HomeMy WebLinkAbout2015-04-08 Set Agenda w-Handouts Ctentervift-e
CITY OF CENTERVILLE COUNCIL MEETING AGENDA
Wednesday, April 8, 2015 — Set Agenda = Red
6:30 p.m. or shortly thereafter
OPEN FORUM 6:30 P.M.: An opportunity for members of the public to address the City Council on items not on
the current agenda. Items requiring Council action may be deferred to Staff or Boards and Commissions for research
and future Council Agendas if appropriate. You will be limited to two (2) minutes and we ask that you conduct
yourself in a professional, courteous manner and refrain from the use of profanity. Failure to abide by this policy
may result in the loss of your privilege to speak. Persons wishing to speak will be required to complete a sign-up
sheet and give it to the Mayor or a Staff person prior to 6:15 p.m.
COUNCIL MEETING
I. CALL TO ORDER
1. Roll Call
IL PLEDGE OF ALLEGIANCE
III. APPOINTMENTS/PRESENTATION
1. State Senator Roger Chamberlain
2. Severe Weather Awareness Week—April 13-17,2015
V. PUBLIC INPUT
V. APPROVAL OF AGENDA
VI. APPROVAL OF MINUTES
1. March 25,2015 City Council Meeting Minutes (Pages 1-9)
VII. CONSENT AGENDA
1. City of Centerville March 26, 2015 through April 8, 2015
Claims (Check#29265-29282) (Page 10) & (Check #29283-29291) (Page 10a)
2. Centennial Lakes Police Department Claims through March 31, 2015 (Check
#10320-10333)w/Voided Check#10286 (Page 11)
3. Centennial Fire District Claims through April 2, 2015 (Check#6854-6878)
w/Payroll(Check#6845-6853) (Page 12)
4. Approve the Hiring of Four Public Works Seasonal Employees (Joe Drilling,
James Huisenga,Aaron Brown & Gavin Farley)
VIII. OLD BUSINESS
1. St. Paul Regional Water Sixth Rider to Agreement (Pages 13-20)
2. Research Update on Glyphosate (Pages 21-83)
IX. NEW BUSINESS
1. Resignation Letter From Chief Pat Devaney, Centennial Fire (Pages 84-85)
2. Planning& Zoning Commission Recommendation Findings & Decision,
Conditional Use Permit Request-6995-20th Avenue South (Mechanical Air
Systems,Inc.) (Pages 85a-85d)
3. Amendments to Personnel Policy (Pages 86-89) do (Pages 89a-89c)
X. COUNCIL & ADMINISTRATION ANNOUNCEMENTS
1. Administrator Report
a. Anoka County Local Government Officials Meeting, April 29, 2015 (Pages
90-91)
b. League of MN Cities 2015 Annual Conference,June 24-26,2015 (Pages 92-
95)
C. Mediation Services-Follow Up (Pages 96-101)
d. Lake Level, Water Supply Solutions Premature (Pages 102-103)
2. Council & Staff Reports
XI. ADJOURNMENT
*REMINDERS**
Street Sweeping - Commencing this week
Centerville Road Closure -Main Street to Dupre Road, Commencing Monday
Planning & Zoning Commission Meeting-April 7. 2015, 6:30 p.m. (Council Chambers) (P.11. CUP
6995-20'x' Avenue S. Mechanical Air Systems. Inc.
NE Water Summit Meeting - April 9, 2015. City of I lugo
CFD Fire Steering Committee Meeting - April 9. 2015. Circle Pines
Severe Weather Awareness Week April 13-17, 2015 (1:45 p.m. & 6:55 p.m. -April 16, 2015 Sirens)
City Council Meeting- April 22, 2015. 6:15 p.m. (Council Chambers) (Board of Appeal & Equalization)
Parks & Recreation Committee Meeting- May 6, 2015, 6:30 p.m. (Council Chambers)
City Council Meeting-May 13, 2015. 6:30 p.m. (Council Chambers)
Local Government Officials Meeting - April 29, 2015, 6:00 p.m. (Bunker Hills Activity Center, 550
Bunker Lake Blvd. N.W., Andover)
Metropolitan Council Workshop (Stormwater Capture & Aquifer Recharge, 9:00 a.m. - 11:30 a.m. (Arden
Hills)
flydrant Flushing -May 11-15, 2015
2015 City Wide Garage Sale Days-June 12 & 13, 2015
2015 Clean Up Day -June 20, 2015, LaMotte Park, 6970 LaMotte Drive, 8:00- 12:00 (noon)
Fete des Lacs 5. 8K's & Kids Fun Run-July 25, 2015 (Around Centerville Lake and Out and Back)
Out Run Homelessness, 5, 8K's &Kids Run/Walk-September 19, 2015 (Around Centerville Lake and
Out and Back)
CITY OF CENTERVILLE 04/08/15 2:19 PI
Check Detail -April 8, 2015 - Updated Page
Check
Date Check# Vender Name Comments Amount
4/9/2015 000725E PERA PERA W/H-PAY PERIOD 7
Check Nbr 000725 PERA
$2,599.28
4/9/2015 000726E WELLS FARGO H.S.A W/H-PAY PERIOD 7
Check Nbr 000726 WELLS FARGO $989.57
4/9/2015 000727E MINNESOTA DEPT OF REVENUE STATE W/H-PAY PERIOD 7
Check Nbr 000727 MINNESOTA DEPT OF REVENUE $985.26
4/9/2015 000728E IRS/EFTPS FICA/MED-W/H-PAY PEIROD 7 $3,273.92
4/9/2015 000728E IRS/EFTPS FED W/H- PAY PERIOD 7 $2,740.52
Check Nbr 000728 IRS/EFTPS $6,014.44
4/8/2015 029283 ANOKA COUNTY TREASURY MAY 2015 BROADBAND $37.50
4/8/2015 029283 ANOKA COUNTY TREASURY MAY 2015 BROADBAND $37.50
4/8/2015 029283 ANOKA COUNTY TREASURY MAY 2015 BROADBAND $37.5
Check Nbr 029283 ANOKA COUNTY TREASURY $112.50
4/8/2015 029284 CENTER POINT ENERGY 2085 W CEDAR S-SERV THRU 3-27-15 $467.32
4/8/2015 029284 CENTER POINT ENERGY 1785 PELTIER LAKE DRIVE-SERV THRU 3-27-15 $17.10
4/8/2015 029284 CENTER POINT ENERGY 1880 MAIN ST-SERV THRU 3-27-15 $409.00
4/8/2015 029284 CENTER POINT ENERGY 1737 MAIN ST-SERV THRU 3-27-15 $76.78
4/8/2015 029284 CENTER POINT ENERGY 6970 LAMOTTE DR-SERV THRU 3-27-15 $113.85
Check Nbr 029284 CENTER POINT ENERGY $1,084.05
4/8/2015 029285 CITY OF CENTERVILLE-MASTERCA POSTAGE(METER) $9.95
4/8/2015 029285 CITY OF CENTERVILLE-MASTERCA MCFOA T. BENDER CONFERENCE(MEAL&LODGING) $237.89
4/8/2015 029285 CITY OF CENTERVILLE-MASTERCA OFFICE SUPPLIES $700.11
4/8/2015 029285 CITY OF CENTERVILLE-MASTERCA FUEL $101.09
4/8/2015 029285 CITY OF CENTERVILLE-MASTERCA FUEL $7.20
4/8/2015 029285 CITY OF CENTERVILLE-MASTERCA SHOP SUPPLIES $115.45
4/8/2015 029285 CITY OF CENTERVILLE-MASTERCA FUEL $369.86
-ick Nbr 029285 CITY OF CENTERVILLE-MASTERCA $1,541.55
4/8/2015 029286 CITY OF ROSEVILLE MONTHLY PHON BILL $91.47
4/8/2015 029286 CITY OF ROSEVILLE IT SERVICE-PER AGREEMENT $63.62
4/8/2015 029286 CITY OF ROSEVILLE MONTHLY PHON BILL $91.48
4/8/2015 029286 CITY OF ROSEVILLE IT SERVICE-PER AGREEMENT $63.63
Check Nbr 029286 CITY OF ROSEVILLE $310.20
4/8/2015 029287 IMAGE PRINTING&GRAPHICS INSPECTION CARDS
Check Nbr 029287 IMAGE PRINTING&GRAPHICS $64.13
4/8/2015 029288 INSTRUMENTAL RESEARCH INC MARCH 2015 WATER TESTING
Check Nbr 029288 INSTRUMENTAL RESEARCH INC $38.00
4/8/2015 029289 NATIONWIDE RETIREMENT SOLUTION DEF COMP W/H -PAY PERIOD 7
Check Nbr 029289 NATIONWIDE RETIREMENT SOLUTION $100.28
4/8/2015 029290 WILHARBER,THOMAS REFUND MONEY FOR PAINTING-K. GLASER-PAID
Check Nbr 029290 WILHARBER.THOMAS $295.50
4/8/2015 029291 WINNICK SUPPLY Q c25(ARGON,CO2 MIX)&WELDING TANK CAP
Check Nbr 029291 WINNICK SUPPLY $64.23
Total Checks$14,198.99
TO: Honorable Mayor&Council Members
FROM: Staff
SUBJECT: Amendments to the Personnel Policy to also Include the Items Stated Below
DATE: April 8, 2015
Administratively it was modified to have pay day on Wednesdays quite some time ago and to bring the
current practice and policy in harmony.
The bargaining unit of employees now receive up to a maximum of 232 hours of accrued PTO which may
be carried over to the next year. As in the past, the non-bargaining unit of employees have been given
similar benefits as those of the bargaining unit.
01/01/2013
Starting Wage: Initial appointments to full-time positions will normally be made at
the adopted wage for the applicable lob class. Exceptions may be made to the
starting rate at the discretion of the City Council, based on additional education,
training, qualifications and/or experience above that normally required for the
position.
6.2 Pay Periods
Bi-weekly: Employees shall be paid by check, on alternate Wednesdays" .
The pay received by an Employee will be for the hours worked during the pay period
plus any holidays,compensatory time,overtime,and PTO taken during the period.
6.3 Work Hours
General: All Employees are expected to perform their regular work duties when
required to do so by their supervisor, including situations where the workday or
workweek requires additional hours or different hours from that normally scheduled.
The City Administrator may also adjust normal work weeks and days for the
positions that require the exercise of duties and responsibilities outside of normal
hours(for example,the need to attend City Council meetings).
Timeliness: It is expected that all Employees will report to work on time,use their
available hours to the best advantage,and leave only after the regular work hours are
completed. The City Administrator may also adjust normal work weeks and days for
the positions that require the exercise of duties and responsibilities outside of normal
hours (for example,the need to attend City Council meetings).
Full-Time Work Week Defined: The regularly scheduled work week for full-trine,
non-supervisory Employees is eight(8)hours per day and forty(40)hours per week,
with the regular work week defined as Alonday through Friday, 7:30 a.m. to 4:00
p.m., including rest periods. The City Administrator may also adjust normal work-
weeks
orkweeks and days for the positions that require the exercise of duties and
responsibilities outside of normal hours (for example, the need to attend City
Council meetings).
Part-Time Work Week Defined: The regularly scheduled work week for part-
time, non-supervisory Employees is less than thirty—two (32) hours per week,
including rest periods. Flexible work schedules will be allowed on a case by case
basis as approved by the City Adrmnistrator. The City Administrator may also adjust
normal work weeks and days for the positions that require the exercise of duties and
responsibilities outside of normal hours (for example, the need to attend City
Council meetings).
6.4 Work Breaks
Meal Break: Employees working eight or more consecutive hours will be scheduled
an unpaid meal break of one-half hour.
Page 11 of 51
Adopted 12 09,288901/23/2013
01/01/2013
8.3 Requirements
Usage: Personal Time Off(PTO) Leave may be used as earned, subject to approval
by the Department Supervisor or City Administrator. PTO may be taken in
increments of one hour or more. Up to a maximum of 24-6 232 hours of accrued
PTO may be carried over to the next year.
Procedure: To be eligible for PTO leave with pay, an Employee shall report as
soon as possible to his or her Department Head the need to take personal leave and
its estimated duration. Requests to use PTO shall be received at least twenty-four
hours in advance of the requested time off. This notice may be waived at the
discretion of the City Administrator.
Pay-Out of PTO Leave: The rate of PTO pay will be the Employee's regular rate
of pay in effect at the time of PTO request. In the event of termination in good
standing, all earned PTO will be paid at the Employee's regular rate of pay.
Use of PTO Leave during a Holiday: Holidays occurring during an Employee's
PTO leave will be considered a holiday and the Employee will not be charged for PTO
on that day.
Coordination of PTO Leave with Family and Medical Leave: In order to allow
coordination of Personal Time Off leave with Family and Medical Leave, Employees
seeking to take PTO may be required to provide enough information about the purpose
of the leave to allow a determination of whether the leave will also qualify for Family
and Medical leave.
Waiver of PTO Leave Prohibited: No Employee is permitted to waive personal
leave for the purpose of receiving double compensation.
Workers' Compensation: Employees are covered by workers' compensation laws
and regulations of the State. In the event an Employee is disabled and is entitled to
workers' compensation, the Employee will keep any workers' compensation
payments received and will be eligible to receive a bi-weekly pay check equal to one-
third (1/3) of the Employee's regular pay through the use of personal leave benefits.
In addition, the Employee will be entitled to insurance benefits during a workers'
compensation leave for a maximum term of six months. Employees receiving such
workers' compensation will be considered working for the purpose of accumulating
additional personal leave benefits for a maximum term of six months.
Unused PTO Leave Pay: Any unused Personal Time Off leave may be paid out at
termination, subject to the following rules and regulations:
(A) The Employee must be in good standing and give proper notice of
termination in the case of resignation.
Page 17 of 51
Adopted 01/23/2013
V / �J
CITY OF CENTERVILLE,ANOKA COUNTY, MINN.
Findings and Decision
The Planning & Zoning Commission met on April 7, 2015, to hold a public hearing to
consider a request of Mechanical Air Systems for a conditional use permit for property
located at 6995 - 201h Avenue South.
FINDINGS:
1) The Planning and Zoning Commission heard and considered all testimony of
interested persons submitted in writing prior to and in person during the public
hearing.
2) The proposed use may be operated in the B-1 zoning district subject to a Conditional
Use Permit with reasonable conditions.
3) The proposed use is consistent with the Comprehensive Plan.
4) The applicant is willing to conform to conditions in the draft Conditional Use Permit
attached hereto.
RECOMMENDATION:
The Planning Commission finds that the standards for granting a Conditional Use Permit
have been met and recommends that the City Council approve the Conditional Use
Permit, subject to the conditions contained in the draft CUP attached hereto.
CITY COUNCIL DECISION:
Findings and recommendation are adopted by the Council this 8th day of April, 2015.
Tom Wilharber, Mayor
Attest:
Teresa Bender, City Clerk
CITY OF CENTERVILLE
ANOKA COUNTY, MINNESOTA
APPROVAL OF CONDITIONAL USE PERMIT
1. Permit. Subject to the terms and conditions set forth herein, the City of Centerville
hereby grants approval of a conditional use permit for:
Mechanical Air Systems to operate a HVAC business and subject the conditions
of this permit.
2. Property. The permit is for the following described property:
6995—20'h Avenue South Lot 1, Block 1 Center Villa Second
Addition
PIN#
3. Conditions. This permit is issued subject to the following conditions:
a) This Conditional Use Permit is not authorized until and unless the Plat for Center
Villa Second Addition is properly recorded with Anoka County by April 26,
2015.
b) Permitee shall maintain an either (8) foot privacy fence and screening as in
accordance with City Code Section 156.111(F).
c) Permitee will maintain paved asphalt access to the existing parking lot with the
minimum width of 20 feet to provide a dust free access to the existing parking lot
at such time as the parcel to the south is sold.
d) Permitee will remove the woodshop inside the rear, north building before
operations begin at the property.
e) No outside storage except within the fenced in area.
f) Permitee will enclose recycling/rubbish containers per City Code or store within
the building.
g) No parking or standing of vehicles is permitted on the City's asphalt bike /
pedestrian trail. Traffic crossing the City's trail will yield to protect the safety of
trail users.
h) Vehicles with leaking oils or other fluids shall be promptly repaired and any
spilled oils and fluids shall be immediately cleaned up and properly disposed of.
Any spills of fuels, lubricants or other chemicals of more than five gallons, and
spills of any toxic chemical of more than one gallon shall be reported to the City
within twenty-four hours.
J7",�,
i) Limits on the noise emitted at the property line shall conform to the noise
regulations contained in City Code Section 91.09 and the use is subject to other
nuisance regulations contained in Chapter 91.
j) Permitee shall be responsible for the continuing conformance with the permit and
that if the proposed use is not initiated within six months of this date, the permit
shall be void.
k) Permitee will follow the applicable standards and requirements of the City of
Centerville and its Fire Marshall and Building Official, Rice Creek Watershed
District, Anoka County, Army Corp of Engineers, FEMA, Minnesota DNR and
any other agency having jurisdiction over the property, and shall secure and file
with the City, any permits required by outside agencies.
1) The City reserves the right to annually review this permit for compliance with the
conditions and may impose additional conditions to mitigate unforeseen
problems.
4. Criminal Penalty. In addition to other means of enforcement, violation of the terms
of this permit is a criminal misdemeanor.
Dated:
CITY OF CENTERVILLE
BY:
Tom Wilharber, Mayor
Attest:
Teresa Bender, City Clerk
STATE OF MINNESOTA )
) ss.
COUNTY OF ANOKA )
The foregoing was acknowledged before me this day of April, 2015. by Tom
Wilharber, Mayor and Teresa Bender, Clerk of the City of Centerville, a Minnesota
municipal corporation, on behalf of the corporation and pursuant to authority granted by
its City Council.
Notary Public
Drafted by:
City of Centerville
1880 Main Street
Centerville, MN 55038
By signing below, I have received and agree to the terms set forth in this agreement.
Dated:
Timothy McNamara, Owner
jz�—C/
4/6/2015 Lala le\el,water supplysolutons premature-Your local online newspaper:calm=
Lake level, water supply solutions premature
by Roger Chamberlain I Posted: Tiesday, March 24,2015 3:42 pm
Sack in February 2011, former State Representative Carol McFarlane and I hosted a meeting at the
Country Inn in White Bear Lake to discuss a serious problem facing our region: the continuing
decline of White Bear Lake. Somewhere around 30 people representing various federal, state and
local environmental and water agencies, along with other interested parties gathered for the
discussion.
As you likely know the water level of White Bear Lake has been falling for more than a decade. The
decision that night was to accept an offer from the United States Geologic Service (USGS) to begin a
study of the lake. All they needed was approval and a few more dollars from the communities to begin
the work.
Since that night, the work and efforts to find a solution have continued. During the last four years,
legislators and local leaders have met continuously with all concerned parties and held numerous
informational public meetings. Legislation allowed the USGS to finish the lake study. Local
governments continue work on water management plans,while chambers of commerce have been
working to educate businesses and the public. In addition, the low lake level issue was expanded to
include the ground water supply and a lawsuit was filed against the DNR, in part, for mismanagement
,f permitting.
All of the meetings, discussions and work have produced some results. The USGS has issued a
preliminary report about the lake; the White Bear Lake Conservation District (The District) worked
with the Met Council (The Council) to develop possible solutions for the lake and ground water.
Later, the council introduced a preliminary plan to move communities in the region to surface water
from ground water and the Department of Natural Resources (DNR) has implemented a Ground Water
Management Area plan(GWMA).
These two plans, Ground Water Management Areas and the surface water conversion, are concerning.
The surface water plan will cost hundreds of millions of dollars and force massive changes on the
local communities. The DNR plan would grant broad authority to the DNR and impose a range of new
charges and fees on businesses and the citizens.
While we are committed to finding a permanent solution as soon as possible, the most recent
proposals are a bit premature and have been formally opposed by several municipalities.
First, the proposals are ahead of the science. Until the USGS study has been completed we will not
now the extent of interaction between the aquifer, the lake and natural events such as runoff and
evaporation.
http://wwN.presspubs.corWW�te bear/COniotVcolumns/article 4800040&d266-11e4-baf3-4b4e8be38a33.html?mode=print 1/2
4/6/2015 Lala level,water supplysolutions premature-Your local online newspaper:Colurms
Second, this is a piecemeal and relatively arbitrary approach to solving any problem with groundwater.
The aquifers that serve the metropolitan area do not follow municipal boundaries. There are cities that
impact the same aquifers but are not included in the GWMA.
Lastly, there are several other solutions that have not been fully considered; options that may be less
expensive and more effective.
This year local legislators working with local elected officials, city managers and engineers have
come up with two proposals.
First, we have submitted legislation requesting funds for feasibility and design of a regional
wastewater system. This approach will keep water in our region, which will help recharge the aquifer
and can provide water for lake augmentation if necessary.
The second proposal would change how we manage our water supply across the entire metropolitan
area. It would realign the current system creating a more effective and accountable process for water
supply management. This legislation would also temporarily suspend implementation of GWMA fees
and charges and creation of a surface water supply plan.
This is a complicated issue with a lot of moving parts. Because of perseverance and the coordinated
efforts among numerous organizations and individuals we are much closer to a solution. We remain
committed to finding a smart and permanent solution to the lake level as well as proper management
,f our water supply system.
— Sen. Roger Chamberlain is a Lino Lakes resident and represents District 3 8. He can be reached at
651-296-1253.
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