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Home My WebLink About2015-02-25 CC Minutes - Approved CITY OF CENTERVILLE CITY COUNCIL MEETING February 25,2015 6:30 p.m. Pursuant to due call and notice thereof, the City of Centerville held their regularly scheduled meeting of February 25, 2015 at City Hall, 1880 Main Street. PRESENT: Mayor Tom Wilharber Council Member Jeff Paar Council Member Steve King Council Member D. Love Council Member Ben Fehrenbacher(Arrived at 6:31 p.m.) ABSENT: None. STAFF: City Administrator Mike Ericson Legal Counsel Kurt Glaser City Engineer Mark Statz Finance Director Ellen Paulseth I. CALL TO ORDER Mayor Wilharber called the meeting to order at 6:30 p.m. 11. PLEDGE OF ALLEGIANCE III. PUBLIC HEARING 1. None. IV. APPROVAL OF AGENDA Mayor Wilharber added Check #29357-29364, IX. Old Business, Item #3, Reaffirming Final Platting of 6995—20th Avenue South w/Promissory Note for Park Dedication Fees, and Item#4, CSAH 21 Reconstruction — Sixth Rider, St. Paul Regional Water Agreement (Temp. Access to Install and Maintain a 48' Culvert Within Their Owned 49.5' Right-of-Way). Motion by Council Member Love, seconded by Council Member Fehrenbacher to approve the Agenda with the above stated amendments. All in favor. Motion passed V. APPROVAL OF MINUTES 1. February 11, 2015 City Council Meeting Minutes City of Centerville Council Meeting Minutes February 25,2015 Mayor Wilharber provided Council Members with an opportunity to amend the presented minutes. Motion by Council Member Paar, seconded by Council Member King, to approve the minutes of the February 11, 2015 City Council Meeting as presented All in favor. Motion passed. VII. CONSENT AGENDA 1. City of Centerville February 12, 2015 through February 25, 2015 Claims (Check#29342- 29356) & (Check#29357-29364) 2. Centennial Fire District Claims through February 13, 2015 (Check #6769-6789) w/ Payroll Checks#6761-6768 3. Parks & Recreation Committee Request to Increase Music in the Parks Line Item Budget from $2,200 to$2,700 4. Res. #14-OXX—Approving ICMA Retirement Corporation Deferred Compensation Plan and Trust(457 Plan) 5. Authorize Staff to Advertise for Summer/Seasonal/Public Works Positions(4) Mayor Wilharber provided Council Members an opportunity to pull items from the Consent Agenda for additional discussion. Motion by Council Member Paar, seconded by Council Member Kine to approve the Consent Aeenda as presented. All in favor. Motion passed. VIII. AWARDS/PRESENTATIONS/APPEARANCES 1. Ms. Nancy Johnson, 7260 Unity Avenue, Centerville Lions Representative — Recap 1st Annual Lynn Johnson Memorial Ice Fishing Contest Ms. Johnson thanked staff, Council, sponsors, volunteers, Lion members, Anoka County Parks, Centennial Police & Fire, Waste Management, and Benson Airport's American Young Eagles Club. Ms. Johnson stated that without all of the individuals and businesses the contest would not have been able to take place. Ms. Johnson also stated that 1,100 holes were drilled prior to the contest starting, 974 tickets for holes and 908 raffle tickets were sold, prizes were awarded for the first through thirty fish caught along with the largest one through ten caught. Ms. Johnson stated that the Lions sold out of chili but also sold bouya, chips, hot dogs, coffee, hot cocoa, beer, adult beverages on the ice. Ms. Johnson also stated that people came for all over Minnesota to enjoy the fishing contest but to also patronize local establishments. Mayor Wilharber thanks those that both participated either through attendance, assistance or sponsorships and stated that it was a well-attended event. IX. OLD BUSINESS 1. Review of Bids—2015 Street Improvement Project Page 2 of 9 City of Centerville Council Meeting Minutes February 25,2015 Engineer Statz reminded Council that the City received bids just prior to the last Council meeting, lowest bid was $503,900.50 and the bid included all of the work being completed by the contractor which is different from last year's project where materials and labor were bid separately and Public Works completed some of the smaller work. Finance Director Paulseth noted that the City had $465,000 in special assessments, $90,000 in surplus from 2014 and $200,000 budgeted for streets in 2015. Ms. Paulseth felt that the funding was available even with the obligations outstanding for the CSAH21/Centerville Road project. Ms. Paulseth stated that funds would be utilized from the general fund along with the water and sewer funds associated with that project. Discussion ensued regarding the CSAH21/Centerville Road project and its cost of $700,000, funding coming from $300,000 general fund, $200,000 water fund and $200,000 from the sewer fund, concerns for overruns on the project, concerns for the downtown colored concrete intersection, street maintenance fund balance remaining at $100,000 and $200,000 being budgeted for the upcoming year which could delay further street upgrades and assessment amounts for last year's project($500) versus this year's amount of$525 and $15,000 remaining to be paid from the assessments of last years' project. Discussion ensured regarding the process for determining the assessment amount, the timeframe for accepting the bids, parade route, completion dates, no need for road closures or detours associated with the project and project differences from the previous year and this year not experiencing manhole versus roadway level problems. Motion by Council Member Fehrenbacher, seconded by Council Member Paar to direct Staff to schedule a special assessment public hearing assessing each benefiting property $525 for the 2015 Mill& Overlay Proiect. Discussion ensued regarding raising the levy versus large special assessments to complete projects similar in the future, intent of obtaining all roadways in good condition within its projected period of time, Council Member Love's desire to levy for the projects versus estimating assessments or projecting amounts that may prove to be incorrect or not allow repairs in the future. Council Member Love opposed. Motion passed. 2. Res. #15-OXX—Relating to the Proffered Settlement Agreement by the White Bear Lake Restoration Association Relating to Regionalization of Municipal Drinking Water Supplies & Northeast Water Summit/Minnesota Department of Natural Resources Groundwater Management Area Project. Administrator Ericson stated that at Council's previous meeting, staff was directed to draft a resolution in opposition to the settlement agreement and reflect Centerville's position with the inclusion of the potential for impact on Centerville,Centerville Lake levels,and etc. Page 3 of 9 City of Centerville Council Meeting Minutes February 25,2015 City Attorney Glaser stated that he added the very last bullet point "The unique impact on the City of Centerville from this settlement includes the potential use of the Saint Paul Regional Water Service facilities located in Centerville to pump water out of Centerville Lake to serve the region's needs. The drawdown of Centerville Lake could have negative environmental impacts." Council Member King requested that language be added that the Metropolitan Council designed the regional water supply project and Council concurred. Administrator Ericson stated that if Council desired Staff would forward the resolution to legislators, Metropolitan Council, Minnesota Department of Natural Resources and local representatives from neighboring communities. Motion by Council Member Kinn, seconded by Council Member Love to Approve Res #15-008 and its forwardiny.to appropriate entities. All in favor. Motion passed 3. Reaffirming Final Plat, 6995 — 20th Avenue South with Promissory Note for Park Dedication Fees Lot 1 ($3,806, Center Villa, Second Addition) Attorney Glaser stated that the Lessard's had been given 60 days to file the approved plat, they did not do so due to the existing tenant's financing falling through. Attorney Glaser stated that another buyer is in place, the plat needs to reaffirmed and a requirement of the reaffirmation was that park dedication fees be paid in the amount of$3,860. Attorney Glaser also stated that the Lessard's have requested that they be allowed to enter into the submitted Promissory Note rather than paying the fees up front. Attorney Glaser stated that if the Lessards' fail to comply with the Promissory Note, a lien will be placed against the proceeds of the sale and if a sale does not occur,the$3,860 will be assessed to their property taxes commencing 2016. Administrator Ericson stated that Mechanical Air Systems, Inc., an HVAC company, has shown interest in the property and has submitted for a Conditional Use Permit. Administrator Ericson also stated that the Planning & Zoning Commission would be considering scheduling a public hearing at their next meeting. Administrator Ericson stated that Mechanical Air Systems, Inc. is a reputable company with fourteen (14) employees, Miller Mobile Marine will unfortunately be vacating the property at the end of April and staff has met with the potential buyers regarding their use of the building, outside storage and fire suppression requirements which are not needed. Motion was made by Council Member Fehrenbacher, seconded by Council Member Love to reaffirm Council's previous approval for Final Plat of 6995 — 201Avenue South as submitted and Promissory Note for Park Dedication Fees ($3,860 for Lot 1 Center Villa Second Addition as presented. All in favor. Motion carried. 4. CSAH21/Centerville Street Reconstruction — St. Paul Regional Water Agreement (6th Rider) Allowing for 48" Culvert Installation&Maintenance Administrator Ericson stated that it is critical that this agreement is completed allowing the City's replacement of the culvert that is in disrepair on their property. Engineer Statz stated that Legal Counsel and himself had been working with Mr. Bill Tschida, Unit Supervisor, St. Paul Regional Water Services to obtain an agreement to allow for the replacement. Attorney Glaser Page 4 of 9 City of Centerville Council Meeting Minutes February 25,2015 stated that the City and St. Paul Regional Water Services entered into an agreement in 1966 and that to move forward with the culverts replacement an amendment would need to be obtained from them. Both entities understand that the work needs to be completed, however, financial responsibility for each entity's infrastructure is of major concern. Engineer Statz also stated that this situation is very unique due to the placement of piping above the structure that needs to be replaced and ownership and financial responsibility due to the construction and going forward. Engineer Statz stated that it has been agreed that the Regional Water Service will temporarily suspend their pipe allowing for the replacement of the culvert. Attorney Glaser stated that the original 1966 agreement places all blame and liability for any problems with St. Paul Regional Water Systems' infrastructure on the City but this agreement will make St. Paul Regional Water Systems liable during this construction phase. Mayor Wilharber questioned the use of the City's trailway connecting to the Rice Creek Chain of Lakes Regional Parks trailway during this construction. Engineer Statz stated that the County would be placing detour/trailway closure signage and that it was anticipated to be closed for up to two (2)months. Motion by Council Member Paar, seconded by Council Member Fehrenbacher to approve the submitted 6th Rider to Agreement (St. Paul Rezional Water Systems/City of Centerville) as presented. All in favor. Motion carried. X. NEW BUSINESS 1. Request of Ms. Anna Marple, Tenant, 1965 South Robin Lane, for Deaf Child Signage Administrator Ericson stated that Ms. Marple has provided the City with a formal request for signage within the Royal Meadows Development and that Staff is looking for direction regarding this item. Administrator Ericson stated that it was anticipated that two (2) signs and posts would cost approximately$125/sign. Administrator Ericson suggested that City Engineer Statz and the Public Works Staff work together regarding placement of the signage. Discussion ensued regarding false sense of security with the signage, 30 mile per hour speed limit posting, street's narrowness and inability to exceed 30 miles per hour and Ms. Marple's notification of moving from the City or change in household dynamics when it occurs. Motion by Council Member Love, seconded by Council Member Paar to install two (2) "Deaf Child" signs and posts ($125/sign) with securing an agreement with Ms Marple for notification of moving or change in household dynamics. All in favor. Motion carried 2. Res. #15-009— Supporting the Transfer of Firefighter Service Credits and Pension Assets from the Centennial Fire Relief Association to the City of Lino Lakes Administrator Ericson stated that this item is being brought forth on behalf of the fire fighters due to Lino Lake's decision to leave the Centennial Fire District and allowing those fire fighters that desire to be hired by Lino Lakes the portability of their service credits and pension assets Page 5 of 9 City of Centerville Council Meeting Minutes February 25,2015 that current reside with the Centennial Fire District to be brought to the City of Lino Lakes as of January 30,2015 Motion by Council Member Paar, seconded by Council Member Love to Approve Res.#15- 009 — Supporting the Transfer of Firefighter Service Credit and Pension Assets from the Centennial Fire Relief Association to the City of Lino Lakes as presented. All in favor. Motion carried. Attorney Glaser stated that language is being crafted so that this item can be taken to the legislature for action. 3. Review& Comment—Metropolitan Council's Draft Water Resources Policy Plan Administrator Ericson stated that the Metropolitan Council has requested written comments from the City regarding their plan. Administrator Ericson stated that if Council Members desired they could review the document and submit their concerns to staff but staff would also be reviewing it. Administrator Ericson also stated that the comments were due the middle of March and if he heard of other communities having concerns or adverse requirements involving northern cities he would incorporate them in Centerville's comments. Motion by Council Member Love, seconded by Council Member King to table this item to Council's next regularly scheduled meeting of March 11, 2015. All in favor. Motion carried. XI. COUNCIL & ADMINISTRATION ANNOUNCEMENTS 1. Administrator Report a. City of Lion Lakes Email Correspondence — Administrator Ericson stated that at Council's last meeting Staff was instructed to forward to the City of Lion Lakes its opinion regarding their request to leave the Fire District on January 1 rather than follow the January 30, 2016 date in the amended Joint Powers Agreement for the District. Administrator Ericson also stated that due to Circle Pine's response and the City of Centerville's response to their request, no meeting was needed for February 26, 2015 where they anticipated that they would be voting on the matter. 2. Council &Staff Reports a. Council Member King stated that as he reported previously that Century Link will be competing for cable service customers against Comcast shortly. Mayor Wilharber stated that the City's annual audit has commenced and desired to compliment Ms. Sweeney for her additional work and Ms. Paulseth for her work. Page 6 of 9 City of Centerville Council Meeting Minutes February 25,2015 Mayor Wilharber recessed the regularly scheduled Council meeting to the scheduled Joint Work Session at 7:34 p.m. JOINT COUNCIL WORK SESSION COMMITTEE/COMMISSION I. CALL TO ORDER I. Roll Call PRESENT: Mayor Tom Wilharber Council Member Jeff Paar Council Member Steve King Council Member D. Love Council Member Ben Fehrenbacher Parks &Recreation Committee Member Charles Reinhardt Planning&Zoning Commission Member Mark Haiden Planning&Zoning Commission Member Matt Montain Planning&Zoning Commission Member Nick Twohy ABSENT: None. STAFF: City Administrator Mike Ericson Legal Counsel Kurt Glaser City Engineer Mark Statz II. 2015 CITY COUNCIL GOAL SETTING SESSION Administrator Ericson stated that Committee/Commission members received their invitations to attend on February 19, 2015, conducted a goal setting session with the City Council, Parks & Recreation Committee and the Planning&Zoning Commission. Members of both the Parks & Recreation Committee and the Planning & Zoning Commission offered items to be included in Council's Goals and Council incorporated them. Staff was directed to modify the previously submitted goals accordingly. Mayor Wilharber closed the Joint Work Session at 8:33 p.m. and re-opened the Regularly Scheduled Council Meeting to again Close the Meeting for the Closed Executive Session. XII. CLOSED EXECUTIVE SESSION (Litigation) (8:34 p.m. I. CALL TO ORDER 1. Roll Call Page 7 of 9 City of Centerville Council Meeting Minutes February 25,2015 PRESENT: Mayor Tom Wilharber Council Member Jeff Paar Council Member Steve King Council Member D. Love Council Member Ben Fehrenbacher ABSENT: None. STAFF: City Administrator Mike Ericson Legal Counsel Kurt Glaser City Engineer Mark Statz 1. Sheehy Litigation Attorney Glaser briefed Council on the status of the litigation and requested additional direction regarding proceeding. Mayor Wilharber re-opened the Regularly Scheduled Council Meeting at 9:04 p.m. I. CALL TO ORDER 1. Roll Call PRESENT: Mayor Tom Wilharber Council Member Jeff Paar Council Member Steve King Council Member D. Love Council Member Ben Fehrenbacher ABSENT: None. STAFF: City Administrator Mike Ericson Legal Counsel Kurt Glaser City Engineer Mark Statz The Council authorized Attorney Glaser to appeal the latest district court order. Motion by Council Member Paar, seconded by Council Member Love to authorize anneal of district court action as presented. Mayor Wilharber onnosed. Motion carried XIII. ADJOURNMENT Page 8 of 9 City of Centerville Council Meeting Minutes February 25,2015 Motion by Council Member Love, seconded by Council Member Fehrenbacher to Adiourn the Regularly Scheduled Council Meeting of February 25,2015 at 9:05 a.m. All in favor. Motion passed. Transcribed by City Staff Member Teresa Bender, City Clerk and City Administrator Ericson Page 9 of 9