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Home My WebLink About2015-02-04 P & R Minutes - Approved PARKS AND RECREATION COMMITTEE Wednesday, February 4, 2015 ~ 6:30 p.m. Pursuant to due call and notice thereof, the Parks & Recreation Committee of the City of Centerville held a scheduled meeting on February 4, 2015 at the City Hall location. Present: Chairperson Jon Grahek Vice Chairperson Kevin Waeghe Committee Member Kevin Amundsen Committee Member Chris Bettinger Committee Member Brian Peterson Committee Member Charles Reinhardt Committee Member Suzanne Seeley Also Present: Council Member, Steve King Public Works Director, Paul Palzer Linda Neudecker, Recording Secretary I. CALL TO ORDER Chairperson Grahek called the February 4, 2015 Meeting of the Parks & Recreation Committee to order at 6:34 p.m. in the Council Chambers at City Hall. Roll Call – see above II. SET AGENDA There were no additions to the agenda. III. APPEARANCES ~ Tom Lee Mr. Lee, Coordinator of Music in the Park, gave the Committee a report on the status of the event. Mr. Lee stated that there are nine (9) bands scheduled for each week from June 2 through July 28. Mr. Lee has requested that the Committee consider an increase in the budget from $2,200 to $2,700 to ensure that all expenses are covered. Mr. Lee stated that the committee approved the purchase of three (3) XLR cords in 2014, however, they have yet to be purchase and he intends on purchasing them prior to the event commencement. Mr. Lee estimated cost to be approximately $50. Mr. Lee reported that he may have an opportunity to obtain some rolling cases for the PA system/audio equipment at no cost. Mr. Lee is still exploring the option for a “Jam” in conjunction with the Music in the Park program, however he would need access to a stage, canopy and possibly provide concessions. Discussion ensued regarding fireworks and the distribution of flyers at the several water ski shows that will be taking place prior to the event. 1 Motion was made by Committee Member Peterson, seconded by Committee Member Amundsen to recommend to the City Council to increase the P & R budget line item for Music In the Parks from $2,200.00 to $2,700. which would include the annual ASCAM fee. All in Favor. Motion carried. IV. CONSIDERATION OF MINUTES Motion was made by Committee Member Peterson, seconded by Committee Member Bettinger to approve the January 7, 2015 minutes with the following correction: on page 2 thth under V. Committee Business, 3. last paragraph change April 188 to April 18. All in favor. Motion carried. V. COMMITTEE BUSINESS 1.Music in the Park – Mr. Tom Lee See Appearances - above 2.Centennial Soccer Club – requesting use of Acorn & LaMotte ball fields A Park Facility Permit Application was received from Mr. Matt Koehn, contact person for the Centennial Soccer Club, requesting the use of the baseball, softball fields and facilities at Acorn Park (south area-open field) along with the Laurie LaMotte Memorial Park (fields 1, 2 & 11) from April 1 through July 31, 2015 and from August 1, 2015 through October 30, 2015; Mondays through Fridays from 5:00 p.m. until dark. Following discussion, it was determined to have staff forward a letter to Mr. Koehn requesting a definitive schedule with the dates, times and specific fields they desire to utilize. The uses of the majority of these fields have also been requested by the Centennial Lakes Little League (letter to also be sent to them) and there has not yet been a request from the football clubs/leagues. th 3.Platting of 7087 – 20 Avenue South – Park Dedication Fees The committee received a memo from Staff explaining that Council would be discussing this matter. Staff explained to the Committee that previous Administrator Larson was under the impression that due to City Code Chapter 153.15B the committee would be receiving park dedication fees from this platting/subdivision. The memo explained that the platting/subdivision was necessitated by retaining property to maintain the water tower rather than a residential subdivision. City Staff obtained an opinion on the matter from Legal Counsel who stated that the City does not have to pay itself. The committee requested that the amount of park dedication fees potentially obtained from this platting/subdivision be forwarded to them via email along with Council Liaison King. Consensus of the Committee was to obtain information from Council on their action. 2 nd 4.Centerville Lions 32 Annual Fishing Contest ~ Lynn Johnson Memorial This event will be held on Saturday, February 21, 2015 from 11:00 am to 2:00 p.m. on Centerville Lake by the Anoka County Rice Creek Chain of Lakes beach. The Lions are looking for additional volunteers to help with this event. VI. UPDATES 1.Council Updates – Council Member Steve King Council Member King reported that Council has scheduled a Joint Work Session with Committee/Commission Members on Wednesday, February 25, 2015 at approximately 7:00 p.m. to discussion 2015 goals. Council Member Steve King reported that Council recently appointed him to the Anoka County Fire Protection Council and that he attended a recent Northeast Metro Groundwater Management meeting sponsored by the DNR. Council Member King stated that he obtained a copy of the Area Plan. 2. Skate Nights/Bonfire Saturday, January 10, 2015 – members of the committee reported that the event was well attended with approximately 100 individuals participating. Saturday, February 2015 – 7,members of the committee reported that the event will be held in conjunction with the hayride, bonfire, refreshments, popcorn and hot cocoa. Committee Member Peterson inventoried the supplies and would purchase additional items if needed prior to the event. It was anticipated that the temperatures for the event would be in the high 20’s/low 30’s. The committee reported that The Citizen has publicized an article regarding the event and information has been included in the school’s Friday Flash at the end of January. Committee Members noticed that the event information had been posted on the reader board in front of City Hall and volunteers would be posting flyers at various locations. Committee Member Grahek will obtain a check from Staff for same day payment for the Bunker Hills Stables (hayride). Committee Member Amundsen will coordinate with Mr. Tom Lee to pick up pallets to be used for the bonfire. It was discussed to contact the Citizen or another person to take photos of this event, as well as contacting North Metro TV to film it. Possibly these forms of promotion could be used during the Music in the Park events. 3 2.Purchase of Basketball Equipment ~ Mr. Paul Palzer Subsequent to lengthy discussions regarding this item, Mr. Palzer was authorized to purchase a rectangular, 42” x 72”, polycarbonate/acrylic backboard and post which needs to be 10’ tall. It will be installed in the spring but no later than May. VII. OTHER There were no updates regarding: * Request for the Festival of the Lakes regarding the number and location of portable toilets or date change. * Playground Fall Zone Material * P & R Committee Member Reappointments * Complete safety check of the rink area and repairs if deemed appropriate. VIII. ACTION ITEMS Items that have been completed will be removed; some remain open and additional items were added if necessary. A revised Action Item List, as of the February 4, 2015 meeting will be included with the minutes to be approved. Items that have been completed as of February 4, 2015 will be removed:  These include item numbers: 14-026, 14-027, 14-028, 14-029, 14-030, 14-031, 15-002, 15-004 Items that are to be deleted as of February 4, 2015 will be removed: NONE Corrections/Revisions: 14-001: Assigned person – T Bender to develop letters for J. Grahek to sign& change date to: ASAP 14-012: Verify status with Staff 14-024: Correct spelling of Chominix to Chomonix 14-032: Change contact person from M. Ericson to T. Bender and change date from Jan. 2015 to ASAP & notify P & R Committee Members & Council Member King via email. 15-003: add “see wording in Motion from 1-7-15 P & R meeting minutes” Items to be added are: 15-005: Letter to Centennial Soccer Club (see wording under on page 2 of the February minutes); T. Bender; ASAP th 15-006a: Possible park dedication fees – 7087 – 20 Avenue South Subdivision; T Bender; ASAP, & email response 15-006b: Provide current ordinance pertaining to Park Dedication Fees in the March packet; T. Bender, by March 4, 2015 meeting 15-007: What do the Lions need for volunteers (positions)?; staff, ASAP – email to committee members 4 15-008: J. Grahek to check with T. Bender regarding obtaining a check for payment to Bunker Hills Stables; on February 5 or 6, 2015. 15-009: Send information on how to use the drop box (send link please); T. Bender; ASAP 15-010: Check with North Metro TV regarding covering future events such as the 5k & 8k Runs, Music in the Park, etc. TBD/TBD 15-011: Provide two (2) pocket folders (any color) for each committee member; L. Neudecker or T. Bender; ASAP Items that are priority items and need to be done ASAP are item numbers: 01a-01e, 02, 03 Change dates to Ongoing: NONE IX. ADJOURNMENT Motion was made by Committee Member Peterson, seconded by Committee Member Grahek to adjourn the meeting at 8:34 p.m. All in favor. Motion carried. Submitted by: Linda Neudecker, Secretary 5