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HomeMy WebLinkAbout2015-02-11 CC Minutes - Approved CITY OF CENTERVILLE CITY COUNCIL MEETING February 11, 2015 6:30 p.m. Pursuant to due call and notice thereof, the City of Centerville held their regularly scheduled meeting of February 11, 2015 at City Hall, 1880 Main Street. PRESENT: Mayor Tom Wilharber Council Member Jeff Paar Council Member Steve King (Arrived @ 6:35 p.m.) Council Member D. Love Council Member Ben Fehrenbacher ABSENT: None. STAFF: City Administrator Mike Ericson Legal Counsel Kurt Glaser City Engineer Mark Statz I. CALL TO ORDER Mayor Wilharber called the meeting to order at 6:30 p.m. II. PLEDGE OF ALLEGIANCE III. PUBLIC HEARING 1.None. IV. APPROVAL OF AGENDA Mayor Wilharber stated that there was a replacement page 6 of minutes, added Check #29333- 29341 w/voided Check #29329 & 29334, added page #118a and added X. New Business, Item #2. Purchase Agreement – 1737 Main Street. Motion by Council Member Love, seconded by Council Member Fehrenbacher to approve the Agenda with the above stated amendments. All in favor. Motion passed. V. Review of Bids – 2015 Street Improvement Project Engineer Statz stated that a summary of bids was provided to Council this evening for their review. Engineer Statz also stated that seven (7) bidders participated, he felt that they were competitive bids and Valley Paving, Inc. was the apparent low bidder at $503,900.50. Engineer Statz stated that the bids exceeded anticipated amounts and that discussions should be had with City of Centerville Council Meeting Minutes February 11, 2015 the Finance Director regarding budget and funding of this project prior to Council’s consideration. Engineer Statz suggested that the Finance Director attend the next meeting to discuss this item. Mayor Wilharber stated that the City had received an email from Mr. Mike Steigauf, 7077 Eagle Trail, regarding the completed condition of the roadways that received mill and overlay last year, extremely high property taxes and concern that the property taxes do not pay for roadway maintenance. Mayor Wilharber questioned whether the City had ever worked with Valley Paving, Inc. in the past and Engineer Statz stated that he did not believe so but felt that they were a reputable firm. Council Member King questioned the addendums and Engineer Statz stated that often times clarifications to particular items are made and they are the addendums. VI. APPROVAL OF MINUTES 1. January 28, 2015 City Council Meeting Minutes Mayor Wilharber provided Council Members with an opportunity to amend the presented minutes. Replacement page added date and closed session minutes. Motion by Council Member Paar, seconded by Council Member Love, to approve the minutes of the January 28, 2015 City Council Meeting as presented. All in favor. Motion passed. VII. CONSENT AGENDA 1.City of Centerville January 29, 2015 through February 11, 2015 Claims (Check #29315- 29331) & (Check #29332-29341) w/Voided Check #29329 & 29334 2.Centennial Police Department Claims through January 23, 2015 (Check #10241-10257) 3.Successful Performance Review, Mr. Dan Schmitz/Building Inspection/Maintenance Technician 4. Agreement for Local Assessor Services by & Between the City of Centerville & Kenneth A. Tolzmann, SAMA (February 27, 2015 – February 27, 2019 Services) 5. League of Minnesota Cities insurance Trust ~ Liability Coverage – Waiver Form (Tort Liability) Mayor Wilharber provided Council Members an opportunity to pull items from the Consent Agenda for additional discussion. Council Member Fehrenbacher requested that Item #4 be pulled for additional discussion Motion by Council Member Fehrenbacher, seconded by Council Member Paar to approve the Consent Agenda Items #1, 2, 3 & 5 as presented. All in favor. Motion passed. Council Member Fehrenbacher questioned whether this was just a contract extension, the past years work history along with fees being proposed. Page 2 of 8 City of Centerville Council Meeting Minutes February 11, 2015 Administrator Ericson stated that Mr. Tolzmann has provided the City with his services for the past several years’, is well known for his services and work ethic and his fees have not increased for this contract. Motion by Council Member Fehrenbacher, seconded by Council Member Paar to approve Item #4. Agreement for Local Assessor Services by & Between the City of Centerville & Kenneth A. Tolzmann, SAMA (February 27, 2015 – February 27, 2019 Services) as presented. All in favor. Motion passed. VIII. AWARDS/PRESENTATIONS/APPEARANCES 1.None. IX. OLD BUSINESS 1. Northeast Water Summit and Minnesota Department of Natural Resources Groundwater Management Area Project Administrator Ericson recapped a recent meeting of the Northeast Water Summit held in Hugo on January 29, 2015, he stated that he and the Mayor were in attendance along with many local elected and appointed officials, expressed the necessity for results of scientific study (to be completed in 2016) prior to ordering restrictions on ground water sources and possible major funding of water supplies to the north and east suburbs, inclusion of the League of Minnesota Cities lobbying efforts and involve Metro Cities. Administrator Ericson also stated that many believe that Metropolitan Council’s reactions are extremely organized but so many different items are taking place in a very short period of time without funding considerations, alternative avenues for obtaining water resources, etc. rather than investing millions of dollars in piping to obtain water from the Mississippi and pumping to the northeast suburbs. Administrator Ericson reported that he, the Mayor and Council Member King were in attendance at the Minnesota Department of Natural Resources meeting held in Shoreview on February 3, 2015. Attorney Glaser stated that Representative Peter Fischer has already introduced a bill proposing adding increased surcharges, usage fees of private well owners and grant opportunities for communities within the north and east water management area. Attorney Glaser stated that this bill would provide an opportunity for elected officials to testify at hearings and allow shaping of the bill or any bills that may follow regarding the issue. Attorney Glaser also stated that Centerville is unique due to the location of the St. Paul Regional Water’s pump house and how many options that have not been considered but could impact Centerville’s budgets, taxes, recreation, shoreline, etc. and working with and taking the lead from Rep. Linda Runbeck. Administrator Ericson stated that included in the packet was the City of Hugo’s resolution denying support for the settlement agreement, unification of northeast metro cities (I35W/E Coalition) and opposition to the implementation of the terms of the settlement agreement. Page 3 of 8 City of Centerville Council Meeting Minutes February 11, 2015 Motion by Council Member King, seconded by Council Member Paar to direct Staff to draft a similar resolution denying support for the settlement agreement, unification of northeast metro cities and opposition to the implementation of the terms of the settlement agreement similar to the City of Hugo’s but very Centerville specific and bring back to Council for consideration at their next meeting. All in favor. Motion carried. Administrator Ericson stated that he will keep Council abreast of all issues pertaining to this matter. 2. Remote Meeting Attendance/Participation Administrator Ericson stated that remote meeting attendance is governed by State Statute, potential equipment costs for providing the services internally, needed free Skype accounts, and the City of Hugo’s policy have been provided in the packet and staff is looking for direction regarding the matter. Lengthy discussed ensued regarding Council Member absences, in state or out of state usage, public notice, a location accessible to the public, etc. Council determined that at this point they are not interested in providing this service internally but would consider it in the future. X. NEW BUSINESS 1. Water Tower Subdivision/Plat – Direction of Whether or Not to Allocate Associated Park Dedication Fees to Parks & Rec. for this Subdivision Administrator Ericson stated that the former Administrator included language regarding park dedications fees in the amount of $4,100 to be paid prior to recording of the Water Tower Plat and Staff is questioning the necessity of paying itself, platting not due to new construction or a buildable lot and it being City owned property. Staff included City Code 153.15 pertaining to park dedication fees, Legal Counsel opinion regarding necessity to pay itself being City owned property and Council’s minutes of November 12, 2014 approving of the platting and P & Z’s Findings and Decision for review. Lengthy discussion ensued regarding City Code, the City paying itself, Parks and Recreation Committee’s limited funding, Council’s previous action to allocate $15,000 in the City’s budget for Parks & Recreation and having the discussion at the goal setting session to follow the regularly scheduled meeting this evening. Motion by Council Member Love, seconded by Council Member Paar to dismiss language contained in the Planning & Zoning Findings and Decision document approved by Council on November 12, 2014 regarding park dedication fees in the amount of $4,100 and not to allocate these fees associated with the platting of this City owned property. Council Member Love aye, Council Members Wilharber, Paar, King and Fehrenbacher nay. Motion failed. Page 4 of 8 City of Centerville Council Meeting Minutes February 11, 2015 Discussion ensued regarding Parks & Recreation’s limited budget, the amount, if any, of the $15,000 allocated within the 2015 budget which may be provided to them and if the entire amount would be provided then the park dedication fees with this plat would not need to be allocated. Motion by Council Member Paar, seconded by Council Member Fehrenbacher to table the item to the next regularly scheduled Council meeting. All in favor. Motion carried. 2. Purchase Agreement – 1737 Main Street Administrator Ericson stated that the City received an offer to purchase the house at 1737 Main Street in the amount of $90,000 and earnest money in the amount of $1,000 was received by the City’s agent, Lou Suski. Administrator Ericson stated that the property was originally listed for $135,000 and then reduced to $125,000. Ms. Darlene Farley, potential purchaser 1737 Main Street, introduced herself to Council and stated that she desired to purchase the home, has met with the real estate agent on two occasions and has placed an offer to purchase the property and abutting parcel for $90,000. Ms. Farley presented Council with a listing of renovations she intended on completed with the residence and felt that the items would also reflect her offer price. Ms. Farley stated that her offer included the vacant parcel abutting the property also. Legal Counsel Glaser explained that the property has been vacant for a period of almost two (2) years. Legal Counsel Glaser stated that the property was previously zoned R-2 and then rezoned M-1 in 2006 making it a non-conforming structure as a residence. The City took ownership of the residence in 2009, leased it to an insurance agent in 2010 which met the zoning requirements and that commercial use ceased in April of 2013. Legal Counsel Glaser also stated that in order for the home to meet proper zoning requirements it and the entire block would need to be rezoned R-2 or M-2 which would involve the Planning & Zoning Commission’s rezoning of the property, public hearings, a comprehensive plan amendment and restructuring of the downtown redevelopment plan along with Council’s approval of same. Lengthy discussion ensued regarding the City’s acquisition of the property from the County, commercial uses of the property, property taxes acquired if owned by someone other than the City, confusion with the realtor regarding the property’s zoning designation, potentials for non-conformities, setback issues, etc. Motion made by Council Member Paar, seconded by Council Member Love to forward this item to Planning & Zoning Commission for their perspective on the potential for rezoning of the property and abutting properties, effects on the downtown redevelopment plan, non-conformities, etc. All in favor. Motion carried. XI. COUNCIL & ADMINISTRATION ANNOUNCEMENTS Administrator Ericson Page 5 of 8 City of Centerville Council Meeting Minutes February 11, 2015 a.City of Lino Lakes Correspondence – Administrator Ericson stated that the City is in receipt of a letter stating Lino Lake’s intent to implement their own fire services as of January 1, 2016. Legal Counsel Glaser reviewed the amended Joint Powers Agreement that was approved previously and at the request of the City of Lino Lakes which stated that they desired to stay with the Fire District until January 30, 2016 rather than their current requested date. Legal Counsel Glaser stated that in 2016 the City of Lino Lakes may have several new members on the Council due to elections who may be unfamiliar with the previous Council’s departure, may not desire that departure and may desire to remain with the current amended JPA or enter discussions to negotiate staying with the Centennial Fire District. Council Member Paar stated that the Fire Steering Committee would be holding a Special Meeting on February 26, 2015 to discuss the matter more indepth. Motion was made by Council Member King, seconded by Council Member Fehrenbacher to forward a letter to the City of Lino Lakes stating that the City has received their letter of intent and will not consider the request until subsequent to the Fire Steering Committee Special Meeting on February 26, 2015. All in favor. Motion carried. b.League of MN Cities Legislative Conference – Administrator Ericson reported that he would be attending the conference on March 4, 2015 and March 5, 2015 and that Staff would be happy to register any Council Member that desired to attend. Mayor Wilharber requested that Administrator Ericson bring back information to the Council from the sessions. c.Engineer Statz informed Council that he and staff recently had a meeting with representatives from Metropolitan Council and Anoka County regarding the replacement of the force main, concerns of the County completing the work on behalf of the Metropolitan Council and both of them entering into a Joint Powers Agreement for the work. d.Engineer Statz stated that discussions with the St. Paul Regional Water Commission continue regarding the replacement of their pipe, their willingness to complete the work but their concern for routine maintenance of the culvert, ditch, etc. Engineer Statz stated that St. Paul Regional Water is currently drafting an agreement for this item and upon its completion it would be forwarded to Legal Counsel and Council for consideration. e.Council Member King stated that he attended his first meeting of the Anoka County Fire Protection Council and was extremely impressed with the elected officials and Fire Chiefs that were active and in participation. Council Member King stated that the meeting involved housekeeping items, explanations of the purpose of the group, Committee reporting, radio training, hazardous materials, funding, training and Centerville’s cost of twenty-five cents (.25) per person. Council Member King reported that he remains to have additional questions for the Council and would report those responses shortly to the Council. Page 6 of 8 City of Centerville Council Meeting Minutes February 11, 2015 Council Member King also stated that the Parks & Recreation Committee is requesting funding from the Council for capital improvement projects for 2015. Council stated that this item would be discussed during the 2015 Goal Setting Session. f.Council Member Fehrenbacher reported that he attending the Centennial Lakes Police Governing Board meeting and stated that due to a sergeant’s relinquishment of that position and returning to a patrol officer, two 2) officers were promoted. Mr. Kris Carlson was promoted to Sergeant and Officer Bill Jacobsen was promoted to Detective. Council Member Fehrenbacher also reported that discussions were held regarding body cameras, standard annual items and incidents. Mayor Wilharber reported that Council Member Fehrenbacher was elected as the Chair of the Governing Board. g.Council Member Paar stated that he had attended a recent Fire Steering meeting, an additional Special Meeting was scheduled for February 26, 2015 to discuss Lino Lake’s request and that he would report back to Council. h.Council Member Love stated that the Planning & Zoning Commission did not have a meeting but a meeting would be held in March. i.Mayor Wilharber reported that the Hugo Good Neighbor Food Shelf would be th holding their 4 Annual Pasta Dinner on Saturday, March 21 at the Hugo American Legion. Mayor Wilharber stated that the Good Neighbor Food Shelf services Centerville and Hugo families that are in need. Mayor Wilharber also reported that Hennepin County recently banned e-cigs from all county owned property similar to their tobacco regulations. Mayor Wilharber recessed the regularly scheduled Council meeting to a scheduled Work Session following a five (5) minutes break at 8:20 p.m. COUNCIL WORKSESSION I. CALL TO ORDER 1. Roll Call PRESENT: Mayor Tom Wilharber Council Member Jeff Paar Council Member Steve King (Arrived @ 6:35 p.m.) Council Member D. Love Council Member Ben Fehrenbacher ABSENT: None. Page 7 of 8 City of Centerville Council Meeting Minutes February 11, 2015 STAFF: City Administrator Mike Ericson Legal Counsel Kurt Glaser City Engineer Mark Statz II. 2015 CITY COUNCIL GOAL SETTING SESSION Administrator Ericson conducted a goal setting session with the City Council. He provided Council with a draft of 2015 City goals using six (6) categories and information consistent with the new City Administrator job description and profile. Good discussion was had with Council and Staff. Council directed staff to modify four (4) goals and provide a final draft for the February 25, 2015 Council meeting. Council directed Administrator Ericson to forward invitations to all Committee/Commission members. Mayor Wilharber re-opened the Regularly Scheduled Council Meeting at 9:10 p.m. XIII. ADJOURNMENT Motion by Council Member Paar, seconded by Council Member Fehrenbacher to Adjourn the Regularly Scheduled Council Meeting of February 11, 2015 at 9:11 p.m. All in favor. Motion passed. Transcribed by City Staff Member Teresa Bender, City Clerk and City Administrator Ericson Page 8 of 8