
toilets or date change.
* Playground Fall Zone Material
* P & R Committee Member Reappointments
* Complete safety check of the rink area and repairs if deemed appropriate.
VIII. ACTION ITEMS
Items that have been completed will be removed; some remain open and additional items were
added if necessary. A revised Action Item List, as of the February 4, 2015 meeting will be
included with the minutes to be approved.
Items that have been completed as of February 4, 2015 will be removed:
e These include item numbers: 14-026, 14-027, 14-028 14-029 14-030 14-031 15-002 15-004
Items that are to be deleted as of February 4. 2015 will be removed: NONE
Corrections/Revisions:
14-001: Assigned person—T Bender to develop letters for J. Grahek to sign& change date to:
ASAP
14-012: Verify status with Staff
14-024: Correct spelling of Chominix to Chomonix
14-032: Change contact person from M. Ericson to T. Bender and change date from Jan.2015
to ASAP¬ify P&R Committee Members&Council Member King via email.
15-003: add"see wording in Motion from 1-7-15 P&R meeting minutes"
Items to be added are:
15-005: Letter to Centennial Soccer Club (see wording under on page 2 of the February
minutes);T. Bender; ASAP
15-006a: Possible park dedication fees — 7087 — 200' Avenue South Subdivision: T Bender;
ASAP,&email response
15-006b: Provide current ordinance pertaining to Park Dedication Fees in the March packet; T.
Bender,by March 4,2015 meeting
15-007: What do the Lions need for volunteers (positions)?; staff, ASAP —email to committee
members
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15-008: J. Grahek to check with T. Bender regarding obtaining a check for payment to Bunker
Hills Stables; on February 5 or 6, 2015.
15-009: Send information on how to use the drop box(send link please);T. Bender; ASAP
15-010: Check with North Metro TV regarding covering future events such as the 5k & 8k
Runs, Music in the Park, etc. TBD/TBD
15-011: Provide two (2) pocket folders (any color) for each committee member; L. Neudecker
or T. Bender; ASAP
Items that are priority items and need to be done ASAP are item numbers: O1 a-O 1 e, 02, 03
Change dates to Ongoing: NONE
IX. ADJOURNMENT
Motion was made by Committee Member Peterson, seconded by Committee
Member Grahek to adiourn the meetinz at 8:34 a.m. All in favor. Motion carried
Submitted by: Linda Neudecker, Secretary
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ACTION ITEMS
PARKS RECREATION
Assigned
# Item Person Date Status
Kiosk - Cornerstone Park- Create Inserts for Kevin
12-013a Kiosk Waeghe On-Goin O en
Kiosk @ Cornerstone Park- Remove All
Outdated Materials &Replace Seasonal
12-013b Programs/Events Kevin Waeghe On-Going Oen
Plan to Address Signage for Indian Mound-
Belongs to Anoka County, is 4,000-5,000
years old (Check w/MN Archeologist Austin
Jenkins more info., i.e. tribe) &dollars
13-028 available from Legacy Funding S. Seeley On-Going Open
Plan for Parks Irrigation - See Improvement
13-029 Projects P &R On-Going Open
Send request to these organizationsfor
donation of funds (Dead Broke, Centennial
Youth Hockey, Shake Your Shamrock/Front
Runner& Centerville Lions Club) to be used
14-001 for future projects J. Grahek March. - 201 f Open
City/Ski Club Purchase of St. Paul Water ALL MOST
14-012 District- in 2015 budget? Staff On-Going COMPLETED
K.
Amundsen/Sta
14-016 Park Use Application Forms - Uniformity ff On-Going Open
Estimate of Cost- Electrical Services at
14-020 LaMotte Pavilion- Waiting on bids P. Palzer ASAP Open
Music in the Park - Purchase cords,
equipment cases, 8'banner and adapters
14-022 from 1/4" to XLR for speakers T. Lee Open
Promotion for Music in the Park- Request
to Place Flyers in Anoka County Park
14-023 (Wargo, Campground& Beach) for 2015 Staff Jan. - 2015 Open
Promotion for Music in the Park -
Distribution of Flyers in Anoka County Park
(Wargo, Campground&Beach) & S. Seeley&C.
14-024 Centerville Parks &Chomonix Golf Course Bettinger May-2015 Open
Promotion for Music in the Park - June&July-
14-025 Distribution of Flyers @ Water Ski Shows P &R 2015 Open
14-026 Bunker Stables Contract - February 7, 2015 Staff COMPLETED
14-027 1 School District Start Date 2015 B. Peterson jJan. - 2015 10pen
Following February 4, 2015 Meeting Page 1
ACTION ITEMS
PARKS RECREATION
Skate Night - Put on Agenda for January 10,
14-028 2015 &February 7, 2015 Staff Dec.-2015 Open
Promotion of January 10, 2015 Skate Night-
(Expand to include other winter activities,
i.e. mini-winter carnival during the day,
14-029 music, etc.) P &R Dec. - 2014 Open
14-030 Contact Citizen for article for Skating Party Staff Dec. - 2014 COMPLETED
Notify Charles of upcoming meetings -
14-031 include on email list if not already Staff ASAP COMPLETED
Inquire About Park Dedication Fees - (PUD
14-032 Old Waterworks Site) T. Bender ASAP COMPLETED
North End of Rink - Increase Height of
15-01 a Fence (Some Gaps in Fence) P. Palzer ASAP Open
North End of Rink - Gap Between Fence&
15-01b Boards P. Palzer ASAP Open
South End of Rink- Increase Amount of
15-01 c Fencing on Either Side of Current Fence P. Palzer ASAP Open
East Side of Rink- Broken Screw(s)
15-Old embedded in exterior side of boards P. Palzer ASAP Open
Warming House-Replace Incandescent and
15-Ole CFL Lights w/LED Lights P. Palzer ASAP Open
South Side of Rink- Door to Rink Should
15-01 f be Replaced; is Extremely Rusty P. Palzer ASAP Open
Warming House to Rink - Add Additional
15-01 g Rubber Mats P. Palzer ASAP Open
15-02 Reader Board Promote Skate Night Staff 2/2/2015 COMPLETED
Letter to Centennial Lakes Little League-
Inform them of Centerville Road
Construction, Request Tenative Schedule
15-03 and need to work with others Staff 2/23/2015 COMPLETED
Committee Requested the Project List be
15-04 Provided for the Monthly Meetings Staff ASAP COMPLETED
Letter to Centennial Soccer Club-Request of
Schedule, dates,times, specific fields of use
15-05 &need to work with others Staff 2/23/2015 COMPLETED
Committee Request for email amount of
park dedication fees - subdivision/plat of
15-06 7087 - 20th Avenue South- $3,806 T. Bender 2/13/2015 COMPLETED
15-07 What do the Lions need for volunteers T. Bender 2/13/2015 COMPLETED
Obtain Check for Bunker Stable -Hay Rides J. Grehek&
15-08 (2nd Annual Ice Skating Party) T. Bender 2/6/2015 COMPLETED
Following February 4, 2015 Meeting Page 2
ACTION ITEMS
PARKS RECREATION
Send Information Regarding Dropbox to
15-09 Committee Members T. Bender 2/4/2015 COMPLETED
Check w/North Metro TV regarding
covering future events such as the 5K& 8K
15-10 Runs,Music in the Park, etc. TBD TBD Open
Provide two-pocket folders(any color) for L. Neudecker
15-11 each Committee Member or T. Bender INot Needed DROP BOX
Following February 4, 2015 Meeting Page 3
PARK IMPROVEMENT PROJECTS—5 YEAR PLAN
AMOUNT/
TARGET FUNDS ESTIMATED
YEAR PROJECT LOCATION RESERVED? COST COMMENTS
2014-2015 Basketball Court LaMotte Park Yes 3,800-4,500 Hockey Rink
2015 Irrigation Hidden S ring Park No
2015 Irrigation Acorn Creek Park No
2015 Irrigation Corner Stone Park No
2015 Irrigation McBride Park No
2015 Drinking Fountain LaMotte Park No 10,000
2015 Drinking Fountain Acorn Creek Park No 9,500
2015 Drinking Fountain McBride Park No
2015 1 Electrical Improvements jLaMotte Park No
COMPLETED PROJECTS
July,2014 Park Benches
a. 2 @ Trailside Park along trail
b. 1 @ Eagle Park Tennis Court by tennis court
c. 1 @ LaMotte Park Volleyball Court by volleyball court
d. 1 LaMotte Park Playground by playground
Sept., 2013 Volleyball Court-LaMotte Park
October 1,2014
TO: Parks & Recreation Committee
FROM: Staff
SUBJECT: $15,000 Allocation from General Fund & Park Dedication Fees
DATE: February 27, 2015
Some of you may or may not have attending the Joint Work Session with Council and the Planning & Zoning
Commission this Wednesday evening so I just wanted to give you a heads up on what has happened.
Included with your packet are Council's 2015 City Focus Goals and 2015 Ongoing Priorities. Please review
them and if you have questions, please forward them to Mike Ericson, City Administrator at:
mericsongcentervillemn.com. At this same meeting Council was provided with the Parks & Recreation
Committee's Park Improvements—5 year plan.
As you are aware, Council felt that park dedication fees should not be paid by the City on the subdivision/lot
split of City owned property for 140' x 140' of property for water tower maintenance purposes located at 7087
—20th Avenue South ($4,100). However, a subdivision/lot split for 6995 —20th Avenue South was reaffirmed at
Council's meeting on Wednesday with a promissory note being provided by the property owners to pay park
dedication fees in the amount of$3,806 from the proceeds of the sale. The property owners have six (6)months
to make payment and if they fail to do so $3,806 plus interest will be assessed to their property taxes. The
Committee will receive $3,806 when the promissory note is satisfied or when it is placed on the taxes for 2016.
The owners of the property did not have the funding up front to pay the fees and requested an avenue to pay the
fees from the proceeds of a sale anticipated shortly following recording of the plat with the County and
Mechanical Air Systems, Inc.'s ability to secure a Conditional Use Permit from Council.
The Committee requested that the portion of the City's Code that contained language regarding park dedication
fees and the fee schedule be provided to them. On February 20, 2015 via email both of these items were
provided to Committee Members and Council Liaison King. This section will be receiving additional review by
Council to provide clarification as to what time the City receives park dedication fees (in the past they have
been received from the developer) for a new subdivision not with a building permit as per the Code refers. A
building permit would be fine for a vacant lot/undeveloped lot not covered by a subdivision/platting or
previously paying these fees. The Code needs to address commercial/industrial subdivisions/platting as it
currently does not and the fee schedule does. These two documents need to be in alignment.
Council addressed the Parks & Recreation Committee's $15,000 allotment, park dedication fees, fee schedule
and alignment with City Code, and hockey rink fencing concerns within their 2015 City Focus Goals.
TO: Parks& Recreation Committee
FROM: Staff
SUBJECT: Financials
DATE: February 27, 2015
The City is in the midst of its 2014 Audit. Until such is completed, no financial data will be provided.
2015 CITY FOCUS GOALS
DESCRIPTION OF GOALS TARGET DATE FOR
COMPLETION
1 Economic Development- Business Retention & Growth
a. Maintain active relationships with all businesses in Centerville
allowing for open input of economic conditions, available
City resources, future plans (i.e., expansion/relocation)
b. Collaberate with Quad Area Chamber of Commerce,
neighboring communities, Anoka County, etc. to assist in
increased knowledge of projects affecting city
c. Maintain database of stock of commercial/industrial
properties (MNPro, MetroMSP, DEED &Greater MSP)
for potential suitors and market with real estate brokers
d. Utilize financial advisor,bond counsel, DEED, Met. Council
and all economic development tools (TIF, tax abatement, grants,)
to attract new business to Centerville
e. Review use of EDA to promote Centerville's attributes (lakes,
small town feel, transportation/easy access, internet/broadband
availability, etc.)
f. Review and update downtown redevelopment plan
2 Infrastructure
a. CSAH21 - Work w/County and residents to complete successful
reconstruction(financial and progress updates)
ib. Pavement management - continued funding and review
c. Ensure existing systems (water, sewer, storm sewer, snow plowing
policy/route) are in order and can be sustained through fees
d. Continue grant submissions for municipal connections
e. Storm Water Management policies and procedures
3 Public Safety
a. Centennial Fire District- work w/member cities
b. CLPD Police Commission- work w/member cities
4 Comprehensive Plan Implementation
5 Water Conservation
a. Storm Water Irrigation - monitor
b. Water rate conservation -review fee structure
c. Education, encouragement, incentives
d. Collaboration on water supply-NE Water Summit&MN DNR
6 Parks & Recreation
a. Identify and complete missing trail links
b. Hockey Rink Fencing
c. Identify funding sources like grants &donations
ld. Council Budgeted $15,000 in 2015
e. Park Dedication Fees - ReviewFee Schedule/Ali w/Code
2015 ONGOING PRIORITIES
DESCRIPTION OF PRIORITY TARGET DATE FOR
COMPLETION
1 Maintain Quality Staff
a. Continue training and education
b. Establish internship program
c. Adequate resources and equip. - including technology
2 Commission/Committee Collaboration
a. Maintain communications and interaction between Council Members,
Staff and Commission/Committee Members
b. Training - LMCIT, LMC &APA
c. Recruit qualified citizens to serve and lead Commissions/Committees
3 Continue to Build Diverse and Stable Tax Base
Ia. Pavement Management Program
b. Collaberate with neighboring communities including Hugo
to continue sharing services
4 Community Outreach
a. Re-establish newsletter,revisit website, establish Facebook presence,
Twitter, establish cable t.v. show, Lions, establish Yellow Ribbon
network,recreational & civic organizations
b. Build relationship with civic organizations, (i.e. Lions, Church)
Hugo Business Association)
c. Build &maintain relationships with local businesses
d. City bus tour w/Council, Commissions and Staff
5 Maintain Legislative Relationships
a. League of Minnesota Cities/Metro Cities
b. County Commissioner, State Senator, State Representative&
U.S. Congress &U.S. Senate
6 Build & Maintain Regional Partnerships
a. I-35W/E Coalition,Northeast Metro Water Summit, St. Paul
Regional Water, Metropolitan Council, School District, RCWD,
State &Fed. Agencies
CITY OF CENTERVILLE
RESOLUTION#15—004
A RESOLUTION AUTHORIZING APPOINTMENTS FOR 2015
THE CITY OF CENTERVILLE RESOLVES:
WHEREAS,the City Council of the City of Centerville met January 14,2015 at City
Hall and Mayor Thomas Wilharber, Council Members Fehrenbacher, Love,Paar&King
were present; and
WHEREAS,the City Council of the City of Centerville discussed appointments for the
2015 year; and
THE CITY OF CENTERVILLE HEREBY RESOLVES,the following person(s) are
hereby appointed to the named positions:
Acting Mayor—Council Member Paar
Anoka County Fire Protection Council —Council Member King,Alternate Council
Member Fehrenbacher(Meet Qtrly.)
Centerville Centennial Fire District Steering Committee Members—Council Members
Wilharber,Paar and Love(Qtrly. Commencing In January,3'd Thursday of Month, 6:00
p.m. Station 2, 7741 Lake Drive, Lino Lakes)
Check Signing Authority—Mayor Thomas Wilharber, Council Member Paar and City
Administrator Ericson
North Metro Telecommunications Commission Representative—Council Member King
North Metro Telecommunications Commission Representative Alternate—Council
Member(Fehrenbacher Q d Wednesday of Every Month,6:00 p.m., Spring Lake Park
City Hall, 1301 —81s`Avenue N.E.,Spring Lake Park)
*Centennial Lakes Police Department Governing Board—Mayor Wilharber, Council
Member Fehrenbacher&Alternate Council Member Paar(Qtrly. Unless Otherwise
Determined by Governing Board, 7:00 p.m. Centennial Lakes Police Department, 54 N.
Road, Circle Pines)
Rush Line Corridor—Mayor Thomas Wilharber/Council Member Paar(Qtrly., 3:30 p.m.,
White Bear Lake City Hall,4701 Highway 61 N,White Bear Lake)
135 W/E Coalition—City Administrator Mike Ericson (Northeast Corridor)&Mayor
Wilharber, Council Member Fehrenbacher and others Council Members As Schedules
Allow(Qtrly. 7:00 p.m. Hugo City Hall Oneka Room, 14669 Fitzgerald Avenue N.,
Hugo)
Weed Inspector—Mayor Thomas Wilharber
*One of these members serves on the Citizen Corp.Council
COMMITTEES/COMMISSION
Economic Development Authority
1. Committee Member
2. Committee Member Michelle Lakso
3. Current Members of Council
Parks & Recreation Committee (I't Wednesday of Month,6:30 p.m. Council
Chambers)
1. Chairperson Jon Grahek
2. Committee Member Kevin Waeghe
3. Committee Member Chris Bettinger
4. Committee Member Kevin Amundsen
5. Committee Member Brian Peterson
6. Committee Member Charles Reinhardt
7. Committee Member Suzanne Seeley
Council Member Liaison—King
Planning&Zoning Commission (1`t Tuesday of Month,6:30 p.m. Council
Chambers)
1. Chairperson Darrin Mosher
2. Commission Member Matthew Montain
3. Commission Member Russ Koski
4. Commission Member James Flint
5. Commission Member Thomas Wood
6. Commission Member Nick Twohy
7. Commission Member Mark Haiden
Council Member Liaison—Council Member Love
STAFF/CONTRACTED SERVICES
Animal Control—Otter Lake Animal Care Center/Centennial Lakes Police Department
Escort
Attorney—Smith& Glaser
Assessor—Ken Toltzman
Auditor—Abdo,Eick and Meyers,Inc.
Bond Counsel -
Building Official—Paul Palzer
CERT—Michelle Lakso
City Engineer—Stantec
Drainage Ordinance Committee—Staff
Drug Testing/Employment Medical Examinations—Choice Point/Blaine Medical Center
Emergency Services Directors (Civil Defense)
• Pat Devaney
• Jim Coan
• Paul Palzer
Financial Advisor—Northland Securities
Fire Marshall—Pat Devaney
Fire Protection—Centennial Fire District
Housing and Redevelopment Authority(HRA)—Anoka County HRA
Insurance Agent of Record—Paul Steffel Agency
Official Depository—Central Bank
Official Paper—The Quad Community Press
Police Protection—Centennial Lakes Police Department
Recycling Coordinator/Solid Waste Representative—Staff
Senior Transportation Representative—Staff
Solid Waste Advisory Committee Alternative—Staff
Deputy Weed Inspector—Mr. Paul Palzer
Passed by the City Council of the City of Centerville this 14th day of January, 2015.
Mayor,Thomas Wiharber
Attest:
City Clerk,Teresa Bender
STREET WIDTH. The shortest distance between lines of lots delineating the street.
SUBDIVIDER. Any person who undertakes the subdivision of land as defined herein. The
SUBDIVIDER may be the owner or the authorized agent of the owner of the land to be subdivided.
SUBDIVISION. The division of a single lot, tract or parcel of land, or a part thereof, into two or more
lots, tracts or parcels of land.
THOROUGHFARE. A public right-of-way with a high degree of traffic continuity and serving as an
arterial traffic way between the various districts of the city.
TOPOGRAPHY. The detailed description of the features of a relatively small area, also the relief
features or surface configuration of an area.
WATERCOURSE. Shall include channel, creek, ditch, drain, river and stream.
WATERSHED. Rice Creek Watershed District.
ZONING. The reservation of a certain specified areas within the municipality for buildings and
structures for certain purposes with other limitations such as heights, lot coverage and other stipulated
requirements.
DESIGN STANDARDS
§ 153.15 GENERAL.
Subdivision design shall comply with the following general design standards:
(A)Natural features. Existing natural features which would add value to the subdivision and the city, such
as trees, steep slopes, watercourses, historic spots and similar irreplaceable assets, shall be preserved,
insofar as possible, through harmonious design of the subdivision.
(B)Land dedication. In all new subdivisions, ten percent of the gross area subdivided shall be dedicated for
public recreation space, with this ten percent being in addition to property dedicated for streets, alleys,
easements or other public ways. No areas may be dedicated for public use until the areas have been
i approved as being suitable and needed for the public health, safety, convenience and/or general welfare.
When the subdivision is too small for practical dedication of public land or if no land in the subdivision
is suitable for that use, the subdivider shall be required to pay a fee as per schedule in effect per lot
A,— created or ten percent of the subdivision land value, whichever is greater, prior to subdivision; the value
(market)of the land shall be determined by negotiation between city and developer. Lots created in any
manner that is larger than five acres or 300 feet in width shall not be subject to dedication of land for
public use. A fee according to the current schedule will be charged on every building permit issued
pertaining to new housing units for parks and playgrounds.
272 1 Page
Plumbing Permits.....................................................See Exhibit "C"
Electrical Permit Fees..............................................See Exhibit"D"
Demolition Permit&Escrow:
Residential (not required for accessory bldgs. <120 sq. ft.) .$200.00(§150.01)
Escrow...........................................................................$2,000.00 or Letter of Credit
Commercial/Industrial..................Valuation Based w/Minimum
Of.................................................................................... $300.00
Escrow..................................................................................20%of Demo. Cost
Permit Surcharge..................................................... Per State of MN
Chanter 152
Sign Permit Fee:
Wall-mounted sign.................................................................$75.00
- Free-standing sign (In addition to building permit)...............$75.00
�+
Chapter 153
Park Dedication Fees
Land Dedication........................................................... (§153.15)
At option of City-10%of Fair market Value of all property located in the proposed
development or$3,000/unit (whichever is greater)
Commercial/Industrial ................................................$2,175.00/acre
Lot Split/Lot Combination...................................................$200.00 plus legal fees+park fees
Park fees only apply if the lot is split
Preliminary Plat Fee—Application............................$500.00+ deposit of$100.00/Lot or Unit
(City Review will cease if costs exceed fees and deposit is not replenished)
Chapter 155-same as Chapter 156 procedure fees
Chapter 156
Bridges/Structures in easement
Encroachment Agreement.....................................................$100.00(§154.132)
Annual Insurance Monitoring& Inspection...........................$25.00
FencePermit................................................................................$60.00
In Easement—Requires Council Action and Encroach. Agr.$100.00+Recording Fees
PUD Application(§156.251).................................... $500.00+ deposit of$100.00/Lot or Unit
(City Review will cease if costs exceed deposit and deposit is not replenished)
Variance Application (§156.310)...............................................$250.00 +deposit of$500.00
(City Review will cease if costs exceed deposit and deposit is not replenished)
Conditional or Interim Use Permit Application (§156.320)......$250.00 +deposit of$500.00
(City Review will cease if costs exceed deposit and deposit is not replenished)
Page 4 of 17
iCCetory1880 bfanrStreet,('entem&,Jf�'V55038
r<<l]f)�1,ti�1C1� 185, 651-429.3232 or Tay(_651--129-8629
February 24, 2015
Mr. Matt Koehn
Centennial Youth Soccer
649 Arlo Lane
Lino Lakes, MN 55014
Dear Mr. Koehn:
RE: Use of LaMotte Memorial Park & Acorn Creek Park (April 1 — July 31, 2015 &
August 1 —October 20, 2015)Monday-Friday, 5:00 p.m. -Dark
The Parks & Recreation Committee appreciates your prompt submission of your request
for use, however, we have had an additional request from the Centennial Lakes Little
League to utilize all baseball fields at Laurie LaMotte Memorial Park from April 1 —July
31, 2015 from 4:00 p.m. — Dark which could cause areas of overlapping with players.
For this reason, we request that you submit more definitive schedules for the use of the
fields prior to consideration.
If you have any questions or concerns, please do not hesitate to contact myself or
Administrator Ericson.
Sincerely,
Teresa Bender
City Clerk
Enc.
Motion was made by Committee Member Peterson s cond b !Committee
Member Amundsen to recommend to the City Council to increase the P& R budget
line item for Music In the Parks from $2,200.00 to $2.700 which would include the
annual ASCAM fee. All in Favor. Motion carried
IV. CONSIDERATION OF MINUTES
Motion was made by Committee Member Peterson seconded by Committee Member
Bettinger to approve the January 7, 2015 minutes with the following correction: on page 2
under V. Committee Business 3 last-paraegraph change April 188' to April 18t6All in
favor. Motion carried.
V. COMMITTEE BUSINESS
1. Music in the Park—Mr. Tom Lee
See Appearances- above
2. Centennial Soccer Club—requesting use of Acorn &LaMotte ball fields
A Park Facility Permit Application was received from Mr. Matt Koehn, contact
person for the Centennial Soccer Club, requesting the use of the ball S c e r err
fields and facilities at Acorn Park (south area-open field) along with the Laurie
LaMotte Memorial Park (fields 1, 2 & l 1)from April 1 through July 31, 2015 and
from August 1, 2015 through October 30, 2015; Mondays through Fridays from
5:00 p.m, until dark.
Following discussion, it was determined to have staff forward a letter to Mr.
Koehn requesting a definitive schedule with the dates, times and specific fields
they desire to utilize. The uses of the majority of these fields have also been
requested by the Centennial Lakes Little League (letter to also be sent to them)
and there has not yet been a request from the football clubs/leagues.
3. Platting of 7087—20`h Avenue South—Park Dedication Fees
The committee received a memo from Staff explaining that Council would be
discussing this matter. Staff explained to the Committee that previous
Administrator Larson was under the impression that due to City Code Chapter
153.15B the committee would be receiving park dedication fees from this
platting/subdivision. The memo explained that the platting/subdivision was
necessitated by retaining property to maintain the water tower rather than a
residential subdivision. City Staff obtained an opinion on the matter from Legal
Counsel who stated that the City does not have to pay itself. The committee
requested that the amount of park dedication fees potentially obtained from this
platting/subdivision be forwarded to them via email along with Council Liaison
King, Consensus of the Committee was to obtain information from Council on
their action.
2
PARK FACILITY PERMIT APPLICATION
1. Name/Address/Phone Number of Individual or Organization responsible for
making this application:
Matt Koehn(Centennial Soc 649 Arlo Lane
Name Address
651-336-1854 Lino Lakes,MN 55014
Telephone Number City,State&Zip
2. Please describe your event/activity and identify the specific facility/field within
the park you wish to use along with what you are asking from the City:
Acorn Park-South area(open field).
LaMotte Park- 1,2 and 11 areas on the attached map.
This is for the Centennial Soccer Club practices and Developmental programs.
3. What is the number of people that are involved in your event/activity? 25+
4. What City facilities do you wish to use
Acorn Creek Park X Eagle Park
Laurie LaMotte Memorial Park X Hidden Spring Park
(Lighting&Warming House) Trailside Park
An adult may be requested to take
responsibility to lock&unlock restrooms
Cornerstone Park Royal Meadows Park
Tracie McBride Memorial Park City Hall
5. Please list the date or dates and times you propose to use the facilities:
Summer 4/l/15- 7/31/15 Fall 8/1/15- 10/30/15(5 pm to sunset for both seasons
6. Is anyone charged a fee to watch or participate in your event? No
7. Have you used these facilities before? Yes If so,when?
We have used them for the past 6 summers and fall seasons.
8. Are you requesting additional permits or City services? Yes X No
(i.e., Road Closure(s), Temporary Liquor License(s),Fireworks Permit or
Burning Permit, Use of lights, bathrooms or porta potties, Park Buildings)
Please describe
Depending upon the nature of your event,or if you are requesting City services,you may
be required complete a different application and/or make a deposit to cover city costs.
Matt Koehn 1/13/15
Printed Name of Person Signing Date
Signature
Office Use Only
Permit approved by: Date:
Deposit required: $ Receipt#
Form number: 2013.01 PU
Motion was made by Committee Member Peterson, seconded by Committee
Member Amundsen to recommend to the Citv Council to increase the P & R budizet
line item for Music In the Parks from $2,200.00 to $2,700. which would include the
annual ASCAM fee. All in Favor. Motion carried.
IV. CONSIDERATION OF MINUTES
Motion was made by Committee Member Peterson, seconded by Committee Member
Bettinger to approve the January 7.2015 minutes with the following correction: on page 2
under V. Committee Business, 3. last paragraph change April 188th to April 18th All in
favor. Motion carried.
V. COMMITTEE BUSINESS
1. Music in the Park—Mr. Tom Lee
See Appearances - above
2. Centennial Soccer Club—requesting use of Acorn & LaMotte ball fields
A Park Facility Permit Application was received from Mr. Matt Koehn, contact
person for the Centennial Soccer Club, requesting the use of the soccer fields and
facilities at Acorn Park (south area-open field) along with the Laurie LaMotte
Memorial Park (fields 1, 2 & 11) from April 1 through July 31, 2015 and from
August 1, 2015 through October 30, 2015; Mondays through Fridays from 5:00
p.m. until dark.
Following discussion, it was determined to have staff forward a letter to Mr.
Koehn requesting a definitive schedule with the dates, times and specific fields
they desire to utilize. The uses of the majority of these fields have also been
requested by the Centennial Lakes Little League (letter to also be sent to them)
and there has not yet been a request from the football clubs/leagues.
3. Platting of 7087—201h Avenue South—Park Dedication Fees
The committee received a memo from Staff explaining that Council would be
discussing this matter. Staff explained to the Committee that previous
Administrator Larson was under the impression that due to City Code Chapter
153.15B the committee would be receiving park dedication fees from this
platting/subdivision. The memo explained that the platting/subdivision was
necessitated by retaining property to maintain the water tower rather than a
residential subdivision. City Staff obtained an opinion on the matter from Legal
Counsel who stated that the City does not have to pay itself. The committee
requested that the amount of park dedication fees potentially obtained from this
platting/subdivision be forwarded to them via email along with Council Liaison
King. Consensus of the Committee was to obtain information from Council on
their action.
2
tervilfe 18803fain Street,Centem-Ar,W,1VSS038
6S1-429-3232 orFa.,651-429-8629
January 23,2015
Mr. Patrick Mahr
Centennial Lakes Little League
4175 Lovell Road, Ste. #330
Lexington,MN 55014
Dear Mr. Mahr:
RE: Use of LaMotte Memorial Park (April l —August 1, 2015) Monday-Friday, 4:00
p.m. -Dark
The Parks & Recreation Committee appreciates your prompt submission of your request
for use, however, your club has tentatively been approved use by the Parks & Recreation
Committee but not Council due to the fact that we do not have schedules. It should also
be brought to your attention that in years past, we have had numerous organizations
request use of the soccer fields, outfields, etc. at the same time as your request. In the
past your club has always been accommodating to their needs and the Committee would
expect nothing less this year.
Once your schedules have been finalized, please forward them to us and we will let you
know immediately the outcome of Council's consideration and use recommendation.
If you have any questions or concerns, please do not hesitate to contact myself or
Administrator Ericson.
Sincerely,
Teresa Bender
City Clerk
Enc.
V. COMMITTEE BUSINESS
1. Shake Your Shamrock 51C,8K Runs& Kids' 1/3K Walk/Run—
A Special Event Permit Application, including a route map, was received for this
event being held on March 15, 2015. After discussion, motion was made by
Committee Member Peterson,seconded by Committee Member Reinhardt to
recommend to the City Council to approve this application All in Favor.
Motion carried.
A request has been made to Anoka County for permission to place flyers for the
2015 Centerville activities in the Anoka County Parks i.e. Wargo, Campground,
Beach&Chomonix Golf Course.
2. Drinking Fountain—Tabled to March, 2015 meeting
3. Centennial Lakes Little League—requesting use of LaMotte ball fields
A letter was received from Mr. Patrick Mahr, President of the Centennial Lakes
Little League requesting the use of the baseball and softball fields and facilities at
Laurie LaMotte Memorial Park from April 1 through August 1,2015;Mondays
through Fridays from 4:00 p.m. until dark.
After discussion, motion was made by Committee Member Peterson
seconded by Committee Amundsen to recommend to the City Council to
tentatively approve the use of the fields at LaMotte Park contingent upon the
receipt,by the City of Centerville,of a final schedule In addition that a
response letter be sent to Mr. Mahr stating the approximate wording of the
motion and also informing them of possible Centerville road construction_
this summer. All in Favor. Motion carried.
The Little League volunteers have scheduled a park clean-up day for Saturday,
April I Vh with a rain date of Saturday, April Wi.
4. Hockey Rink& Warming House Safety Issues
Committee Member Reinhardt has identified several safety&maintenance issues
pertaining to the hockey rink and warming house,including but not limited to:
Immediate Repairs Suggested:
a. Warming house—replace incandescent and CFL bulbs with LED lights
b. Rink—screw busted off of east side of rink wall
2
47
December 8,2014
Centerville Parks& Recreation Committee
Attention: Jon Grahek
Centerville City Hall
1880 Main Street
Centerville,MN 55038
Dear Jon:
This letter is to request the use of baseball and softball fields and facilities at Laurie LaMotte Memorial
Park for the summer months of 2015 beginning April 1St,2015 through August 1", 2015; Monday
through Friday,from 4:00pm until dark. These fields will be assigned as home fields for the children
who live in Centerville and Lino Lakes that are served by the Centennial Lakes Little League. We will
send you a copy of the game schedules as soon as they are printed so you have a schedule for our
dragging agreement for Laurie LaMotte Memorial Park.
Additionally, we are planning our park clean-up day for Saturday,April 11`h, 2015 with a back-up date of
Saturday,April 18`h,2015.
We would also like to invite the Mayor and members of your Park Board and City Council to stop by your
fields and meet our volunteers cleaning and raking your fields.
We really appreciate our partnership with your city.
if you or any staff members of the City Council or Park Board have any questions or concerns, please feel
free to contact me at(763)780-3836. Thank you for your continued assistance.
Sincerely,
Z'
Patrick Mahr, President
Centennial Lakes Little League
4175 Lovell load Suite 330•I.Psingtun, AIN 55014. 7W3.780.3H:36•l►ttp: centenniallakeslittleletgne.org